Fall River County Minutes Of April 3, 2018
The Fall River Board of County Commissioners met in regular session on April 3, 2018 in the meeting room on the second floor courtroom of the Courthouse. Present: Joe Allen, Joe Falkenburg, Paul Nabholz, Deb Russell and Sue Ganje, Auditor. Ann Abbott was absent.
The Pledge of Allegiance was stated and the meeting called to order at 9:00 a.m.
The agenda was reviewed for conflicts; none were noted. All motions recorded in these minutes were passed by unanimous vote, unless otherwise stated.
Motion made by Nabholz, seconded by Russell, to approve the agenda as written.
Applicants met with the board for rental assistance. Motion made by Allen, seconded by Russell, to approve the request, with a review of the repayment plan for CP 2018-3. With Nabholz and Falkenburg voting no, and Allen and Russell voting yes, motion fails due to a tie vote.
Motion made by Nabholz, seconded by Allen, to approve the March 6, 2018 minutes with the following corrections:
Certificate of Deposit in First Interstate - Hot Springs to be $3,650,237.92
Certificate of Deposit in Bank of the West to be $506,381.99
Deep appreciation was expressed to Dan Cullen, Deidre Fleming, Dustin Moxon and Matt Soiland during a recent medical issue at the courthouse.
Motion made by Russell, seconded by Allen to approve travel for County officials and/or staff to the SDACO 2018 Spring Workshop on May 15 and May 16, 2018 in Pierre.
Motion made by Nabholz, seconded by Russell, to approve travel for deputies to the SDACO 2018 Deputy Workshop on June 13, 2018 in Pierre.
Motion made by Russell, seconded by Nabholz to approve a pay increase for Josh Wiedow from $14.05 to $15.05, effective March 22, 2018, as per union contract.
Motion made by Russell, seconded by Allen, to approve changing the June 5, 2018 meeting date to June 7, 2018 to allow for the primary election canvas.
Motion made by Allen, seconded by Nabholz, to approve the Malt Beverage License Hearing for May 15, 2018 at 9:55 a.m.
Sue Ganje, Auditor, met with the board. The board reviewed the 2017 Annual Report Exhibit IV and discussed the year to date monthly budget.
Nina Steinmetz, Weed and Pest Supervisor, met with the board. Motion made by Nabholz, seconded by Allen, to approve hiring Samantha Christensen as a part time/seasonal mosquito surveillance tech at $10 per hour, plus mileage.
Ann Abbott entered the meeting at 9:32 a.m.
Susie Simkins, Director of Equalization, met with the board. Motion made by Abbott, seconded by Russell, to approve authorizing Simkins to advertise for one full time position.
Motion made by Russell, seconded by Allen, to approve advertising for a full time certified assessor.
Motion made by Nabholz, seconded by Russell, to approve the abatement for Duhamel Broadcasting, 11990-00705-12043, pay 2017 taxes, in the amount of $360.24, as per Director of Equalization recommendation. Reason: Tower was removed.
Joe Allen, Commissioner, discussed jail plans. Motion made by Nabholz, seconded by Abbott, to approve having Andersen Engineers put remodeling plans (an add-on to the existing jail) on the CAD system, with a maximum expenditure of $500.00
Lyle Jensen, Building Supervisor, and Frank Maynard, Emergency Management, met with the board to present and discuss a draft of the meeting room policy for the South Annex. It will be brought back to the next meeting.
Maynard updated the board on the 2017 Homeland Security grant, noting that the trailer and atv tracks have been ordered; training he has attended; gates have been opened at Angostura and a brief on the 2018 Homeland Security grant applications.
Jensen updated the board on a 911 training in Alliance, NE and how we can use Custer County as a backup 911 center if need be.
Motion made by Russell, seconded by Abbott, to table the resolution supporting wildfire until later in the meeting.
Randy Seiler, Highway Superintendent met with the board. Motion made by Abbott, seconded by Russell, to reimburse the highway department for March 2018 fuel used or work performed as follows: Weed & Pest for $61.10; Sheriff’s Department for $2,286.30; Director of Equalization for $41.34; Emergency Management for $97.30; Building for $56.02; State’s Attorney for $18.93 and Auditor for $13.06.
Motion made by Russell, seconded by Nabholz to approve the Application to Occupy the County ROW for Black Hills Electric Cooperative application from the North side of FR Co road 79B (Sand Road) to the south side of FR Co road 79B (Sand Road).
Motion made by Nabholz, seconded by Abbott, to approve the application by the Fall River Water Users District for a pipeline easement in that area adjacent to the SW quarter of Section 14 in Township 7S, Range 8E, and the SW quarter of Section 14 in Township 7S, Range 8E, of the Black Hills Meridian, Fall River County, South Dakota and the pipeline to run from the SW1/4 Quarter of Section 14 in Township 7S, Range 8E, to the SW1/4 quarter of Section 14 in Township 7S, Range 8E, of the Black Hills Meridian, Fall River County, South Dakota and the application by the Fall River Water Users District for a pipeline easement in the area adjacent to the NW1/4 Quarter of Section 18 in Township 9S, Range 7E, and the NW1/4 Quarter of Section 13 in Township 9S, Range 6E, of the Black Hills Meridian, Fall River County, South Dakota.
Seiler updated the board on selling sign posts for $1.00 per foot to the Buffalo Gap National Grasslands, and that there are no updates on the Chilson Bridge at this point other than the DOT is working on a letter to SD Game Fish and Parks for permission to cross the trail.
Seiler stated that there is a work order on the impact of the Wetlands at Igloo. The state is advising that Brunson owns the bridge, so there should be no cost to the county. Seiler also reported on that the bridge north of Edgemont will be in the bid process for 2018 and qualifies for a Bridge Improvement Grant (BIG). Seiler stated that it will be the engineers plan to build this new bridge side by side of the existing bridge to help with traffic.
Russell asked Seiler about plans for the Nesti Bridge. Seiler will talk to Rich Zacher, SD DOT area engineer. Discussion was also held on gravel on the Smithwick Road and what could have caused some problems.
Wade Isler, RDO, gave a presentation on mowing tractors. The county can no longer lease these during the summer as in the past. Isler gave a run down on how much they would cost and accessories that could be purchased for other functions other than mowing.
Motion made by Russell, seconded by Nabholz to approve the bills, as follows:
General Fund: Fidelity Sec. Life Ins Co, Eye Insurance, $121.33; American Family Assurance, American Family Insurance, $624.01; Black Hills Ortho & Spine, Inmate Medical, $31.36; Black Hills Energy, Utility Power Electric, $3,654.12; Black Hills RMUC, 2018 Membership Dues, $100.00; Boston Mutual Life Ins Co, Life Insurance, $32.76; Century Business Leasing, Copier Lease and Usage, $174.33; City/CO Alcohol & Drug, Detox, $2,244.5; Credit Collection Bureau, Collections, $107.71; Data Management, Inc, Time Clock, $1,877.17; Davis, Jeremiah, Caaf, $213.40; Delta Dental Plan Of SD, Delta Dental, $2,443.05; Eagle Enterprises LLC, Supply, $288.00; Eftps, Eftps Payroll Tax, $27,497.03; Falkenburg, Joe, Mileage Reimbursement, $174.72; Farrell,Farrell & Ginsbach, Caaf, $1,322.89; FR County Treasurer, First Interstate, $36.70; Fall River Co. Treasurer, Reimbursement, $29.13; Galls, Uniform Allowance, $164.00; Glass Pro +, Vehicle Maintenance, $45.00; Goff, Garland Lee , Caaf, $2,262.10; Golden West Technologies, Security Grant, $4,431.49; Grafix Shoppe, Graphics, $419.56; Heartland Real Estate, Garnishment, $100.00; Heavy Highway Fringe, Insurance Fees, $570.00; Hills Edge Auto Sales, Repairs, $43.80; Hillyard/Sioux Falls, Supply, $591.70; City Of Hot Springs, 1St Qtr. Fire Sprink, $24.00; Iowa Laborers District, Health Insurance, $16,392.70; Katterhagen, Mark, MI, $15.00; Liuna Laborers Local 620, Union Dues, $250.00; Lewno, Lucy, Mi, $164.97; Lincoln County Treasurer, MI, $54.15; Lockwood, Darcy, Mi, $15.00; Marco, Copier Lease, $155.00; McGas Llc, Utilities, $9,196.78; Meyer, Elsa, Spanish Interpreter, $200.00; Monroe, Heather, Ride-A-Long, $40.00; Nationwide Retirement Sol, Nationwide Retirement, $29.42; New York Life Insurance, New York Life Insurance, $65.00; Norton, Trina, Contract Nurse Inmate, $1,000.00; O’day, Valarie, Court Reporter, $121.60; Child Support Payment Cnt, Child Support, $1,259.00; Otis Elevator Company, 1St Quarter/Contract, $396.69; Quill Corporation, Office Supplies, $101.34; Ramkota Hotel-Pierre, Hotel, $305.97; Rapid City Journal (The), Advertising/Proceedings, $352.14; Rapid Fire Protection Inc, Bulding Sprinkler Inspection, $275.00; Sanichem, Supplies, $313.66; South Dakota St. Treasurer, Sales Tax, $165.06; Sdacc, 2nd Qtr Catastrophic, $2,353.00; SD Retirement System, Sdrs Contribution, $14,494.76; SD Sheriff’s Assn, SD Sheriff Assoc. Pa, $104.80; Sdvsa, Vso Membership/Conference, $175.00; Servall, Rug/Uniform Service, $384.60; SD Supplement Retirement, Sdrs Sup Retirement, $850.00; Steinley Real Estate, Uspap Course For Doe, $190.00; Stevens, Mikayla, Inmate Blood Draws, $75.00; Twilight Inc, First Aid Supply, $121.86; United Way Black Hills, United Way Donation, $15.00; Yankton Co. Sheriff, Civil Papers Served, $50.00; Behrens, Donna, Mileage Reimbursement, $32.76; Stearns, Melissa, Tax Refund, $6.22; Hughart, Amanda, Tax Refund, $32.62; Commissioner, March Salaries, $4,100.00; Auditor’s Office, March Salaries, $13,030.96; Auditor’s Office, Overtime, $95.95; Treasurer’s Office, March Salaries, $10,406.60; Treasurer’s Office, Overtime, $19.66; State’s Attorney’s Office, March Salaries, $8,023.45; State’s Attorney’s Office, Overtime, $344.82; Maintenance, March Salaries, $7,092.94; Assessor’s Office, March Salaries, $10,964.10; Assessor’s Office, Overtime, $329.27; Register Of Deeds Office, March Salaries, $7,960.51; Veteran’s Service Office, March Salaries, $2,764.68; Gis Office, March Salaries, $3,243.47; Sheriff’s Office, March Salaries, $26,382.03; Sheriff’s Office, Overtime, $3,701.85; Jail, March Salaries, $14,374.51; Jail, Overtime, $1,981.26; Fall River Emergency Management, March Salaries, $4,840.24; Coroner’s Office, March Salaries, $450.00; Nurse’s Office, March Salaries, $2,974.35; Nurse’s Office, Overtime, $14.06; Extension Office, March Salaries, $2,902.40; Extension Office, Overtime, $68.03; Weed And Pest Office, March Salaries, $3,830.76; Total For General Fund: $229,273.86
County Road & Bridge: A & B Welding Supply Co., Welding Supplies/Lease, $89.13; Fidelity Sec. Life Ins Co, Eye Insurance, $48.60; American Family Assurance, American Family Insurance, $421.58; Black Hills Energy, Utlity Power Electric, $819.81; Black Hills Power Equip, Supply, $377.99; Brosz Engineering, Inc., Contract Service, $990.00; Butler Machinery Co., Supplies/Repairs, $1,330.68; Delta Dental Plan Of Sd, Delta Dental, $404.50; Eddie’s Truck Sales, Repairs/Parts, $374.29; Eftps, Eftps Payroll Tax, $7,155.58; Forward Distributing, Supplies/Parts, $88.00; Fall River County Herald, Publication, $91.66; Heavy Highway Fringe, Insurance Fees, $135.00; Hot Springs Ace Hardware, Supply, $179.63; Hot Springs Automotive, Auto Supply Parts, $746.55; Ricoh Usa Inc, Hwy Dept Copier Lease, $75.00; Iowa Laborers District, Health Insurance, $3,377.50; Liuna Laborers Local 620, Union Dues, $125.00; Lyle Signs, Signage, $468.58; MG Oil, Inventory/Supply, $16,308.55; Martin, Ken, Uniform Allowance, $150.00; Nationwide Retirement Sol, Nationwide Retirement, $50.00; Nelson’s Oil & Gas, Fuel, $18,648.43; Northern Truck Equip, Part, $410.00; Norton’s Sinclair, Auto Repair, $16.45; Powerplan Oib, Repair/Parts/Labor, $296.52; Safety Kleen, Supplies, $660.72; SD Retirement System, Auto Repair, $3,815.52; Seiler, Randy, Cellphone Reimbursement, $101.00; Summit Signs & Supply Inc, Supply, $200.00; Team Laboratory Chemical, Supply, $474.50; Twilight Inc, First Aid Supply, $28.85; Stearns, Melissa, Tax Refund, $1.04; Highway Department, March Salaries, $30,007.97; Highway Department, Overtime, $1,788.22; Total For County Road & Bridge: $90,256.85
911 Surcharge Reimbursment: Credit Collection Bureau, Collections, $302.86 Delta Dental Plan Of SD, Delta Dental, $337.55; Eftps, Eftps Payroll Tax, $3,136.59; Galls, Uniform Allowance, $50.94; Heavy Highway Fringe, Insurance Fees, $75.00; Iowa Laborers District, Health Insurance, $2,011.50; Liuna Laborers Local 620, Union Dues, $50.00; Messerli & Kramer, Collections, $117.24; Portfolio Recovery Assoc., Garnishment, $95.76; Century Link, Dispatch Transfer License/911 Dispatch Incoming, $595.75; SD Retirement System, Sdrs Contribution, $1,723.04; Dispatch, March Salaries, $13,064.70; Dispatch, Overtime, $1,293.94; Total For 911 Surcharge Reimbursment: $22,854.87
Emergency Management: Eftps, Eftps Payroll Tax, $1,229.21; Quill Corporation, Office Supplies, $253.53; Ramkota Hotel-Pierre, Hotel, $57.00; SD Retirement System, Sdrs Contribution, $555.82; Totals For Emergency Management: $2,095.56
24/7 Sobriety Fund: Eftps, Eftps Payroll Tax, $153.66; Total For 24/7 Sobriety Fund: $153.66
Courthouse Building Fund: State Supply, Parts, $223.64; Stearns, Melissa, Tax Refund, $0.27; Hughart, Amanda, Tax Refund, $1.46; Total For Courthouse Building Fund: $225.37
Total Paid Between 3/21/18 And 4/03/18: $344,860.20
A break was taken at 10:23 am and the meeting resumed at 10:29 am. Public comment was heard from Lyle Rudloff with concerns about the Joint Powers Agreement that the County signed for the Chilson Area. Other concerns were heard as well including emergency services getting into the area. It was suggested that the residents write letters to the SD Department of Transportation and the Governor. Public comment was also heard from Casey Neugebauer about road conditions.
Paul Nabholz, Commissioner discussed investments, noting the security of funds that are invested at in the First National Bank in Lead, and is a good investment with the taxpayer’s money. His recommendation is to follow the current FR County Investment policy, apply for a Charles Schwab SIPC Insured account and purchase 3 and 5-year treasuries as he mentioned.
Casey Derflinger and Shawn Rost, First Interstate Bank, met with the board to discuss benefits of moving money back to the county. Dana DeVine, Bank of the West, echoed the sentiments of First Interstate Bank.
Kathy Dolan, First National Bank in Lead, discussed the money that was in Lead and how it was insured, as well as spread between banks to make the most interest.
Motion made by Allen, seconded by Russell to let Treasurer Kelli Rhoe handle the money and make recommendations to the board. Discussion was held. With Nabholz voting yes, all others voting no, motion dies.
Motion made by Allen, seconded by Abbott, to allow Rhoe to bring a general plan on investments to the May 1, 2018 meeting.
Rost, First Interstate Bank, presented the board with documents and summaries for A/P card. This would work like a credit card for recurring bills and would have great rewards for the county. No action was taken at that time.
Motion made by Russell, seconded by Nabholz, to take the Wildfire Awareness Resolution off the table.
Motion made by Russell, seconded by Abbott, to approve the Wildfire Awareness Resolution as follows:
Fall River County Resolution #2018-05
Supporting Wildfire Awareness Month
WHEREAS, the Commissioners of Fall River County are charged with protecting the health and safety of the citizens of Fall River County, including all property situated therein; and
WHEREAS, wildfires threaten the environmental, economic, and social well-being of Fall River County residents while challenging firefighter’s efforts to protect life and property; and
WHEREAS, the Commissioners of Fall River County have determined that in the interst of public health and safety; and
WHEREAS, wildfire suppression costs represent only a small portion of overall economic impacts and do not reflect the total cost of catastrophic fires; and
WHEREAS, residents have the responsibility to recognize the high risk of wildfire and institute safe and early evacuation plans, increase their home’s resistance to wildfire, and create fire adapted communities to increase the safety and survivability of the public and emergency personnel; and
WHEREAS, Wildfire Awareness Month is an important opportunity for Fall River County residents and all South Dakota’s communities and fire service agencies to reduce the risk of wildfire, increase firefighter safety, and enhance public safety and awareness through education on fire safety, preparation, and prevention; now
Therefore be it Resolved that Fall River County supports the month of May 2018 as South Dakota Wildfire Awareness Month; and
Therefore be it Further Resolved that the theme for this year, “One Less Spark, One Less Wildfire” is a call for the residents of Fall River County to educate themselves and to take actions to reduce the wildfire threat to their homes and help their community move toward becoming a fire adapted community.
Duly passed and adopted at a regular meeting of the Fall River County Commission on the 3rd day of April, 2018.
/s/Joe Falkenburg, Chairman
Fall River County Commission
/s/Sue Ganje, County Auditor
Fall River County
With Nabholz voting no, all others voting yes, motion carries.
Edie Jenniges, State’s Attorney’s office, met with the board. Motion made by Nabholz, seconded by Abbott, to approve travel for Ahrendt, Sword and Jenniges to attend the State’s Attorney’s Conference in Deadwood, May 2 through May 4, 2018.
Discussion was held with county poor applicants. No action was taken.
Susie Simkins, Director of Equalization, met with the board. No action was taken on an abatement as it did not qualify for owner occupied status.
Motion made by Nabholz, seconded by Abbott to enter executive session as per SDCL 1-25-2(1) for personnel purposes at 11:47 a.m. The board came out of executive session at 11:48 a.m.
Sheriff Evans met with the board to notify the board of the resignation of Wally Campbell and had questions about hire rates.
Motion made by Nabholz, seconded by Allen, to enter executive session as per SDCL 1-25-2(1) for the Annual Conference of Commissioners and Dir of Equalization, performance, as per SDCL 10-3-14 at 11:54 a.m. The board came out of executive session at 12:07 p.m.
Motion made by Nabholz, seconded Russell, to enter executive session as per SDCL 1-25-2(2) at 12:07 p.m. for legal purposes with the state’s attorney. The board came out of executive session at 12:12 p.m.
Motion made by Nabholz, seconded by Allen, to adjourn the meeting at 12:13 p.m.
/s/ Joe Falkenburg
Joe Falkenburg, Chair
Fall River County Commissioners
/s/ Sue Ganje
Sue Ganje, Fall River County Auditor
Published once at the total approximate cost of $211.68
Published: , 2018