PROCEEDINGS: FRC 3-6-18
Fall River County Unapproved Minutes
Of March 6, 2018
The Fall River Board of County Commissioners met in regular session on March 6, 2018 in the courtroom on the second floor of the Courthouse. Present: Ann Abbott, Joe Allen, Joe Falkenburg, Paul Nabholz, and Sue Ganje, Auditor. Deb Russell was absent.
The Pledge of Allegiance was stated and the meeting called to order at 9:00 a.m.
The agenda was reviewed for conflicts; none were noted. All motions recorded in these minutes were passed by unanimous vote, unless otherwise stated.
Motion made by Nabholz, seconded by Abbott, to approve the agenda as written.
An applicant for assistance met with the board. Motion made by Allen, seconded by Abbott, to approve CP 2018-2 in the amount of $171.76, with repayment. With Nabholz voting no, all others voting yes, motion carries.
Motion made by Nabholz, seconded by Allen, to approve the January 31, 2018 Auditor’s Account with the Treasurer as follows:
Auditor’s account with the County Treasurer: to the Honorable Board of County Commissioners of Fall River County:
I hereby submit the following report of my examination of the cash and cash items in the hands of the County Treasurer of this County on this 31st day of January, 2018.
Total Amt of Deposit in First Interstate Bank: $735,386.99
Total Amt of Deposit in First National Bank of Lead: $1,000.00
Total Amount of Cash: $1,995.19
Total Amount of Treasurer’s Change Fund: $900.00
Total Amount of Checks in Treasurer’s Possession Not Exceeding Three Days: $18,261.96
Savings: First Interstate Bank: $213,717.77; First National Bank of Lead: $2,008,536.28
Certificates Of Deposit: First Interstate-Hot Springs: $2,684,371.64; Black Hills Federal Credit Union: $250,000.00; Bank of the West: $500,000.00
Itemized list of all items, checks and drafts that have been in the Treasurer’s possession over three days:
Register of Deeds Change Fund: $500.00
Highway Petty Cash: $20.00
Election Petty Cash: $15.00
Dated this 31st Day of January, 2018
/s/Sue Ganje, County Auditor of Fall River County
County Monies: $6,857,862.01
Held for other Entities: $339,137.76
Held in Trust: $189,953.33
The above balance reflects county monies, monies held in trust, and monies collected for and to be remitted to other entities: Schools, Towns, Townships, Fire and Ambulance Districts, and State.
Jackie Waldner, County Nurse, and Kristi Spitzer, Administrative Assistant, met with the board and presented the quarterly report.
Nina Steinmetz, Weed Supervisor, met with the board. Discussion was held on prairie dogs and reimbursement to the land owners. Motion made by Allen, seconded by Abbott, to authorize use of the state grant in the amount of $6,000.00 for a 50 percent reimbursement of submitted invoices, reimbursement may be lower depending on claims.
Steinmetz advised the board of two requested handbook changes, which will be brought back to the next meeting.
Susie Simkins, Director of Equalization, met with the board. Discussion was held on several abatements. The board made the following abatements-refunds, as per the recommendation of the Director of Equalization.
Motion made by Allen, seconded by Abbott, to approve the pro-rated abatement on the building value for Vesta and Edwin Jones, parcel number 75370-02400-010-00, pay ‘18 taxes in the amount of $989.16. Reason: House burned down January 28, 2017.
Motion made by Abbott, seconded by Nabholz, to approve the refund for Amanda Dawn Hughart, parcel number 78100-03500-005-94, pay ’18 taxes in the amount of $170.06. Reason: Advance taxes were already paid on Mobile Home on property being sold and moved, should not have been assessed.
Motion made by Allen, seconded by Abbott, to approve the abatement for Conrad Preston, parcel number 65235-00200-009-00, pay ’18 taxes in the amount of $216.52. Reason: Change in tax to reflect owner occupied status (clerical error).
Motion made by Allen, seconded by Nabholz, to approve the abatement for Richard and Betty Patrick, parcel number 72110-00400-006-00, pay ’18 taxes in the amount of $687.06. Reason: Reflect Elderly freeze program value-tax.
Motion made by Allen, seconded by Abbott, to approve the abatement for Country Club Estates Corp, parcel number 65120-00200-001-00, pay ’18 taxes in the amount of $0.90. Reason: Should have been exempt.
Motion made by Abbott, seconded by Allen, to approve the abatement for Stephen C. and Kathi S. Mullins, parcel number 01000-00701-243-00, pay ’18 taxes in the amount of $33.60. Reason: Acreage was miscalculated when a portion was sold to the railroad.
Motion made by Allen, seconded by Abbott, to approve the abatement for Stephen C. and Kathi S. Mullins, parcel number 01000-00701-251-00, pay ’18 taxes in the amount of $14.70. Reason: Acreage was miscalculated when a portion was sold to the railroad.
Motion made by Nabholz, seconded by Allen, to approve the following for Jerald and Melissa Stearns, parcel number 26000-00903-152-10: pay 2016 taxes, refund in the amount of $22.93; pay 2017 taxes, refund in the amount of $2.48; pay ’18 taxes, abatement in the amount of $2.45. Reason: Acreage was miscalculated when a portion was purchased from the railroad.
Motion made by Nabholz, seconded by Allen to set the afternoon of April 17, 2018 for the Fall River County Consolidated Board of Equalization.
Simkins asked for approval to advertise for a position recently vacated, and that is currently budgeted for 28 hours per week and discussion was held. Motion made by Abbott, seconded by Nabholz to approve advertising for the vacant position. With Nabholz voting no, all others voting yes, motion carries.
Motion made by Nabholz, seconded by Allen, to approve the second reading of the Ordinance Establishing How Section Lines Roads Are Depicted On Plats.
Break was taken at 9:50 a.m. Meeting resumed at 9:54 a.m.
Commissioner Paul Nabholz spoke during public comment. Discussion was held about the offer from the ministerial association to provide eight gallons of gas to go towards an individual’s trip to a medical appointment in Chadron. This will be brought back when Russell is here. Nabholz noted that at the last meeting he was unable to ask questions of the Highway Superintendent about gravel.
Randy Seiler, Highway Superintendent, met with the board. Motion made by Allen, seconded by Abbott, to approve the February 2018 fuel transfers to reimburse the highway department for fuel used or work performed as follows: Weed & Pest for $68.20; Sheriff’s Department for $1,899.69; Emergency Management for $110.97, State’s Attorney for $16.29 and Building for $206.94.
A follow up discussion was held on the possibility of a road on the north side of the Chilson Bridge. Seiler noted the email correspondence that confirmed that the State had already looked at that option, and determined a bridge would still be a better option due to the terrain. Falkenburg noted that the State DOT would be meeting with BN Railroad to determine ownership. Seiler was also asked to find the status on easements for right of way on the road from Provo to Igloo. Brief discussion was also held on potential flooding in the county.
Motion made by Abbott, seconded by Allen, to approve bills as follows:
General Fund: Arrowwood Resort & Confer, Hotel/Travel, $183.92; Black Hills Chemical, Supply, $438.54; Black Hills Energy, Utility Power Electric, $3,912.79; Chemsearch, Supply, $398.32; Correct Rx Pharmacy Serv., Inmate Pharmacy, $59.86; Davis, Kathy, Court Reporter, $48.80; Eftps, Payroll Taxes, $31,469.75; Fall River County Herald, Publication, $232.47; FR County Treasurer, First Interstate, $36.70; Galls, Uniform Allowance, $566.28; Hot Springs Automotive, Auto Supply Parts, $55.81; Keizer, Brad, Mileage Reimbursement, $355.74; Lakota Country Times, Publication, $47.60; Lynn’s Dak. Mart Pharmacy, Inmate Pharmacy, $595.31; Marty’s Auto Body, Tires, $1,264.00; Monroe, Heather, Ride-A-Long, $40.00; O’Connor Company, Steam Coil, $2,019.00; O’Day, Valarie, Court Reporter, $262.20; Rapid City Journal (The), Advertising/Proceedings, $311.97; Additcion Recovery Center, 2018 Budgeted Allotment, $12,000.00; Sdacc, 1st Qtr Catastrophic, $2,353.00; SD Department Of Revenue, Blood Draw, $315.00; Servall, Rug/Uniform Service, $455.52; Spitzer Construction Inc, Snow Removal, $5,300.00; Steinley Real Estate, Uspap Course, $315.00; Vanguard Appraisals Inc, Software Service Fee, $1,200.00; Western SD Juv Serv Ctr, Juv Service Center, $265.00; Winter, Paul R., Caof, $441.80; Total For General Fund: $64,944.38
County Road & Bridge: A & B Welding Supply Co., Welding Supplies/Lease, $11.47; Black Hills Energy, Utility Power Electric, $894.75; Brosz Engineering, Inc., Professional Service, $4,625.00; Butler Machinery Co., Supplies/Repairs, $208,582.00; Eftps, Payroll Taxes, $9,609.84; Flint Electric, Contract Service, $3,865.86; Forward Distributing, Supplies/Parts, $9.15; Fall River County Herald, Publication, $45.50; Hot Springs Ace Hardware, Supply, $131.17; Hot Springs Automotive, Auto Supply Parts, $1,130.00; Lyle Signs, Signage, $108.75; MG Oil, Inventory/Supply, $717.75; Northern Truck Equip, Parts, $133.00; Overhead Door Company, Garage Door Openers, $7,372.00; Rapid City Journal (The), Advertising/Proceedings, $328.35; Rushmore Communications, Em Radio, $8.25; Safety Kleen, Supplies, $124.47; Seiler, Randy, Cell Phone Reimbursement, $75.00; Total For County Road & Bridge: $237,772.31
911 Surcharge Reimbursment: Eftps, Payroll Taxes, $3,999.17; Priority Dispatch, License, $196.00; Total For 911 Surcharge Reimbursment: $4,195.17
Emergency Management: Eftps, Payroll Taxes, $1,273.69; Totals For Emergency Management: $1,273.69
24/7 Sobriety Fund: Eftps, Payroll Taxes, $191.94; Gen Diagnostics Inc, Diagnostic Supplies, $2,076.50; Total For 24/7 Sobriety Fund: $2,268.44
Courthouse Building Fund: Cardmember Service, Cardmember Services, $232.50; Hot Springs Ace Hardware, Supply, $197.64; Total For Courthouse Building Fund: $430.14
Total Paid Between 2/28/18 And 3/6/18: $310,884.
Motion made by Abbott, seconded by Nabholz to enter executive session as per SDCL 1-25-2 for legal purposes at 10:12 a.m. with Deputy States Attorney, Brian Ahrendt. Meeting resumed at 10:33 a.m.
Motion made by Nabholz, seconded by Allen, to adjourn the meeting at 10:34 a.m.
Joe Falkenburg, Chair
Board of Fall River County Commissioners
Sue Ganje, Fall River County Auditor
Published once at the total approximate cost of $125.37
Published: Mar. 29, 2018