Proceedings

Fall River County Minutes of February 6, 2018

The Fall River Board of County Commissioners met in regular session on February 6, 2018 in the meeting room on the third floor of the Courthouse. Present: Joe Allen, Joe Falkenburg, Paul Nabholz, Deb Russell and Sue Ganje, Auditor. Ann Abbott was absent.

The Pledge of Allegiance was stated and the meeting called to order at 9:00 a.m.

The agenda was reviewed for conflicts; none were noted. All motions recorded in these minutes were passed by unanimous vote, unless otherwise stated.

Motion made by Russell, seconded by Allen, to approve the agenda as written.

Motion made by Nabholz, seconded by Russell, to approve the minutes of January 16, 2018.

Motion made by Russell, seconded by Allen, to approve the December 31, 2017 Auditor’s Account with the Treasurer as follows:

Auditor’s account with the County Treasurer to the Honorable Board of County Commissioners of Fall River County:

I hereby submit the following report of my examination of the cash and cash items in the hands of the County Treasurer of this County on this 31st day of December, 2017.

Total Amt of Deposit in First Interstate Bank: $442,372.49

Total Amt of Deposit in First National Bank of Lead: $1,000.00

Total Amount of Cash: $3,479.26

Total Amount of Treasurer’s Change Fund: $900.00

Total Amount of Checks in Treasurer’s Possession Not Exceeding Three Days: $27,533.63

SAVINGS: First Interstate Bank: $206,431.83; First National Bank of Lead: $2,006,872.46

CERTIFICATES OF DEPOSIT: First Interstate-Hot Springs: $3,650,237.92; Black Hills Federal Credit Union: $250,000.00; Bank of the West $500,000.00

Itemized list of all items, checks and drafts that have been in the Treasurer’s possession over three days:

Register of Deeds Change Fund: $500.00

Highway Petty Cash: $20.00

Election Petty Cash: $15.00

TOTAL $7,089,362.59

Dated This 31st Day of December, 2017.

/s/Sue Ganje, County Auditor of Fall River County

County Monies: $6,855,357.62

Held for other Entities: $61,730.30

Held in Trust: $172,274.67

TOTAL: $7,089,362.59

The Above Balance Reflects County Monies, Monies Held in Trust, and Monies Collected for and to be remitted to Other Entities: Schools, Towns, Townships, Fire, Ambulance and Road Districts, And The State.

An applicant met with the board for rental assistance. Motion made by Allen, seconded by Russell, to approve CP 2018-01, in the amount of $351 for rent assistance, with repayment. With Nabholz voting no, all others voting yes, motion carries. 

Motion made by Russell, seconded by Nabholz, to approve the surplus of the Extension Office projector, #1372 as junk. 

Motion made by Russell, seconded by Allen, to table other surplus extension office items until the next meeting as they may be used in different offices.

Motion made by Nabholz, seconded by Russell to set the 2018 burial rate at $1,900.00

Motion made by Russell, seconded by Nabholz, to approve travel to the County Commissioners and Welfare Spring workshop for County Commissioners who are able to go and for two employees from the Auditor’s office. Workshop is in Pierre on March 14 and March 15, 2018.

Bob Evans, Sheriff, met with the board. Motion made by Allen, seconded by Russell, to approve the 2018 Cooperative Law Enforcement Annual Operating Plan between the Fall River Sheriff’s Office and the USDA, Forest Service, #14-LE-11020700-002, and to authorize the Chairman and Sheriff to sign.

Susie Simkins, Director of Equalization, met with the board. Motion made by Allen, seconded by Russell, to approve the abatement for Ken Markve, parcel #75480-00100-016-00, in the amount of $973.36, (house value), for pay 2018 taxes. Re: found to be a meth house and was demolished. With Nabholz voting no, all others voting yes, motion carries.

Motion made by Nabholz, seconded by Allen to table an OST abatement request for pay 2017 taxes until the February 20, 2018 meeting. 

Nina Steinmetz, Weed Supervisor, met with the board to notify the board of the open house at the South Annex on February 13, 2018; from 4 p.m. to 6 p.m. Steinmetz will return with a follow-up after the Annual Weed Conference.

Dusty Pence met with the board to discuss video and audio recording of commission meetings, and give notification that she is now circulating a petition for the issue to be on the November General Election ballot. This may be put on the next agenda.

Motion made by Nabholz to track highway equipment and look further into the purchase of GPS devices for that purpose. Discussion was held on overseeing the department, the possibility of splitting days for highway employees, and micro managing by commissioners and public. Falkenburg declared that motion failed for lack of a second.

Nabholz discussed a Black Hills Council of Local Government meeting he attended, and noted there may be a possible Property Tax Relief Plan brought to the board by the City of Hot Springs that will refund taxpayers a certain dollar amount for improvements to their homes. Nabholz also discussed land use planning and a possible CD treasury ladder in March.

Randy Seiler, Highway Superintendent, met with the board to present fuel transfers.

Motion made by Allen, seconded by Nabholz to approve the Dec 21, 2017 through January 31, 2018 fuel transfers to reimburse the highway department for fuel used or work performed as follows: Weed & Pest for $263.90; Sheriff’s Department for $2,829.97; Emergency Management for $96.72; Director of Equalization $19.14; Building for $45.21; and State’s Attorney for $25.25.

Motion made by Nabholz, seconded by Russell, to approve the Application for Road Approach Permit for Wayne Vickers to construct an approach road connection to the south side of Sheps Canyon Road, County Road 71A, approximately 1 mile from the highway, to serve a residence.

Seiler presented a Joint Powers Agreement between the SD Department of Transportation and Fall River County for the Chilson Bridge at grade crossing. Area residents of the Chilson Bridge shared their thoughts on the agreement and costs that the state was willing to share; concerns were voiced about the time frame, fires and compensation for problems. Nabholz spoke of continued effort to establish original land purchased for the bridge, and additional information for that project was given. Motion made by Russell, seconded by Allen to approve the Joint Powers Agreement between the SD Department of Transportation and Fall River County and authorize the chairman to sign.

The Private Road Work hearing was held as advertised. Motion made by Allen, seconded by Russell, to approve the continuation of Private Road work when there are no available contractors, as per SDCL 31-11-41 thru 31-11-45, with the hourly rate for work set by the highway cost accounting system.

Motion made by Nabholz, seconded by Russell, to approve travel for Randy Seiler and employees to attend Operator’s Training in Wall on February 8, 2018, weather permitting. Seiler noted employees would be attending MSHW training in Hot Springs on February 14, 2018.

A hearing was held for 2018 Annual Bids as advertised, with one bid received. Motion made by Allen, seconded by Russell, to approve Hills Materials Company bid as follows:

Bid Item #2, Aggregate Materials:

A. Crushed Lime Base Course

1. ¾” FOB HS Quarry - no bid

2. ¾” FOB Loring Quarry $8.50/Ton

3. ¾” FOB Maverick Pit $8.50/Ton

4. 1” minus FOB HS Quarry $7.85/Ton

5. 1” minus FOB Loring Quarry no bid

6. 1” minus FOB Maverick Pit $8.25/Ton

B. Chips

1. 3/8” FOB HS Quarry $16.00/Ton

2. 3/8” FOB Loring Quarry - no bid

3. ½” FOB HS Quarry - no bid

4. ½” FOB Loring Quarry - no bid

5. 5/8” FOB HS Quarry $12.75/Ton

6. 5/8” FOB Loring Quarry - no bid

C. Ice Control Sand

1. Hot Springs $9.25/Ton

2. Loring Quarry - no bid

Motion made by Russell, seconded by Allen, to approve the bills. Nabholz asked if the motion could be amended slightly.

Motion made by Russell, seconded by Allen, to approve bills, except for the KD Construction bill, as follows:

General Fund: Fidelity Sec. Life Ins Co, Eye Insurance, $121.33; American Family Assurance, American Family Assurance, $624.01; AT&T Teleconference, AT&T Teleconference, $9.59; Attorney General’s Office, Report, $10.00; A’viands Llc, Inmate/Food Supply, $10,515.00; Barnyard Veterinary Ser, Animal Hold $78.79; Baymont Inn&Suites Pierre, Hotel For Conference, $187.96; Beesley Law Office, Caaf, $6,197.25; Black Hills Chemical, Supply, $601.00; Black Hills Energy, Utility Power Electric, $7,947.92; Boston Mutual Life Ins Co, Life Insurance, $32.76; Cardmember Service, Cardmember Services, $1,613.45; Century Business Leasing, Copier Lease & Meter, $607.57; Cheyenne Sanitation, Sanitation Collections, $461.73; Christensen Electric, Llc, Service, $298.88; Correct Rx Pharmacy Serv., Inmate Pharmacy, $22.65; Credit Collection Bureau, Collections, $107.71; Culligan Soft Water, Rental/Supply, $223.50; Delta Dental Plan Of Sd, Delta Dental, $2,334.95; Eftps, Payroll Taxes, $31,908.24; Edgemont Herald Tribune, Publication, $558.81; Edgemont Public Library, 2018 Budget Allotment, $4,000.00; Election Systems & Soft, Election Hardware, $4,902.00;Executive Mgmt Finance, Bit Network Fees, $128.75; Dude Solutions, Gis Support, $226.80; Farrell, Farrell Ginsbach, Caaf, $2,148.95; 4-H Members Assembly, Printer Usage, $100.00; FR County Treasurer, First Interstate, $36.65; Galls, Uniform Allowance, $463.58; Goff, Garland Lee, Mental Illness, $1,326.50; Golden West Technologies, Technology/Server/Ma, $3,250.00; Golden West, Phone Bill/Long Distance, $1,369.55; Heartland Real Estate, Garnishment, $100.00; Heavy Highway Fringe, Insurance Fees, $555.00; Hills Edge Auto Sales, Service, $18.90; City Of Hot Springs, City Water Bill/Yearly Hangar Rent, $1,499.08; Iowa Laborers District, Health Insurance, $15,380.70; Jamison, Karen, Reimbursement, $31.36; Liuna Laborers Local 620, Union Dues, $250.00; Lakota Country Times, Publication, $68.00; Lewno, Lucy, Mental Illness, $81.50; Lincoln County Treasurer, MI, $540.30; Lynn’s Dak. Mart Pharmacy, Inmate Pharmacy, $314.88; Marco, Contract Service/Copier Lease, $310.00; Mastel, Bruce, Database Setup & Monitor, $35.00; Meyer, Elsa, Spanish Interpreter, $200.00; Microfilm Imaging Systems, Scanning Equipment Lease, $185.00; Mocic, Membership, $100.00; Monroe, Heather, Ride-A-Long MI Trans, $80.00; Nationwide Retirement Sol, Nationwide Retiirement, $29.42; Nelson’s Oil And Gas, Fuel, $519.60; New York Life Insurance, New York Life Insurance, $65.00; Norton’s Sinclair, Auto Repair, $275.52; Norton, Tina, Contract Nurse Inmate, $1,075.00; Child Support Payment Cnt, Child Support, $1,259.00; O’Neill, Justin, Caaf, $94.00; Pennington County Jail, Inmate Transportation, $174.00; Pitney Bowes Inc, Postage Machine Ink, $301.72; Reserve Account, Postage Pitney Bowes, $797.50; Prairie Hills Transit, 2018 Budget Allotment, $13,000.00; Quill Corporation, Supplies, $1,037.81; Qualified Presort Service, Property Tax Mailing, $2,786.66; Rapid City Fire Dept, Hazmat Body Recovery, $3,334.41; Rapid City Journal (The), Advertising/Proceedings, $906.82; Russell, Deborah, Reimbursement, $356.50; Sanichem, Supplies, $116.16; South Dakota St Treasurer, Sales Tax, $159.49; SD Department Of Revenue, Blood Draw/Autopsy, $140.00; Sd Retirement System, Sdrs Contribution, $16,717.61; SD Scholarship Foundation, SD Scholarship Foundation, $1,000.00; SDAAO, SDAAO Membership Fee, $150.00; Servall, Rug/Uniform Service, $737.44; Shopko Stores Operating, Inmate Pharmacy/Supply, $32.45; SD Supplement Retirement, Sdrs Sup Retirement, $850.00; State Remittance Center, Auto/Mi State Remitt, $2,156.63; Stevens, Mikayla, Inmate Blood Draws, $375.00; Stevens Plumbing, Service Repair/Parts, $268.16; Tem-Tech, Service, $633.02; Twilight Inc, First Aid Supply, $217.67; United Way Black Hills, United Way Donation, $15.00; Van Diest Supply, Supply, $1,315.00; Vanguard Appraisals Inc, License Renewal, $7,250.00; Verizon Wireless, Verizon Wireless, $825.82; Wolf, Ione, Court Reporter, $95.00; Yankton Co. Sheriff, Mi, $50.00; Bastian, Tracy, Lepc, $100.00; Behrens, Donna, Mileage Reimbursement, $78.54; Jury Fees, Jury Mileage, $57.96; Commissioner, January Salary, $4,100.00; Auditor, January Salary, $13,879.68; Auditor, Overtime, $159.40; Treasurer, January Salary, $10,231.21; Treasurer, Overtime, $58.47; State’s Attorney, January Salary, $8,329.44; State’s Attorney, Overtime, $571.23; Maintenance, January Salary, $6,756.29; Assessor, January Salary, $12,321.51; Assessor, Overtime, $128.31; Register Of Deeds, January Salary, $7,943.17; Veteran’s Service Office, January Salary, $3,296.68; GIS, January Salary, $2,810.39; Sheriff, January Salary, $31,605.08; Sheriff, Overtime, $5,316.43; Jail, January Salary, $17,619.02; Jail, Overtime, $3,824.62; Coroner, January Salary, $150.00; Fall River Emergency Management, January Salary, $5,951.44; Dispatch, January Salary, $15,882.55; Dispatch, Overtime, $3,319.76; Nurse, January Salary, $3,288.88; Extension, January Salary, $3,192.64; Extension, Overtime, $13.61; Weed, January Salary, $3,878.76; Total For General Fund: $326,148.08

County Road & Bridge: A & B Welding Supply Co., Welding Supplies/Lease, $85.07; Fidelity Sec. Life Ins Co, Eye Insurance, $48.60; American Family Assurance, American Family Assurance, $421.58; B H Electric Coop Inc., Utlities Smithwick, $51.59; Black Hills Energy, Utility Power Electric, $1,729.01; Brosz Engineering, Inc., Planning, $4,645.00; Butler Machinery Co., Supplies/Repairs, $1,874.09; Cheyenne Sanitation, Sanitation Collections, $74.00; City Of Edgemont, City Of Edgemont Water, $80.60; Delta Dental Plan Of Sd, Delta Dental, $404.50; EFTPS, Payroll Taxes, $7,233.89; Edgemont Herald Tribune, Publication, $63.24; Fall River Auto Supply, Auto Parts/Repair, $12.63; Forward Distributing, Supplies/Parts, $72.15; Golden West Technologies, Technology/Server/Ma, $239.41; Golden West, Phone Bill/Long Distance, $258.98; Grimm’s Pump Service Inc, Supply, $249.86; Heavy Highway Fringe, Insurance Fees, $135.00; Hillyard/Sioux Falls, Supply, $215.10; Hot Springs Ace Hardware, Supply, $492.95; Hot Springs Automotive, Parts/Auto Supply Parts, $1,105.56; City Of Hot Springs, City Water Bill, $18.51; Ricoh Usa Inc, Hwy Dept Copier Lease, $75.00; Iowa Laborers District, Health Insurance, $3,377.50; Liuna Laborers Local 620, Union Dues, $125.00; Nationwide Retirement Sol, Nationwide Retiirement, $50.00; Nelsons Oil & Gas Inc., Fuel, $21,127.54; Northwest Pipe Fittings, Supply, $706.73; Norton’s Sinclair, Auto Repair, $39.81; US Postal Service, Post Office Box Hwy, $144.00; Safety Kleen, Supplies, $124.47; SD Dept Of Rev & Reg., License Plates/Title, $21.20; SD Retirement System, Sdrs Contribution, $3,899.92; Seiler, Randy, Cellphone Reimbursement, $75.00; Stevens Plumbing, Service Repair/Parts, $53.50; Twilight Inc, First Aid Supply, $32.85; Builders First Source, Supply, $27.51; Highway Department, January Salary, $31,410.31; Highway Department, Overtime, $369.29; Total For County Road & Bridge: $81,170.95

911 Surcharge Reimbursment: Cardmember Service, Cardmember Services, $70.00; Century Business Leasing, Copier Lease & Meter, $43.50; Credit Collection Bureau, Collections, $302.86; Delta Dental Plan Of Sd, Delta Dental, $337.55; EFTPS, Payroll Taxes, $4,367.83; Golden West Technologies, Technology/Server/Ma, $500.00; Golden West, Phone Bill/Long Distance, $771.66; Heavy Highway Fringe, Insurance Fees, $75.00; Iowa Laborers District, Health Insurance, $2,011.50; Jarman, Martha, Uniform Allowance, $143.97; Liuna Laborers Local 620, Union Dues, $50.00; Messerli & Kramer, Collections, $117.24; SD Retirement System, Sdrs Contribution, $2,278.26; Total For 911 Surcharge Reimbursment: $11,069.37

Emergency Management: Cardmember Service, Cardmember Services, $182.99; EFTPS, Payroll Taxes, $1,469.23; Golden West Technologies, Technology/Server/Ma, $250.00; Golden West, Phone Bill/Long Distance, $104.68; Reserve Account, Postage Pitney Bowes, $1.00; Quill Corporation, Office Supplies, $9.99; Rapid City Journal (The), Advertising/Proceedings, $18.53; SD Federal Property Ag, Supply, $25.00; SD Retirement System, Sdrs Contribution, $622.49; Twilight Inc, First Aid Supply, $249.99; Verizon Wireless, Verizon Wireless, $158.60; Totals For Emergency Management, $3,092.50

L.E.P.C. Grant: Pudwill, Norman, Lepc, $60.00; Total For L.E.P.C Grant: $60.00

24/7 Sobriety Fund: EFTPS, Payroll Taxes, $152.18; Totals For 24/7 Sobriety Fund: $152.18

M & P Relief: Microfilm Imaging Systems; Scanning Equipment Lease, $145.00; Total For M & P Relief: $145.00

Courthouse Building Fund: Christensen Electric, LLC, Service, $5,554.18; Jamison, Karen, Reimbursement, $76.82; Mammoth Handcrafted Signs, Signs, $706.00; Menards, Supply, $1,164.47; Spot Wranglers, Construction, $3,405.00; Builders First Source, $3,266.09; Total For Courthouse Building Fund: $7,835.56

Total Paid Between 1/17/18 And 2/6/18: $429,673.6

Break was taken at 10:40 a.m. and meeting resumed at 10:45 a.m.

No public comment was heard.

Kelly Simunek, KD Contractor’s Inc. and Steve Simunek met with the board to discuss gravel pit operations, and a complaint that was filed. Tom Cook originally contacted Nabholz with concerns. KD Construction asked for reimbursement for 3 full days of production as the crushing was for a county gravel bid, with this additional gravel being crushed in lieu of penalties. Deputy State’s Attorney Ahrendt would have preferred prior notice to the action, but that it was not a bad legal decision. Motion made by Allen, seconded by Russell to forgive $18,000.00 worth of penalties, in lieu of paying for three days of lost time for KD Contractors Inc. With Nabholz voting no, all others voting yes, motion carries.

Motion made by Russell, seconded by Allen to pay KD Contractors Inc, in the amount of $212,500 for gravel. With Nabholz voting no, all others voting yes, motion carries.

Stacey Martin, GIS, met with the board. Motion made by Allen, seconded by Nabholz, to approve travel to Environmental Systems Research Institute (ESRI) Conference in San Diego, July 9 – July 13, 2018.

Lyle Jensen, Building Supervisor, met with the board. Motion made by Allen, seconded by Russell, to approve the quote from Golden West for the South Annex Meeting room door in the amount of $4,471.67. 

Motion made by Allen, seconded by Russell to approve travel for Jensen to an IT and 911 Communications Training in Alliance, Ne. on March 21, 2018.

Joe Falkenburg, Commissioner, requested a letter from the board. Motion made by Nabholz, seconded by Russell to authorize a letter to our Congressional Representatives opposing the new reporting requirements of hazardous substances of ammonia and hydrogen sulfide gas for farms and ranches, and authorize the chairman to sign.

Discussion was held on agendas and the subject matter that would be allowed in the future, with a possible follow-up at the next meeting. 

Bruce and Linda Murdoch met with the board and discussed their feelings on the Chilson Bridge project.

Motion made by Russell, seconded by Nabholz, to enter executive session to discuss legal and personnel purposes at 11:48 a.m. The board came out of executive session, and meeting reconvened at 12:17 p.m.

Motion made by Russell, seconded by Nabholz, to change Kathy Timmins classification from part time to full time, effective immediately.

Motion made by Allen, seconded by Nabholz to send a memo to Supervisors to review the union contract for office workday hours, etc. to ensure compliance. 

Motion made by Allen, seconded by Russell, to adjourn the meeting at 12:22 p.m.

/s/ Joe Falkenburg

Joe Falkenburg, Chair

Board of Fall River County Commissioners

ATTEST:

/s/ Sue Ganje

Sue Ganje, Fall River County Auditor

Published once at the total approximate cost of $226.80

Published: Mar. 1, 2018