Proceedings

School Board Proceedings

Edgemont School District 23-1

August 14, 2017

The Edgemont School District 23-1 board of education met in regular session on Monday, August 14, 2017, at 7:00 p.m. in the Edgemont School Library. Chairman Darrow called the meeting to order with members Nicole Anderson, Connie Gerard and Susan Humiston present. Justin Printz was absent.

Administration present: Dave Cortney, Superintendent, Amy Ferley, Principal, Lane Ostenson, Dean of Students and Diane Stevens, Business Manager. 

The Board recited the Pledge of Allegiance.

Motion by Anderson seconded by Gerard to approve the agenda as presented.

Motion by Humiston seconded by Gerard to approve the minutes of the July 10, 2017 meeting.

Motion by Anderson seconded by Gerard to go into executive session to discuss personnel at 7:04 p.m.

The board came out of executive session at 7:22 p.m.

The financial reports were reviewed. 

RECEIPTS AND CASH BALANCES

July 2017

GENERAL FUND Receipts: Taxes $3,234.35; Interest $583.23; Other Pupil Activity Income $75.00; County Apportionment $2,398.28; State Aid $20,091.00; Other State Revenue $205.48; PILT $17,439.47.

Balance 07/01/17 - $745,342.59. Total Receipts $44,026.81; July Claims $111,416.98; GL Adjustment $1,076.51; Balance 07/31/17- $676,875.91

CAPITAL OUTLAY Receipts: Taxes $1,720.16.

Balance 07/01/17- $723,340.64. Total Receipts $1,720.16; July Claims $83,441.50; GL Adjustment $8,251.61Balance 07/31/17 $649,870.91. 

SPECIAL EDUCATION Receipts: Taxes $937.89.

Balance 07/01/17- $1,853.43. Total Receipts $937.89; July Claims $13,700.59.; GL Adjustment $8,855.93; Balance 07/31/17 ($17,765.20).

PENSION FUND Receipts: Taxes $15.07.

Balance 07/01/17- $231,596.36. Total Receipts $15.07; July Claims $.00; Balance 07/31/17 $231,611.43.

FOOD SERVICE Receipts: Sales to Pupils $60.35; Sales to Adults $25.45.

Balance 07/01/17- ($17,176.85). Total Receipts $85.80; July Claims 0; GL Adjustment ($922.86); Balance 07/31/17 ($18,099.71).

Motion by Gerard seconded by Anderson, to approve payment of claims as presented.

August Claims:

General Fund; Elementary School, Payroll, 38,647.69; High School, Payroll, 15,255.19; Guidance, Payroll, 3,528.56; Technology, Payroll, 3,830.63; Superintendent’s Office, Payroll, 9,109.07; Principal’s Office, Payroll, 8,727.09; Business Office, Payroll, 5,690.61; Maintenance, Payroll, 5,811.70; Boy’s Athletics, Payroll, 311.35; Girl’s Athletics, Payroll, 311.35; Co-Curricular, Payroll, 320.79; Amazon, HS Math Supplies, Paper, AC pumps, 1,049.47; Amsterdam Printing & Litho, 50 Academic Planners, 127.99; B.E.Publishing, Edu Typing Online Keyboarding, 274.75; Black Hills Energy, July Electricity, 3,485.29; Carolina Biological Supply Co, HS Science Supplies, 383.51; Century Business Products, Inc., copier maintenance & colored copies, 996.58; Cheyenne Sanitation, garbage removal, 221.00; City of Edgemont, July Water, 271.10; Cooperative Purchasing Connection, 40 Cases Copy Paper, 980.00; DEMCO, Inc., Sturdy Colored Shelf Markers, 25.64; Edgemont Herald Tribune, Proposed 17-18 Budget, Not of Hearing, 360.03; Flinn Scientific, HS Science Supplies, 58.45; Fresh Start Convenience Store, fuel for vehicles, 355.72; Frey Scientific Co., MS Science Supplies, 84.27; G & R Controls, Inc., Preventive Maint. Services, 4,346.95; Golden West, July Telephone, 301.07; Hillyard/Sioux Falls, Maintenance Supplies, 1,432.41; Instructure, Inc., Canvas Subscription, Faculty Support, 9,600.00; KT Connections, Inc., Technical Assistance, 218.40; Quill Corporation, classroom & misc. supplies, 506.14; Ranchers Feed & Supply, Inc., Maint. & kitchen supplies, 311.34; Scholastic Inc., HS English, 110.20; School Nurse Supply, Inc., Office Medical Supplies, 298.51; School Specialty, Inc., Elem & HS Classroom Supplies, 4,944.00; SD SCHOOL DISTRICT BENEFITS FUND, Health Insurance Assessment, 72,680.00; SHOUTPOINT, INC, Messaging Services & Set Up Fee, 845.00; Social Studies School Service, Character Building Supplies, 155.44; South Dakota Football Coaches Assn, 2017 SDFBCA Membership, 20.00; South Dakota High School Coaches Assn, 2017 SDHSCA Membership, 40.00; South Dakota Teacher Placement Center, 2018 Teacher Placement Membership, 420.00; Southern Hills Fire & Safety, Annual Extinguisher Inspection, 172.75; Sportdecals, Inc., Football Helmet Decals, 144.85; Stevens Automotive, Remove Extra Brake in Old Impala, 34.00; StoreSMART.com, 24 plastic folders, 67.65; Superior-Showboard, Foam Presentation Boards, 360.80; Supreme School Supply, HS & Elem Consumable Supplies, 318.30; Teacher’s Discovery, HS Government, Lit. & Grammar Supplies, 644.72; Trust & Agency Imprest Fund, 4 Airline Tickets - MLC Nat Conference, 2,754.80; Trust & Agency Imprest Fund, Fuel for Christensen to Chamberlain, 34.54; Trust & Agency Imprest Fund, Ostenson & Koller Membership Fees, 185.00; Trust & Agency Imprest Fund, July Payroll Processing, 9.60; Universal Athletic Bozeman, Tape, Volleyballs, 1,258.46; Urban, Michelle, Meals for Curriculum Redesign, 59.46; Zaner-Bloser, Inc., Elementary Consumables, 283.52; Fund Total: 202,775.74; Capital Outlay; Amazon, HS Science, 136.95; B.E.Publishing, Elementary Computer Curriculum, 166.80; Hauff Mid-America Sports, Jaypro VB Net With Lettering, 850.50; National Business Furniture, 4 Stools for Score Table, 446.40; School Specialty, Inc., High School Science file Cabinet, 287.96; Teacher Synergy, LLC, Spanish Supplies, 222.94; Teacher’s Discovery, HS Literature & Grammar & Writing Licenses, 300.00; Fund Total: 2,411.55; Special Education; Special Education Teachers, Payroll, 11,303.51; Special Education Administration, Payroll, 2,745.37; Amazon, Reading Books, 256.03; Amsterdam Printing & Litho, 50 Academic Planners, 20.84; Moby Max, 12 Month Subscription, 198.00; School Specialty, Inc., Sped Non Technology Supply, 127.91; Trust & Agency Imprest Fund, June 2017 Web MD, 39.00; Trust & Agency Imprest Fund, July Web MD, 39.00; Wonder Media LLC, Instructional Website License, 98.00; Fund Total: 14,827.66; Pension ; Elementary Early Retirement, Payroll, 25,624.37; High School Early Retirement, Payroll, 25,624.37; Fund Total: 51,248.74; Checking Account Total: 271,263.69

Mrs. Stevens, Mr. Ostenson, Mrs. Ferley and Mr. Cortney gave their administrative reports.

The maintenance report was reviewed.

The transportation report was reviewed. 

Mrs. Humiston gave the Black Hills Special Services report.

The second reading was held on the changes to the 2017-2018 Handbooks.

Motion by Humiston seconded by Anderson to accept the changes to the Elementary, Middle School, High School, Certified Staff and Coaching 2017-2018 Handbooks.

Motion by Anderson seconded by Darrow to approve the following changes to the minutes of the June 27, 2017 meeting

Delete: under the General Fund Supplemental Budget:

Appropriations - Consumable Supplies – CFDA #84.048 10 1131 401 410 050 $1,953.30

Means of Finance – Perkins Grant – CFDA #84-.048 10 4155 401 $1,953.30

Add: 

Supplemental Budget - Special Ed

Certified Staff Salaries, 22 1221 000 111 000, $1,901.00

Aides Salaries, 22 1221 000 112 000, $5,120.00

Substitutes Salaries, 22 1221 000 120 000, $2,550.00

Compensated Absence, 22 1221 000 140 000, $510.00

Social Security, 22 1221 000 210 000, $755.00

Medicare, 22 1121 000 210 000, $1,568.00

Retirement, 22 1221 000 220 000, $1,147.00

Workers Compensation, 22 1221 000 240 000, $547.00

Insurance, 22 1221 000 230 000, $441.00

Other Professional Services, 22 1221 000 319 000, $1,038.00

Non Technology Supplies, 22 1221 000 411 000, $791.00

Early Childhood (3-5) Purchased Services, 22 1226 000 319 000, $910.00

Psych Testing - Pmt to Coop by Schools, 22 2142 000 313 611, $2,115.00

Psych Testing-Coop, 22 2142 000 313 000, $4,244.00

Occupational Therapy - Local, 22 2172 000 319 000, $1,662.00

Occupational Therapy - Federal, 22 2172 000 319 611, $3,842.00

Occupational Therapy - Federal, 22 2172 000 319 619, $337.00

Speech Services - Federal, 22 2152 000 319 611, $2,550.00

Physical Therapy - Federal, 22 2171 0000 319 611, $1,886.00

Physical Therapy - Local, 22 2171 0000 319 000, $345.00

Special Ed Admin Health, 22 2176 000 230 000, $265.00

Special Ed Admin Worker’s Comp, 22 2716 000 240 000, $70.00

Special Ed Admin Non Technology Supply, 22 2716 000 411 000, $87.00

Special Ed Purchased Services, 22 2755 000 319 000, $104.00

Total Appropriations $34,785.00

ExtraOrdinary Cost Fund, 22 3129, $31,283.00

Flowthrough - 611, 22 4175 611, $3,502.00

Total Means of Finance, $34,785.00

Motion by Gerard seconded by Huniston to accept the Substitute Staff List as presented.

Motion by Humiston seconded by Anderson to hire Kara Cormier as the Library Aide at $9.95 per hour.

The first policy reading was held on (IIBG) Edgemont District 23-1 Internet Policy and (DL) Edgemont School District Meal Charge Policy.

Motion by Anderson seconded by Darrow to waive the second reading and adopt (IIBG)Edgemont District 23-1

Internet Policy as read.

Motion by Humiston seconded by Anderson to waive the second reading and adopt (DL) Edgemont School Meal Charge Policy.

Motion by Anderson seconded by Gerard to revise the 2017-2018 school calendar to move the in-service scheduled for August 21st to August 17th.

Motion by Humiston to seconded by Darrow to sign the contract with Climate Control for preventive maintenance on the Carrier chiller for the 2017-2018 school year.

Motion by Darrow seconded by Anderson to sign the contract with Climate Control for EMS Support Service for the heating and cooling systems.

Motion by Humiston seconded by Anderson to surplus the Hillyard Multi-Flo Floor finish applicator (#05540) for trade towards the new gym floor covering.

Motion by Anderson seconded by Humiston to surplus 2 microphones for garbage.

Motion by Anderson seconded by Darrow to adjourn the meeting at 8:47 p.m.

MINUTES APPROVED THIS _________ DAY OF __________, 2017.

Diane Stevens, Business Manager

Gary Darrow, Chairman

Published once at the total approximate cost of $124.74

Published: September 7, 2017