Proceedings_City of Hot Springs January 16, 2024

Proceedings

UNOFFICIAL MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF HOT SPRINGS
January 16, 2024
A regular meeting of the City Council of the City of Hot Springs, South Dakota, was convened on January 16, 2024 at 7:00 p.m. at the Mueller Civic Center with Mayor Bob Nelson presiding
Members Present: Hal Glanville, JR Huddleston, Debra Johnston, Bill Lukens, Malisa Niles, Travis Orback, Larry Pratt and Linda Varvel
Staff Present: Finance Officer Misty Summers-Walton, MCC Staff Karl Bochert, Recreation Director Gabby Martin and City Attorneys Cole Romey and Austin Schaefer
ALL ACTIONS RECORDED IN THESE MINUTES WERE UNANIMOUS UNLESS OTHERWISE STATED
Agenda: Moved by Huddleston, seconded by Johnston, to approve the agenda
Minutes: Moved by Lukens, seconded by Huddleston, to approve the minutes from the 1/2/24 regular council meeting with a correction regarding the date the meeting convened on, inadvertently left over from the previous meeting
Claims: Moved by Varvel, seconded by Pratt, to approve the bills in between of $210,805.33
BILLS IN BETWEEN: 1/16/24: City of Hot Springs, $33,116.29, General Payroll; City of Hot Springs, $6,351.16, Golf Payroll; City of Hot Springs, $11,767.21, Water Payroll; City of Hot Springs, $4,662.87, Sewer Payroll; City of Hot Springs, $14,592.99, Evans Plunge Payroll; EFTPS, $19,821.71, 941 Payroll Tax Deductions; Wellmark BC/BS, $30,570.50, Premium; Dearborn National Life, $124.75, Premium; SDRS, $3,070.36, Retirement Reporting; SDRS, $27,477.80, Retirement Reporting; SDRS Supplemental, $480.00, Happe, Summers-Walton, Bochmann Retirement Reporting; SD Dept of Labor - SD Unemployment, $939.93, 2023 4th Q Reporting; Chamer of Commerce, $6,638.57, AP 80% LLD; Black Hills Energy, $22,810.01, Utilities; Sander Sanitation, $19,836.40, AP Payments Collected; SD Dept of Revenue, $4,661.89, Sales Tax Reporting; Golden West, $1,531.35, Monthly Charges; Lightspeed, $18.14, December Credit Card Processing Fee; Heartland Payment Systems, $1,271.03, Evans Plunge Monthly Credit Card Processing Fee; Heartland Payment Systems, $672.10, City/Water Monthly Credit Card Processing Fee; Multi Service Aviation, $107.74, Monthly Processing Fees; Custer-Fall River Regional Waste Mgt, $31.25, Solid Waste Landfill Fees; Marco, $251.28, Library 2024 Printer agreement; TOTAL: $210,805.33
Moved by Johnston, seconded by Varvel, to approve the current claims of $37,796.89. Moved by Lukens, seconded by Huddleston, to approve the 2023 payable claims of $32,258.98
CURRENT CLAIMS AND PAYABLE CLAIMS: 1/16/24: Ace Hardware, $702.54; Alsco, $151.30; Autel, $124.50; B. H. Technologies, Llc, $11,078.00; Battle Mountain Humane Society, $2,000.00; Black Hills & Badlands Tourism, $1,585.00; Bomgaars Supply, $746.08; Brosz Engineering Inc, $1,310.00; Century Business Products, $431.38; Chamber Of Commerce, $1,978.94; Clark Printing, $1,088.88; Core & Main Lp, $6,032.01; Cwd, $1,748.35; Dakota Fluid Power Inc, $2,412.03; Enning Propane Inc, $4,041.50; Evergreen Media, $1,150.00; Fall River Register Of Deeds, $4.00; Fall River Auto, $41.35; Fall River County Herald Star, $650.27; Fall River Water Users Dist, $53.50; Glass Pro, $1,013.90; Chadron Motor Company, $375.05; Grainger, $97.39; Hills Edge Auto, $970.98; Hillyard/Sioux Falls, $253.73; Hot Springs Volunteer Fire Dep, $7,500.00; Hustead Law Office, P.C., $5,120.00; Jasper Engineering & Equip, $718.00; Jessica Luther, $1,085.00; Julie Nase, $48.92; Lynns Dakotamart, $39.65; M.G. Oil Company, $2,329.99; Marco Technologies Llc, $47.15; Midcontinent Testing Laborator, $214.75; Muth Electric, $72.75; Nelsons Oil & Gas, $1,723.98; Northwest Pipe, $1,964.62; Peak Software Systems Inc, $2,880.90; Pepsi, $387.60; Qualified Presort Service,Llc, $731.73; S.D. Assc Rural Water Systems, $890.00; Simon North Region Sd, $231.60; Sonnys, $7.39; South Dakota 811, $31.36; South Dakota Magazine, $490.00; Srixon/Cleveland Golf/Xxio, $160.00; Staples, $780.51; Sturdevants Auto Parts, $914.10; The Toro Company - Nsn, $162.00; Theresa Maas, $883.20; U.S. Bank, $600.00 TOTAL: $70,055.88
Public Hearing: Mayor Nelson opened the public hearing at 7:10 p.m. to act on the applications for retail on-off sale wine and cider and retail on-off sale malt beverage & SD farm wine licenses from Moccasin Springs LLC dba The Dragonfly to be used at 1829 Minnekahta Ave. Public comments were heard from owner Kara Hagen, she shared why the restaurant is changing from Buffalo Dreamer to The Dragonfly and her plans for opening, hours & offerings. Councilwoman Johnston asked if it’s a transfer and Kara said no. Hearing no further comments, Mayor Nelson closed the hearing at 7:13 p.m. Moved by Huddleston, seconded by Pratt, to approve the applications
Council Updates: Recreation Director Gabby Martin provided an annual recreation update. She has been in the position for 8 months and has implemented paperless online registration. Focusing now on winter recreation; pickleball captured 8 new participants, youth indoor soccer started w/52 participants between 6 & 18. A second round of youth indoor soccer for those under 6 is coming and considering youth pickleball. Currently focus is on winter activities for 2nd grade and under
SHEDCO Executive Director Andrea Powers provided quarterly update. Housing updates-met w/Jesse Naze & owner of Castle Manor on best uses for structure, met w/Scott Rounds & Mike Stanley on final details for Bldg. 1. Workforce Development & Education updates-WDT College Board mtg. held at MCC then visited future location of Nursing Program in old Soldiers Home Bldg. Certified Apprenticeship info mtg. in Edgemont a success, potential interests in HS. Midwest Arts to present World Fest concert again March 3–11 including free public concert. New Business Attraction-Black Hills Biochar & Colorado Green House Builders looking to relocate in Fall River Co., reached out to FAA who is pulling together document to send to potential business occupants, business park site is imperative. Hosting 2024 Energize Conference May 22 & 23, conference focuses on rural communities & how they innovate to address needs & solve problems, planning for 150 attendees which will have large economic impact in retail sector. SHEDCO Annual Banquet this Thursday w/guest speaker, Jennifer Sietsma. Mayor Nelson discussed Energize Conference & ongoing discussions regarding waiving city fees, “In my mind, this is the City of Hot Springs promoting ourselves”.
Personnel: Moved by Varvel, seconded by Pratt, to approve personnel items (a-c), Jodie Lim, PT Recreation Instructor, $12.50/hr. effective 1/5/24, William Martin, PT Recreation Assistant $11.20/hr. effective 1/5/24 CORRECTION, Tina Baldomaro, PT EPMS Lifeguard, last day 1/11/24
Ordinances: Moved by Johnston, seconded by Niles, to approve the first reading of ordinance 1253: an ordinance revising Title IX: General Regulations, Chapter 91 Cemetery, §91.02 Cemetery Board, §91.03 Superintendent Of Cemetery, §91.04 Duties Of Superintendent of Cemetery, §91.07 Rules And Regulations, §91.08 Grave Open/Close, Installation of Burial Vaults, Markers and Monuments all under the Supervision of Cemetery Superintendent, §91.09 License Required For Cemetery Contractors, §91.10 Application for a Cemetery Contractor’s License and §91.13 Bond Required For Contractors. Mayor Nelson noted an extra “in” under §91.08 (E). A roll call vote was taken with all members voting in favor
Moved by Pratt, seconded by Niles, to approve the first reading of ordinance 1254: an ordinance removing Title III Administration, Chapter 30 General Provision §30.17-mandatory retirement age. A roll call vote was taken with all members voting in favor
Moved by Varvel, seconded by Pratt, to approve the first reading of ordinance 1255: an ordinance transferring one (1) lot in the Boulder Falls Addition from Rural Service District to Urban Service District. A roll call vote was taken with all members voting in favor
Resolutions: Moved by Huddleston, seconded by Pratt, to approve resolution 2024-4: a resolution to amend the City Wide Fee Resolution-update SHGC discounts
Resolution 2024-4
AMEND CITY WIDE FEE RESOLUTION
SOUTHERN HILLS GOLF COURSE DISCOUNTS  
WHEREAS, the City of Hot Springs provides numerous services and enforces several requirements which are supported financially by various fees and charges as allowed by South Dakota Codified Law and City Ordinances; and
WHEREAS, the City of Hot Springs pursuant to SDCL§9-19-3 may amend and revise resolutions as may be necessary; and
WHEREAS, the City of Hot Springs through the action of the City Council, under the advisement and recommendations of the Golf Operations Manager, will amend the City Wide Fee Resolution, and

WHEREAS, the City of Hot Springs has previously adopted a comprehensive City-wide fee schedule that will now be updated to reflect the new discounts as provided below.
• SHGC standard discounts; Season Pass holders, Full-Time City Employees, Seniors 65+, Active-Duty Military, Veterans, and First Responders receive 10% off equipment and apparel. Full-Time City Employees, Seniors 65+, Active-Duty Military, Veterans, and First Responders also receive 10% off season passes. (cannot be combined with other sales and promotions)
NOW, THEREFORE, BE IT RESOLVED, that this resolution is necessary for the support of the municipal government and its existing public institutions and shall become effective January 17, 2024.
Dated this 16th day of January, 2024
APPROVED:
Bob Nelson, Mayor
ATTEST:
Misty Summers-Walton, Finance Officer
New Business: NOTICE-intent to burn brush pile at City Maintenance facility the week of January 22nd
Moved by Varvel, seconded by Lukens, to approve and authorize the Mayor and Finance Officer to sign the 2023 audit engagement letter with Ketel Thorstenson, LLP
Moved by Johnston, seconded by Glanville, to approve waiving the May 22 and May 23, 2024 rental fees of $1,562.50 for the use of the Mueller Civic Center, and to waive $15 electrical fee for North Shelter at Centennial Park for Southern Hills Economic Development to host the 2024 Energize Exploring Innovative Rural Communities Conference. Comments & questions heard from Councilman Pratt, Lukens, Orback, Councilwoman Johnston and Mayor Nelson. After discussion, a roll call vote was taken, Glanville, Huddleston, Johnston, Lukens, Niles, Orback and Varvel voted in favor, Pratt opposed
Moved by Lukens, seconded by Huddleston, to authorize the Finance Office to reissue the Water DSR US Treasury Bond #21080-104 at SD FIT for a new term of 12 months and a rate of approximately 4.59%
Moved by Pratt, seconded by Varvel, to reappoint Presston Gabel to the Business Improvement District (BID) Board for the 3 year term 2023-2025
Moved by Varvel, seconded by Pratt, to reappoint Vicky Wetzel and Melanie Wilson to the Business Improvement District (BID) Board for 3 year terms 2024-2026
Moved by Pratt, seconded by Glanville, to reappoint Pat Lyke and Christine Heidebrink to the Historic Preservation Commission for 3 year terms 2024-2026
Committee Reports: Committee reports were heard by; Administrative and Finance: JR Huddleston-CA to follow up on possible surplus/sale of approx. 4.14 acres adjacent to Simon quarry near cemetery & 7+acres in Hot Brook Canyon, pre-employment background checks not recommended by Attorneys, reviewing draft resolution how & when city personnel & equipment is used by others, FRC dispatch agreement discussion, MCC renewing vending service agreement expiring March 24. Next mtg. 2/12, 1 p.m. at MCC. Airport Advisory Committee: Bill Lukens-T-hangar project change order for KLJ fees due to schedule overrun, taxi lane project design progressing-waiting on grant funding, request KLJ to advance AWOS 3 from 2027 to 2026 in place of phase 2 hangar taxilane extension in Airport CIP. Next mtg. 2/1 8:30 a.m. at Airport. Custer/Fall River Regional Waste Management District: Travis Orback-Next mtg. 1/18 7 p.m. at MCC. Historic Preservation Commission: Debra Johnston-CLG grant project idea-revise historic preservation packet, add point of interest at 7 Sisters Mountain Range, rescind approval of Springs Lodge & Café additional storage structures, reviewed deterioration by neglect action on 243 & 611 N. River St. consider adding 143 S. Chicago St., discussed erosion/intrusion of hillside behind N. River St. commercial bldgs. Next mtg. 2/7, 5 p.m. at MCC. Evans Plunge Advisory Committee: Linda Varvel-reviewed new façade designs, closure scheduled for March 4-17. Next mtg. 2/8, Noon at EPMS. Parks, Recreation, Beautification & Cultural Development: Larry Pratt-Next mtg. 2/7, 2 p.m. at MCC. Planning & Zoning Commission: Debra Johnston-Next mtg. 2/21, 6 p.m. at CH. Public Safety: Bill Lukens-snow removal & speeding complaints-recommend reducing & posting speed limit of 15MPH, ICS training for elected officials-in person with min. 30 participants, grant prep for items noted in PDMP, increasing efforts to ensure compliance w/family daycare licensing. Next mtg. 2/1, 2 p.m. at MCC. Public Works: Hal Glanville-reviewed proposals ISG & KLJ for construction designs for 3 historic stairways, 2024 brush pile burning planned, property line issues on Ely Ave. discussed, sewer main extension for Bald Eagle Dr. at cost of $17k, change mtg. schedule to once a month on Tue. before 1st Council mtg., asking Custer/FR landfill to modify city permit to allow bio solid transfer. Next mtg. 1/30, 1 p.m. at MCC. Southern Hills Golf Course Advisory Committee: Bob Nelson-No mtg. updates from Superintendent; course closed to carts mid Dec, fall greens watering done & snow mold fungicide applied 2x, greens top-dressed to help protect crown of plant during winter. Superintendent took 5 mandatory classes to meet requirements of pesticide licenses, retaining wall work has slowed but continues due to quantity of rock & questionable soil quality still expecting on time completion. Next mtg. TBD at SHGC. The public is welcome to attend committee meetings
Mayor Report: This Thursday, January 18, Elevatus, the firm the County Commissioners are in discussion with about the proposed new justice center, will be available during the Commissioners Thursday meeting to answer questions. Misty has posted a notice of a possible quorum for the Council to attend that meeting. I encourage the Council to attend this meeting to learn as much as possible about the proposed justice center.
Executive Session: Moved by Huddleston, seconded by Niles, to go in to executive session under SDCL §1-25-2 (3) Legal, after a 5 minute break the session started at 8:36 p.m. Present were Mayor Nelson, City Attorneys Romey and Schaefer, Finance Officer Summers-Walton and Council Members: Glanville, Huddleston, Johnston, Lukens, Niles, Orback, Pratt and Varvel. At 9:14 p.m. all members present exited the session and the meeting resumed
Adjournment: Being no further business to come before the Council, moved by Varvel, seconded by Niles, to adjourn at 9:15 p.m.
Approved:
Bob Nelson, Mayor
Attest:
Misty Summers-Walton, Finance Officer
Published once at the total approximate cost of $176.22
and can be viewed free of charge at www.sdpublicnotices.com
Published: Jan. 25, 2024

Fall River County Herald Star

EDGEMONT OFFICE: 410 2nd Avenue   Edgemont, SD 57735-0660 | 605.662.7201
HOT SPRINGS OFFICE: 334 S. Chicago St.  Hot Springs, SD 57747 | 605.745.3930
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