Proceedings: Fall River County Minutes 8-1-17
Fall River County Minutes Of August 1, 2017
The Fall River Board of County Commissioners met in regular session on August 1, 2017. Present: Ann Abbott, Joe Falkenburg, Paul Nabholz, Deb Russell and Sue Ganje, Auditor. Absent was Joe Allen.
The Pledge of Allegiance was given and the meeting called to order at 8:45 a.m.
The agenda was reviewed for conflicts; none were noted. All Motions Recorded In These Minutes Were By Unanimous Vote, Unless Otherwise Stated.
Motion made by Russell, seconded by Nabholz to enter executive session for personnel as per SDCL 1-25-2 at 8:45 a.m.
Joe Allen entered the meeting at 8:47 a.m.
Commissioners returned to the regular meeting at 8:55 a.m.
Motion made by Abbott, seconded by Russell, to approve the agenda as written.
Motion made by Nabholz, seconded by Russell, to approve the minutes of July 18, 2017.
Motion made by Russell, seconded by Abbott, to approve the June 30, 2017 Auditor’s Account with the County Treasurer.
Auditor’s Account With The County Treasurer
To The Honorable Board Of County Commissioners Of Fall River County:
I hereby submit the following report of my examination of the cash and cash items in the hands of the County Treasurer of this County on this 30th day of June, 2017.
Total Amt of Deposit in First Interstate Bank: $967,444.88; Total Amount of Cash: $4,809.09; Total Amount of Treasurer’s Change Fund: $900.00; Total Amount of Checks in Treasurer’s; Possession Not Exceeding Three Days: $16,460.45
SAVINGS: First Interstate Bank: $2,147,692.33
CERTIFICATES OF DEPOSIT: First Interstate-Hot Springs: $3,658,361.80; Black Hills Federal Credit Union: $250,000.00; Bank of the West $500,000.00
Itemized list of all items, checks and drafts that have been in the Treasurer’s possession over three days:
Register of Deeds Change Fund: $500.00; Highway Petty Cash: $20.00; Election Petty Cash: $15.00
RETURNED CHECKS: Greenia, Ann - $107.00, 04/10/17
Dated This 30th Day of June, 2017.
Sue Ganje, County Auditor of Fall River County.
County Monies: $7,196,522.64; Held for other Entities: $147,409.41; Held in Trust: $202,378.50
Motion made by Russell, seconded by Abbott to approve travel for Dan Cullen, Veteran’s Service Officer, to the SDDVA annual workshop in Pierre, August 14 – 17, 2017.
Sue Ganje, Auditor, gave a short follow-up on campaign finances. Commissioners will still need to file a statement of financial interest with the County Auditor’s office not more than fifteen days after filing the candidate’s nominating petitions or, if otherwise nominated, not more than fifteen days after the candidate’s nomination is certified, as per SDCL 12-25-30. And, as per SDCL 3-1A-4, shall, not more than fifteen days after the person assumes office and then not later than the first day of January of every year the person continues to hold the office, file a statement of financial interest setting forth any additions or corrections to any previous statement of financial interest filed pursuant to § 12-25-30.
Motion made by Russell, seconded by Nabholz to approve a pay raise for Dustin Moxon, Jailer, to $13.50 per hour, starting June 27, 2017, as per union contract.
Motion made by Russell, seconded by Abbott, to approve a pay raise for Aaron Eberle, Auditor’s Administrative Assistant, to $12.50 per hour, effective July 31, 2017, as per union contract.
Motion made by Nabholz, seconded by Allen to approve travel and registration fees for all Commissioners, Auditor, Treasurer and Register of Deeds to SD Convention on September 17-20, 2017.
Motion made by Russell, seconded by Nabholz to change the second meeting in September to September 26, 2017 to allow Commissioners to attend the SD Convention.
Jackie Waldner, Community Health Nurse, met with the board to give her quarterly report and discuss her 2018 budget.
Ed Maddox and Ken Kostof met with the board to give updates on the South Dakota Sun Solar energy project. The current project would be at the intersection of State Hwy 18 and 89. This will be the first utility scale solar energy project in South Dakota and will take 300 acres for the project. This will eventually provide power for 10,000 homes. There are various other projects in the U.S., with one in Wyoming being the closest. They, along with others, will continue to keep everyone informed and provide information to the community. They want to be good neighbors.
Lyle Jensen, Building Supervisor, met with the board to approve camera quotes for the jail and S. Annex building. Wally Campbell, Jailer, described the current camera system as not being in sync (audio and visual) and that they are unable to provide accurate evidence. Campbell would also like to have more visual for employee protection and to see more areas of the jail. Motion made by Russell, seconded by Nabholz to approve the quote in the amount of $8,844.83 for camera and equipment for the secured evidence room at the S. Annex building and the quote in the amount of $9,092.16 for jail cameras and video management, and requested Jensen to look for grants, etc., to help offset costs.
Kelli Rhoe, Treasurer, advised the board about the new ICS Account in Lead, SD. Rhoe is getting the needed software taken care of and after one more set of needed signatures is sent, $2,000,000 will be ready to be transferred to that bank.
Jerry Heiser, Butler Machinery, presented a 2017 Cat 950GC loader proposal. Heiser stated that Butler goes through the National Joint Powers Alliance (NJPA) for competitive bids. Discussion was held on the proposed machine, with a NJPA bid in the amount of $295,787. With NJPA member discounts, plus Butler Machinery additional discounts, and additions for Dealer prep, freight and warranty, a final bid price of $196,300. An offer to purchase the county 2007 Volvo in the amount of $50,000 was also made for a trade-in, for a net cost of $146,300.
Randy Seiler, Highway Superintendent, met with the board. Motion made by Russell, seconded by Nabholz to approve the July 2017 fuel transfers to reimburse the highway department for fuel used or work performed as follows: Weed & Pest for $341.90; Sheriff’s Department for $2,442.27; Emergency Management for $113.01; Director of Equalization $193.51; Building for $60.02, Auditor for $15.12; and State’s Attorney for $25.52.
Motion made by Russell, seconded by Nabholz, to surplus the following packers, (1) 2008 Packer, s/n WRC08296, Asset # 0909, and (2) Packer, s/n WRC08297, Asset #0911, as surplus to trade in for 2 new Packers in the total amount of $33,460.
Motion made by Nabholz, seconded by Abbott to approve Amendment #1 to the Work Order for Project BRF 6463(00) 16-1, PCN 05QV, Fall River County, LGA-120-15x. This will be for the structure 0.2 W miles & 0.3 N miles of Burdock on Co. Rd 21.
Gravel crushing bids for 50,000 tons were opened at 10:15 a.m. as advertised. Hills Material submitted a bid of $6.75 per ton, total amount $337,500.00; KD Contracting submitted a bid of $4.25 per ton, total amount of $212,500. Discussion was held on a deadline to finish project, pit location and spot testing of gravel. Motion made by Russell, seconded by Allen, to accept the low bid from KD Construction at $4.25 per ton, for 50,000 tons, for a total of $212,500.
Break was taken at 10:22 p.m. Meeting resumed at 10:30 a.m.
Wade Iszler, RDO, presented a proposal for a quote for a 2018 John Deere 644K, which would be a purchase off the Minnesota State Bid, in the amount of $377,881.00. With discounts applied plus freight and Guaranteed Maintenance paid travel/deductible, and warranty, a final bid price of $226,413.44. An offer to purchase Fall River County’s 2007 Volvo in the amount of $55,000 was also received, for a net bid in the amount of $171,413.44. The commission asked Randy Seiler to look over the two bids and return later in the meeting with a recommendation.
Doug Kinniburgh, Local Government Assistance, SD DOT, met with the board. Ross Eberle, Brosz Engineering was also present. Discussion was held about the Chilson Bridge. Consultants had done an analysis for other options. The state preferred an at grade crossing and that would eliminate the structure. This option would have to have an easement – if it goes to court, that could take a few years. A single span bridge was also discussed. Falkenburg would like to have this worked on as quickly as possible. There have been issues in the past about rocks falling off the hill and trapping people; fire is also a large threat. Nabholz wanted to know if you could blast the road bed and raise the Mickelson Trail and shorten the bridge. That is not an option; the Mickelson Trail can only be at an 8 percent grade. The county would like to know the cost for a single span. Options were discussed, and Kinniburgh noted the requirements for the Mickelson Trail, which the SD Game Fish and Parks must abide by. The board requested information from the state as soon as possible to assist with the county’s decision on the bridge.
Kinniburgh also updated the board on the Igloo project. The state has been doing a ROW record search. There is not as much concern on timeline, like the Chilson Bridge. This project would be estimated to be started in the summer of 2019. Discussion was held about cost, time frame, wetland issues and liability.
Nabholz stated that eight bridges needed fixed, not one and wondered if the county should consider $5 wheel tax for vehicles weighing 6,000 pounds or more, and explained why. Kinniburgh recommended counties leverage everything available for their transportation systems. Bridge Improvement Grants are figured on a point system. Kinniburgh suggested that there were 26 bridges eligible for preservation, while 8 needed replaced. The average age of a bridge is 71 years. Preservation grants are scored slightly different. Falkenburg would like to look at a list of what needs to be done to the bridges.
Paul Nabholz, Commissioner, also discussed the speed limit on Memorial Road with the board. After discussing with Seiler, it was determined that they were talking about two different roads previously. Residents spoke on the speed limit to be 35 mph; as opposed to 55 mph. Discussion was held about safety, keeping the road better by driving slower and open range. Motion made by Nabholz, seconded by Russell to set the 55 mph speed limit to 35 mph at the entry of Hwy 18 on Memorial Road. With Allen voting no, all others voting yes, motion carried.
Nabholz discussed updates on the School and Public Land Lease. No new companies are leasing, but existing leases were renewed.
Public comment was heard from Cindy Brunson, Pat Logue, Susan Henderson and Uriah Luallin. Discussion was held about the Provo water and sewer projects, Battle Mountain Humane Society, trying to dig wells at Igloo and access through private to public lands.
Falkenburg stated that the Flight for Life people would be at the next meeting. Falkenburg stated that he would like Frank Maynard to help with a drought resolution. Maynard stated that they haven’t hit the threshold yet but will follow up on that.
Motion made by Nabholz, seconded by Abbott to approve a letter to our US Congressional Representatives to increase the boundary for prairie dogs on Federal Land bordering private land from 1 mile, rather than the current ½ mile.
Discussion was held on the possible changing of acres required for Ag status. Data was provided from Susie Simkins, Director of Equalization. Falkenburg stated that more smaller parcels now qualify for Ag. Motion made by Russell, seconded by Abbott to lower Ag acres from 60 acres to 40 acres. With Nabholz voting no, all others voting yes, motion carried.
Frank Maynard, Emergency Management, discussed the airplane utilization and believes it is an asset for the county as it is used to inspect oil wells and gas pipelines, search and rescue and floods. Maynard also discussed an issue that came up on Bluebird and Sunflower Lanes, and the needed signs for emergency services. There has never been a plat on these roads; they are done by road easements. Rich Zacher, SD DOT, confirmed this is legal access, but strange. Signs will be ordered. Maynard also advised that the Hot Springs Fire department emergency vehicle needs replacing, and was asked about using Title III funds for this. Maynard will work with the Auditor and bring back to the board.
Maynard discussed fire restrictions; he has been having a conference call each Friday. Maynard still needs uniform restrictions to be created for the county as there are two areas in the county. ISC 402 training has been set for August 7th; from 9 a.m. to 12 p.m. Maynard will make Fire Department and Law Enforcement aware of this.
Bob Evans, Sheriff, met with the board. Motion made by Russell, seconded by Abbott to approve hiring Keith Allen, Jailer, at $12.50, effective July 24, 2017 and hire Trina Simunek, Dispatcher, at $12.00, effective August 7, 2017.
Seiler approached the board again with a recommendation to purchase the loader from Butler Machinery. Motion made by Allen, seconded by Nabholz to purchase the cat loader, fixed asset id #2503, asset serial #L120E3V66177, for $230,000 original price, $146,300 after discounts, adjustments and trade-in. Motion made by Russell, seconded by Abbott to surplus the old loader for trade-in on the purchase of the new loader.
Recess for lunch was taken at 12:20 p.m.
Meeting reconvened at 1:43 p.m.
Motion made by Abbott, seconded by Russell to approve the bills as follows:
General Fund; A & B Welding Supply Co. Welding Supplies/Lea, $65.10; Alano Society 2017 Budgeted Allotm $750.00; Allen, Keith Uniform Allowance $195.42; Fidelity Sec. Life Ins Co, Eye Insurance $70.60; American Family Assurance, American Family Assu, $731.65; A’viands Llc, Inmate Food/Supply, $9,127.50; Beesley Law Office, Caaf, $654.80; Black Hills Chemical, Supply, $361.13; Black Hills Energy, Utility Power Electr, $4,725.77; Boston Mutual Life Ins Co, Life Insurance, $32.76; Century Business Leasing, Copier Lease, $911.47; Chaffin, Austin, Inmate Guard Watch, $231.00; Colbath, Angela M, A&N/Caaf, $1,093.10; Chamberlain Mccolley’s, Indigent Burial, $1,900.00; Delta Dental Plan Of SD, Delta Dental, $2,271.56; Demersseman Jensen, Caaf, $1,215.90; EFTPS, Payroll Taxes, $32,489.94; Edgemont Herald Tribune, Publication, $429.66; ESRI Inc, Arcgis Software Main, $3,900.00; Falkenburg, Joe, Mileage Reimbursement, $262.08; Farrell,Farrell &Ginsbach, Caaf, $1,893.25; FR County Treasurer, Bank Charges, $36.90; Goff, Garland Lee, Caaf/Mental Illness, $686.90; Golden West Technologies, Server Upgrade, $2,982.74; Happe, Shelby, Travel Reimbursement, $860.76; Heartland Real Estate, Garnishment, $100.00; Herrberg, Jeremy, Inmate Guard Watch, $165.00; Heavy Highway Fringe, Insurance Fees, $555.00; Hillyard/Sioux Falls, Supply, $431.75; Iowa Laborers District, Health Insurance, $14,727.00; Liuna Laborers Local 620, Union Dues, $250.00; Lyle Signs, Signage, $74.44; Marco, Copier Lease, $155.00; Maverick Tire & Auto, Tires, $725.46; Mammoth Handcrafted Signs, Signage, $141.00; Miller, Aaron, Inmate Guard Watch, $203.00; Monroe, Heather, Inmate Transport, $40.00; Nationwide Retirement Sol, Nationwide Retiremen, $29.42; Neisner, Carl, Payroll Check, $979.60; New York Life Insurance, New York Life Ins, $65.00; Nortons Sinclair, Auto Repair, $458.37; Norton, Tina, Contract Nurse Inmat, $1,070.00; Child Support Payment Cnt, Child Support, $1,259.00; O’Neill, Justin, CAAF, $470.00; Penn Co Sts Attny Office, Mental Illness, $215.00; Pennington County Jail, Inmate Transport, $478.75; Pitney Bowes Inc, Ink Supply, $48.44; Powell, Debra J, Blood Draw, $35.00; Quill Corporation, Office Supplies, $750.80; Rapid City Journal (The), Advertising/Proceedi, $264.35; Rushmore Communications, Em Radio, $839.02; SDACO, 2017 County Website, $150.00; SD Retirement System, SDRS Contribution, $15,521.47; Servall, Rug/Uniform Service, $592.67; Skinner, Matthew L. PC, CAAF, $4,695.63; SD Supplement Retirement, SDRS Sup Retirement, $850.00; SD Dept Of Public Safety, Teletype Service 2nd, $3,090.00; Stephens Law Office, CAAF, $1,375.00; Stevens Automotive, Vehicle Maintenance, $350.80; Stevens, Mikayla, Blood Draw, $105.00; Twilight Inc, First Aid Supply, $102.48; United Way Black Hills, United Way Donation, $38.00; Walz, Ryan, Inmate Guard Watch, $203.00; Thomson Reuters, Subscription, $200.00; Woody’s Work Shop, Car Maintenance, $552.55; Bastian, Tracy, LEPC Airplane Pilot, $100.00; Behrens, Donna, Mileage Reimbursement, $15.96; Jury Witness, Fees, $271.04; Shively, Phillip, Inmate Guard Watch, $217.50; Total For General Fund, $120,841.5; County Road & Bridge; Advanced Drug Testing, Random Drug Test, $26.00; Al’s Metal Work, Inc, Part, $278.14; Fidelity Sec. Life Ins Co, Eye Insurance, $61.10; American Family Assurance, American Family Assu, $448.60; Black Hills Energy, Utility Power Electr, $402.35; Brosz Engineering, Inc., Consulting, $350.00; Butler Machinery Co., Supplies/Repairs, $3,853.44; Delta Dental Plan Of SD, Delta Dental, $444.95; Eddies Truck Sales, Repairs/Parts, $765.18; Eftps, Payroll Taxes, $8,694.00; Fall River Auto Supply, Auto Parts/Repair, $22.18; Fall River Cty Treasurer, Title Transfer, $10.00; Godfrey Brake Service, Supply, $56.06; Grimm’s Pump Service In, Part/Supply, $16.98; Heavy Highway Fringe, Insurance Fees, $150.00; Hills Materials Co., Material, $18,951.64; Hot Springs Ace Hardware, Supply, $110.09; Hot Springs Automotive, Auto Supply Parts, $1,101.58; Ricoh Usa Inc, Hwy Dept Copier Leas, $75.00; Iowa Laborers District, Health Insurance, $3,648.00; Liuna Laborers Local 620, Union Dues, $150.00; Lyle Signs, Signage, $185.45; Mg Oil, Inventory/Supply, $15,584.00; Nationwide Retirement Sol, Nationwide Retiremen, $73.53; Powerhouse, Part, $499.00; Powerplan Bf, Repair/Parts/Labor, $692.95; Rapid Delivery, Delivery, $70.15; Safety Kleen, Supplies, $124.47; SD Dept Of Transportation, Road Projects Costs, $3,541.11; SD Retirement System, Sdrs Contribution, $4,289.10; Seiler, Randy, Cellphone Reimbursem, $35.00; Sheehan Equipment, Inc., Part, $39.05; Summit Signs & Supply Inc, Supply, $960.00; Twilight Inc, First Aid Supply, $29.90; Builders First Source, Supply, $36.18; Total For County Road & Bridge, $65,775.18; 911 Surcharge Reimb; Century Business Leasing, Copier Lease, $43.50; Credit Collection Bureau, Collections, $302.86; Delta Dental Plan Of SD, Delta Dental, $297.10; Eftps, Payroll Taxes, $3,882.52; Golden West Technologies, Server Upgrade, $460.00; Heavy Highway Fringe, Insurance Fees, $60.00; Iowa Laborers District, Health Insurance, $1,638.00; Liuna Laborers Local 620, Union Dues, $50.00; Messerli & Kramer, Collections, $117.24; SD Retirement System, Sdrs Contribution, $1,725.94; Twilight Inc, First Aid Supply, $52.00; Zuercher Technologies Llc, Pre Paid Maintenance, $1,950.00; Total For 911 Surcharge Reimb, $10,579.16; Title III National Forest; Kimtek Corporation, Part, $3,565.00; Total For Title III National Forest, $3,565.00; Emergency Mgt; Delta Dental Plan Of SD, Delta Dental, $22.94; Eftps, Payroll Taxes, $1,545.46; Golden West Technologies, Server Upgrade, $230.00; Pudwill, Norman, Lepc, $60.00; SD Retirement System, Sdrs Contribution, $605.05; Bastian, Tracy, Lepc Airplane Piolt, $100.00; Total For Emergency Mgt, $2,563.45; 24/7 Sobriety Fund; EFTPS, Payroll Taxes, $203.36; Total 24/7 Sobriety Fund, $203.36; Courthouse Building Fund; Builders First Source, Supply, $417.25; Total For Courthouse Building Fund, $417.25; Total Paid Between 7/07/17 And 7/18/17, $203,944.90Lyle Jensen, Building Supervisor, updated the board on the South Annex Building. Discussion was held on reorganization. Motion made by Russell, seconded by Falkenburg to move the Director of Equalization’s office across the street to the old Extension Building, while moving Emergency Management to the South Annex and leaving the Veteran’s Service Officer here. With Nabholz, Allen, Abbott voting no and Russell and Falkenburg voting yes, motion fails.
Motion made by Russell, seconded by Abbott to move Director of Equalization and GIS across the street to the old Extension building. With Nabholz and Allen voting no, all others voting yes, motion carries.
The board continued to work on the 2018 budget.
Motion made by Allen, seconded by Nabholz to adjourn the meeting at 3:12 p.m.
/s/ Joe Falkenburg
Joe Falkenburg, Chair
Board of Fall River County Commissioners
/s/ Sue Ganje
Sue Ganje, Fall River County Auditor
Published once at the total approximate cost of $222.39
Published: August 24, 2017