Proceedings

UNOFFICIAL MINUTES OF THE REGULAR MEETING OF
THE CITY COUNCIL OF THE CITY OF HOT SPRINGS
October 16, 2023
A regular meeting of the City Council of the City of Hot Springs, South Dakota, was convened on October 16, 2023 at 7:00 p.m. at the Mueller Civic Center with Mayor Bob Nelson presiding
Members Present: Hal Glanville, JR Huddleston, Debra Johnston, Bill Lukens (by phone), Malisa Niles, Travis Orback, Larry Pratt, and Linda Varvel
Staff Present: Finance Officer Misty Summers-Walton, MCC Staff Karl Bochert and City Attorney Garland Goff
ALL ACTIONS RECORDED IN THESE MINUTES WERE UNANIMOUS UNLESS OTHERWISE STATED
Agenda: Mayor Nelson requested to amend the agenda to add executive session SDCL§1-25-2 (3) Legal after Mayor’s Report. Moved by Huddleston, seconded by Varvel, to approve the amended agenda
Minutes: Moved by Varvel, seconded by Pratt, to approve the minutes from the 10/2/23 regular council meeting
Claims: Moved by Huddleston, seconded by Pratt, to approve the bills in between of $221,388.09
BILLS IN BETWEEN: 10/16/23: City of Hot Springs, $26,250.07, General Payroll; City of Hot Springs, $12,264.21, Golf Payroll; City of Hot Springs, $10,029.34, Water Payroll; City of Hot Springs, $5,591.07, Sewer Payroll; City of Hot Springs, $14,760.44, Evans Plunge Payroll; City of Hot Springs, $19,106.65, 941 Payroll Tax Deductions; Wellmark BC/BS, $28,303.65, Premium; Dearborn National Life, $126.40, Premium; SDRS, $19,299.74, Retirement Reporting; SDRS Supplemental, $320.00, Happe, Summers-Walton, Bochmann Retirement Reporting; Chamer of Commerce, $16,453.80, 80% LLD; Chamer of Commerce, $1,452.38, 80% LLD; Black Hills Energy, $28,286.09, Utilities; Sander Sanitation, $21,077.09, Payments Collected; SD Dept of Labor, $1,554.62, Quarterly Unemployment; SD Dept of Revenue, $10,439.61, Sales Tax Reporting; Golden West, $2,056.68, Monthly Charges; Light Speed, $1,743.32, Golf Course Monthly Credit Card Processing Fee september; Custer-Fall River Regional Waste Mgt, $2,272.93, Solid Waste Landfill Fees; TOTAL: $221,388.09
Moved by Johnston, seconded by Niles, to approve the current claims of $206,087.48
CURRENT CLAIMS: 10/16/23: ACE HARDWARE-epoxy, clorox, trash bags, disc tong, sharkbite t, coupling, bushing, elbow, 12 keys  cart shed Bldg 1, antifreeze, spray paint, bulb, adjust strips, grass seed-centennial, hydraulic cement, $255.74; BATTLE MOUNTAIN HUMANE SOCIETY-Oct. animal boarding and control, $2,000.00; BIERSCHBACH EQUIPMENT & SUPPLY-chipping hammer, chisels, moil point, $959.55; BOMGAARS-boots-Tyler O, $159.99; CENTURY BUSINESS PRODUCTS-sept. copier usage, $376.12; CITY SERVICE VALCON-7003 gal av gas , $36,181.25; CONSTRUCTION SERVICE - Final payment Lookout Ave/Walnut St water main replacement, $78,289.32; CORE & MAIN (HD SUPPLY)-4&6”water meters, $3,757.88; CWD-cheese sauce, relish, chips, pizza, pretzels, candy, chk strip, tornado, tp & pt, $1,338.84; DAKOTA PUMP & CONTROL-serv call 9/26 & 9/27 trickle filter pump & seal fail-replaced bad relays in panel, $2,036.74; FALL RIVER AUTO-air filters for PM2 &PM3, batteries for W1-backhoe, $376.20; FALL RIVER COUNTY HERALD-noh Martin tract PUD, proc 9/5, proc 9/18, noh B&Gclub, $594.81; FALL RIVER WATER USERS DIST-sept wtr usage & meter fee, $53.50; HILLYARD/SIOUX FALLS-super shine, rr clnr, window clnr, liquid swabby, gloves, urinal screens, soap, trash bag, wipes, $995.16; HOT SPRINGS VOLUNTEER FIRE DEP-Oct. allottment, $7,500.00; JESSICA LUTHER-nov meter reading, $1,085.00; LIGHTING MAINTENANCE,CONTRACTS-mo. maint. contract, Labor to install 3 globes @ Library, $978.34; M. G. OIL COMPANY-100 gal gas & 285 gal dyed diesel, 440 gal fuel for carts, $2,704.59; MARCO TECHNOLOGIES LLC-copier contract-canon, $55.21; MASEK GOLF CAR COMPANY-rear cover cart damage, $1,020.00; MIDCONTINENT TESTING LABORATOR-sept wtr tests, sept pond tests, $1,454.00; MUDD-concrete repairs freedom trail, $1,050.00; NELSONS OIL & GAS-sept fuel usage, $2,312.00; NORTHWEST PIPE FITTINGS INC-FIP Adapter, 8 - 3/4 comp union cplg, $332.19; PEPSI-water, soda, bibs, $198.24; QUALIFIED PRESORT SERVICE,LLC-Utility bills and postage, $746.23; RADWELL-fuse kit, $189.83; SECRETARY OF STATE-Notary app filing fee-renewal MSW, $30.00; SERVALL-chg mats PD, chg mats CH, towels 10-5 & 10-12, $301.35; SIMON MATERIALS-concrete, crusher fines for freedom trail repairs, base course water repairs, $3,567.49; SONNYS-mt.dew, pt, $30.98; SUMMERS-WALTON, MISTY-mileage to BHAFOA mtg in Sturgis 9/20/23, mileage to SDML Annual Conf. in RC 10/4-10/6/23, $215.73; THE TORO COMPANY - NSN-Oct. Irrigation IT support, $162.00; THERESA MAAS-Oct. janitorial-PD, Oct. janitorial-CH, $665.20; TOTER WASTEQUIP, LLC-500 96 gallon EVR II nestable carts WQ-10286785, $32,250.00; WEATHERCRAFT COMPANIES-depot roof replacement, $21,864.00; TOTAL: $206,087.48
Public Hearing: At 7:10 p.m. Mayor Nelson opened the public hearing on the license application from the Boys & Girls Club of Hot Springs for a special sale alcoholic beverage license application for the Wine & Wreath Fundraiser event on 11/18/23 at Mammoth Site 1800 US Hwy 18 Bypass. Public comments were heard by Development Director Sabrina Escalante who described the fundraising event activities and goals for attendance. Finance Officer Summers-Walton asked what the funds raised are used for and Escalante said for activities supporting healthy choices, all funds raised stay in Hot Springs. Councilman Huddleston asked about the Club’s location, Mayor Nelson asked about expected participation, Councilwoman Johnston asked how many wreaths would be auctioned off and Councilman Pratt asked Sabrina to tell the kids Larry the Lobster says hi. Hearing no further comments from the public or Council, Mayor Nelson closed the public hearing at 7:14 p.m. Moved by Pratt, seconded by Niles, to approve the application
Personnel: Moved by Huddleston, seconded by Pratt, to approve personnel items (a-d); Bob Nelson Jr., FT Exempt City Administrator, 6th step, $27.50/hr. effective 11/13/23, Randy Meyer, PT SHGC Maintenance Tech, last day 9/29/23, Chris Houtman, PT SHGC Equipment Operator, last day 10/13/23, Dennis Neuhardt, PT SHGC Maintenance Tech, last day 10/4/23. NOTE-New City Administrator is NOT related to existing Mayor.  
Ordinances: Moved by Johnston, seconded by Pratt, to approve the first reading of ordinance 1249-An Ordinance revising Title V Public Works, Chapter 51 Water; §51.02 Application for Water Service, §51.03 Service Sizes, Materials and Installation, §51.04 Service Line Connections; Termination, §51.05 Water Meters, §51.06 Service Line Installation, §51.08 Water Rates and Billing, §51.09 After Hours Service Calls, §51.12 Private and Public Fire Protection and §51.99 Penalty. A roll call vote was taken with all members voting in favor
Moved by Pratt, seconded by Varvel, to approve the first reading of ordinance 1250-An Ordinance revising Title V Public Works, Chapter 52 Wastewater and Storm Sewer; §52.03 Private Wastewater Disposal (Septic Systems), §52.04 Sanitary Sewer, Connections and Fees, §52.08 Use Of Public Sewers, §52.10 Fees and Collection, §52.11 Bills and Payments, §52.13 Termination, Remedies and §52.99 Penalty. A roll call vote was taken with all members voting in favor
Resolution: Moved by Johnston, seconded by Huddleston, to approve Resolution 2023-24 to amend City Wide Fee Resolution to change airport fuel price to $6.20 per gallon
Resolution 2023-24
AMEND CITY WIDE FEE RESOLUTION
ADJUST AIRPORT FUEL PRICE
WHEREAS, the City of Hot Springs, provides services at the Hot Springs Municipal Airport supported financially by fees and charges as allowed by South Dakota Codified Law and City Ordinances; and
WHEREAS, the City Council, under the advisement and recommendations of the Airport Manager and Airport Advisory Board, has reviewed and wishes to amend the pricing of the 100LL AV Fuel per gallon cost; and
WHEREAS, the City of Hot Springs previously adopted a comprehensive City-wide fee schedule that will now be updated to reflect the fees as provided in table below.
NOW THEREFORE, BE IT RESOLVED, by the City of Hot Springs to amend the schedule of fees and charges as provided below:
Description        Amount        Notes
AIRPORT FUEL        $6.20        PER GALLON
BE IT FURTHER RESOLVED that all rates, charges and fees shall be fairly and consistently applied, billed and collected by appropriate city staff and departments and shall remain in place and in effect until changed by an act of the City Council.
NOW, THEREFORE, BE IT RESOLVED that this resolution is necessary for the support of the municipal government and its existing public institutions and therefore shall become effective October 17, 2023.
Dated this 16th day of October, 2023
APPROVED:
Bob Nelson, Mayor
ATTEST:
Misty Summers-Walton, Finance Officer
Moved by Varvel, seconded by Glanville, to approve Resolution 2023-25 to surplus and sell City property-SHGC firewood pile
Resolution 2023-25
A Resolution to Surplus City Property
BE IT RESOLVED by the City Council of the City of Hot Springs, South Dakota: to surplus the following City property;
GOLF COURSE FUND:  Pine/cedar firewood pile. Cut last winter and appears to be ready to burn. Cut into approx. 16” lengths for easy hauling/splitting. Pile can be inspected west of bldg. 1 at 12783 Hwy 18. Pile size approx. 6-7 pickup loads.
WHEREAS, the City Council of the City of Hot Springs finds that said property is not useful or useable to the City; and finds that said property  should be made surplus and sold, in as-is condition.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hot Springs, South Dakota, that the above described property be declared surplus.
Dated this 16th day of October 2023
Approved:
Bob Nelson, Mayor
Attest:
Misty Summers-Walton, Finance Officer
New Business: Moved by Huddleston, seconded by Varvel, to approve KLJ Engineering as the Airport Engineers for 2024-2028 based on a unanimous recommendation from the Airport Advisory Committee and Engineer Selection Committee
Moved by Johnston, seconded by Pratt, to schedule a public hearing on Monday, November 6th at 7:10 p.m. to consider the proposal to amend Chapter 155 Zoning Code, creating a planned unit development (PUD) numbered §155.032(F)(2) titled PUD#2 Martin Tracts to the current list of City of Hot Springs Zoning Districts and amending the COHS Zoning Map
Moved by Varvel, seconded by Pratt, to approve and authorize the Mayor to sign the letter of commitment to participate in the Fall River County Multi-Jurisdictional Hazard Mitigation Plan
Moved by Huddleston, seconded by Varvel, to recognize and record the name of the supplier the purchase of 7500 gallons of 100LL Aviation Gasoline by the Hot Springs Municipal Airport, as required by SDCL §5-18C-6. Purchase made with City Service Valcon LLC for a total cost of $5.20/gallon. Other vendors considered were Ascent Aviation Group-World Fuel at $5.80/gallon and MG Oil Co. at $5.72/gallon
Moved by Varvel, seconded by Huddleston, to approve an automatic budget supplement of $20,265.32 to the Police Department computer software budget (101-42100-43410) for the purchase of software for the new in car computers. Revenue received from SDDPS Dept. of Homeland Security Program Grant
Moved by Pratt, seconded by Niles, to approve an automatic budget supplement of $2,471.21 to the Waste Water Fund- improvements other than bldg. (604-43250-43300) for the sewer and water main replacement project. Grant reimbursement received from CDBG grant #1919-107-12
Moved by Huddleston, seconded by Pratt, to approve travel/training request from Police Officer LexyJo Deneke to attend the Advanced Roadside Impaired Driving Enforcement (ARIDE) training 10/29-10/31 in Winner, SD
Moved by Varvel, seconded by Huddleston, to approve travel/training request from Police Officer LexyJo Deneke to attend the DWI Detection & Standardized Field Sobriety Instructor Development training 11/13-11/17 in Pierre, SD
Committee Reports: Committee reports were heard by; Administrative and Finance: JR Huddleston-Next mtg. 11/6, 1 p.m. at MCC. Airport Advisory Committee: Bill Lukens-Next mtg. 10/5 8:30 a.m. at Airport. Custer/Fall River Regional Waste Management District: Travis Orback-Next mtg. 11/9, 7 p.m. at MCC. Historic Preservation Commission: Debra Johnston-Next mtg. 11/1, 5 p.m. at MCC. Evans Plunge Advisory Committee: Linda Varvel-discussed potential support of local diver program, HVAC serving cardio & weight rooms need replaced, steam room floor delaminating, awaiting estimate from ISG for façade work, considering request to have FR Swim Team gear for sale in gift shop and request for long term locker rentals during season-Next mtg. 11/9, Noon at EPMS. Parks, Recreation, Beautification & Cultural Development: Linda Varvel-support proposal for Recreation activities Family Rate, discussed IRA tree grant 100K, heard from Caitlin Mosset w/KHSB, light issue at tennis courts resolved-Next mtg. 11/1, 2 p.m. at MCC. Planning & Zoning Commission: Debra Johnston-Next mtg. 10/18, 7 p.m. at CH. Public Safety: JR Huddleston-uncertified officer to attend LET in Nov. Vest Grant approved, vests ordered, USDA facilities grant being assessed for new vehicle, 6 deer access permits issued, PD background checks allowed for city related pre-employment checks reviewing non-employment cases-Next mtg. 11/2, 2 p.m. at MCC. Public Works: Hal Glanville-water rebate request reviewed-Grandview Court, Ely Ave. layout & dust concerns-Next mtg. 10/31, 1 p.m. at MCC. Southern Hills Golf Course Advisory Committee: Bob Nelson-software records indicate 13k rounds of golf, relocated and lighted flag pole, discussed concerns regarding lack of signage, Don Gannon memorial golf tournament raised funds for cart path maintenance, clubhouse wall repairs to being late Nov early Dec, hunting on course-deer program concerns discussed-Next mtg. 11/13, 6 p.m. at SHGC. The public is welcome to attend committee meetings
Finance Officer Report: Will be out of office October 23-27th. Provide update on attendance at SDML Annual Conference highlighting learnings. Currently working with Departments reviewing the SDPAA loss worksheets for the 7-17-23 hail damage to city vehicles, still waiting on inspector for bldgs./roof damage, claim further complicated by 2022 hail storm repairs still pending. Completed and submitted a 100% reimbursable $100k grant application on Friday for the Inflation Reduction Act Urban Forestry Grant w/the help of Josh Larson, DANR Community Forester & Lori Sherrard. Submitted article & pictures for City Highlight article to be printed in the November issue of the SDML magazine with the help of City and Chamber Staff. Super excited for new City Administrator to start!
Mayor Report: I want to thank Council for approving the hire of Bob Nelson Jr, not related, as the new City Administrator. The Department Heads and I are excited for Bob to start on November 13. He is currently the City Administrator for Belle Fourche so he brings a wealth of municipal government experience with him. He also has Historic Preservation experience from the time he was employed by the City of Deadwood that should prove invaluable to our many historic properties.
Executive Session: Moved by Huddleston, seconded by Pratt, to go into executive session under SDCL§1-25-2 (3) Legal at 8:11 p.m. Present were Mayor Nelson, City Attorney Goff, Finance Officer Summers-Walton and Council Members: Glanville, Huddleston, Johnston, Lukens-by phone, Niles, Orback, Pratt and Varvel. After a short break the executive session began at 8:19 p.m. At 9:01 p.m. all members present exited the session and the meeting resumed
Adjournment: Being no further business to come before the Council, moved by Varvel, seconded by Niles, to adjourn at 9:03 p.m.
Approved:
Bob Nelson, Mayor
Attest:
Misty Summers-Walton, Finance Officer
Published once at the total approximate cost of $188.76
and can be viewed free of charge at www.sdpublicnotices.com
Published: Oct. 26, 2023