Proceedings

Oelrichs School District 23-3
Regular Board Meeting
September 18, 2023
Call to Order: The Board of Education of the Oelrichs School District 23-3 met in regular session on September 18, 2023, in the library. The meeting was called to order by Dave Osmotherly, Board President, at 5:00 p.m.
Pledge of Allegiance
Roll Call: Members Present: Katie Merdanian, Dave Osmotherly, Marty Schommer, and Lance Tlustos.
Administration Present: Dr. Mitchell Stone, Principal Peterson, Attorney Mick Hickey, and Business Manager Sword.
MOTION by Merdanian, second Tlustos, to approve August 21, 2023, meeting minutes. Motion carried.
MOTION by Merdanian, second Schommer, to approve the agenda. Motion carried.
*All actions recorded in these minutes were by unanimous vote unless otherwise noted.
Public Participation – no participation.
Old Business: High School Construction: Stone informed the board that the overhead doors in the High Schol Gym are installed. The gym floor looks great.
A new bid proposal for the asphalt driveway at the High School was republished per the request of Banner Associates. If we receive bids, they will be opened October 3, with a special board meeting following.
 Elementary School Roof: The Elementary Roof is near completion. The manufacturer inspected and approved. The final punch list of items will be completed, once done the remaining 10% will be paid. The roof covering the library and locker rooms, will need to be replaced next year.
Bus Barn: Dr. Stone met with Mark from TSP to begin discussion on replacing the Bus Barn. Mark would like to meet with the board to identify priorities and to work on a proposal. .
Board Reports:  Merdanian attended BHSSC.  She also attended Communities that Care. The schools are doing a great job with completing the surveys. The group has identified key areas of concern across all districts.
Dave Osmotherly received the Distinguished Service Award from ASBSD for his dedicated leadership in public education for 6 years.
Administration Reports: Dr. Stone informed the board that the consolidated application was approved for school term 2023-2024. He and Principal Peterson will be interviewing two individuals interested in the custodial positions and one person applying for the maintenance position.
Dr. Stone will be moving funds from the money market account at First National Bank to a CD at Black Hills Federal Credit Union. The interest rate is over 5% for a 12-month CD at BHFCU.
Dr. Stone and Principal Peterson are working on the school improvement plan and will be presenting at the October meeting.
Dr. Stone has received information about purchasing a school marquee. He will have more information to share with the board at a future meeting.
Dirt has been ordered for the football field to help fill in some of the low spots.
Principal Peterson reported that enrollment in elementary and middle schools has grown, while the high school has seen a small decline. The smaller class sizes give the teachers an opportunity to provide more individualized instruction. Students have expressed an interest in 4-H and the local program will be starting at the school next week. The leader will provide a variety of learning opportunities for the students who choose to participate.
Financials: MOTION by Tlustos, second Merdanian, to accept the unaudited financial reports and pay all invoiced claims. Motion carried.
General Fund
Beginning Balance: 121,224.82
Plus Receipts: 109,391.75
Receivable (adjust):188,316
Less Disbursements: 146,025.75
Ending Balance: 272,906.82
Capital Outlay
Beginning Balance: 286,841.76
Plus Receipts: 323.16
Receivable (adjust):155,087.94
Less Disbursements: 3,259.60
Ending Balance: 438,993.26
Special Education
Beginning Balance: 93,785.13
Plus Receipts: 1,426.17
Receivable (adjust):28,001
Less Disbursements: 700
Ending Balance: 122,512.30
Impact Aid
Beginning Balance: 5,859,584.25
Plus Receipts: 2,988.85
Ending Balance: 5,862,573.10
Food Service
Beginning Balance: 18,895.20
Less Disbursements: 1,737.62
Ending Balance: 17,157.58
Custodial Balance
Beginning Balance: 16,846.12
Ending Balance: 16,846.12
Open Enrollment: MOTION by Merdanian, second Schommer to approve enrollment of student 25 as presented by Principal Peterson. Motion carried.
MOTION by Merdanian, second Tlustos to approve the open enrollment for students 27, 28, 31, and 32 as presented by Principal Peterson. Motion carried.
MOTION by Tlustos, second Schommer to approve the open enrollment for students 26, 29, and 30 as presented by Principal Peterson. Motion carried.
Personnel: MOTION by Merdanian, second Schommer to approve the lane change, (BS +18) $48,313, for Rachel Nilles. Motion carried.
MOTION by Tlustos, second Merdanian, to approve the 2023-2024 Yearbook Advisor extra duty agreement with Buff Tewahade for $1,366. Motion carried.
MOTION by Schommer, second Merdanian to approve the Student Council Sponsor extra duty agreement with Sheryl Crofut for $630 for school term 2023-24. Motion carried.
MOTION by Schommer, second Tlustos to approve the Activities Director hiring agreement with Darla Elshire, $6,300 per year. Motion carried.
MOTION by Merdanian, second Schommer to approve the hiring agreement with Candace Pattiani as the Special Education Para-Professional for $15.00 per hour. Motion carried.
MOTION by Tlustos, second Merdanian at approve the employment agreement with Ralph Knickrehm for $50,456 for school term 2023-2024. Motion carried.
MOTION by Merdanian, second Tlustos to approve Jessica Eagle Hawk, Varsity Head Volleyball Coach at $3,240 for school year 2023-2024. Motion carried.
Executive Session: It was requested by Attorney Hickey to go into executive session at 5:50 p.m. for SDCL 1-25-2.3 Consulting with legal counsel. Returned to regular session at 5:55 p.m.
Adjournment: MOTION by Tlustos, second Merdanian to adjourn the meeting at 5:57 p.m. Motion carried.
Attested to by CEO/Superintendent Stone
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Published: Oct. 26, 2023