Edgemont School District 23-1
August 14, 2023
The Edgemont School District 23-1 board of education met in regular session on Monday, August 14, 2023, at 7:00 p.m. in the Edgemont School Library. Chairman Darrow called the meeting to order with members Susan Humiston, Shane Miller, Dustin Ross and Sam Whitney present.
Administration present: Amy Ferley, Superintendent, K-12 Principal. Barry Scott, Principal/AD/Transportation Mgr. and Diane Stevens, Business Manager were present.
The Board recited the Pledge of Allegiance.
Motion by Miller seconded by Ross to approve the agenda as presented.
Motion by Humiston seconded by Miller to approve the minutes of June 29, 2023, July 10 2023 and July 24, 2023 with the following corrections to the June 29 minutes: FG Supplemental Budget total $22,662.00, Compensation for Loss of GFA – 10 5140, Supplemental FS – Equipment – Convection Oven – 51 2562 910 540 000.
There were no conflicts of interest declared by the board.
Unless otherwise noted, all Board action was by unanimous decision.
Motion by Ross, seconded by Miller to go into executive session pursuant to SDCL 1-25-2(1) to discuss personnel matters at 7:02 p.m.
The board came out of executive session at 7:06 p.m.
The financial reports were reviewed.
RECEIPTS AND CASH BALANCES - July 2023: GENERAL FUND Receipts: Taxes $6,438.87; Utility Taxes $3,700.29; Penalty & Interest on Taxes $167.15; County Apportionment $1,576.97; State Aid $24,788.00; Bankhead Jones $2,967.11; Other Federal Grants $668.13.
Balance 07/01/23 - $659,005.37. Total Receipts $40,306.52; July Claims $92,998.03 GL Adjustment $123,935.45. Balance 07/31/2023- $482,378.41
CAPITAL OUTLAY Receipts: Taxes $3,774.33; Penalty & Interest on Taxes $77.20.
Balance 06/01/23- $1,934,557.15. Total Receipts $3,851.53; Ju1y Claims $23,654.00; Balance 07/31/23 $1,914,754.68.
SPECIAL EDUCATION Receipts: Taxes $2,570.44; Penalty & interest on taxes $50.64.
Balance 07/01/23- $75,533.98. Total Receipts $2,621.08; July Claims $6,266.18; GL Adjustment $19,367.93; Balance 06/30/23 $52,520.95.
FOOD SERVICE Receipts: Sales to Pupils $0.00; Sales to Adults $0.00; State Reimbursement $0.00; Federal Reimbursement $0.00.
Balance 07/01/23-($22,208.53). Total Receipts $0.00; June Claims $0.00; GL Adjustment $33.14; Balance 06/30/23 ($2,563.26).
Motion by Whitney seconded by Humiston to approve payment of claims as presented.
August Claims: General Fund: Elementary, Payroll, 46,576.74;nHigh School, Payroll, 18,689.94; Title 1, Payroll, 5,378.76; Guidance Office, Payroll, 4,648.33; Technology, Payroll, 4,547.92; Superintendent, Payroll, 8,072.57; Principal, Payroll, 8,804.97; Business Office, Payroll, 7,305.90; Maintenance, Payroll, 8,888.34; Boy’s Athletics, Payroll, 265.44; Girls Athletics, Payroll, 265.44; Co-Curricular, Payroll, 273.48;Amazon Capital Services, Consumable Supply and Texts, 2,456.88; Arrowwood Resort & Conference Center, Superintendent Travel, 232.90; ASBSD, Purchased Services, 25.00; Black Hills Energy, Building Utility, 3,196.64;Brain Pop, LLC, Elementary Classroom Subscriptions, 665.50; brainingcamp, Elementary Subscriptions, 95.00;BW Gas & Convenience Retail LLC, Fuel For Vehicles, 41.32; Carrot-Top Industries, Inc, Elem & High School Consumable Supply, 92.49; Century Business Products, Inc., Elem & HS Repair & Maintenance, 243.89; City of Edgemont, Building Utilities, 299.10; Commercial Door & Specialties, Inc., Maintenance Supplies, 415.00; Convergint Technologies LLC, Technology Purchased Services, 553.57; Facility Maintenance Company, LLC, Maintenance Purchased Services, 1,700.00; Golden West Telecommunications, Telephone, 400.88; Heinemann, Elementary Supplies, 283.21; Justice Fire & Safety, Maintenance Purchased Services, 691.00; Learning A-Z, LLC, Elementary Classroom Subscriptions, 780.00; Lynn, Jackson, Shultz & Lebrun, P.C., Legal Purchased Services, 2,147.50; NCS Pearson, Inc., Elementary Consumable Supply, 920.43; North Central Supply, Inc., Maintenance Supply, 595.00; Olson’s Pest Technicians, Maintenance Purchased Services, 650.00; Property/Liability Fund, School Board, Building, Student Transport, 45,394.00; Quill Corporation, Consumable Supplies, 863.12; Ranchers Feed & Supply, Inc., Maintenance Supply, 378.15; Sander Sanitation Service, Building Utilities, 306.73; Scherer Publishing, LLC, BOE Advertise, Print, Proceedings, 517.63; School Administrators of South Dakota, Superintendent Registration Fee, 200.00; School Nurse Supply, Inc., High School and Elementary Consumables, 264.08; School Specialty, LLC, k-12 Consumable Supplies, 4,126.72; SD High School Activities Assn, Boys/Girls Athletic Supplies, 182.00; SDVBCA, Girls Athletic Dues & Fees, 190.00; Stevens Automotive, Vehicle Maintenance, 419.24; Supreme School Supply, Co-Curricular, HS and Elem Cons Supply, 152.96; Teacher Synergy, LLC, Elem & High School ESSER II Purch Service, 3,400.00;Time Management Systems, Inc, Business Office Purchased Services, 177.00; TruGreen and Action Pest Control, Maintenance Purchased Services, 798.51; Trust & Agency Imprest Fund: First Interstate Bank, Business Office Purchased Services, 28.90; USPS, Business office Consumable & Postage, 387.20; BW Gas & Convenience, Maintenance Fuel, 95.73; Welding Shop, The, Maintenance Repair, 290.97; Wellmark, August Health Insurance, 17,751.00; Zaner-Bloser, Inc., Elementary Consumable Supplies, 510.02; General Fund Total: 206,637.10; Capital Outlay: Amazon Capital Services, Special Ed Wrkbks and Elem Textbks, Maint, 467.03; CM Labs Simulations, Inc., Capital Outlay High School Equipment, 169,915.00; Fifth Third Bank, Computers, 21,331.80; First Book, Capital Outlay - Library Books, 114.65; Follett Content Solutions LLC, Library Books Capitalized, 121.08; McGraw-Hill Companies, The, HS Textbooks, 589.62; Mitzi’s Books, Library Books - Capitalized, 536.56; Pro Track and Tennis, Inc., Improvements Other Than Buildings, 94,800.00; Quill Corporation, Capital Outlay - Sped Equipment, 199.98; Riverside Technologies, Inc., Capital Outlay - Equipment, 4,070.00; School Specialty, LLC, k-12 Equipment & Music, 1,044.62; Capital Outlay Total: 293,190.34
Special Education: Special Education Teachers, Payroll, 10,499.49; Special Education Administration, Payroll, 4,746.30; Amazon Capital Services, Special Ed Workbooks and Consumable Suppl, 227.28; School Specialty, LLC, Special Ed Consumable Supplies, 322.22; Small Talk Speech Therapy, Inc., Speech Therapy, 120.00; Wellmark, August Health Insurance, 1,522.00; Special Educaion Fund Total: 17,437.29
Food Service: Food Service, Payroll, 1.92; Wellmark, August Health Insurance, 663.00; Food Service Total: 664.92
Total to Budget:517,929.65
Mrs. Stevens, Mr. Scott and Mrs. Ferley gave their administrative reports.
The maintenance and transportation reports were reviewed.
Mrs. Humiston gave the Black Hills Special Services report.
Motion by Darrow seconded by Whitney to approve the Preschool Handbook 2023-2024.
Motion by Miller seconded by Ross to accept the resignation of Eric Reynolds as middle school and high school teacher with liquidated damages of $3,000.00 due as per the Edgemont Negotiated Agreement.
Motion by Humiston seconded by Ross to hire Frederick Holliday as middle school and high school teacher with a salary of $45,000.00 for the 2023-2024 contract year.
Motion by Darrow seconded by Miller to hire Alexis Madsen as a paraprofessional at $15.50/hr.
Motion by Humiston seconded by Miller to hire Penelope Warembourg as the head cook at $15.50/hr.
Motion by Ross seconded by Darrow to hire Jessica Steinmetz as an assistant cook at $14.00/hr.
Motion by Whitney seconded by Humiston to hire Linda Moran as an assistant cook at $15.50/hr.
Motion by Darrow seconded by Miller to approve Brandie Jones remain the Food Service Director with limited hours at $17.50/hr.
Motion by Whitney seconded by Ross to approve Jason Long as the Cross-Country Coach at $4,073.60 starting the 2023-2024 season.
Motion by Miller seconded by Whitney to approve Scott Corbett as a bus driver(non CDL) at $15.00/hr.
Motion by Whitney seconded by Humiston to approve Derrick Brickert as a bus driver(non CDL) at $15.00/hr.
Motion by Miller seconded by Ross to approve Deb Porter as a bus driver at $15.00/hr.
Motion by Humiston seconded by Ross to approve Lacy Stevens to be added to the volunteer list.
Motion by Whitney seconded by Miller to approve the current Substitute list.
Motion by Whitney seconded by Ross to approve the addition of Cheyenne Royer to the Substitute list.
Motion by Ross seconded by Darrow to approve the addition of Brianna Aldrich to the Substitute list.
Motion by Humiston seconded by Whitney to approve the addition of Jackie Mohler to the Substitute list.
Motion by Darrow seconded by Ross to approve the Special Education Comprehensive Plan as presented.
Motion by Printz seconded by Miller to set Breakfast/Lunch prices as follows:
Breakfast - k-12 - $2.50 K-5 Students -- $3.20 6-12 Students - $3.40 Staff - $4.35
Adults - $5.00 Student Guest - $3.30 Milk/Juice .50 Salad Bar(w/o meal) - $3.50
Motion by Whitney seconded by Darrow to have Skyline Engineering move forward with the bidding process for the Gym HVAC Project.
Motion by Humiston seconded by Whitney to approve new Policy #INB(Teaching About Controversial Issues).
Motion by Whitney seconded by Miller to remove Policy JFG(Student Searches) and approve the Policy Consent Calendar which includes:
AEA(Tobacco and Vaping Free School), BD(School Board Meetings), DBDA(General Fund Balance), DJ(Purchasing Procedures), DJC(Bidding Requirements),IF(Curriculum Development),IGBC(English Learner Instruction), IGDA(Student Organizations), IIA(Instructional Materials), IIAC(Library Materials Selection and Adoption), JEA(Compulsory Attendance Ages),JFCL(Student Registered Sex Offenders),JHG(Reporting Child Abuse), KLB(Public Complaints About the Curriculum or Instructional Materials),KLB-E(1) (Public Complaints About the Curriculum or Instructional Materials-Request for Reconsideration of Instructional Materials), LI(Relations with Education Accreditation Agencies).
Motion by Miller seconded by Ross to adjourn the meeting at 7:57 p.m.
Diane Stevens, Business Manager
Gary Darrow, Chairman
Published once at the total approximate cost of $130.68
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Published: Aug. 31, 2023