Proceedings

HOT SPRINGS DISTRICT NO. 23-2
1747 LINCOLN AVE, HOT SPRINGS, SD 57747
The School Board of Hot Springs School District 23-2 of Fall River County, South Dakota convened for the purpose of conducting the annual budget hearing and for the regular July meeting. President Ryan Walz called the Regular Board Meeting of the Hot Springs School Board to order at 5:30 p.m. on Monday, July 10, 2023, with the following members present: Colby Williams, Katie Burchfield, Brian Jarding, and Petra Wilson. Members Absent: Nikki Shaw and Robert J Preuss. Others present: Superintendent Fischer, Business Manager Bilbruck, Principal Karn (online), Principal Klinkhammer, Vice Principal Trevillyan, staff and community members and others logged in as guests.
ALL ACTIONS RECORDED IN THESE MINUTES WERE BY UNANIMOUS VOTE UNLESS OTHERWISE STATED
24.001 Budget Hearing for FY23-24 – President Walz convened the Board for its annual Budget Hearing at 5:30pm. Business Manager Bilbruck presented the FY2023-2024 budget and noted the total budget for the 2023-24 year is proposed at $15,957,899. The budget is comprised of taxing funds, General Fund, Capital Outlay, Special Education, Capital Projects, Impact Aid, as well as enterprise funds. There being no further discussion, President Walz adjourned the Budget Hearing at 6:15 p.m. Member Robert J Preuss joined the meeting at 6:15 p.m.
24.002 Approval of Agenda – Motion by Member Jarding, second by Vice President Williams. Motion carried 6/0 , one absent.
24.003 Old Business: Approval of Supplemental Budget Resolution FY23.08 – Motion by Vice President Williams, second by Member Wilson. The Administration recommends the approval of Supplemental Budget Resolution FY23.08 for FY22-23 to increase the Capital Outlay vehicles expenditure and increase Designated Fund balance to purchase the Ford Expedition vehicle authorized at the June 2023 board meeting. Motion carried 6/0, 1 absent.
24.004 Public Participation – None.
24.005 President Walz adjourned Sine Die the end of the fiscal year 2022-2023.
24.006 Business Manager Bilbruck called to reconvene the meeting for the 2023-2024 fiscal year.
24.007 Business Manager Bilbruck administered the Oath of Office to new board member, Guy Prescott, and re-elected board member Katie Burchfield.
24.008 Business Manager Bilbruck as part of the reorganization called to seek nominations for School Board President. Member Jarding nominated Member Walz. Second call for nominations for Board President. Final call for nominations for Board President were made. No additional nominations were made. Member Walz was nominated for President with a roll call vote 6/0, 1 absent.
24.009 Business Manager Bilbruck yielded the floor back to President Walz. President Walz as part of the reorganization called to seek nominations for School Board Vice President. Member Jarding nominated Member Williams. Second call for nominations for Board Vice President. Final call for nominations for Board Vice President were made. No additional nominations were made. Member Williams was nominated for Vice President with a roll call vote 6/0, 1 absent.
24.010 Conflicts Disclosure – Member Walz disclosed a conflict with agenda item 9.05: Personnel Actions.
24.011 Presentations – Secondary Principal Klinkhammer updated the board on a successful summer school program. The middle school had a good turnout, and the feedback was positive.
24.012 BHSSC Report – .Member Jarding reported on behalf of the committee the EEOC officer is Kelsy Smith and there are programs available for pregnant teens seeking support.
24.013 Committee Reports – None. Superintendent Fischer reported to the board the hiring committee will be interviewing three candidates Wednesday for the Elementary Principal position.
24.014 Consent Agenda – Motion by Vice President Williams, second by Member Burchfield. Member Prescott recommended removing the contract for Head Soccer Coach until the policy is changed to match the State statute. Motion by Vice President Williams, second by Member Burchfield to amend the motion with recommended changes. Amended motion carried 5/0, one absent, one abstained.
Approved minutes of the regular board meeting on June 12, 2023. Approved unaudited financial reports from June 2023:
Beginning Balance:
Plus Receipts:
Less Disbursements:
Ending Balance:
General Fund
Beginning Balance: $1,255,766.85
Plus Receipts: $672,706.67
Less Disbursements: $1,046,914.01
Ending Balance: $881,559.51
Capital Outlay
Beginning Balance: $2,618,678.68
Plus Receipts: $899,298.02
Less Disbursements: $1,284,857.40
Ending Balance: $2,233,119.30
Special Education Fund
Beginning Balance: $553,928.13
Plus Receipts: $302,281.30
Less Disbursements: $154,545.08
Ending Balance: $701,664.35
Impact Aid Fund
Beginning Balance: $743,348.95
Plus Receipts: $0.00
Less Disbursements: $0.00
Ending Balance: $743,348.95
Bond Redemption Fund - Bison
Beginning Balance: $2,053,567.43
Plus Receipts: $7,937.63
Less Disbursements: $0.00
Ending Balance: $2,061,505.06
Bond Redemption Fund - Shop
Beginning Balance: $3,325,237.40
Plus Receipts: $12,803.87
Plus Receipts: $443,017.00
Less Disbursements: $0.00
Ending Balance: $2,895,024.27
Bond Redemption Fund2 -Shop
Beginning Balance: $2,586,280.54
Plus Receipts: $9,996.71
Less Disbursements: $0.00
Ending Balance: $2,596,277.25
Food Service Fund
Beginning Balance: $118,679.21
Plus Receipts: $11,758.91
Less Disbursements: $18,263.27
Ending Balance: $112,174.85
Approved the July 2023 claims for payment. Approved the Personal Action Report for July 2023:
A & B Welding, Supply, 17.67, A&J Screening, Supply, $393.98, Ace Hardware, Repairs/Supply, 1,152.83, Al Cornell Refrigeration, Rental, 115.00, Alpine Impressions, Supply, 415.35, Amazon, Supply/Repair, 2,467.07, Americainn, Travel, 305.97, Asbsd, Dues, 1,478.21, Best Western Hotel, Travel, 3,834.07, Bluum Of Minnesota, Supply, 977.65, Bomgaars, Supply, 808.55, Bsn Sports, Volleyball, 1,706.40, Builders Firstsource, Repairs, 47.23, Caseys General Store, Travel, 30.30, Cash-Wa Distributing, Supply, 831.26, Century Business Products, Supply/Lease, 1,969.63, Challenger Team Wear, Soccer, 227.28, City Of Hot Springs, Election, 455.27, City Of Hot Springs, Utility, 1,771.59, Conoco, Travel, 50.00, Culligan Water, Rental, 43.50, Custer-Fall River Waste Mgmt, Utility, 114.20, Dairy Queen, Meals, 33.31, Dci, Service, 216.25, Decker Equipment, Repair, 6,017.67, Denny Menholt Chevrolet, Vehicle, 46,687.00, Diligent Corp, Licensing, 2,300.00, Dollar General, Supply, 66.88, East Side Jersey Dairy, Supply, 88.74, Educational Advantages, Software, 2,900.00, Eidsnes, Shawn, Refund, 43.20, Fall River Auto, Supply, 41.59, Fall River County Herald, Publication, 179.52, Fall River Health, Service, 1,582.00, Family Dollar, Supply, 49.47, Fisher, Dennis, Travel, 285.24, Frontline Tech, Software, 10,274.78, G2 Lawn Care, Service, 505.14, Glass Pro, Repair, 50.00, Gold Medal Squared, Service, 8,999.61, Golden West Telecommunications, Utility, 1,737.43, Hagen Glass, Repairs, 2,615.23, Haggertys Music, Repairs, 355.60, Hillyard, Supply, 1,267.00, Hot Springs Rotary Club, Dues, 185.00, Illuminate Education, Software, 420.50, J&D Service, Repari, 360.00, Jostens, Supply, 20.55, Ksb School Law, Legal, 536.00, Lane, Marcie, Service, 1,300.00, Lodge At Deadwood, Travel, 1,061.98, Marsh & Mclennan Agency, Insurance, 114,614.00, Maverick Tire & Auto, Repair, 572.09, Maverik Country Store, Travel, 78.26, Meadowbrook Golf Course, Fees, 183.00, Menards, Repair, 932.30, Meteor Education, Building, 60,564.78, Mid-American Research, Supply, 1,429.15, Miller, Jay, Fees, 35.00, Muth Electric, Repairs, 4,285.30, National Assoc Of Federally Impacted Schools, Dues, 350.00, Nelson’s Oil & Gas, Utilities/Fuel, 817.15, Pitney Bowes, Communications, 1,008.50, Pizza Hut, Meals, 67.22, Rcs Construction, Building, 252,483.09 Rapid City Schools, Gymnastics, 670.00, Rapid Rooter, Repairs, 565.00, Rasmussen Mechanical, Repairs, 354.33, Riddell Sports, Equipment, 453.27, Riverside Technologies, Service/Equipment/Software, 75,087.66, Rschool Today, Software, 1,275.00, Rushmore Hotel, Travel, 661.81, Rushmore Communications, Rental, 75.00, Sasd, Registration, 1,701.00, Savvas Learning, Service, 600.00, Sd Dept Of Human Service, Service, 86.17, Sdacte, Travel, 300.00, Sdhsaa, Service, 147.00, Sfm Ins, Wc Insurance, 20,040.00, Signsnow, Supply, 63.34, Software Unlimited, Software, 8,900.00, Sonny’s Super Food, Travel, 14.52, St Thomas More Schools, Fees, 63.24, Stanton, April, Travel, 996.11, St Of Sd-Office Of St Engineer, Debt Service, 63,569.00, School Tech Assistance Team, Service, 1,200.00, Study.Com, Subscription, 31.94, Sturdevant’s Auto Parts, Supply/Repair, 328.05, Tie, Fees, 1,650.00, Upper Deck Architects, Building, 3,840.00, Us Bank, Fees, 660.00, Usps, Communication, 8.13, Usd Center For Disabilities, Service, 450.00, Vanway Trophy & Award, Supply, 73.84, Weathercraft, Repairs, 556,820.53, Webstaurant, Supply, 366.54, White, Tanna, Volleyball, 603.71, Wohlenberg Ritzman, Service, 19,430.46.
24.015 Adoption of FY2023-24 Budget as Presented in Budget Hearing – Motion by Vice President Williams, second by Member Jarding. Motion passed 6/0, one absent.
24.016 Board Organization Items – Motion by Vice President Williams, second by Member Prescott to approve the FY2023-24 Board Organization Motions. Motion carried 6/0, one absent.
24.017 Authorization to Advertise for Bids on Fuel and Propane – Motion by Vice President Williams, second by Member Jarding. Approval for Business Manager Bilbruck to advertise for bids on gas diesel, propane and fuel oil. Motion carried 6/0, one absent.
24.018 Approval of Records Retention Destruction Log – Motion by Vice President Williams second by Member Prescott. The administration recommends the approval of the Records Destruction Log for July 2023 as required by Administrative Rule 24:52:11:04. Motion carried 6/0, one absent.
24.019 Approval of SDHSAA 2023 Election Ballots – Motion by Member Burchfield, second by Vice President Williams. Superintendent Fischer recommends Krista Inman, Rapid City Stevens High School and Jeff Sheehan, Hamlin High School. Motion carried 6/0, one absent.
24.020 Approval of Handbooks – Motion by Vice President Williams, second by Member Prescott. Per Board Policy CHCA the administration recommends the approval of the Elementary Student/Parent Handbook, Secondary School Handbook and Coach’s Advisors Handbook for the coming school year. Principal Karn stated added to the Elementary Handbook was defining the behavior process. Secondary Principal Klinkhammer stated added to the Secondary School Handbook was the dress code policy and changing the grading scale from a 7.0 scale to a 10.0 scale. Recommend removing the language for Middle School student council and recommend adding to the Coach’s Advisors Handbook at a later date. Motion by Vice President Williams, second by Member Jarding to amend motion and remove Middle School student council from the Secondary School Handbook. Amended motion carried 6/0, one absent.
24.021 Approval of Policies on 1st Reading – Motion by Vice President Williams, second by Member Prescott. The Policy Committee recommends language changes to Policy JECAA – Admission of New Residents from Unaccredited Schools and BHA – New Board Member Orientation on Review Motion carried 6/0, one absent.
24.022 Approval of Policies on 2nd Reading – Motion by Member Jarding, second by Vice President Williams. The Policy Committee recommends language changes to policy IKF – Graduation Requirements/Early Graduation on 2nd Reading. Superintendent Fischer stated this policy will be implemented with the 8th graders currently registering for classes now will need 24 credits for graduation. Motion carried 6/0, one absent.
24.023 Administrator Remarks – Secondary Principal Klinkhammer presented that a survey was sent out to all stakeholders, parents, students and teachers. Professional goals set are to improve parent communication with teachers communicating with parents at least once a month and creating transparency in the school. Instructional goals include student agency: creating partnerships with students customizing learning. Vice Principal Trevillyan added offering students more choices makes them more successful and can change the culture of the school. Special Education Director Knutson is working with the principals on hiring for open positions. Principal Karn reported to the board the elementary is fully staffed, the carpet installation and painting has been completed. She thanked the board for her time at the district. Business Manager Bilbruck updated the board on the end of year items and amended contracts will be going out soon with the approval of negotiations. Superintendent Fischer reminded the board of the ASBSD convention on August 3-4. KSB Law will meet with staff at the in-service on August 15th.
24.024 Executive Session – Motion by Member Prescott, second by Vice President Williams to enter into executive session at 7:25 p.m. Member Preuss left the meeting online at this time.
24.025 Out of Executive Session at 8:29 p.m.
24.026 Governing Board Remarks – Welcome the new and re-elect board members.
24.027 Motion by Vice President Williams, second by Member Jarding to adjourn the meeting at 8:32 p.m. Motion carried 5/0, two absent.
ATTEST:
Wendy Bilbruck, Business Manager
Ryan Walz, School Board President
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Published: Aug. 24, 2023