Proceedings_Custer-Fall River Regional Waste Management District May 11, 2023
Custer-Fall River Regional Waste Management District
May 11, 2023 - 7:00 p.m. - Mueller Center
The Custer-Fall River Regional Waste Management District Board meeting was called to order at 7:00 p.m. on Thursday, May 11, 2023, at the Mueller Center, Hot Springs, SD by Chairman Mike Linde.
Members Present: Mike Linde-Chairman, Custer County; Peg Ryan-Secretary/Treasurer, Custer; Dan Frieden, Buffalo Gap; Rheta Reagan, Edgemont; Les Cope, Fall River County; and Craig Romey, Hot Springs. Members Absent: Dee Andersen, Pringle; Dean Weekley-Vice Chairman, Fairburn; and Oelrichs representative.
All motions approved unanimously unless otherwise noted.
No conflicts of interests were noted.
Motion by Ryan, second by Frieden to approve the May 11, 2023, agenda.
Motion by Cope, second by Ryan to approve the March 9, 2023, meeting minutes.
Edgemont City Council meeting minutes and appointments to Boards and Commissions dated May 2, 2023, confirming the appointment of Rheta Reagan, Edgemont Mayor, as the Edgemont representative to the District Board was received. Mayor Reagan replaces Carl Shaw.
Oelrichs City Council meeting minutes reflecting the resignation of Joe Messinio, Oelrichs Mayor who serves as a District Board member, dated April 11, 2023, was received. A representative for Oelrichs has not yet been appointed.
The Treasurer’s Report was presented. Motion by Ryan, second by Frieden to approve the Treasurer’s Report. It was also noted that the state sales tax rate changes on July 1, 2023, from 4.5% to 4.2%. The Contract Manager’s staff at both Barker’s and Rancher’s have been notified for system updates.
Kerry Barker, Contact Manager, was not present to provide the Contract Manager’s Report.
Expenses by Vendor Summary March 1 thru April 30, 2023
Expenses Paid: Barker Concrete & Construction, $20,256.00; Black Hills Energy, $1,050.70; City of Edgemont, $128.20 Fall River County Herald, $109.14; First Data Global Leasing, $69.96; First Interstate Bank, $30.48; Goldenwest, $66.34; Butler Cat, $4,191.96; Hi-D-Way oil and gas, $2,056.00; FMG, $36,366.23; SD Overhead Doors, $525.51; Office Depot, $413.03; Rancher’s Feed and Supply, $3,547.94; SD DANR, $903.94; SD State Treasurer, $1,396.99; Starla Russell, $1,119.05; TSYS, $338.75; United States Treasury, $626.08; SUBTOTAL: $73,196.30; Board Compensation & Mileage, $491.76; TOTAL: $73,688.06
Outstanding Expenses and Transfers: Barker Concrete & Construction, $10,478.00; Black Hills Energy, $432.97; City of Edgemont, $64.10; DANR, $1,043.75; FMG, $10,311.88; FRC Herald-Star, $12.00; Goldenwest Telecomm, $33.17; Great Western Tire, $580.90; Hi-D-Way, $1,806.95; SD State Treasurer, $1,588.00; Starla Russell, $559.54; TOTAL: $26,911.26
Landfill Expenses: April YTD 2023 expenses total $140,804.50 compared to April YTD 2022 expenses of $194,658.79. The Landfill has a 27.7% decrease in expenses YTD 2023 than YTD 2022.
Landfill Fees Collected/Deposits: April YTD 2023 fees/deposits total $117,362.91 compared to April YTD 2022 fees/deposits of $151616.59. The landfill has a 22.59% decrease in deposits YTD 2023 than YTD 2022.
Operating Funds as of April 30, 2023
First Interstate Bank: Checking-0391 (0perating Account) $36,012.93, Money Market-0010 (.4% APY) $1,717.55; Total: $37,730.48; Black Hills Federal Credit Union: Money Market-0005 (1.55% APY) $106,888.49, Savings-0001 (.15% APY) $60.63, Total $106,949.12; Dacotah Bank: CD-6276 (1.95% APY; matures 1/17/2025 (5-yr), $110,386.62; Total: $110,386.62; First National Bank: Checking - 0590, $1,000.00, Insured Cash Sweep-5901 (ICS) (.50% APY) $450,762.26, Total: $451,762.26; Liberty National Bank: CD-3981 (1.11% APY; matures 12/23/2025 (5-yr)) $153,331.79; Total: $153,331.79
Total District Funds Available: $860,160.27
Financial Assurance Funds Held by Resolution for Closure/Post Closure as of April 30, 2023
Black Hills Federal Credit Union: CD-0123 (2.52% APY; matures 1/25/2025 (8-yr) DENR) $189,958.06, Total: $189,958.06; Dacotah Bank: Gold Money Market 5126 (1.0% APY DENR), $70,473.98; Total: $70,473.98; Liberty National: CD-4197 (.80% APY; matures 2/1/2024 (3-yr) DENR), $107,220.10; CD-6391 (.45% APY; matures 3/28/2025 (3-yr) DENR), $342,567.76; Total: $449,787.86
Total Financial Assurance Funds: $710,219.90
FMG’s Accrued Liability Calculation thru December 2019: $545,504.00
FMG’s Accrued Liability Calculation thru December 2020: $580,360.00
FMG’s Accrued Liability Calculation thru December 2021: $654,129.38
FMG’s Accrued Liability Calculation thru December 2022: $702,921.05
FMG’s Accrued Liability Calculation thru December 2023: $759,434.00
FMG’s Accrued Liability Calculation thru December 2024: $802,410.00
FMG’s Accrued Liability Calculation thru December 2025: $855,894.00
Information other than Financials: FApril YTD 2023 tonnage totals 1947.69 tons, compared to April YTD 2022 tonnage of 1762.10 tons. The Landfill has accepted 185.59 tons more YTD 2023 than YTD 2022.
April YTD 2023 rubble totals 498.19 tons, compared to April YTD 2022 rubble of 331.66 tons. The Landfill has accepted 166.53 tons more in rubble YTD 2023 than YTD 2022.
Submitted on May 11, 2023.
Jason Hinds from FMG reported the 2022 Annual Water Testing Report was submitted to DANR for their review. The additional information requested by DANR for the Permit Renewal was submitted by FMG on April 11, 2023. No additional information requests nor updates have been received by DANR. Hinds reported if the Board approves a rate increase, as proposed in the Cost of Service Analysis, it must be done by Resolution and then published. Hinds plans to conduct additional research with the Contract Manager regarding site permit requirements for a roll-off container at the Rancher’s location, as well as trucking needs for transportation of the waste to the Landfill. Scale fees were not reviewed as the Contract Manager was not in attendance. Further discussion on the Analysis will continue during the next meeting. No action taken. Hinds will contact DANR regarding any upcoming tire collection grant opportunities. Increasing advertising options for future collection programs was discussed, including having an announcement included in city utility bills, in addition to utilizing the past avenues of newspaper and radio advertisements in outlets within the District.
Benjamin Elliott with Independent Audit Services continues to work on the 2020-2021 audit. Elliott informed the Board the SD Accountancy Board is expected to conduct a review in June 2023 of Independent Audit Services, and therefore, no audit reports can be issued until the review is complete. Elliott has requested authorization from Russell Olson, SD Legislative Auditor General, to complete the 2020-21 audit it has begun in order for the District to meet its statutory deadline of June 30, 2023. A request for the status of any pending or threatened litigation and unasserted claims and assessments was received by the auditor. Motion by Cope, second by Romey, to request attorney Lance Russell, who has provided similar certification for the District’s grant compliance with the State, to reply to the auditor’s request.
Fees associated with providing credit card payment services were reviewed. No changes made.
Reimbursement for Grant No. 2022G-SW-200 in the amount of $78,815.53 (17.8% of total costs) was received on May 5, 2023. Final costs for the project were $442,783.83, including construction and engineering costs.
New Board member Reagan requested a discussion item be added to the next meeting regarding possible landfill fee reduction or cost-share for the city’s disposal of the Oxnard Hotel in Edgemont.
Public comment included remarks by Lisa Pawlowski who indicated she will be working with the City of Edgemont as a grant writer. Pawlowski plans to research grant options to partner with the District. Hinds will contact DANR and provide information to Pawlowski regarding contacts within DANR for grant programs. Romey and Ryan indicated their respective community clean-up programs provide for a local disposal drop off site, with final waste hauled to the Edgemont Landfill. Reagan indicated Edgemont provides two vouchers annually for residents to haul loads to the Landfill. Romey reported a concern with loads not being covered by Sanders Sanitation and waste blowing onto the roads and ditches. Concerns should be directed to the hauler. Additionally, the Landfill can refuse any uncovered hauls.
The next meeting is scheduled for July 13, 2023, at 7:00 p.m in the Mueller Center, Hot Springs, SD. Motion by Romey, second by Frieden to adjourn. Meeting adjourned at 7:56 p.m.
Starla Russell, Deputy Secretary/Treasurer
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Published: May 25, 2023