Proceedings_Custer-Fall River Regional Waste Management District March 9, 2023
Custer-Fall River Regional Waste Management District
March 9, 2023 - 7:00 p.m. - Mueller Center
The Custer-Fall River Regional Waste Management District Board meeting was called to order at 7:00 p.m. on Thursday, March 9, 2023, at the Mueller Center, Hot Springs, SD by Chairman Mike Linde.
Members Present: Mike Linde-Chairman, Custer County; Dean Weekley-Vice Chairman, Fairburn; Peg Ryan-Secretary/Treasurer, Custer; Carl Shaw, Edgemont; Les Cope, Fall River County; and Craig Romey, Hot Springs. Members Absent: Dee Andersen, Pringle; Dan Frieden, Buffalo Gap; and Joe Messinio, Oelrichs.
All motions approved unanimously unless otherwise noted.
No conflicts of interests were noted.
Motion by Ryan, second by Weekley to approve the March 9, 2023, agenda.
Motion by Cope, second by Shaw to approve the January 12, 2023, meeting minutes.
Hot Springs City Council Resolution 2023-6 confirming the appointment of Craig Romey as the City of Hot Springs representative was received as a correction to Resolution 2023-5.
The Treasurer’s Report was presented. Motion by Ryan, second by Weekley to approve the Treasurer’s Report.
Expenses by Vendor Summary Jan. 1 through Feb. 28, 2023
Expenses Paid: Barker Concrete & Construction, $20,256.00; Black Hills Energy, $990.30; Butler Cat, $2,120.00; City of Edgemont, $146.90; Fall River County Herald, $222.12; First Data Global Leasing, $69.96; First Interstate Bank, $35.00; FMG, $23,676.75; Goldenwest, $66.34; Great Western Tire, $6,652.90; Hi-D-Way oil and gas, $7,492.50; Returned Check, $74.58; SD DANR, $1,050.61; SD State Treasurer, $1,650.67; Starla Russell, $1,119.02; Starla Russell (Software Renewal), $159.75; TSYS, $263.75; United States Treasury, $515.77; SUBTOTAL: $66,562.92; Board Compensation & Mileage, $553.52; TOTAL: $67,116.44
Outstanding Expenses and Transfers: Barker Concrete & Construction, $10,128.00; Black Hills Energy, $494.84; City of Edgemont, $64.10; FMG, $24,407.80; Goldenwest Telecomm, $33.17; Overhead Door of Rapid City, $525.51; Starla Russell, $559.54; TOTAL: $36,212.96
Landfill Expenses: February YTD 2023 expenses total $67,116.44 compared to February YTD 2022 expenses of $147,422.35. The Landfill has a 54.5% decrease in expenses YTD 2023 than YTD 2022.
Landfill Fees Collected/Deposits: February YTD 2023 fees/deposits total $56,909.35 compared to February YTD 2022 fees/deposits of $96,434.07. The landfill has a 40.99% decrease in deposits YTD 2023 than YTD 2022.
Operating Funds as of February 28, 2023
First Interstate Bank: Checking-0391 (0perating Account) $49,247.43, Money Market-0010 (.4% APY) $1,716.44; Total: $50,963.87; Black Hills Federal Credit Union: Money Market-0005 (.15% APY) $106,659.14, Savings-0001 (.15% APY) $60.59, Total $106,719.73; Dacotah Bank: CD-6276 (1.95% APY; matures 1/17/2025 (5-yr), $110,386.62; Total: $110,386.62; First National Bank: Checking - 0590, $1,000.00, Insured Cash Sweep-5901 (ICS) (.50% APY) $450,536.35, Total: $451,536.35; Liberty National Bank: CD-3981 (1.11% APY; matures 12/23/2025 (5-yr)) $153,331.79; Total: $153,331.79
Total District Funds Available: $872,938.36
Financial Assurance Funds Held by Resolution for Closure/Post Closure as of February 28, 2023
Black Hills Federal Credit Union: CD-0123 (2.52% APY; matures 1/25/2025 (8-yr) DENR) $189,159.75, Total: $189,159.75; Dacotah Bank: Gold Money Market 5126 (1.0% APY DENR), $70,356.35; Total: $70,356.35; Liberty National: CD-4197 (.80% APY; matures 2/1/2024 (3-yr) DENR), $107,220.10; CD-6391 (.45% APY; matures 3/28/2025 (3-yr) DENR), $341,805.02; Total: $449,025.12
Total Financial Assurance Funds: $708,541.22
FMG’s Accrued Liability Calculation thru December 2019: $545,504.00
FMG’s Accrued Liability Calculation thru December 2020: $580,360.00
FMG’s Accrued Liability Calculation thru December 2021: $654,129.38
FMG’s Accrued Liability Calculation thru December 2022: $704,904.00
FMG’s Accrued Liability Calculation thru December 2023: $759,043.00
Information other than Financials: February YTD 2023 tonnage totals 903.94 tons, compared to February YTD 2022 tonnage of 771.97 tons. The Landfill has accepted 131.97 tons more YTD 2023 than YTD 2022.
February YTD 2023 rubble totals 191.55 tons, compared to February YTD 2022 rubble of 151.6 tons. The Landfill has accepted 39.95 tons more in rubble YTD 2023 than YTD 2022.
Submitted on March 9, 2023.
Fees associated with providing credit card payment services was reviewed. No changes made.
Kerry Barker, Contact Manager, presented the Butler Cat Compactor Maintenance Agreement, effective March 2023 to March 2026, for consideration. Motion by Weekly, second by Shaw, to approve the Agreement.
Jason Hinds from FMG provided the 2022 Final Fill Progression and Financial Fund Balance Calculation. It will be forwarded to DANR for final approval. The 2022 Annual Water Testing Report is still being drafted and will be submitted to DANR by the March 31, 2023, deadline. The initial Permit Renewal Application has been reviewed by DANR, who advised of several necessary updates and corrections. FMG is reviewing and will remit the requirements to DANR. Hinds presented the DRAFT Cost of Service Analysis for review. The five-year plan analyzes the current rate structure and recommends streamlining and increasing rates, considering a trending six percent decrease in MSW receipts annually, to prepare for anticipated equipment replacements, purchases and cell closure. Discussion included the potential of putting a roll off container at the Rancher’s location for smaller drop offs, as well as an additional review of actual and average scale fees assessed by Rancher’s. Hinds will contact carriers to determine costs for the use of a roll off on a trial basis and Barker will further review scale fees with Rancher’s staff. Hinds will inquire of DANR regarding any upcoming tire collection grant opportunities.
Independent Audit Services has collected the materials in preparation for completing the 2020-2021 audit. A listing of prospective auditors is being comprised to request RFPs for the 2022-2023 audit.
Motion by Weekley, second by Romey, to approve and District’s Certification of SD Executive Order 2023-02.
No Public Comment. The next meeting is scheduled for May 11, 2023, at 7:00 p.m. in the Mueller Center, Hot Springs, SD. Motion by Romey, second by Cope to adjourn. Meeting adjourned at 8:02 p.m.
Starla Russell, Deputy Secretary/Treasurer
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Published: March 23, 2023