Proceedings

Unofficial Minutes of the Regular Meeting
of the City Council of the City of Hot Springs
March 6, 2023
A regular meeting of the City Council of the City of Hot Springs, South Dakota, was convened on March 6, 2023 at 7:00 p.m. at the Mueller Civic Center with Mayor Bob Nelson presiding
Members Present: JR Huddleston, Debra Johnston, Bill Lukens, Larry Pratt, Craig Romey, Linda Varvel
Members Absent: Dave Burris
Staff Present: Finance Officer Misty Summers-Walton, Public Works Engineer Tracy Bastian, Police Chief Ross Norton, City Fleet Mechanic Adam Burnison, MCC Staff Karl Bochert and City Attorney Garland Goff
ALL ACTIONS RECORDED IN THESE MINUTES WERE UNANIMOUS UNLESS OTHERWISE STATED
Agenda: Mayor Nelson requested to remove new business item f-initiate towing of nuisance vehicles, moved by Huddleston, seconded by Pratt, to approve the amended agenda
Minutes: Moved by Romey, seconded by Varvel, to approve the minutes from the 2/21/23 regular council meeting-with a correction to the EPMS closure dates in committee reports from 3/9-3/19 to 3/6-3/19
Claims: Moved by Romey, seconded by Johnston, to approve the bills in between of $184,927.24
BILLS IN BETWEEN: 3/6/23: City of Hot Springs, $29,329.77, General Payroll; City of Hot Springs, $6,315.34, Golf Payroll; City of Hot Springs, $9,756.79, Water Payroll; City of Hot Springs, $5,023.63, Sewer Payroll; City of Hot Springs, $13,669.58, Evans Plunge Payroll; City of Hot Springs, $17,856.73, 941 Payroll Tax Deductions; City of Hot Springs, $2,429.32, Council Payroll; City of Hot Springs, $746.36, Council 941 Payroll Tax Deduction; Avesis, $296.49, Premium; Delta Dental, $1,576.40, Premium; Dearborn National Life, $141.75, Premium; Credit Collection Bureau, $841.52, Garnishment; Black Hills Energy, $5,942.56, Utilities; Rural Development, $74,227.00, BF Road Improvement Special Assessment Bond; Rural Development , $16,774.00, BF Road Improvement Sales Tax Revenue; TOTAL: $184,927.24
Moved by Romey, seconded by Pratt, to approve the current claims of $163,426.74
CURRENT CLAIMS: 3/6/23: Ace Hardware - Fastener, Wood Filler & Putty Knife, Fastener Sc1, 2 Wallplates, Swicth, Trowl. Penetrant, Buckets For Ice Melt, Wood Filler, Grinding Wheel, Light Bulbs, Fasteners- Chain, Epoxy, Brake Clean, Muriatic Acid, Fasteners, Dowel, Woodfiller, Sandpaper, Wood Hardener, Spring Snap, $308.15 ; Alsco - Rags, Mops, Urinal Mats, $167.68; Am Construction Supply - Chop Saw Blade, $299.99; Banyon Data Systems - Payroll And Pos Annual, $1,080.00; Black Hills Chemical - Lobby Mats,  $122.97; Bomgaars Supply - Screws For Crowsnest Replacement, Grinding Wheel & Gloves, 3 Shirt, Hoodie, Hat, Gloves- Kolton H, 3 Shirt, Hoodie, Hat, Gloves- Robert C, 3 Shirt, 2 Pant - Charlie M, Fasteners Sc1, Rodent Bait & Oil Absorbent, Cleaner, Gloves- Scott M, Kerosene & Ziplocks For Brush Pile, Lg Speed Square, Fasteners, $661.20; Builders Firstsource - Lumber- Fix Crows Nest Steps & Door, $574.76; Chamber Of Commerce - Mun Sls Tax 2/1-2/21 Lld 80%, $5,927.67; Complete Concrete Inc -X05p/X05j Utilities, $10,733.13; Custer-Fall River Regional Wst - February Dumping Fees, $46.15; Cwd - Candy & Pizza, Candy, Cheese, Pizza, Pretzels, Mnacho Trays,  Tp & Pt, $1,373.85; D & R Service Inc - Service Call For Hvac, $1,109.17; Dakota Fluid Power Inc - Valve S29, New Hydraulic Pump S29, Diagnostic On Old Pump S29, $2,198.36; Ecolab Pest Elim - Pest Control, $176.68; Environmental Products Co. - Air Filters, $68.28; Fall River Auto - Hydraulic Hose & Fittings S29, Wiper Blades S22, Oil Cooler S3, $134.01; F. R. County Auditor - February Fuel, $1,888.23; Fall River County Herald Star - Ntb Roof, Ntb Water Imp, Not. Vacancy, Proceedings Feb 6, Ntb Roof, Ntb Water Imp, Ntb Liquor Lic, $477.83; Fall River Health Services - Collection Of Preemployment Drug Screen, $100.00; Flightlight Inc - Runway Light Head Assembly And Socket Bracket, $217.86; Gall’s Llc - Shirt, Mic Bracket, Soft Belt Holster, Taser Holster, $133.79; Garland Lee  Goff - February Legal Services, $1,592.00; Gp Local - 2023 Activity Guide, $1,892.00; Grainger - Insulated Coat, Hand Truck, $413.23; Hawkins, Inc - Purification Chems, $2,285.60; Hillyard/Sioux Falls - Cleaning Supplies- Gloves, Soaps, Trashbags, Napkins, Bags, Air Freshener, Soap And Jug, $1,090.35; I & S Group Inc - Wayfinding Partial Payment, $4,248.75; Johnson Bros. South Dakota - 5 Cases Of Wine, $273.00; Leadsonline - Investigation System, $1,742.00; Lightspeed - Monthly Charges, Digital Marketing Service, $1,349.92; M. G. Oil Company - Fuel 700 Gal, $1,921.50; Marc - Degreaser Chems For Digester Cleanout, $1,501.70; Marco Technologies Llc - Copier Contract, $47.15; Nsg Logistics, Llc - 29.42 Tons Of Road Salt (Sole Source), $5,115.18; Northwest Pipe - Fire Hydrant Repair Parts, Curb Stops, Sewer Fittings, 4” Saddle Tee, $1,749.42 ;Pepsi - Cups, $83.46; Plumbing Heating & A/C Service - Parts/Labor For Leaking Fitting And Ball Valve, $165.84; Rapid City Police Department - Postage Evidence Mailing, $5.00; Sams Club - Candy Bars & Nuts, Paperclips, Tape, Pens, $244.63; Sander Sanitation Services - February Garbage & Recycling, $19,075.04; Sanitation Products - Repair Parts Sc1, $3,859.76; Servall - Towels 2-17, Towels 2-24, Mats Ch, $112.29; Simon North Region Sd - 1”  Clean Rock, $173.23; Sonnys - Sugar, Butter Spray, Coffee, $18.53; Sontech - 8 In Car Computers & Installation, $66,659.04; Southern Hills Carpet - 1/2 Down For Annex Carpet Replacement, $3,430.61; Southern Hills Septic - Pump Out Clarifier Well, $147.00; Staples - 12Pk Red Pens, $6.36; Sturdevants Auto Parts - Oil Cooler Line, Power Steering Hose Sc1, Oil Adapter Gasket & Oilfilter S3, Return, Air Brake Anti Freeze, Ice Scraper S29, 3 Oil Filters, Lawn & Garden App., Wiper Blade S8, Batteries S32, Battery Asm- #6 Yamaha Cart, $871.89; Verizonwireless - Monthly Charges, $509.38; Vessco Inc - Cavity Pump, $14,212.86; Weathercraft Companies - Emergency Roof Repairs, $830.26; Total: $163,426.74
Moved by Johnston, seconded by Varvel, to approve the Wells Fargo credit card claims of $5,664.75
WELLS FARGO CREDIT CARD CLAIMS: 3/6/23: Walmart- Tv And Wall Mount, Department Of Ag- Priem Pesticide Recert., General & Ornamental Turft; 247.85; Amazon- 12V Power Supply, Amazon- Light Control For Awos, Amazon- Screen Protectors, 42.52; Bank Adjustment: 161.27; Galls- Entry Tool, Amazon- Magazine Pouch, Tactical Belt, Handcuff Holder, Oc Holster, Metal Clipboard, File Organizer, Glove Pouch, Baton; Iacp- Annual Fee; Handcuff Warehouse- Handcuffs & Key; Amazon- Tazer Holsterm Usb, Phone Cord; 859.96; Stamps- Svc Chg, Stamps- Postage; 524.99; Amazon- Multipurpose Cleaner; Amazon- Kleenex & Labeling Tape; Amazon- 3 Book, Dvd, Audiobook; 197.46; Amazon- Pressboard Covers; Amazon- Harness Tether, Amazon- Harness Tether, Amazon- Lori Hoodies, Amazon- Lori Pants, Amazon- Rims For P7, Amazon- Steering Rack Boots P7, Amazon- 12 Pens; Amazon- Ink Carts, Amazon- Billy Shirts, Amazon- Bart Coat, Amazon- Bart Hoodie, Amazon- Tyler Coat, Amazon- Alan Pants, Amazon- Adam Jacket, Amazon- Tyler Hoodie; 1106.41; Usps- Shipping Items To Guest, Reimbursed; Dollar General- Foam Plates & Sugar; Vistaprint- Business Cards; American Red Cross- Lc For Nikkianna Levey; Amazon- Tv, 3Gal Adhesive, Pool Rope, Dvd Player; Amazon- 3 Vinyl Wall Cove Base Oil; Swimoutlet- 40 Whistles& Lanyards; Network Solutions- Domain Renewal; Easyorderbanners- 14X48” Billboard Skin; 2498.75; Bank Adjustment: 25.54; Total: $5,664.75
Council to Consider/Vote and Appoint Ward 4 City Council Member
The Council heard from Malisa Niles, interested candidate for Ward 4 Alderman.
Moved by Lukens, seconded by Huddleston to appoint Malisa Niles. A roll call vote was taken with all members present voting in favor. The Oath of Office was administered and Niles joined the governing body for the remainder of the meeting
Communications from the Public (5-minute limit per speaker): Adam Burnison representing the Youth Soccer Association asked the Council to approve placement of two sheds near the soccer fields for storage and a concession stand. He provided a picture with the proposed placement of one shed near the existing storage shed and the concession shed along the path between the soccer field and the Jenniges field. The Parks & Recreation Committee has heard the request and approves of the temporary placement of the sheds in the locations identified. This item will be placed on the 3/20 Council Agenda for consideration
Council Updates: Public Works Engineer Tracy Bastain provided updates on the road & water & sewer main replacement projects. City crews moved a fire hydrant by 1st Interstate. Weather dependent the contractors are all planning for a lot more activity beginning the 3rd week of March. Utility contractors have been replacing sanitary sewer lines in front of Polished Salon up to Station 120 (not quite to Minnekahta Coffee). Replacement of the water main north of the station is being encouraged by the City with no specific dates determined at this time, indication of a possible delay was discussed at the last meeting. On an interesting note, a 36inch in diameter aqueduct was discovered that used to feed the power building (currently Polished Salon). There have been rumors for many years of a big pipe that fed water for a power turbine, but the only place crews ever saw evidence of it was behind the building so they assumed it ran behind the building. DOT has agreed to pay for the removal of the pipe. He also briefed Council on the change order on the agenda tonight and the excessively wet soil conditions.
Dustin Kleinsasser representing the McColley’s Vison Fund Committee updated the Council. He reviewed the history and purpose related to the establishment of the Fund and the committees work and progress during this first year. 11 applications were received this year and 2 were chosen for funding assistance; The Scout Center and the HS Ministerial Association requests were deemed to most closely match the McColley’s Vision. Committee members recognized and thanked are Dustin Kleinsasser, Jane Farrell, Olivia Mears, Kim Moir, Andrea Powers, Jennifer Cruz and JR Huddleston
Bid Opening: 7:15 p.m. Lease of City owned package off-sale liquor license-Mayor Nelson announce no bids were received
Personnel: Moved by Huddleston, seconded by Pratt, to approve personnel items (a-m) Mary Hardy, FT Administrative Assistant, Finance Office, longevity increase to $19.38/hr. effective 3/7/23, Scott Sogge, FT Development Coordinator, longevity increase to $28.40/hr. effective 3/7/23, Phillip Wetzel, FT SHGC Golf Operations Manager, step increase 100% TOS $21.50/hr. effective 3/22/23, Alan Reynolds, FT Class II Maintenance Operator-Streets, step increase 91% TOS $15.05/hr. effective 3/22/23, Robert Cunningham, PT Maintenance Parks, $10.80/hr. effective 2/10/23, Kolton Hagen, PT Maintenance Streets, $10.80/hr. effective 2/10/23, Chandler Romey, PT Maintenance Cemetery, $10.80/hr. effective 2/27/23 $10.80, Cayden Parmley, PT Wastewater Operator last day effective 2/16/23, Kiera Hill, PT EPMS Front Desk Attendant, $11.05/hr. effective 3/2/23, Julie Long, PT EPMS Front Desk last day effective 3/19/23, David Slattery, PT EPMS Custodian last day effective 2/24/23, Adam Consoer, FT EPMS Head Lifeguard last day effective 3/8/23, Adam Consoer, PT EPMS Lifeguard, $15.70/hr. effective 3/9/23-Romey abstained
Resolution: Moved by Lukens, seconded by Varvel, to approve Resolution 2023-8: Resolution to Surplus City Property-2019 Dodge Charger-PD
Resolution 2023-8
A Resolution to Surplus City Property
BE IT RESOLVED by the City Council of the City of Hot Springs, South Dakota: to surplus the following City property;
POLICE DEPARTMENT: 2019 Dodge Charger 2C3CDXKT4KH514941
WHEREAS, the City Council of the City of Hot Springs finds that said property is not useful or useable to the City; and finds that said property  should be made surplus and traded, in as-is condition.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hot Springs, South Dakota, that the above described property be declared surplus.
Dated this 6th day of March 2023.
Approved:
Bob Nelson, Mayor
Attest:
Misty Summers-Walton, Finance Officer
New Business: DISCUSSION ONLY: Reviewed PD plans for 2019 Dodge Charger  
Moved by Pratt, seconded by Romey, to authorize the Mayor to sign the SD DOT State Highway Fund Loan Agreement and Promissory Note for up to $1,967,000 at 1% interest for a term of 10 years to be used for eligible project costs related to the suspended sidewalk, decorative lighting, and asphalt repairs. A roll call vote was taken with all members present voting in favor
Moved by Huddleston, seconded by Varvel, to authorize the Finance Officer to transfer back the cash previously authorized to be transferred into the HS Capital Improvement Fund suspended sidewalk balance (501-26425). $1,000,000 will go back into the General Fund unassigned fund balance (101-26700) and $590,000 to the Additional Sales Tax Fund capital replacement balance (212-26520) due to the acceptance and future receipt of the SD DOT State Highway Fund loan for the same purpose (sidewalk construction)
Moved by Varvel, seconded by Pratt, to approve cross deputizing the City Police Officers with the Fall River County Sheriff’s Office
Moved by Johnston, seconded by Pratt, to approve change order #6 with Complete Concrete Inc. project #2021-001 PCN X05P to cover additional excavation expenses due to damp soil and to extend completion date 1 yr. Change order increases the contract price by $117,952.75 to a new total contract price of $2,360,394.92 and new contract completion date will be 12/15/2024
Moved by Lukens, seconded by Pratt, to approve the special sale alcoholic beverage license application from CS Inc. DBA Winner’s Circle for the Taste of Hot Springs event to be held at the Mueller Civic Center 801 S. 6th St. on 3/11/23
Moved by Huddleston, seconded by Pratt, to approve an automatic budget supplement of $42,532.27 to Water Fund-improvements other than bldg. (602-43350-43300) and $40,864.33 to the Waste Water Fund- improvements other than bldg. (604-43250-43300) for the sewer and water main replacement project. Grant reimbursement received from CDBG grant #1919-107-06
Moved by Varvel, seconded by Johnston, to approve an automatic budget supplement of $2,765.53 to Water Fund-improvements other than bldg. (602-43350-43300) and $13,502.32 to the Waste Water Fund- improvements other than bldg. (604-43250-43300) for the sewer and water main replacement project. Grant reimbursement received from CDBG grant #1919-107-07   
Moved by Lukens, seconded by Romey, to appoint Councilmember Debra Johnston to represent the City during the 2023 Consolidated Board of Equalization meetings
Moved by Varvel, seconded by Pratt, to approve travel/training request from Finance Officer Misty Summers-Walton to attend the BHAFOA quarterly meeting in Hill City, SD on 3/22/23
Moved by Pratt, seconded by Romey, to approve travel/training request from Public Works Engineer Tracy Bastian to attend Western South Dakota Hydrology Conference in Rapid City, SD on 4/20/23
Committee and Finance Officer Reports Deferred
Mayor Report: Read thank you from Springs Senior Center for 2023 donation
Executive Session: Moved by Huddleston, seconded by Lukens, to go into executive session under SDCL §1-25-2 (3) Legal at 8:21 p.m. after a short break. Executive Session began at 8:27 p.m. with Mayor Nelson, Finance Officer Summers-Walton, Attorney Goff and Councilmembers; Huddleston, Johnston, Lukens, Niles, Pratt, Romey and Varvel attending. At 8:28 p.m., Attorney David Ganje joined the meeting by phone. Attorney Ganje exited at 8:47 p.m. All remaining present exited the executive session at 8:59 p.m. and the meeting resumed
Adjournment: Being no further business to come before the Council, moved by Romey, seconded by Pratt, to adjourn at 9:00 p.m.
Approved:
Bob Nelson, Mayor
Attest:
Misty Summers-Walton, Finance Officer
Published once at the total approximate cost of $185.46
and can be viewed free of charge at www.sdpublicnotices.com
Published: March 16, 2023