Proceedings

Unofficial Minutes of the Regular Meeting of the City Council
of the City of Hot Springs
February 21, 2023
A regular meeting of the City Council of the City of Hot Springs, South Dakota, was convened on February 21, 2023 at 7:00 p.m. at the Mueller Civic Center with Mayor Bob Nelson presiding
Members Present: Dave Burris, JR Huddleston, Debra Johnston, Bill Lukens, Larry Pratt, Craig Romey, Linda Varvel
Staff Present: City Administrator Jeff Temple, Police Chief Ross Norton, MCC Staff Karl Bochert and City Attorney Garland Goff
All actions recorded in these minutes were unanimous unless otherwise stated
Agenda: Moved by Huddleston, seconded by Burris, to approve the agenda
Minutes: Moved by Romey, seconded by Pratt, to approve the minutes from the 2/6/23 regular council meeting
Claims: Moved by Romey, seconded by Varvel, to approve the bills in between of $157,859.12
Bills In Between: 02/06/23: City of Hot Springs, $28,942.59, General Payroll; City of Hot Springs, $6,315.34, Golf Payroll; City of Hot Springs, $9,721.01, Water Payroll; City of Hot Springs, $5,920.68, Sewer Payroll; City of Hot Springs, $13,920.55, Evans Plunge Payroll; City of Hot Springs, $18,897.18, 941 Payroll Tax Deductions; City of Hot Springs, $2,660.19, Council Payroll; City of Hot Springs, $784.62, Council 941 Payroll Tax Deduction; AFLAC, $1,611.96, Premium; Avesis, $271.25, Premium; Delta Dental, $1,465.04, Premium; Credit Collection Bureau, $434.26, Garnishment; Express Collections, $300.00, Garnishment; Office of Child Support Enforcement, $1,298.00, Garnishment; Black Hills Energy, $22,641.09, Utilities; Battle Mountain Humane Society, $2,000.00, Monthly Contract Animal Control & Boarding; US Bank, $47,726.62, Drinking Water/Clean Water SRF Loan Payment; GO Enterprises, $750.00, Water Deposit Refund; Jessica Luther, $1,085.00, Water Meter Reading; Theresa Maas, $665.20, Police Dept & City Hall Janitorial; Total: $167,410.58
Moved by Varvel, seconded by Burris, to approve the current claims of $81,942.99
Currant Claims: 02/06/23:
A & B WELDING SUPPLY: welding wire, $185.94; ACE HARDWARE: pipe fittings, reaming pen, shovel,thread seal, led bulbs, balast and wire, air filters, pt, battery, stainclots & spout; coupler, paint mixer and glue, tarp straps, glue & sanding tool, deck screw & epoxy, extension and HDMI chord, 9v battery pack and brass hose coupling, cutting wheels, grinding wheels, sandbelts & paint for chautauqua sign, filter cartridges, $654.64; ADVANCED ENGINEERING: water plan update, $354.80; ALSCO, cleaning towels, $50.00; AMERICAN ENGINEERING TESTING: density testing rd project, $2,021.40; AMERICAN FAMILY LIFE ASSURANCE: AFLAC PREMIUM february, $1,611.96; AMERICAN PUBLIC WORKS ASSOC.: american public works assc. Annual membership, $382.00; BATTLE MOUNTAIN HUMANE SOCIETY: february animal borading, $2,000.00; BLACK HILLS CHEMICAL: urinal blocks, pt, tp, $186.79; BLACK HILLS SEPTIC &  PUMPING: pumping of digester, $7,309.04; BOMGAARS SUPPLY: jeans- pete, bolts, snow pusher, artic boots lori, utility panel 12ft s22, wire clips sr1, brass hose coupling, spray nozzle, 2 cycle oil, 4 gal bleach, wood handle, broom, flat iron & fasteners, wheel p7, $557.52; BUILDERS FIRSTSOURCE: nuts and bolts for picnic table refurbish, $26.20; CENTURY BUSINESS PRODUCTS: january copier contract, $335.83; CODE ENFORCEMENT SPECIALISTS: 2023 retainer fee code enforcement, $1,500.00; COMPLETE CONCRETE INC: suspended sidewalk pay app 10, $1,312.50; DEMCO: 9 boxes labels, $83.31; ECOLAB PEST ELIM: pest control, $416.06; ENNING PROPANE INC: 2743 gallons, $5,047.12; EXPRESS COLLECTIONS INC: february garnishment, $300.00; F.R. COUNTY CLERK OF COURTS: small claims fee & court cost hult homes, $38.45; FALL RIVER AUTO: belt p1, 2 oilfilters p1, 2 oilfilters airport, 10 oilfilters pd, $194.39; F. R. COUNTY AUDITOR: january fuel, $1,759.70; FALL RIVER WATER USERS DIST: january wtr usage, $53.50; FIRE PRO: fire extinguisher maintenance, $195.00; HAWKINS, INC: chemicals, $1,375.50; HILLYARD/SIOUX FALLS: tissue, trash bags, soap, cleaner, towels, $506.01; HOT SPRINGS VOLUNTEER FIRE DEPT: february allotment, $7,500.00; I & S GROUP INC: suspended sidewalk services thu 1/31/23, $11,127.09; JESSICA LUTHER: march wtr meter reading, $1,085.00; LIGHTING MAINTENANCE,CONTRACTS: monthly contract, $748.24; LYNNS DAKOTAMART: snacks & drinks for bookclub, $17.93; M. G. OIL COMPANY: 55gals 15w40 oil, $944.35
MARC: drain opener for digester clean out, $599.10; MARCO TECHNOLOGIES LLC: konica metered uage, $71.01; MENARDS: doormat, gloves, washer fluid, icemelt, lightbulbs, shop lights for old hangar, $135.40; MICROMARKETING LLC: dvd, $14.98; MIDCONTINENT TESTING LABORATOR: water tesing january, $98.00; MPLC: certificate of license, $169.82; NORTHWEST PIPE: rd project parts, hydrants & hydrant extension, $21,108.62; DIVISION OF CHILD SUPPORT: february child support, $1,298.00; PACIFIC STEEL & RECYCLING: steel for waterfall bridge handrail refab, $257.18; PEPSI: soda & water, $223.20; POMPS TIRE SERVICE: 4 tires p7, $614.16; PREMIER PYROTECHNICS INC.: tadd and pete fireworks school, $120.00; QUALIFIED PRESORT SERVICE,LLC: january wtr bills & postage, $722.51; S. D. FEDERAL PROPERTY AGENCY: 50ct legal folders, $6.00; SANFORD HEALTH OCCUPATIONAL MED: preemployment drug screen and annual cost, $199.00; SERVALL: towels 1-27, towels 2-3, towels 2-10, $95.40 ; SHAUN HYLLE: reimbursement- work boot shaun, $200.00; SIGNS NOW: 2nd half of new vehcile vinyl, $1,154.86; SIMON NORTH REGION SD: crushed rock for salt sand, $1,004.70; SONNYS: coffee filters, water, laundry soap, pt, pizza pans, $338.64; SOUTH DAKOTA 811: january msg fees, $21.28; SOUTHERN HILLS SEPTIC: pumping septic @wwtp, $294.00; STAPLES: 2 clorox, 2 bx 100ct trash bags, 2 soap, $57.74; STATE FLAG ACCOUNT: 2 5x8 sd and us flags, $312.64; STURDEVANTS AUTO PARTS: torch systems for thawing frozen pipers & meters, door spring tool, mist&shine 4wheeler, 3x oilfilters, 2x oilfilters, 2x wiperblades, $974.08; THE CIT GROUP: swimwear for resale, $1,107.20; TADD HARDER: reimbursement boots- tadd, $200.00; THERESA MAAS: ch and pd february cleaning, $665.20; Total: $81,942.99
Personnel: Moved by Pratt, seconded by Burris, to approve personnel items (a-b) Mary Hayes, Library Clerk last day effective 2/24/23, Deidre Pershall, EPMS Front Desk terminated effective 2/11/23
New Business: Moved by Johnston, seconded by Huddleston, to approve and authorize Police Chief Ross Norton to sign the Axon Master Services and Purchasing Agreement for the purchase of 8 T7Basic Taser bundle at a total cost of $21,944 to be financed over 5yrs with annual payments of $4,388.80 beginning 6/2023 and ending 6/2027
Moved by Varvel, seconded by Pratt, to authorize Police Chief Norton to purchase a LeadsOnline PowerPlus subscription for the Police Department. The 2023 subscription fee is $2,091.00 and will be funded by a future contingency transfer
Moved by Lukens, seconded by Johnston, to renew and approve the motion to approve a $200 bonus for Evans Plunge Mineral Springs Lifeguards, Front Desk and Custodial Staff for the 2023 calendar year. In order to qualify an employee must work a total of 300 hours in the dedicated position, as scheduled, over the 10 week peak season, between May 1 and August 31. After discussion a roll call vote was taken with Lukens, Johnston and Huddleston in favor and Romey, Burris, Varvel and Pratt opposed-motion failed
Moved by Pratt, seconded by Romey, to approve, and publish twice, a notice to bidders for the lease of one (1) City owned, package off-sale liquor license. Sealed bids will be opened publicly and read aloud at the 3/6/23 regular council meeting at 7:15pm
Moved by Varvel, seconded by Burris, to approve travel training request from PD Admin Charlotte Shively to attend Sex Offender Registry Conference April 27th and 28th in Deadwood SD
Moved by Johnston, seconded by Huddleston, to approve travel training request from Police Officer Justin Richardson to attend Crime Scene Training for Rural Agencies at LET in Pierre, SD March 13th thru the 16th    
Committee Reports: Committee reports were heard by; Administrative and Finance: JR Huddleston-Next mtg. 3/6, 1 p.m. at MCC. Airport Advisory Committee: Bill Lukens-Next mtg. 3/2 8:30 a.m. at Airport. Custer/Fall River Regional Waste Management District: Craig Romey-Next mtg. 3/9, 7 p.m. at MCC. Historic Preservation Commission: Debra Johnston-Next mtg. 3/1, 5 p.m. at MCC. Evans Plunge Advisory Committee: Linda Varvel-lifeguard training in March, annual closure 3/9-3/19, new billboard on Hwy 18W, looking at redoing front façade-Next mtg. 4/13, Noon at EPMS. Parks, Recreation, Beautification & Cultural Development: Larry Pratt-Next mtg. 3/1, 2 p.m. at MCC. Planning & Zoning Commission: Debra Johnston-Next mtg. 3/15, 6 p.m. at CH. Public Safety: Bill Lukens-Next mtg. 3/2, 2 p.m. at MCC. Public Works: Dave Burris-consider requesting FRC to establish burn pile for County residents, City crews busy assisting contractors w/road reconstruction project, WWTP digester lid installed, Code enforcement and nuisance issues, ongoing battle-Next mtg. 2/28, 1 p.m. at MCC. Southern Hills Golf Course Advisory Committee: Jeff Temple-Next mtg. 3/14 6 p.m. at SHGC. The public is welcome to attend committee meetings
City Administrator Report: Weather dependent openings for City tomorrow
Mayor Report: Incorrect information was provided at the last meeting regarding filling the Ward 4 vacancy. SDCL §9-13-14.1 indicates appointment can only be until the next annual municipal election. We are still accepting letters of interest for the recent Ward 4 vacancy but appointment will only be until next election.
Executive Session: Moved by Huddleston, seconded by Burris, to go into executive session under SDCL §1-25-2 (3) Legal at 7:54PM Mayor Nelson, City Administrator Temple and Councilmembers; Burris, Huddleston, Johnston, Lukens, Pratt, Romey and Varvel attended. At 8:05 p.m., Attorney David Ganje joined the meeting by phone. All present exited executive session at 8:38PM and the meeting resumed
Adjournment: Being no further business to come before the Council, moved by Romey, seconded by Pratt, to adjourn at 8:39 p.m.
Approved:
Bob Nelson, Mayor
Attest:
Misty Summers-Walton, Finance Officer
Published once at the total approximate cost of $120.78
and can be viewed free of charge at www.sdpublicnotices.com
Published: March 2, 2023