Proceedings

Unofficial Minutes of the Regular Meeting of the City Council
of the City of Hot Springs
February 6, 2023
A regular meeting of the City Council of the City of Hot Springs, South Dakota, was convened on February 6, 2023 at 7:00 p.m. at the Mueller Civic Center with Mayor Bob Nelson presiding
Members Present: JR Huddleston, Debra Johnston, Bill Lukens, Larry Pratt, Craig Romey, Linda Varvel
Members Absent: Dave Burris
Staff Present: City Administrator Jeff Temple, Finance Officer Misty Summers-Walton, Public Works Engineer Tracy Bastian, Police Chief Ross Norton, MCC Staff Karl Bochert and City Attorney Garland Goff
All actions recorded in these minutes were unanimous unless otherwise stated
Agenda: Amend current claims total to $208,635.87-removed sales tax of $174.51 from pg. 6 Southern Hills Septic
Moved by Huddleston, seconded by Lukens, to approve the amended agenda
Minutes: Mayor Nelson noted a correction to the minutes, the current claims total should read $28,954.41. Moved by Huddleston, seconded by Pratt, to approve the amended minutes from the 1/17/23 regular council meeting
Claims: Moved by Romey, seconded by Johnston, to approve the bills in between of $167,410.58
Bills In Between: 02/06/23: City of Hot Springs, $28,942.59, General Payroll; City of Hot Springs, $6,315.34, Golf Payroll; City of Hot Springs, $9,721.01, Water Payroll; City of Hot Springs, $5,920.68, Sewer Payroll; City of Hot Springs, $13,920.55, Evans Plunge Payroll; City of Hot Springs, $18,897.18, 941 Payroll Tax Deductions; City of Hot Springs, $2,660.19, Council Payroll; City of Hot Springs, $784.62, Council 941 Payroll Tax Deduction; AFLAC, $1,611.96, Premium; Avesis , $271.25, Premium; Delta Dental, $1,465.04, Premium; Credit Collection Bureau, $434.26, Garnishment; Express Collections, $300.00, Garnishment; Office of Child Support Enforcement, $1,298.00, Garnishment; Black Hills Energy, $22,641.09, Utilities; Battle Mountain Humane Society, $2,000.00, Monthly Contract Animal Control & Boarding; US Bank, $47,726.62, Drinking Water/Clean Water SRF Loan Payment; GO Enterprises, $750.00, Water Deposit Refund; Jessica Luther, $1,085.00, Water Meter Reading; Theresa Maas, $665.20, Police Dept & City Hall Janitorial; Total: $167,410.58,
Moved by Lukens, seconded by Varvel, to approve the current claims of $208,635.87 and the 2022 Accounts Payable of $15,851.60
Current Claims and Accounts Payable: 02/06/23: A & B WELDING SUPPLY - welding supplies, $156.90; ACE HARDWARE -  spring snap & rope, toe warmers, cable, wire rope, chain, paint, menderhose clamp, tie down, menderhose clamp & chainsaw grease, hex nuts, 4wheeler grips, elec switches and outlets, keys for speed sign, soap and pumice stone, mop heads pens; key tags, city hall sink fix, silicone, $381.86; ALSCO - microfiber towels, mops, rugs, urinal mats, $217.68; BLACK HILLS ENERGY - jan payment 2023, $2,258.95; BLACK HILLS SEPTIC &  PUMPING - pumping of primary digester sludge, 51411 gals @ .14 + labor, pumping 9956 gals @.14 + labor, $12,191.38; BOMGAARS SUPPLY - bolts, 2 hoodie, jeans, boots for shaun, letter/# stickers srp4, safety eyewear and face shield, watering set, 2x hose shutoff valve, pliers, signs in lobby, shop towels, shop towels threaded rod, boots Lori, drumliners, bolts and pins, plow bolts srp4, $848.90; CHAMBER OF COMMERCE - LLD 80% gross rec., 1/1-1/20/23, $6,376.75; COMPLETE CONCRETE INC - water/sewermain pay app 11, suspended sidewalk pay app 11, $75,603.82; CONSTRUCTION SERVICES - repair wtr leak, $150.00; CORE & MAIN LP - sensus command link, $687.22; CUSTER-FALL RIVER REGIONAL WST - january 2023 dumping fees, $182.09; CWD - candy, chips, pizza, cheddardogs, pretzels, popcorn bags, candy, pizza, $1,138.76; CYBRARIAN CORP - subsciption annual license, $749.95; DAKOTAS BEST DISTRIBUTING - wiley wallaby, chocorocks, dots, $195.00; DOLLAR GENERAL -REGIONS 410526 - trashbags, pinsol, pt, $74.50; EBSCO - 17 magazine subs, $2,444.59; EDGEMONT SCHOOL - yearbook ad, $100.00; ENNING PROPANE INC - 1350 gals, 2075 gals, $6,302.00; FALL RIVER AUTO - mirror orange jet trk, fuses, $38.03; FALL RIVER COUNTY HERALD STAR - MCT ad, jan 3 proceedings; MCT ad, jan 17 proceedings, $944.02; FIRE PRO - annual fire extinguisher maint., $2,174.00; G & H DISTRIBUTING OF RAPID CITY - 6” hose system for digester, $1,164.48; GARLAND LEE  GOFF - january legal services, $1,577.30; GRAINGER - digital clamp meter & meter hanger, $290.25; GROSSENBURG IMPLEMENT INC - harness for plow on s4, $103.26; HILLYARD/SIOUX FALLS - trashbags, $100.82; INNOVATIVE OFFICE SOLUTIONS - file folders, $42.02; LYLE’S LOCK SERVICE - re-key lock heritage room, $45.90; LYNNS DAKOTAMART - handsoap &  bathroom cleaner, $24.83; MARCO TECHNOLOGIES LLC - copier contract, $44.90; MENARDS - 2x bleach, ladder & faceshield, $490.72; MISSOULA CHILDRENS THEATRE - MCT, $3,300.00; NORTHWEST PIPE - 6 curb stops, $392.20; OVERDRIVE, INC. - digital consortium & maintenance fee 12 months, $1,100.00; RASMUSSEN MECHANICAL SERVICES - labor to fix low voltage fault, restart variabe frequency drive for handler, $488.55; SD DEPT OF TRANSPORTATION - registration, $100.00; SANDER SANITATION SERVICES - january garbage & recycling, $19,360.23; SANITATION PRODUCTS - prof mechanic time & labor fix sc1 (sweeper), $1,203.54; SERVALL - mats ch, towels 1/13, towels 1/20, pd rugs, $254.04; SIGNS NOW - deposit on signage 2022 pd durango, $1,154.86; SONNYS - garorade, soap, pt, trashbags, tp, soap, comet, 409, tissue, $115.72; SOUTHERN HILLS SEPTIC - pumping of digestor 27,700 gals, $3,878.00; STAPLES - white out, 10pk vacuum bags, $29.61; STURDEVANTS AUTO PARTS - wiper blades pd2019 charger, sway plug srp3, 3x 5gal 10w30 oil, cavity wax s21, battery, airfilter, mouse repelent, washer fluid, cavity wax s22, 2 battery and fuse for speedsigns, trans filter s3, filter kit return & filter kit, $1,055.31; TEMPERATURE TECHNOLOGY, INC. - service on air handler unit at wwtp, service on lift station gc, $748.00; THE TORO COMPANY - NSN - irrigation IT support, $162.00; USA BLUEBOOK - wtr purity testing items & valve for chlorine pumps, $1,370.37; Verizonwireless - monthly charges, $522.56; VESSCO INC - center column install/startup, $56,300.00; BUILDERS FIRSTSOURCE - wood stain, $95.98; COMMUNITY PARTNERS RESEARCH - prepare hot springs housing study, $3,750.00; ECOLAB PEST ELIM - pest control ww dec22, $75.84; F. R. COUNTY AUDITOR - september 2022 fuel, october 2022 fuel, november 2022 fuel, december 2022 fuel, $5,912.13; FALL RIVER HEALTH SERVICES - collection of preemployment drug screening, $50.00; I & S GROUP INC - suspended sidewalk engineering through 12/31/22, wayfinding partial payment, $2,857.50; INGRAM LIBRARY SERVICES - 10 books, $238.39; LAWRENCE & SCHILLER - dec 2022 peak digital media, $2,345.15; MARCO TECHNOLOGIES LLC - konica metered use, $70.83; PLUMBING HEATING & A/C SERVICE - labor and parts for leaking sink fix, $142.78; SOUTH DAKOTA 811 - dec 2022 msg fees, $28.00; WESTERN STATES FIRE PROTECTION - annual fire sprinkler inspection, $285.00; Total: for current claims and accounts payable: $224,487.47
Moved by Varvel, seconded by Johnston, to approve the Wells Fargo credit card claims of $9,006.53
Wells Fargo Credit Card Claims: 02/06/23: Amazon- bankers boxes 12pk, amazon- razors for AED, faraday bags for evidence, amazon- calenders pens, amazon- toner, 481.74;nstamps- postage, stamps- service charges 12/18-1/18, 474.99;namazon-toner black, amazon-toner color, amazon-toner black, amazon- isopropyl alcohol, amazon-scotch tape & label protectors, 601.43; LAPG- pants, shirt, boots, DARE- 4 shirt, jacket, 80 dare hats,1 camo hat,3  sign, snapbands, 10 patch, amazon- pens & flashlight holster, 1415.15; amazon- safety vest and cold weather boots for jassen, safety vest for cayden, zoro- fuses for ww hvac, amazon- thermostat, superbreakers- motor starter & breaker for heat circulation pump at wwtp, zoro- heat/boiler water circulating pump, amazon- artic boots, amazon- fuses, amazon- thermostat, 3446.08; wristband resources- admission wristbands, swimoutlet-96 pr goggles for resale, swimoutlet- 18 pool noodles, heartsmart- frx smartpads AED, Amazon- popcorn machine, amazon- sauna heater rocks, amazon- high temp thermo-hygrometer, amazon- popcorn machine, Sams- applesauce, Sams- foam plates, sams-applesauce, protein water &  shakes, sams- foam plates, 2587.14, Total: 9006.53
101 General Fund: $2,973.31
602 Water Fund: $384.50
604 Waste Water Fund: $3,061.58
621 Evans Plunge: $2,587.14
Total: $9,006.53
Executive Session: Moved by Huddleston, seconded by Pratt, to go into executive session under SDCL §1-25-2 (3) Legal at 7:05 p.m. Mayor Nelson, City Attorney Goff, City Administrator Temple, Finance Officer Summers-Walton, Police Chief Norton, and Councilmembers, Huddleston, Johnston, Lukens, Pratt, Romey and Varvel attended. All present exited executive session at 7:25 p.m. and the meeting resumed
Communications from the Public (5-minute limit per speaker): Alex Nelson provided Council an update on the Fall River County Communities that Care project which takes a data driven approach to identify youth intervention campaigns that benefit children and families with the overall goal of reducing delinquent behavior in general. A board of community professionals has been assembled and work groups have been participating in the youth feedback, with a focus on what the real needs are in our communities, which include Edgemont, Hot Springs and all of Fall River County. He indicated a major announcement should be coming in the next couple months
Michelle Salvatore shared her frustrations with the City of Hot Springs Police Department and the investigation of the theft of her deceased mothers’ belongings. She stated she is asking justice and a proper investigation for herself, her family and her mother, who she stated, “suffered from elderly abuse and felony theft of her belongings while she was in hospice care and dying”. She asked Council to consider supporting the funding of a program called Leads Online to support victims and law enforcement officers in investigating stolen items. She urged the Council to use “all of your resources to find out what happened”. City Attorney, Garland Goff addressed the concerns and informed Michelle that he has advised Council to stay out of Police Department investigations and to not make any comments in public regarding investigations and activities
Council Updates: Public Works Engineer Tracy Bastain provided updates on the ongoing road reconstruction project and the water and sewer main replacement project. Both Contractors on onsite; DRM is resuming utility work finishing sanitary sewer section on N. River St near the old BHP building and will begin moving north, they are also removing pavement on the east side of the road moving north, and the suspended sidewalk contractors, Corr Construction is working on the foundation systems on the South end of N. River St. Councilman Romey asked if temporary signage will be used for parking like by Ace Hardware, Tracy indicated he will talk to the signage folks about that and see if they can put up a few signs
Personnel: Moved by Pratt, seconded by Varvel, to approve personnel items (a-j) Mary Hayes, FT Library Clerk, step increase 91% TOS $13.05/hr. effective 2/8/23, LexyJo Deneke, FT Police Officer, step increase 91%TOS $24.16/hr. effective 2/28/23, Thomas McMillian, FT School Resource Officer, step increase 100%TOS $26.50/hr. effective 2/28/23, Charlotte Shively, FT PD Administrative Asst., step increase 100%TOS $15.69/hr. effective 2/28/23, Jassen Correll, FT Wastewater Foreman, step increase 95% TOS $18.41/hr. effective 2/23/23, Pete Miles, FT Waster Maintenance Operator, Class 2 Water Dist. Cert. $20.32/hr. effective 2/3/23, Nikkianna Levey, PT EPMS Lifeguard, $13.20/hr. effective 1/29/23, Deidre Pershall, PT EPMS Front Desk, $11.05/hr. effective 1/29/23, Kayla Larson, PT EPMS Custodian, $11.65/hr. effective 1/28/23, Tim Dove, PT EPMS Custodian, last day effective 1/30/23
Resolutions: Moved by Lukens, second by Huddleston, to approve resolution 2023-7: Bridge Reinspection Program Resolution
Resolution 2023-7
Bridge Reinspection Program Resolution for Use
with SDDOT Retainer Contract
BE IT RESOLVED by the City Council of the City of Hot Springs:
WHEREAS, 23 CFR 650, Subpart C, requires initial inspection of all bridges and reinspection at intervals not to exceed two years with the exception of reinforced concrete box culverts that meet specific criteria. These culverts are reinspected at intervals not to exceed four years.
THEREFORE, the City of Hot Springs is desirous of participating in the Bridge Inspection Program using Bridge Replacement funds.
The City requests SDDOT to hire Brosz Engineering Inc. (Consulting Engineers) for the inspection work. SDDOT will secure Federal approvals, make payments to the Consulting Engineer for inspection services rendered, and bill the City for 20% of the cost. The City will be responsible for the required 20% matching funds.
Dated this 6th day of February, 2023, at Hot Springs, South Dakota.
Bob Nelson, Mayor
Attest, Misty Summers-Walton, Finance Officer
New Business: Moved by Johnston, seconded by Romey, to accept the 2022 Housing Study as prepared by Community Partners Research, Inc.
Moved by Varvel, seconded by Lukens, to approve and authorize the Mayor to sign a revised MOA for the VA Compensated Work Therapy (CWT) program changing the rate of reimbursement from a specific dollar amount to $0.50 above current Federal or State minimum wage
Moved by Huddleston, seconded by Johnston, to approve transfer of the youth baseball program in its entirety to the Hot Springs Youth Baseball Association. Recommended/concurred by Parks & Recreation Committee-Questions and comments were heard from Councilman Pratt, Huddleston, Lukens, Romey and Councilwoman Johnston, City Administrator Temple, Mayor Nelson and members of the HSYBA in attendance. Work will continue on an agreement which will be finalized and presented at a future council meeting for approval
Moved by Lukens, seconded by Varvel, to accept service proposal and approve agreement for services in 2023 with TruGreen for a total of $15,854.98, breakdown is; Parks $8,544.60, Freedom Trail (also parks) $1,363.50, Evergreen Cemetery $3,454.20 Mueller Center $1,050.40 and Wastewater Treatment Plant $1,442.28
Moved by Lukens, seconded by Johnston, to approve a ratification of plat for the plat of Lots 1R, 2R, 3R, 4R, 5R and 6R of Crosswinds Subdivision, located in the NW1/4NE1/4 of Section 10, T8S, R6E, BHM, Fall River County, South Dakota, as shown on Plat filed in Book XXVII, Page 272
Moved by Huddleston, seconded by Varvel, to acknowledge the resignation of Melanie Wilson, Ward 4 Alderman, and to accept applications from Ward 4 residents for Council consideration to appoint someone to fulfill the remaining term
Moved by Pratt, seconded by Romey, to authorize the Finance Officer to reissue the maturing US treasury bond at SD FIT #21080-104 (602 Water Fund) for a 6-month term at 4.65%
Moved by Varvel, seconded by Lukens, to approve and authorize the Mayor and Finance Officer to sign the 2022 audit engagement letter with Ketel Thorstenson, LLP
Moved by Pratt, seconded by Varvel, to approve and authorize staff to purchase, as City property, arctic cold weather boots not to exceed total $1,500 to be funded by future supplemental appropriations
Moved by Johnston, seconded by Pratt, to approve and authorize the Mayor to sign agreement #2023-7 with Joel Johnson, d/b/a C.E.S. Code Enforcement Specialists, LLC for Code Enforcement services for 2023
Moved by Varvel, seconded by Huddleston, to extend the airport haying agreement from 2022 with Merrill Hay Company for the 2023 haying season
Moved by Huddleston, seconded by Pratt, to approve change order #3 on the High Country Erectors construction contract for the multi-aircraft hangar building and site development. This change order is for the revised hangar foundation with no additional costs. Total contract remains at $717,241 for AIP#3-46-0022-015-2021
Moved by Lukens, seconded by Pratt, to approve a 2022 automatic budget supplement of $5,636.88 to the Additional Sales Tax Fund - Professional Services (212-21200-42200) for construction administration of the 10 unit t-hangar. Reimbursement revenue received from AIP grant funding #3-46-0022-015-2021
Moved by Pratt, seconded by Lukens, to approve an automatic budget supplement of $1,798.50 to the Police Department vehicle repair budget (101-42100-42510) for the repair of damage to the 22 Dodge Durango VIN# 8391 on 1/8/23, amount reflects a $1K deductible. Revenue received from SDPAA claim #GC2023113575
Moved by Huddleston, seconded by Varvel, to acknowledge the notification of raffle from The Mammoth Site for a Raffle/Fundraiser to be held from 4/1/23-10/1/23 for general education and research funding support
Moved by Varvel, seconded by Pratt, to approve a travel/training request from Water Operators Tadd Harder and Pete Miles to attend the 2023 Shooter’s School (fireworks) hosted by Premier Pyrotechnics, Inc at the Royal River Casino in Flandreau, SD from 4/21-4/23/23
Moved by Romey, seconded by Johnston, to approve a travel/training request from City Administrator Temple and Development Coordinator Sogge to attend Floodplain Management Training in Rapid City on 4/17/23
Moved by Johnston, seconded by Varvel, to approve a travel/training request from SHGC Superintendent Jason Happe to attend the 39th Annual Turfgrass Seminar & Trade Show in Sioux Falls, SD from 3/5/23-3/8/23
Moved by Lukens, seconded by Pratt, to approve a travel/training request from PD Chief Ross Norton to attend the SD Police Chiefs Conference in Deadwood SD 4/10-4/13/23
Moved by Huddleston, seconded by Varvel, to approve a travel/training request from PD Chief Ross Norton to attend the IACP Police Chiefs Conference in San Diego, CA 10/13-10/18/23-with the successful award of the scholarship applied for and offered thru the SD Police Chiefs Assoc.
Moved by Pratt, seconded by Romey, to approve a travel/training request from AFO Aerial Bochmann to attend the SDML Human Resource and Finance Officers Schools in Pierre SD 6/6-6/10/23 with possible scholarship offered thru SDGFOA and SDGHRA
Committee Reports: Committee reports were heard by; Administrative and Finance: JR Huddleston-Additional costs related to city projects, discussing Interfund loan transfer, SD DOT loan agreement will be presented at next mtg. recommending transfer back of $ previously provided for sidewalk expenses, clothing allowance policy, selling 3 pieces of city owned land, Hult Homes small claims review, adding sick leave for SHGC FT employees, EPMS bonuses to come back to Council, city owned package liquor license notice to bidders-Next mtg. 3/6, 1 p.m. at MCC. Airport Advisory Committee: Bill Lukens-review airport land lease agreement, JET A fuel truck opportunity-Next mtg. 3/2 8:30 a.m. at Airport. Custer/Fall River Regional Waste Management District: Craig Romey-Next mtg. 3/9, 7 p.m. at MCC. Historic Preservation Commission: Debra Johnston-letters of support written by Johnston for 3 business owners to apply for Deadwood Grants. Continuing deterioration by neglect at 243 N. River (Fowler Crum-Perdue) and 611 N. River (Bodega) commission requesting City enforce fines outlined in Ordinance on properties. Historic District Signage, commission wants wayfinding signage to include directions to historic district. HPC would like to add links on City website, looking at grants from the State Historical Society. Elections were held for committee Chair-Steve Wynia and Secretary-Mike Sommer-Next mtg. 3/1, 5 p.m. at MCC. Evans Plunge Advisory Committee: Linda Varvel-Next mtg. 2/9, Noon at EPMS. Parks, Recreation, Beautification & Cultural Development: Larry Pratt-pickleball group looking at grants, fundraising and 501c3, soccer fields improvements at MCC HSSD will put in irrigation system-Next mtg. 3/1, 2 p.m. at MCC. Planning & Zoning Commission: Debra Johnston-Next mtg. 2/15, 6 p.m. at CH. Public Safety: JR Huddleston-supporting request from FRC to deputize city officers, boy scouts and cub scouts working on house # project update, removing yield sign on Canyon View Circle, clothing policy revisions, Next mtg. 3/2, 2 p.m. at MCC. Public Works: Craig Romey-looking at other roofs not added to hail damage repair list, invited public interested in wayfinding signs, annual brush pile will be burned next 30days-Next mtg. 2/14, 1 p.m. at MCC. Southern Hills Golf Course Advisory Committee: Jeff Temple-Next mtg. 3/14. The public is welcome to attend committee meetings
City Administrator Report: Thank you to Council for supporting the MCC to host the Missoula Children’s theater and it as a great success, over 40 participants and over 400 guests/spectators for the 2 shows. Financially the event was an approx. break even event. The AmeriCorps request has been submitted and we will have a decision by 15 March. The 2nd round deadline for a summer crew is 02 March so I will resubmit for the 2nd round as well. The River Restoration volunteer team is assisting in coordinating housing for the team
Finance Officer Report: Memo includes financials thru 1/31, first few months are slow in revenue and heavy in expenses, if we stick to our approved budget-conditions should improve. Prepared, distributed and reported 163 W2’s and 20 1099’s for 2022 reporting. Publishing notice of vacancies for 4 council seats, 2 yr. terms, interested parties can circulate nominating petitions beginning 3/1 and ending at 5 p.m. 3/28. Housing Study update on website. Still looking for door prizes for 3/29 SDML District 9 meeting we are hosting. Next meeting will be Tuesday 2/21 due to Presidents Day Holiday
Adjournment: Being no further business to come before the Council, moved by Romey, seconded by Pratt, to adjourn at 9:36 p.m., Approved:
Bob Nelson, Mayor
Attest:
Misty Summers-Walton, Finance Officer
Published once at the total approximate cost of $250.80
and can be viewed free of charge at www.sdpublicnotices.com
Published: Feb. 16, 2023