Unofficial Minutes of the Regular Meeting of the City Council
of the City of Hot Springs
January 17, 2023
A regular meeting of the City Council of the City of Hot Springs, South Dakota, was convened on January 17, 2023 at 7:00 p.m. at the Mueller Civic Center with Mayor Bob Nelson presiding; Members Present: Dave Burris, JR Huddleston (out at 8:33 p.m., returned 8:39 p.m.), Debra Johnston, Bill Lukens, Larry Pratt, Craig Romey, Linda Varvel and Melanie Wilson
Staff Present: City Administrator Jeff Temple, Finance Officer Misty Summers-Walton, Asst. Finance Officer Aerial Bochmann, Police Chief Ross Norton, MCC Staff Karl Bochert and City Attorney Garland Goff; All actions recorded in these minutes were unanimous unless otherwise stated
Agenda: Mayor Nelson noted two changes on the agenda; current claims-removed $250 Lightspeed pg.2, new total $28,594.41, accounts payable-removed $500 Lightspeed pg.4, new total $73,400.65
Moved by Huddleston, seconded by Varvel, to approve the amended agenda
Minutes: Moved by Romey, seconded by Pratt, to approve the minutes from the 1/3/23 regular council meeting; Claims: Moved by Lukens, seconded by Pratt, to approve the bills in between of $189,927.80
Bills In Between:1-17-2023: City of Hot Springs, $32,632.72, General Payroll; City of Hot Springs, $6,266.25, Golf Payroll; City of Hot Springs, $10,713.12, Water Payroll; City of Hot Springs, $4,016.16, Sewer Payroll; City of Hot Springs, $12,988.46, Evans Plunge Payroll; City of Hot Springs, $19,847.24, 941 Payroll Tax Deductions; Wellmark BC/BS, $32,701.43, Premium; SDRS, $27,902.40, Retirement Reporting; SDRS Supplemental, $330.00, Happe, Summers-Walton Retirement Reporting; Chamer of Commerce, $8,755.06, 80% LLD; Black Hills Energy, $4,298.73, Utilities; Sander Sanitation, $19,435.78, Payments Collected; SD Dept of Revenue, $5,368.22, Sales Tax Reporting; Verizon Wireless, $493.44, Monthly Charges; Golden West, $1,513.98, Monthly Charges; Heartland Payment Systems, $1,027.25, Evans Plunge Monthly Credit Card Processing Fee; Heartland Payment Systems, $585.97, City/Water Monthly Credit Card Processing Fee; Custer-Fall River Regional Waste Mgt, $43.17, Solid Waste Landfill Fees; SD Re-Employment Assistance, $1,008.42, Quarterly Re-Employment Taxes; Total: $189,927.80
Moved by Huddleston, seconded by Johnston, to approve the current claims of $28,594.41 and the 2022 Accounts Payable of $73,400.65
Northwest Pipe Fittings Inc: Relief Valve Boiler Repair, $130.01; Black Hills & Badlands Tourism: 2023 Bhv Guide, Attraction Map, Digital Coupon & Vic Digital Info.,$1,285.00; G & H Mapping: Custer St Prk Map Ad, $400.00; Bomgaars: 2Bx Win40 S & W Ammo, $59.98; The Toro Company - Nsn: Irrigation It Support, $162.00; S. D. Airport Manager S Assn: 2023 Membership, $25.00; S. D. City Mgt. Assoc.: 2023 Membership, $150.00; S. D. Assc Of Code Enforcement: 2023 Membership, $75.00; S. D. Govt. Fin. Officer Assc.: 2023 Memberships. $70.00; Sd Governmental Human Resource: 2023 Membership, $25.00; S. D. Municipal Street Maint.: 2023 Membership, $35.00; S. D. Police Chiefs Assoc.: 2023 Membership, $100.00; Staples: 4X All Purpose Cleaner, 4X Swiffer Solution, 48 Pk Swiffer Refil, 4K Ct Pt, 4X Toilet Cleaner, $95.60; Sd Dept. Of Agriculture & N.R.: 2023 No Discharge Permit Npdes Municipal Permit #Sd 0022918, $50.00; Staples: 2 Desk Calenders,4 Copy Paper, $93.46; Ace Hardware: Masking Tape & Screws, $22.47; Ace Hardware: Spare Auto Key, Pt, Pinesol, Mop, $28.40; Ace Hardware: 15/16X60” Handle, Mruiatic Acid, Limeaway, $49.63; Peak Software Systems Inc: Sportsman Core Membership, Pos, Inventory W Discount, $2,880.90; Bomgaars: Safety Blades, Snow Melt, And Softener Salt, $30.95; Sonnys: Dist. Water, Foil, Dish & Laundry Soap, Ranch, $32.94; Pepsi: Soda And Water,Lids, $281.95; Black Hills Council Of Local: 2023 Assessment Dues, $1,770.00; Ace Hardware: Paint Brushes And Bolts, Winter Gloves, Wipes, White Out, $63.96; Rapid Diesel: Troubleshooting And Testing Of S21 Issues, $253.47; Rdo Equipment Co.: Hyd Cylinder For W1, $2,542.67; Bomgaars: Pallet Of Safe Step Ice Melt W Quotes, Bolts & Paint For S6, Bolts For Srp8 On S32, $872.85; Fall River Auto: Airfilters W13, Joint Pliers, $111.83; Sturdevants Auto Parts: Switch S00, $8.39; Cwd: Candy, Chz, Chips, Hot Dogs, Buns, Pizza, Ckn Strips, Pretzels, Tp & Pt, $1,243.33; Sturdevants Auto Parts: Fast Orange Soap, $15.89; Sd Dept Of Public Safety: Officer Id For Norton, Mcmillan, Deneke, Richardson, $40.00; Ace Hardware: Pipe And Fittings, Pliers & Thermostat, Tp, Cleaners, Soap, Conduit Connectors, Wtr Heater Element, Electric Tuneup, Electric Water Heater (Quotes Attached), Wtr Heater Fittings, $872.84; Sturdevants Auto Parts: Acetylene For Torches, Wrenches, $107.28; Midcontinent Testing Laborator: Water Testing, Annual Ww Metals Test, $995.50; Hawkins Inc.: Treatment Chems, $1,940.94; Core & Main (Hd Supply): Flex Net Support 2023, Meter Fitting And Cub Stops, $8,828.25; American Engineering Testing: Density Testing N River Sewer Prj, $1,466.70; Bomgaars: 3 Work Pants And Boots- J. Correll Allowance, Boots- C. Parmley Allowance, $464.95; Ace Hardware: 10X 50Lb Ice Melt, $161.91; South Dakota Magazine: Sd Mag Jan&Feb 2023, $465.00; Zep Sales & Service: Glass Cleaner, $172.31; Hillyard/Sioux Falls: Tp And Trash Bgs, $305.37; Alsco: Towels, Mops, Urinal Mats, $167.68; Enning Propane Inc: 450 Gals, $828.00; M. G. Oil Company: Gas And Diesel Usage, $4,498.83; B. H. Technologies, Llc: Nov 2022 Services, $1,440.00; B. H. Technologies, Llc: Dec 2022 Services+ 2 Driver Replacements, Fix Denke Wk Station, $2,555.00; Servall: Towels 12-29-22, $49.34; Cwd: Pizzas& Tornados, $424.90; Nicholas Towing: Tow 4Wheeler From Scene To Pd, $85.00; Servall: Rugs, $41.96; Marco Technologies Llc: Copier Contract, $44.90; Applied Concepts Inc: Radar Kit For 2022 Durango, $2,350.00; Pomps Tire Service: 4 Tires Minivan Courtesy Car, $370.32; U.S. Bank Ep Bond Series 2020: Emps Sls Tax Rev Bonds Paying Agent 2022 Admin Fees 12/01/22-11/30/23, $600.00; Lawrence & Schiller: Nov 22 Peak Digital Media, $2,326.20; Servall: Mats Ch, $48.69; Robert Hagen: 2021 Pay 2022 Parcel # 75390-04300-001-00 Year 3 Of 5, $662.63; Miracle Recreation: Upper Chautauqua Park Playground, $25,499.00; Fall River Water Users Dist: Dec 2022 Water Usage, $53.50; Evergreen Media: Bh Visitor 1/2 Page Ad, $1,180.00; Black Hills Truck & Trailer: Snow Plow S32, Blade Guide Assembly, $9,092.73; S. D. Department Of Revenue: Title Late Fee For 2022 Durango #8391, $8.00; Fall River County Herald: Nov 21 Proceedings, Dec 5 Proceedings, Dec 19 Proceedings, $1,218.52; Century Business Products: Dec 2022 Copier Contract, $267.40; Qualified Presort Service,Llc: Dec 2022 Wtr Bills & Postage, $690.25; Meier & Dutch: Cigars, $767.05; Kzmx Radio: Holiday Psa 10X 10 Sec., $50.00; Chamber Of Commerce: Gross Receipts 12/22-12/31 190.61X %80, $152.49; Sanford Health Occmed: Employee Drug Screen, $35.00; Ace Hardware: Connectors & Fasteners, $63.07; Usa Bluebook: 24X Meter Adapters, $205.56; Simon Materials: Base Cover For Main Break Dec, $670.82; Builders Firstsource: Wood For Garage Door Install, $10.49; Overhead Door Company: Replacement Of Nonworking Garage Doors At Ww, $15,970.00; Garland Goff Attorney At Law: Dec 2022 Legal Services Rendered, $1,141.00; Total: $102,355.06
Council Updates: SHEDCO Executive Director, Andrea Powers, provided a quarterly update. SHEDCO banquet Friday 1/20 beginning at 6 p.m. at the Red Rock River Resort. Received preliminary 2023 COHS housing study which recommended 48-52 market rate rentals houses, 18-22 independent senior living units, 70-90 owner occupied housing units. Dream Design housing project design for State Veterans Home Bldg. 1 plans include 26 units w/total remodel investment of $3,520,000. Infrastructure First Project aka CIP program is a newly offered capital improvement planning grant. BH Area Community Foundation proposing a housing trust fund requesting $20M in funding. Working with Prairie Transit to provide visitor transportation to deliver a summer rotation to downtown retail areas for summer of 2023. Beyond BIG Fund to pay for infrastructure for EV charging stations when city is ready. WDT Satellite Nursing program held at State Home will begin offering classes in the spring of 2024. Governor’s State of the State address she talked extensively about childcare programming
Personnel: Moved by Romey, second by Burris, to approve personnel items (a-e) Cherelle Hughes FT Police Officer (Uncertified) $22.36/hr. 86% TOS effective 1/18/23; Michael Parmley, PT Wastewater Operator, $19.62/hr. (7 certs.) REVISED start date effective 1/9/23; Misty Summers-Walton, FT Finance Officer, wage increase $32.17/hr. effective 1/1/23; Jassen Correll, FT Wastewater Foreman, $17.78/hr. effective 1/1/23 (COLA INC.); Cayden Parmley, PT Wastewater Operator, $12.62/hr. effective 1/1/23 (PT Wage Inc.); Ordinance: Moved by Huddleston, second by Romey, to approve the second reading of Ordinance 1246: An Ordinance revising Title VII Traffic Code adding Chapter 72 Wayfinding. A roll call vote was taken with all members voting in favor
AN ORDINANCE OF THE CITY OF HOT SPRINGS ADOPTING A WAYFINDING PROGRAM BY ADDING CHAPTER 72 WAYFINDING TO TITLE VII TRAFFIC CODE OF THE MUNICIPAL CODE
WHEREAS, The City of Hot Springs represents a primary destination for organizational and tourist activities for south western South Dakota; and
WHEREAS, the City of Hot Springs recognizes the value in providing directional assistance to the general public to locate key civic, cultural, and recreational attractions; and
WHEREAS, it is important that wayfinding needs are addressed through a uniform system of signage that complies with federal, state, and local standards; and
WHEREAS, the City contracted with ISG, for a wayfinding and parking signage program to develop uniform goals of proper wayfinding; and
WHEREAS, this ordinance is intended to define the basic framework and eligibility criteria for the destinations and the program on wayfinding guide signs.
NOW THEREFORE, BE IT ORDAINED, by the City of Hot Springs, that Title VII of the Hot Springs Municipal Code is hereby amended through the adoption of Chapter 72 “Wayfinding” as follows:
Chapter 72 Wayfinding
Section 72.01 Definitions. For this subchapter, the following definitions shall apply unless the context clearly indicates or requires a different meaning.
Section 72.02 Eligible Destinations. The Master Wayfinding and Sign Policy originally approved by Council and updated as necessary, shall be used to determine eligible destinations for way finding signs.
Section 72.03 Sign Code Inapplicable. City Wayfinding Signs constitute traffic control devices and shall be exempt from the provisions of Supplementary Regulations, 155.051, Signs Billboards and other Advertising Structures.
Section 72.04 Additional Requirements. In addition to the requirements set forth in this chapter, all City Wayfinding Signs must comply with the requirements and restrictions enumerated in the agreement entered between the City of Hot Springs and the South Dakota Department of Transportation, a copy of which is available at the City’s Finance Department.
CITY OF HOT SPRINGS
Bob Nelson, Mayor
Misty Summers-Walton, Finance Officer
First Reading: 1/3/2023
Second Reading: 1/17/2023
Resolutions: Moved by Wilson, second by Johnston, to approve resolution 2023-6 A Resolution amending Resolution 2023-5 Appointing Ward 1 Alderman Craig Romey to the Custer-Fall River Regional Waste Management District Board of Commissioners-Roemy abstained
A RESOLUTION AMENDING RESOLUTION NO 2023-5
WHEREAS, the City of Hot Springs pursuant to SDCL §9-19-3 may amend and revise resolutions as may be necessary; and
WHEREAS, the City of Hot Springs previously adopted Resolution NO. 2023-5 designating the appointment of a City of Hot Springs Alderman to the Custer-Fall River Regional Waste Management Board of Directors; and
WHEREAS, an error has been discovered in that resolution where the name of the previous Ward 1 Alderman was not updated from the previous Alderman; and
WHEREAS, nothing in this amendment changes the intention of the City Council to appoint Ward 1 Alderman Craig Romey as our representative on the Custer-Fall River Regional Waste Management Board of Directors.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HOT SPRINGS, that Resolution NO. 2023-5 be amended to change the Ward 1 Alderman appointed to the Board from Larry Pratt to Craig Romey in all references.
Robert Nelson, Mayor
Misty Summers-Walton, Finance Officer
New Business: Moved by Pratt, seconded by Burris, to approve the offer from Wade Evans to purchase the pine/cedar firewood pile at the Southern Hills Golf Course for $550
Moved by Johnston, seconded by Varvel, to approve and authorize the Public Works Engineer, Tracy Bastian, to sign the retainer agreement with Napoli Shkolnik PLLC to be registered in the SD PFAS Cost Recovery Program at no-cost, as recommended by the South Dakota Association of Rural Water Systems (SDARWS) and the National Rural Water Association (NRWA)
Moved by Pratt, seconded by Romey, to approve the Policies and Procedures for Brush Pile Burning
Moved by Johnston, seconded by Huddleston, to approve entering into a professional services agreement with Nsight Partners to conduct a Management Training workshop March 2023-to be funded by future contingency transfer. After discussion, a roll call vote was taken with Huddleston, Johnston and Lukens voting in favor and Burris, Pratt, Romey, Varvel and Wilson opposed. Motion failed
Moved by Pratt, seconded by Romey, to approve and authorize the Mayor to sign the agreement to terminate agreement number 717468 (community access road grant) between the SD DOT and the City
Moved by Varvel, seconded by Pratt, to apply for the South Dakota Governor’s Office of Economic Development Infrastructure First Project matching grant. This is a 50/50 matching grant and the City’s portion would be $15,000 to be funded by future contingency transfer. After discussion, a roll call vote was taken with Huddleston and Wilson voting in favor and Burris, Johnston, Lukens, Pratt, Romey and Varvel opposed. Motion failed
Moved by Pratt, seconded by Varvel, to approve and publish two times the notice to bidders for the 2023-1 Water Improvement Project
Committee Reports: Committee reports were heard by; Administrative and Finance: JR Huddleston-working on clothing allowance policy, discussed 3 pieces of city owned land and possible sale, $1,967,000 SDDOT highway fund loan agreement should be on next agenda, reviewed WF fraud prevention ltr and FO practices, discussed changing vacation/sick accrual at SHGC. Considered MOU w/ HSYBA. Next mtg. 2/6, 1 p.m. at MCC. Airport Advisory Committee: Bill Lukens-looking to updated charter, private hangar land lease issues, fly in golf event planned. Next mtg. 2/2 8:30 a.m. at Airport. Custer/Fall River Regional Waste Management District: Craig Romey-FMG report-permit renewal by 2/27/23, discussed bi-annual audit proposal, 2023 final budget approved. Next mtg. 3/9, 7 p.m. at MCC. Historic Preservation Commission: Debra Johnston-progress reports on 243 & 611 N. River St. SD Historic Society allows in-kind labor of volunteers for grant matching. Encouraging Historic District Building Owners to get involved. Next mtg. 2/1, 5 p.m. at MCC. Evans Plunge Advisory Committee: Linda Varvel-equipment replacement including popcorn machine, closure dates 3/6-3/19. Roof repairs vs. replacement discussion, sidewalk repair necessary. Next mtg. 2/9, Noon at EPMS. Parks, Recreation, Beautification & Cultural Development: Larry Pratt-seeking new summer rec director, HSYBA MOU for 2023 season, discussing use/reuse of city owned street lights. Next mtg. 2/1, 2p.m. at MCC. Planning & Zoning Commission: Debra Johnston-Next mtg. 1/18, 6 p.m. at CH. Public Safety: Bill Lukens-NIMS/ICS training 2/28 8:30-12 at MCC, speed camera project no longer being pursued. Next mtg. 2/2, 2 p.m. at MCC. Public Works: Dave Burris-brush pile burning to occur prior to 3/31 date tbd, reuse of city street lights discussion, hydrant pressure Edgewood Terrace-safety concerns must be fixed. Next mtg. 1/31, 1 p.m. at MCC. Southern Hills Golf Course Advisory Committee: Jeff Temple-Next mtg. unscheduled at this time. The public is welcome to attend committee meetings
City Administrator Report: Staff is currently doing a complete list of possible locations with a count for all lamppost replacements and will report to the PW Committee at the next meeting. Missoula Children’s Theater starts next week at the MCC. Golf Fly-in is now being programmed for Mother’s Day 2024 and will be a cooperative program between the Airport Manager and golf operations. Discussed announcing the Summer Recreation Director position and, in an effort to reduce expenses, will target for only 800 hours in 2024. AmeriCorps has approved our program concept submission for a team to assist on the river restoration project and we are now preparing the final submission for final approval and funding (no cost to the City)
Finance Officer Report: Discussed early use of contingency dollars in 2023 and the need to budget for necessary expenses. Reviewed 2022 added debt of $370K for equipment purchases w/annual pymts of $67K, 2023 debt addition of $1.9M w/annual pymts of $207K and consideration of another $1.5M to help cover the costs of the Water/Sewer replacement project overruns w/no added income to support additional pymts. Reviewed SDCL§1-27-1.18 which states in part that any final recommendation from committees shall be reported in an open meeting and shall not be voted on by Council until the next meeting, this statute supports transparency, inclusion and involvement of citizens who may be interested in topic. Reviewed legislative update highlighting different sales tax reduction initiatives in concept, local government cybersecurity, workforce housing infrastructure funding cleanup, municipal bid limit increase for supplies and equipment and a taxation bill being proposed that creates a property tax exemption of $100K for owner-occupied single family dwelling and the potential impact on municipalities
Executive Session: Moved by Huddleston, seconded by Burris, to go into executive session under SDCL §1-25-2 (3) Legal at 9:23 p.m. Mayor Nelson, City Attorney Goff, City Administrator Temple, Finance Officer Summers-Walton, Asst. Finance Officer Bochmann and Councilmembers Burris, Huddleston, Johnston, Lukens, Pratt, Romey, Varvel and Wilson attended. At 10:10 p.m. all present exited executive session and the meeting resumed
Adjournment: Being no further business to come before the Council, moved by Romey, seconded by Pratt, to adjourn at 10:11 p.m.
Bob Nelson, Mayor
Misty Summers-Walton, Finance Officer
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Published: Jan. 26, 2023