Custer-Fall River Regional Waste Management District
January 12, 2023 - 7:00 p.m. - Mueller Center
The Custer-Fall River Regional Waste Management District Board meeting was called to order at 7:00 p.m. on Thursday, January 12, 2023, at the Mueller Center, Hot Springs, SD by Chairman Mike Linde.
Members Present: Mike Linde-Chairman, Custer County; Dean Weekley-Vice Chairman, Fairburn; Peg Ryan-Secretary/Treasurer, Custer; Dan Frieden, Buffalo Gap; Carl Shaw, Edgemont; Les Cope, Fall River County; and Craig Romey, Hot Springs. Members Absent: Dee Andersen, Pringle; and Joe Messinio, Oelrichs.
All motions approved unanimously unless otherwise noted.
No conflicts of interests were noted.
Motion by Ryan, second by Frieden to approve the January 12, 2023, agenda.
Motion by Weekley, second by Shaw to approve the November 10, 2022, meeting minutes.
Hot Springs City Council Resolution 2023-5 was received for the appointment of Craig Romey to serve as the City of Hot Springs representative, replacing Larry Pratt.
The Treasurer’s Report was presented. Motion by Ryan, second by Weekley to approve the Treasurer’s Report.
Expenses by Vendor Summary Nov. 1 through Dec. 31, 2022
Expenses Paid: Anderson Engineers, Inc., $735.70; Barker Concrete & Construction, $20,256.00; Black Hills Energy, $414.81; Butler Cat, $4,820.13; City of Edgemont, $165.60; Fall River County Herald, $101.88; First Data Global Leasing, $69.96; First National Bank (Transfer), $250,000.00; Goldenwest, $66.34; Great Western Tire, $532.60; Hi-D-Way oil and gas, $2,233.63; Justice Fire & Safety, $215.25; Nelson’s Oil & Gas, $154.14; Rancher’s Feed and Supply, $4,005.52; SD DANR, $2,260.56; SD State Treasurer, $2,358.38; Starla Russell, $1,119.12; TSYS, $121.82; Subtotal: $289,631.44; Board Compensation & Mileage, $460.02; Total: $290,091.46
Outstanding Expenses and Transfers: Barker Concrete & Construction, $10,128.00; Black Hills Energy, $383.67; Butler Cat, $2,120.00; City of Edgemont, $82.80; FMG, $17,681.75; Goldenwest Telecomm, $33.17; Great Western Tire, $6,652.90; Hi-D-Way, $2,363.32; Starla Russell (Software Renewal), 159.75; Starla Russell, $559.51; Total: $39,605.36
Landfill Expenses: December YTD 2022 expenses total $643,342.07 compared to December YTD 2021 expenses of $728,490.99. The Landfill has a 58.4% decrease in expenses YTD 2022 than YTD 2021 (13.24% decrease with Feb 2021 and Nov 2022 flow thru).
Landfill Fees Collected/Deposits: December YTD 2022 fees/deposits total $565,703.88 compared to December YTD 2021 fees/deposits of $603,369.74. The landfill has a 11.99% increase in deposits YTD 2022 than YTD 2021 (6.66% decrease with Jan 2021 flow thru).
Operating Funds as of December 31, 2022
First Interstate Bank: Checking-0391 (0perating Account) $59,454.52, Money Market (.010% APY) $1,715.31; Total: $61,169.83; Black Hills Federal Credit Union: Money Market-0005 (.15% APY) $106,480.05, Savings (.05% APY) $60.55, Total $106,540.60; Dacotah Bank: CD-6276 (1.95% APY; matures 1/17/2025 (5-yr), $108,275.26; Total: $108,275.26; First National Bank: Checking - 0590, $251,000.00, Insured Cash Sweep (ICS) (.50% APY) $200,342.60, Total: $451,342.60; Liberty National Bank: CD-3981 (1.11% APY; matures 12/23/2025 (5-yr)) $153,331.79; Total: $153,331.79
Total District Funds Available: $880,660.08
Financial Assurance Funds Held by Resolution for Closure/Post Closure as of December 31, 2022
Black Hills Federal Credit Union: CD-0123 (2.52% APY; matures 1/25/2025 (8-yr) DENR) $188,390.81, Total: $188,390.81; Dacotah Bank: Gold Money Market 5126 (.05% APY DENR), $70,242.76; Total: $70,242.76; Liberty National: CD-4197 (.80% APY; matures 2/1/2024 (3-yr) DENR), $106,788.57; CD-6391 (.45% APY; matures 3/28/2025 (3-yr) DENR), $341,805.02; Total: $448,593.59
Total Financial Assurance Funds: $707,227.16
FMG’s Accrued Liability Calculation thru December 2019, $545,504.00
FMG’s Accrued Liability Calculation thru December 2020, $580,360.00
FMG’s Accrued Liability Calculation thru December 2021, $654,129.38
FMG’s Accrued Liability Calculation thru December 2022, $704,904.00
FMG’s Accrued Liability Calculation thru December 2023, $759,043.00
Information other than Financials: December YTD 2022 tonnage totals 6704.32 tons, compared to December YTD 2021 tonnage of 6538.24 tons. The Landfill has accepted 166.08 tons more YTD 2022 than YTD 2021.
December YTD 2022 rubble totals 1660.83 tons, compared to December YTD 2021 rubble of 3084.82 tons. The Landfill has accepted 1423.99 tons less in rubble YTD 2022 than YTD 2021.
Submitted on January 12, 2023.
Fees associated with providing credit card payment services was reviewed. No changes made.
Kerry Barker, Contact Manager, reported DANR representative Seth Loffelmacher visited the landfill site (on December 8, 2022). Two issues were noted: 1) Water to the site had been turned off for repairs by the City of Edgemont which prevented cover mixture to be spread over the open area regularly, as required; and 2.) The Loader tire needed replaced to make the equipment operable to ensure soil cover is applied regularly, as required. Barker reported the two issues have since been resolved and DANR notified.
Jason Hinds from FMG reported the final 2022 Financial Assurance Fund balance and projected 2023 amounts are being calculated for submission to DANR by the end of March 2023. The 2022 Annual Water Testing Report is being drafted for submission to DANR by the end of March 2023. The Permit Renewal Application has been received by DANR. FMG continues to work on the Strategic Plan with plans to provide initial information during the March 2023 meeting.
Two proposals for the 2020-2021 audit were received: 1.) Casey Peterson to provide “audit prep and financial statements” only due to a conflict with preparing the actual audit; 2.) Independent Audit Services to prepare the financial statements and 2020-2021 audit. Motion by Weekley, second by Shaw to accept the audit proposal by Independent Audit Services.
The proposed 2023 budget was discussed. Motion by Ryan, second by Weekley to approve the 2023 Budget.
Per SDCL 5-18C-6, fuel quotes were solicited from Hi-D-Way and Nelson’s Oil on December 30, 2022. One quote was received for direct delivery from January 1, 2023, to December 31, 2023, for $3.39/gallon for #2 dyed diesel and $4.59/gallon for #1 dyed diesel, with prices subject to change with market fluctuation. Motion by Weekley, second by Frieden to accept the fuel quote from Hi-D-Way.
No Public Comment. The next meeting is scheduled for March 9, 2023, at 7:00 p.m. in the Mueller Center, Hot Springs, SD. Motion by Shaw, second by Frieden to adjourn. Meeting adjourned at 8:00 p.m.
Starla Russell, Deputy Secretary/Treasurer
Published twice at the total approximate cost of $87.78
and can be viewed free of charge at www.sdpublicnotices.com
Published: Jan. 26, 2023