Custer-Fall River Regional Waste Management District
November 10, 2022 - 7:00 p.m. - Mueller Center
The Custer-Fall River Regional Waste Management District Board meeting was called to order at 7:03 pm on Thursday, November 10, 2022, at the Mueller Center, Hot Springs, SD by Chairman Mike Linde.
Members Present: Mike Linde-Chairman, Custer County; Dean Weekley-Vice Chairman, Fairburn; Les Cope, Fall River County; Dan Frieden, Buffalo Gap; Larry Pratt, Hot Springs; and Carl Shaw, Edgemont. Members Absent: Peg Ryan-Secretary/Treasurer, Custer; Dee Andersen, Pringle; and Joe Messinio, Oelrichs.
All motions approved unanimously unless otherwise noted.
No conflicts of interests were noted.
Motion by Weekley, second by Pratt to approve the November 10, 2022, agenda.
Motion by Pratt, second by Weekley to approve the September 8, 2022, meeting minutes, with one correction: the spelling of last name of Dennis Tubbs to “Tubb”.
Edgemont City Council Resolution 2022-11-1 was received for the appointment of Carl Shaw to serve as the City of Edgemont representative, replacing Roger Horton.
The Treasurer’s Report was presented. Motion by Pratt, second by Weekley to approve the Treasurer’s Report.
Expenses by Vendor Summary Sept. 1 through Oct. 31, 2022
Expenses Paid: Barker Concrete & Construction, $20,256.00; Black Hills Energy, $606.03; City of Edgemont, $165.60 Fall River County Herald, $113.64 First Data Global Leasing, $69.96; First Interstate Bank, $26.97; Goldenwest, $66.34; Great Western Tire, $1,053.00; Hi-D-Way oil and gas, $7,560.76; Intuit, $340.80 Merchant Bank, $225.89; Office Depot, $265.39; Rancher’s Feed and Supply $2,031.20 SD DANR, $1,366.83; SD State Treasurer, $2,306.28; Starla Russell, $1,119.02 TSYS, $121.02; US Postmaster, $90.00; United States Treasury, $621.15; Subtotal: $38,405.88; Board Compensation & Mileage, $571.99; Total: $38,977.87
Outstanding Expenses and Transfers: Barker Concrete & Construction, $10,128.00; Black Hills Energy, $176.83; City of Edgemont, $82.80; Fall River County Herald, $101.88; Goldenwest Telecomm, $33.17; Hi-D-Way, $2,233.63; Justice Fire & Safety, $215.25; Keith Andersen Consulting, $735.70; Nelson’s Oil & Gas, $154.14; Rancher’s Feed & Supply, $49.96; Starla Russell, $559.51; Total: $14,470.87
Landfill Expenses: October YTD 2022 expenses total $353,250.61 compared to October YTD 2021 expenses of $373,637.03. The Landfill has a 24.1% increase in expenses YTD 2022 than YTD 2021 (5.77% decrease with Feb 2021 flow thru).
Landfill Fees Collected/Deposits: August YTD 2022 fees/deposits total $491,150.53 compared to August YTD 2021 fees/deposits of $516,097.77. The landfill has a 16.40% increase in deposits YTD 2022 than YTD 2021 (5.08% decrease with Jan 2021 flow thru).
Operating Funds as of October 31, 2022
First Interstate Bank: Checking-0391 (0perating Account) $274,992.63, Money Market (.010% APY) $1,714.19; Total: $276,706.82; Black Hills Federal Credit Union: Money Market-0005 (.15% APY) $106,311.18, Savings (.05% APY) $60.51, Total $106,371.69; Dacotah Bank: CD-6276 (1.95% APY; matures 1/17/2025 (5-yr), $108,275.26; Total: $108,275.26; First National Bank: Checking - 0590, $1,000.00, Insured Cash Sweep (ICS) (.50% APY) $200,242.19, Total: $201,242.19; Liberty National Bank: CD-3981 (1.11% APY; matures 12/23/2025 (5-yr)) $152,488.49; Total: $152,488.49
Total District Funds Available: $845,084.45
Financial Assurance Funds Held by Resolution for Closure/Post Closure as of October 31, 2022
Black Hills Federal Credit Union: CD-0123 (2.52% APY; matures 1/25/2025 (8-yr) DENR) $187,599.08, Total: $187,599.08; Dacotah Bank: Gold Money Market 5126 (.05% APY DENR), $70,180.74; Total: $70,180.74; Liberty National: CD-4197 (.80% APY; matures 2/1/2024 (3-yr) DENR), $106,788.57; CD-6391 (.45% APY; matures 3/28/2025 (3-yr) DENR), $341,805.02; Total: $448,593.59
Total Financial Assurance Funds: $706,373.41
FMG’s Accrued Liability Calculation thru December 2019, $545,504.00
FMG’s Accrued Liability Calculation thru December 2020, $580,360.00
FMG’s Accrued Liability Calculation thru December 2021, $654,129.38
FMG’s Accrued Liability Calculation thru December 2022, $704,904.00
FMG’s Accrued Liability Calculation thru December 2023, $759,043.00
Information other than Financials: October YTD 2022 tonnage totals 5653.71 tons, compared to October YTD 2021 tonnage of 5550.51 tons. The Landfill has accepted 103.20 tons more YTD 2022 than YTD 2021.
October YTD 2022 rubble totals 1437.79 tons, compared to October YTD 2021 rubble of 2315.82 tons. The Landfill has accepted 878.03 tons less YTD 2022 than YTD 2021.
Submitted on November 10, 2022.
Motion by Cope, second by Pratt to transfer $250,000 from the First Interstate Operating Account to the First National Insured Cash Sweep Account.
Fees associated with providing credit card payment services was reviewed. No changes made.
Dennis Tubb of Barker Concrete & Construction attended the meeting on behalf of Kerry Barker, Contract Manager. Tubb reported the landfill operations are going well and all equipment is operational.
Jason Hinds from FMG presented the Permit Renewal Application. Motion by Pratt, second by Weekley to approve the application and authorize Chairman Linde to sign. Motion by Cope, second by Pratt to approve the $500 renewal fee. FMG plans to submit the application by November 27, 2022. Once DANR conducts a completeness review, it will then conduct a technical review. The District will receive correspondence from DANR regarding the permit status during their review, which will extend past the permit expiration date of February 27, 2023. Hinds will work with DANR to ensure public notices are published as required. FMG continues to work on the Strategic Plan that will include an analysis of the current fee structure. Hinds reported the current 2022 Financial Assurance Fund Balance requirement is in line with their projected calculations, which will be finalized in December 2022 and submitted to DANR. The 2023 Financial Assurance calculations will be submitted to DANR in March 2023 for review. Hinds reported FMG will begin working on the 2022 Annual Water Testing Report for submission by the March 2023 deadline.
The 2023 preliminary budget was discussed, with current YTD 2022 budgeted revenue and expenses reviewed. Revenue and expenses in 2023 should remain in line with 2022, except for auditing fees which will increase substantially in 2023. The ground cover expenses were not utilized in 2022, but are anticipated in 2023, and new financial assurance funds set aside for closure/post closure are expected to decrease. FMG reported their fees, which will include the annual water testing report, should remain the same. It was recommended to combine FMG’s Engineering Services and Environmental Monitoring into one budget item, since FMG completes both itemed projects. The Final 2023 budget will be discussed for approval at the next meeting.
The 2020-2021 audit requirements (due June 30, 2023) for the District were reviewed by Board members. Communications to Russell Olson, Auditor General, SD Legislative Audit, were shared regarding the District’s challenge of obtaining a new auditor in light of Benjamin Elliott, Independent Audit Services, no longer providing audit services for the District. Outreach to solicit RFPs will continue.
No Public Comment. The 2023 meetings will continue to be set for 7:00 pm on the second Thursday of every other month, starting in January. The Mueller Center has placed the dates on their schedule. The next meeting is scheduled for January 12, 2023, at 7:00 pm in the Mueller Center, Hot Springs, SD. Motion by Pratt, second by Frieden to adjourn. Meeting adjourned at 8:09 pm.
Starla Russell, Deputy Secretary/Treasurer
Published twice at the total approximate cost of $98.34
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Published: Nov. 24, 2022