Proceedings_Oelrichs School District October 17, 2022


Oelrichs School District 23-3
Regular Board Meeting
October 17, 2022
Call to Order: The Board of Education of the Oelrichs School District 23-3 met in regular session on October 17, 2022, in the school library. The meeting was called to order by Dave Osmotherly, Board President, at 5:00 p.m.
Pledge of Allegiance
Roll Call: Members Present: John Cope, Dave Osmotherly, Marty Schommer, and Lance Tlustos.
Members Absent: Katie Merdanian
Administration Present: Dr. Mitchell Stone, Principal Peterson, and Business Manager Sword
Motion by Cope, second Tlustos, to approve September 12, 2022, meeting minutes. Motion carried.
Motion by Cope, second Tlustos, to approve the agenda. Motion carried.
*All actions recorded in these minutes were by unanimous vote unless otherwise noted.
Public Participation: No participation
Old Business: Teacher House - 960 Elm Street and Superintendent House:  Dr. Stone will do a final walk through, and staff will be emailed about the availability of both rentals.
High School Construction: Dr. Stone thanked Cope for the assistance with the High School thermostats. The classrooms are cold. Cope called Jake from Scull Construction regarding the list of work that needs to be completed and the mechanical concerns. Jake admitted receiving the list and stated he would be in contact with Dr. Stone.  Dr. Stone will follow up with Jake and Sculls responsibility to complete/repair the items identified. Dr. Stone will continue to research additional support to ensure work is completed to specifications.
Elementary Roof: Motion by Tlustos, second Schommer to approve the proposal submitted by TSP for architectural services for $9,200. Motion carried
Track – gravel: Cope will talk with Chad Ferley about providing the service to level the gravel on the track.
HS – outside unit fence: Stone and Cope will follow-up with Dryden to complete the fences.
Reports Board Reports: Requested that the old small preschool bus be considered for surplus.
Administration Reports: Dr. Stone informed the board that enrollment for state aid count will be 130. The elementary and middle school numbers are growing. The PRF has been competed and submitted to the state. Homecoming is scheduled for this week and the students have scheduled fun activities throughout the week. Volleyball is having a good year; the team has grown and continues to improve. Fall River County Ag Banquet donated $1,000 to support the Beef to School Program. The school received the new bus. The 15 seat van should be delivered within the next month. Principal Peterson informed the board that Parent Teacher conferences were held last week. She has been working to improve communication by handing out newsletters, sending flyers home on the bus, and setting up Remind phone application.
Annual Report: MOTION by Cope, second Tlustos to accept the submission of the 2022 annual financial report submitted to SD Dept of Education. Motion carried.
Financials: Sword presented claims and monthly financial reports. The board reviewed and signed the invoices presented for payment. Motion by Tlustos, second Cope, to accept the unaudited financial reports and pay all invoiced claims.  Motion carried.
Beginning Balance:
Plus Receipts:
Less Adjustments:
Ending Balance:
General Fund
Beginning Balance: 181,838.56
Plus Receipts: 88,814.75
Less Adjustments: 224,001.12
Ending Balance: 46,652.19
Capital Outlay
Beginning Balance: 458,262.21
Plus Receipts: 13,302.08
Less Adjustments: 28,282.48
Ending Balance: 443,281.81
Special Education
Beginning Balance: 127,595.91
Plus Receipts: 664.22
Less Adjustments: 11,662.33
Ending Balance: 116,597.80
Impact Aid
Beginning Balance: 4,341,809.59
Plus Receipts: 356.32
Ending Balance: 4,342,165.91
Food Service
Beginning Balance: 24,805.96
Less Adjustments: 8,187.32
Ending Balance: 16,618.64
Custodial Balance:
Beginning Balance: 16,085.38
Plus Receipts: 141.79
Ending Balance: 16,227.17
Final Reading: Policy BFC: Policy Adoption Motion by Cope, second Schommer to approve policy BFC
Policy IKA: Grading Scale Motion by Tlustos, second Schommer to approve policy IKA
Policy IKF: Graduation Requirements Motion by Schommer, second Tlustos to approve policy IKF
Facility Rental: Motion by Cope, second Tlustos to approve the Application for Rental of School Facilities to Oelrichs Volunteer Fire Department December 2 and 3; allowing alcohol on the premises and waiving the gym and kitchen fees. Schommer abstained due to conflicts of interest. Motion carried.
Contracts: Motion by Tlustos, second Cope to approve the quote from Innovative for $58,388.95 for the flooring in the elementary school. Motion carried.
Open Enrollment: Motion by Schommer, second Cope to approve students 37-40 as presented by Principal Peterson. Motion carried.
Motion by Tlustos, second Schommer to approve students 41-43 as presented by Principal Peterson. Motion carried.
Motion by Schommer, second Tlustos to approve students 44 - 47 as presented by Principal Peterson. Motion carried.
Executive Session: Motion by Cope to go into executive session to discuss personnel issues pursuant to SDCL 1-25-2.1 Employee matters. The board went into executive session at 5:39 p.m. and resumed open meeting status at 5:51 p.m.
SDCL 1-25-2.1 Employee matters: Discussing the qualifications, competence, performance, character, or fitness of any public officer or employee, prospective public officer or employee. The term “employee” does not include any independent contractor.
Adjournment: Motion by Tlustos, second Schommer to adjourn the meeting at 5:57 p.m. Motion carried.
Attested to by
CEO/Superintendent Stone
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Published: Nov. 24, 2022

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