Fall River Water Users District
Board Of Directors Regular Meeting
Tuesday, August 9, 2022 At 1:00 p.m.
District Conference Room
Oral, Sd 57766
Chairman Seger called the meeting to order.
Directors Present: Cam Seger, Lesta Conger, Jeff Davidson, Josh Rickenbach, Carl Sanders, Dennis Quivey and Matt Dunbar. Others Present: General Manager, Keith Neugebauer.
All motions are considered unanimous unless otherwise stated.
Chairman Seger called the meeting to order.
Motion by Davidson to approve the Agenda. Seconded by Rickenbach.
Chairman Seger called for Conflicts of Interest. There was none.
Motion by Sanders and seconded by Quivey to approve the minutes of the July 12, 2022.
Chairman Seger called for Public Comments.
Motion by Rickenbach to approve Treasurers Report and payment of bills in the amount of $126,589.56 from the Water Service Fund. Seconded by Quivey.
Water Service Fund: Badger, $5,486.85, Dues/Supplies; Black Hills Electric Coop, $5,220.44, Electricity; Black Hills Energy, $3,381.85, Electricity; Bomgaars, $31.96, Maint.; Cheyenne Sanitation, $43.46, Garbage Service; City of Hot Springs, $41,537.27, Water Purchase; Core and Main, $3,258.29, Maints/Supplies; Culligan, $26.13, Office Supplies ; Dakota Supply Group, $2,491.04, Fairburn Well Connection; Davidson, Jeff, $98.00, Board Meeting Attendance Fees; Dearborn Group, $75.60, Ins.; Debt Service Fund, $4,060.00, RDLoan-Swell Pymt.; Debt Service Fund, $3,438.00, RDLoan-North Expansion Pymt.; Debt Service Fund, $3,163.00, RDLoan-Nwell Pymt.; Debt Service Fund, $4,237.59, SRF Payment; Debt Service Fund, $2,904.00, RDLoan-System Impv-pymt; Debt Service Fund, $1,765.50, RDLoan Fairburn Well Payment; DGR Engineering, $3,894.50, Improvement Projects; Dunbar, Matt, $80.00, Board Meeting Attendance; Fall River Auto Supply, $39.18, Maints.; First Interstate Bank, $348.62, Fuel; First Interstate Bank, $1,268.90, Office Supplies; First Interstate Bank, $227.16, Maints/Supplies; First Interstate Bank, $702.22, Supplies; Golden West Telecom, $555.91, Telephone; Grainger, $191.21, Maint.; Hot Springs Ace, $172.24, Supplies; Metering & Technology, $2,154.47, Meters; Nelson Oil and Gas, $1,798.57, Fuel; Northwest Pipe, $1,630.97, Supplies; Payroll, $22,098.76, Gross Employee Payroll; Quivey, Dennis, $80.00, Board Meeting Attendance Fees; Retirement Contribution and Tax, $2,799.00, Employer Cont.; Sanders, Carl, $66.00, Board Meeting Attendance Fees; Seger, Cam, $180.00, Board Meeting Attendance Fees & DANR Meeting; Vehicle Replacement Fund, $2,000.00, Replacement fund; Verizon, $84.81, Phone Services; Wellmark, $4,722.01, Ines.; Xerox, $276.05, Office Supplies; Total: $126,589.56
Manager Neugebauer reported to the Board on the following:
1) We used 23,418,000 last month with last years peak usage of 21,610,000. We billed 19,540,448 which is a rather large discrepancy that I will track down this week. We changed some valves around to keep up which took some zone meters offline and were running a couple weeks in July without being able to track usage/leaks.
2) I changed out the flow control in the City Vault to get a few more GPM and we were routing water around Maverick JCT to keep the Angostura tank full.
3) I have been working with Paul Nebleseck (DGR) to identify locations and install pressure recorders. We have 7 distributed throughout the system to help update our hydraulic model this fall.
4) We are in the preliminary stages of determining where it would be ideal to have easements to avoid telecom, archeological, reducing bore lengths and terrain problems. We met yesterday and drove the route.
5) I met with Dan Nebelsick (DGR) two weeks ago to discuss out hydraulic model/tank sites/control valve sites/booster station requirements at Maverick Jct. We narrowed down our sites to 2 optimum locations to determined by landowner cooperation. We need a control valve/booster station at 7-11 road and have a site selected there. The Control Vault on Scenic Rd may have the potential to be modified to install a booster pump. A booster is needed somewhere near the jct. to push over 450 gpm to the Angostura tank from the Buffalo Gap Tank but yet to be determined if it will fit and meet electrical code setbacks.
6) Water Usage for the month.
7) Miles/Gallons for the month.
1) Discussed Audit Engagement by Fenenga and DeSmet. Tabled till next meeting.
2) Motion by Rickenbach to get scheduled with American Engineering Testing Geotechnical Proposal for boring proposed tank sites for $9,500 to $10,000. Seconded by Seger.
3) Motion by Quivey to approve Resolution 2022-2 for the well loan and also to give Chairman Seger signing rights on the documents as they come along. Seconded by Dunbar.
4) Motion by Rickenbach to approve Resolution 2022-3 for the well grant. Seconded by Sanders.
5) Motion by Seger to approve High Country Erectors application for service at 27821 Aeronaut Lane. Seconded by Davidson.
6) Motion by Rickenbach to approve Tom Rensch application for service at Lot 10 Clearwater Lake Estates. Seconded by Quivey.
7) Motion by Quivey to give a Performance Bonus to our summer help, Garrett Rhoe. Seconded by Davidson.
1) Working on North Area Petition Area
2) Visited about West South Shore Road Expansion.
Motion by Dunbar to go into Executive Session at 1:53 p.m. Seconded by Rickenbach.
Came out of Executive Session at 2:09 p.m.
Moton by Rickenbach for Adjournment. Seconded by Seger.
Published once at the total approximate cost of $71.28
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Published: Nov. 24, 2022