Proceedings

Hot Springs School District No. 23-2
1747 Lincoln Ave, Hot Springs, Sd 57747
President Ryan Walz called the Regular Board Meeting of the Hot Springs School Board to order at 5:30 p.m. on Monday, August 8, 2022, with the following members present: Nikki Shaw, Katie Burchfield, Zac Bell, Ryan Walz and Colby Williams. Members Absent: Petra Wilson. Others present: Superintendent Fischer, Business Manager Bilbruck, Principal Karn, Principal Klinkhammer, Assistant Principal Trevillyan, Special Services Director Schniers, Athletic Director Deming, IT Coordinator Joe Schniers, staff and community members and others logged in as guests.
All actions recorded in these minutes were by unanimous vote unless otherwise stated
23.021 Approval of Agenda - Motion by Member Preuss, second by Vice President Williams to approve the agenda. Motion carried 6/0, one absent.
23.022 Public Participation – None.
23.023 Conflicts Disclosure – None
23.024 Presentations – None
23.025 BHSSC Report – Member Burchfield reported on behalf of the committee they had their annual meeting in Rapid City. They participated in an ELL presentation.
23.026 Committee Reports – Activities: President Walz reported that the committee discussed hanging the banners in the Case and in the Bison Center; Bldg/Grounds: Vice President Williams reported the committee met with the architects and the CMAR today. The district is looking to go out to bid sometime in October. The committee will be searching for local contractors for separate quotes on the demolition of the old shop building. With full board approval, the district will need approval to get the structural steel bid package out immediately separate from the rest of the full bid package. Motion by Vice President Williams, second by Member Preuss. Motion carried 6/0, one absent. The committee also discussed the major hailstorm that happened in June resulting in $1,153,000 in damages. Motion by Member Preuss, second by Member Shaw to go out for bids to repair or replace roof systems. Motion carried 6/0, one absent; Finance & Negotiations: None; Curriculum: None; Food Service: None; Legislative: None; Policy Review: Member Preuss stated the committee met today on policy BCE on language changes and policy BCF with no changes; Safety & Security: None; Technology: Vice President Williams met with IT Coordinator Schniers on the new database for workorders, a new badge system, servers and the process of assigning computers to students; Title MTSS (Student Support Committee): None; Transportation: None
23.027 Consent Agenda – Motion by Member Jarding, second by Member Burchfield. Business Manager Bilbruck welcomed the new staff. Principal Karn mentioned the donation of the wooden playground to the Hot Springs KOA. If the Hot Springs KOA removes the wooden playground, it is agreed that some pieces of material will be used to design a memorial bench. Motion carried 6/0, one absent.
Approved minutes of the Regular board meeting on July 11, 2022. Approved unaudited financial reports from July 2022:
General Fund
Beginning Balance: $1,967,517.59
Plus Receipts: $254,615.24
Less Disbursements: $274,585.86
Ending Balance: $1,947,546.97
Capital Outlay
Beginning Balance: $2,135,633.86
Plus Receipts: $12,917.76
Less Disbursements: $195,009.81
Ending Balance: $1,953,541.81
Special Education Fund
Beginning Balance: $291,866.88
Plus Receipts: $8,765.02
Less Disbursements: $15,939.74
Ending Balance: $284,692.16
Impact Aid Fund
Beginning Balance: $836,088.39
Plus Receipts: $0.00
Less Disbursements: $0.00
Ending Balance: $836,088.39
Bond Redemption Fund
Beginning Balance: $1,409,571.86
Plus Receipts: $1,624.01
Less Disbursements: $0.00
Ending Balance: $1,411,195.87
Bond Redemption Fund - Shop
Beginning Balance: $3,227,892.34
Plus Receipts: $2,858.95
Less Disbursements: $0.00
Ending Balance: $3,230,751.29
Approved the August 2022 claims for payment; approved the Personal Action Report for August 2022.
23.028 Executive Session – None.
23.029 Increase in Substitute Teacher Pay – Motion by Member Preuss, second by Vice President Williams to approve the Administration’s recommendation to increase the districts substitute pay 15% to remain competitive with surrounding districts. Motion carried by roll call vote 6/0, one absent.
23.030 Approval to Surplus Fixed Asset Items – Motion by Member Shaw, second by Vice President Williams to approve the Administrations items listed to surplus. Motion carried 6/0, one absent.
23.031 Approval of Open Enrollment Request – Motion by Member Jarding, second by Vice President Williams to approve the attached SD Open Enrollment Applications. Motion carried 6/0, one absent.
23.032 Approval of Related Services Contract for Universal Pediatrics – Motion by Member Shaw, second by Member Burchfield to approve related services contract with Universal Pediatrics to provide skilled nursing care for a Hot Springs student. Motion carried 6/0, one absent.
23.033 Approval of Policies on 1st Reading – Motion by Member Shaw, second by Member Preuss. Per board policy BFGA, August is designated for Policy Review of all standards. No language changes are recommended at this time. A motion and second are needed to select Section B – Board Governance and Operations for first reading review. Motion carried 6/0, one absent.
23.034 Approval of Policies on 2nd Reading – Motion by Member Preuss, second by Member Shaw. The Administration and Policy Committee recommend approval of language changes to Board Policy GCD – Professional Staff hiring, CCBA – Organizational Chart, CD – Management/Administrative Team, and HJ – Negotiations Procedures on 2nd Reading. Motion carried 6/0, one absent.
23.035 Administrator Remarks – Special Services Director Schniers discussed focusing on the instructional piece and IEPs in the SPED department. A new software was purchased to keep track of deadlines. Principal Karn reported the Elementary has been working on updating the hallways and classrooms with the help of Member Burchfield doing some painting; class lists will be going up on the main doors by the end of the week; Open House Bison R Back will be from 5:00 p.m. -7:00 p.m. A big thank you to Mellisa Vande Stroet for being the advisor for Summer Band that was a big success. Athletic Director Deming stated football started, soccer game on Friday and Saturday, football on Saturday, volleyball started, and golf has started. Principal Klinkhammer mentioned they are getting up to date on the district’s procedures, reviewing the handbooks. Relationships will be important going forward and will adopt the model of ‘every child can learn.” Assistant Principal Trevillyan introduced herself to staff and is looking forward to the school year. Superintendent Fischer reminded the board on August 17th at 9:00 a.m. during our staff in-service there will be a keynote speaker, Mike Oster; AFLAC and SDRS will be in attendance for presentations and questions; the High School Principal office is currently being remodeled; the 2021 and 2022 yearbooks have been ordered. He thanked the custodial staff for all their hard work on various projects this past summer.
23.036 Governing Board Remarks – Member Shaw stated she attended the REM grant meeting at the end of July and found it very insightful. The next meeting is in October. Member Preuss commended everyone on the Finance & Negotiations committee and looking forward to uniformity in K thru 12 moving in the same direction. Member Ryan stated he and Member Jarding attended the ASBSD conference in Sioux Falls and brought back to the district very good information to share.
23.037 Motion by Member Shaw, second by Vice President Williams to adjourn the meeting at 7:23 p.m. Motion carried 6/0, one absent.
Attest:
Wendy Bilbruck, Business Manager
Ryan Walz, School Board President
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Published: Sept. 22, 2022