Proceedings

Oelrichs School District 23-3
Regular Board Meeting
August 8, 2022
Call to Order: The Board of Education of the Oelrichs School District 23-3 met in regular session on August 8, 2022, in the school library. The meeting was called to order by Dave Osmotherly, Board President, at 5:00 pm.
Pledge of Allegiance
Roll Call: Members Present: John Cope, Katie Merdanian, Dave Osmotherly, Marty Schommer, and Lance Tlustos.
Administration present: Dr. Mitchell Stone, Principal Peterson, Business Manager Sword, and Attorney Mike Hickey.
Motion by Cope, second Merdanian, to approve July 11, 2022, meeting minutes. Motion carried.
Motion by Tlustos, second Cope, to approve the amended agenda adding 2.1 Luke Steinmetz. Motion carried.
*All actions recorded in these minutes were by unanimous vote unless otherwise noted.
Public Participation: No participation
Luke Steinmetz: Luke Steinmetz would like to provide support to enhance the schools existing CTE programs and industry support for our welding program.
Old Business: Teacher House - 960 Elm Street: Kenny Pourier provided an overview of the work completed to date. The remaining work is to get and install the door. He and an assistant will finish with repairing the deck at the cost of $70 per hour plus material.
Superintendent House: Kenny Pourier gave an update; the inside painting is complete. There may be an issue with the hot water heater, it will need to be flushed to determine the extent of the problem. Once the dumpster is delivered the flooring work will begin. He also plans to get a new storm door and repair some areas outside.
High School Construction: The board reviewed the floor inspection report, the main issues of concern: Gapping between boards, this was to improve with increased levels of humidity. The board was never informed of this requirement prior to installation. 35% of the floor is not fastened (nailed) to specification. The issues with humidity and moisture causing cupping; one area 30% more humid causing concern of vapor barrier or water leak to the floor. Several areas are not flat with more than 1/8-inch deviation (out of the range of acceptability).
Motion by Cope, second Merdanian to approve a special meeting to discuss concerns with legal counsel. Motion carried.
The concreate work for the pad in front of the kitchen and the sidewalk out the back door is scheduled for next week. The fence around the units in front of the high school will to be finished with the existing material.
Elementary Roof:  An architect is developing specifications; once completed the district will readvertise for bids.
Track – gravel Ginsbach will be contacted to deliver gravel to the track in the next few weeks.
Reports: Board Reports: Cope and Tlustos attended the county commissioners meeting regarding PILT funds. The commissioners approved to give the school the same amount of PILT funds as the prior year.
Merdanian attended BHSSC meeting. She was very interested in the services they provide.
Administration Reports:  Dr. Stone informed the board that the school has received the tribal consultation form signed by the tribal president. This form is used for many of the grants received by the school.  Both school improvement grants have been submitted to the state for approval. Next week the school will be working on lockdown procedures. The Fall River County Sheriff’s Office will be completing a walkthrough. Administration will work to develop plans to manage an intruder in the school. Dr. Stone would like to meet with the new board members to give them an orientation about school funding and review district goals. It was recommended that new members attend the Associated School Boards new members training provided in the fall in Rapid City.
Principal Peterson informed the board about another registration date set in Oglala to recruit students. Next week starts teacher inservice week. The board will provide a welcome back lunch for staff on Friday the 19th.
NAFIS is scheduled for September 18-20. Osmotherly would like to attend. Merdanian will possibly attend.
Financials: Sword presented claims and monthly financial reports. Motion by Tlustos, second Schommer, to accept the unaudited financial reports and pay all invoiced claims. Motion carried.
General Fund
Beginning Balance: 8,498.45
Plus Receipts: 85,202.48
Adjustments: 106380.64
Less Disbursements: 183,685.22
Ending Balance: 16,396.35
Capital Outlay
Beginning Balance: 446,745.20
Adjustments: (2,808.32)
Less Disbursements: 1,410
Ending Balance: 442,526.88
Special Education
Beginning Balance: 135,372.20
Plus Receipts: 1,252
Adjustments: 793.67
Less Disbursements: 3,352.90
Ending Balance: 134,064.97
Impact Aid
Beginning Balance: 4,432,853.61
Plus Receipts: 338.91
Adjustments: (100,000)
Less Disbursements: 8,233.41
Ending Balance: 4,341,425.93
Food Service
Beginning Balance: 6,801.28
Adjustments: 19,726.12
Less Disbursements: 938
Ending Balance: 25,589.40
Custodial Balance
Beginning Balance: 16,876.26
Less Disbursements: 365
Ending Balance: 16,511.26
Policy Review: : The district would like to start to review and update school policies. The process will begin with a policy committee made up of Darla Peterson, Lance Tlustos and Katie Merdanian. They will work with staff to revise and update policies to be reviewed and approved by the board.
First Reading:
Policy BFC: Policy Adoption: Motion by Tlustos, second Cope to approve - the board will review each policy proposal in two separate readings. Motion carried.
Policy IKA: Grading Scale: Motion by Merdanian, second Schommer to change the grading scale as presented by Principal Peterson. Motion carried.
Policy IKF: Graduation Requirements: Motion by Merdanian, second Cope to change the graduation requirements as presented by Principal Peterson. Motion carried.
Open Enrollment:
Motion by Cope, second Tlustos to approve students 1-6 as presented by Principal Peterson. Motion carried.
Motion by Cope, second Schommer to approve student 7 as presented by Principal Peterson. Motion carried.
Motion by Tlustos, second Cope to approve students 8-12 as presented by Principal Peterson. Motion carried.
Motion by Cope, second Merdanian to DENY approval student 13 as presented by Principal Peterson. Motion carried.
Motion by Tlustos, second Schommer to approve students 14-20 as presented by Principal Peterson. Motion carried.
Motion by Cope, second Tlustos to authorize Dr. Stone to tentatively approve open enrollment applications, subject to later board ratification. Motion carried.
Contracts: Motion by Merdanian, second Cope to approve MPC bid number 16525. Lennox gas furnace for the superintendent’s house for $9,600.00. The school will be responsible for the installation of the propane tank and line to the house. Motion carried.
Motion by Tlustos, second Cope to approve both options provided in MPC bid number 16622. Option 1 to replace filters in air handlers and kitchen every 60 days includes filters and labor for $775.75; and Option 2 to change the filters in the gym every 6 months to include labor and filters for $303.60. Motion carried.
Motion by Merdanian, second Cope to approve payment to Dave Osmotherly at $100 per hour for the use of his equipment to remove snow and move dirt, not to exceed $5000 in a fiscal year. Osmotherly abstained. Motion carried.
Motion by Merdanian, second Tlustos to approve payment to John Cope at $100 per hour for the use of his equipment to move dirt, not to exceed $5000 in a fiscal year. Cope abstained. Motion carried.
Personnel: Motion by Merdanian, second Schommer to approve hiring McKenzie Cope as night custodian at $15.00 per hour, pending she pass criminal background checks. Cope abstained. Motion carried.
Motion by Schommer, second Tlustos to approve the hire of Leota Linehan as Administrative Assistant at $18.34 per hour. Motion carried.
Motion by Cope, second Merdanian to approve hiring April Two Bulls as Home Liaison at $15 per hour to work 12-15 hours per week for the 2022-2023 school term. Motion carried.
Motion by Cope, second Tlustos to approve hiring Vanessa Two Bulls as the special education para at $15 per hour, pending she pass the criminal background check and the Praxis required for para’s. She has 70 days (October 25, 2022) to pass the Praxis. Motion carried.
Adjournment: Motion by Tlustos, second Merdanian to adjourn the meeting at 7:30 p.m. Motion carried.
Attested to by CEO/Superintendent Stone
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Published: Sept. 22, 2022