Custer-Fall River Regional Waste Management District
July 14 - 7:00 p.m. - Mueller Center
The Custer-Fall River Regional Waste Management District Board meeting was called to order at 7:00 p.m. on Thursday, July 14, 2022, at the Mueller Center, Hot Springs, SD by Chairman Mike Linde.
Members Present: Mike Linde-Chairman, Custer County; Dean Weekley-Vice Chairman, Fairburn; Peg Ryan-Secretary/Treasurer, Custer; Dan Frieden, Buffalo Gap; Dee Andersen, Pringle; Larry Pratt, Hot Springs; Les Cope, Fall River County; Joe Messinio, Oelrichs; and Roger Horton, Edgemont
All motions approved unanimously unless otherwise noted.
No conflicts of interests were noted.
Motion by Messinio, second by Prattt to approve the July 14, 2022, agenda.
Motion by Pratt, second by Horton to approve the May 12, 2022, meeting minutes.
The Treasurer’s Report was presented. Fees associated with providing credit card payment services was reviewed. A new third party credit card processor, TSYS, has begun providing services. The early termination costs for discontinuing with the services of First Data and Clover device lease is $1,130.70. Motion by Messinio, second by Pratt to approve the Treasurer’s Report.
Expenses by Vendor Summary May 1 through June 30, 2022
Expenses Paid: Barker Concrete & Construction, $20,256.00; Barker Concrete & Construction, $23,649.70; Black Hills Energy, $269.33; Butler Cat, $6,451.85; City of Edgemont, $165.60; CLOVER, $63.80; Fall River County Herald, $99.90; First Data Global Leasing, $55.38; First Interstate Bank, $34.70; FMG, $10,215.00; Goldenwest, $66.34; Harland Checks, $50.35; Hi-D-Way oil and gas, $2,501.70; McDaniel, $2,062.74; Merchant Bank, $182.93; SD Public Assurance Alliance, $4,818.91; Rancher’s Feed and Supply, $810.18; SD DANR, $990.13; SD State Treasurer, $1,473.60; Starla Russell, $1,034.20; WH Fencing, $2,065.44; SUBTOTAL: $77,317.78; Board Compensation & Mileage, $644.15; TotalL: $77,961.93
Outstanding Expenses and Transfers: Barker Concrete & Construction, $10,128.00; Black Hills Energy, $105.00; City of Edgemont, $82.80; Great Western Tire Company, $470.00; FMG, $1,097.35; Fall River County Herald, $12.00; First Data Global Leasing, $26.00; Goldenwest Telecomm, $33.17; Merchant Bank, $153.65; Starla Russell, $517.10; TSYS Transaction Fee, $.20; Total: $12,625.77
Landfill Expenses: June YTD 2022 expenses total $272,620.72 compared to June YTD 2021 expenses of $286,640.36. The Landfill has an 33.6% increase in expenses YTD 2022 than YTD 2021 (6.05% (correction: 5.1%) decrease with Feb 2021 flow thru).
Landfill Fees Collected/Deposits: June YTD 2022 fees/deposits total $226,963.26 compared to June YTD 2021 fees/deposits of $305,224.07. The landfill has a 12.01% increase in deposits YTD 2022 than YTD 2021 (34.48% decrease with Jan 2021 flow thru).
Operating Funds as of June 30, 2022
First Interstate Bank: Checking-0391 (0perating Account) $91,432.25, Money Market (.010% APY) $1,712.28, Total: $93,144.53; Black Hills Federal Credit Union: Money Market-0005 (.15% APY) $106,123.36, Savings (.05% APY) $60.50, Total $106,183.86; Dacotah Bank: CD-6276 (1.95% APY; matures 1/17/2025 (5-yr), $108,275.26; Total: $108,275.26; First National Bank: Checking - 0590, $1,000.00, Insured Cash Sweep (ICS) (.50% APY) $200,039.88, Total: $201,039.88; Liberty National Bank: CD-3981 (1.11% APY; matures 12/23/2025 (5-yr)) $152,488.49; Total: $152,488.49
Total District Funds Available: $661,132.02
Financial Assurance Funds Held by Resolution for Closure/Post Closure as of June 30, 2022
Black Hills Federal Credit Union: CD-0123 (2.52% APY; matures 1/25/2025 (8-yr) DENR) $186,012.75, Total: $186,012.75; Dacotah Bank: Gold Money Market 5126 (.05% APY DENR), $70,128.74; Total: $70,128.74; Liberty National: CD-4197 (.80% APY; matures 2/1/2024 (3-yr) DENR), $106,365.77; CD-6391 (.45% APY; matures 3/28/2025 (3-yr) DENR), $341,031.39; Total: $447,397.16
Total Financial Assurance Funds: $703,538.65
FMG’s Accrued Liability Calculation thru December 2020: $545,504.00
FMG’s Accrued Liability Calculation thru December 2021: $580,360.00
FMG’s Accrued Liability Calculation thru December 2022: $654,129.38
Information other than Financials: June YTD 2022 tonnage totals 3126.32 tons, compared to June YTD 2021 tonnage of 3043.65 tons. The Landfill has accepted 82.67 tons more YTD 2022 than YTD 2021.
June YTD 2022 rubble totals 609.82 tons, compared to June YTD 2021 rubble of 855.81 tons. The Landfill has accepted 245.99 tons less in rubble YTD 2022 than YTD 2021..
Submitted on July 14, 2022.
Kerry Barker, Landfill Contract Manager, reported the landfill site has been mowed and recent windblown trash retrieved. A representative from DANR recently conducted a site inspection. The inspection report has not yet been received.
Jason Hinds from FMG reported a Certificate of Substantial Completion has been prepared for the Phase II Cell Closure and Rubble Site Drainage Projects. A Final Change Order and fourth (final) payment certified by FMG was presented. Motion by Ryan, second by Weekley to approve the Final Change Order, which reduces the final cost of the project by $30,710. Motion by Messinio, second by Pratt, to approve the final payment to Barker’s in the amount of $1,380. A Completed and Final report on the project has been submitted to the State. Work continues on a draft of the permit renewal/planning documents, including the proposal of a three-sided roofed building to serve as a drop-off site to the entrance of the Landfill. Hinds reported the Phase III cell has an expected remaining capacity of 5-6 years. An updated Financial Assurance calculation was submitted to DANR, noting $704,904 for year-end 2022.
Motion by Ryan, second by Weekley to nominate Mike Linde as the Chairman. Motion by Cope, second by Ryan to nominate Dean Weekley as Vice Chairman. Motion by Messinio, second by Horton to nominate Peg Ryan as Secretary/Treasurer. NOTE: Per the May 9, 2019, meeting minutes, the Board approved the Chairman, Secretary/Treasurer, and Deputy Secretary/Treasurer to be on all District’s financial banking and investment accounts.
Motion by Pratt, second by Weekley to appoint Starla Russell as the as the Deputy Secretary/Treasurer.
Motion by Messinio, second by Ryan to increase by 10% the Deputy Secretary/Treasurer’s monthly compensation to $660.
Motion by Messinio, second by Pratt to set the Board compensation at $50/meeting; chairman $75/meeting. Motion by Cope, second by Andersen to set the mileage to the current IRS rate of $.625/mile.
Motion by Cope, second by Ryan to designate the Fall River County Herald-Star as the official newspaper for the Custer-Fall River RWMD.
Motion by Weekley, second by Andersen to designate First Interstate Bank, Black Hills Federal Credit Union, Dacotah Bank, Liberty National and First National Bank as the financial institutions for the Custer-Fall River RWMD.
Motion by Cope, second by Pratt to designate a single signature on checks issued for under $50,000.
Motion by Pratt, second by Horton to keep the current fund investment and management by authorizing the option for a monthly transfer of up to $14,000, from the operating account to the Money Market account at First Interstate Bank, as long the operating account has a minimum balance of $125,000 before the transfer.
The District is scheduled for a bi-annual audit for the 2020-2021 years. Independent Audit Services, who has performed the audits for the past several years, reported they are reducing their audit services and will not be available to conduct the audit. Proposals will be solicited from other auditors. Motion by Pratt, second by Weekley to table selecting an auditor until proposals are received.
Hinds reported the 2022 SD Annual Solid Waste Conference will be a joint conference with South Dakota and North Dakota on September 20-22, 2022, at the Holiday Inn in Spearfish, SD. The Deputy Secretary/Treasurer will email the link for the conference agenda to the board, and an item for the Conference will be placed on next meeting’s agenda.
No Public Comment. The next meeting is scheduled for September 8, 2022, at 7:00 p.m. in the Mueller Center, Hot Springs, SD. Motion by Pratt, second by Ryan to adjourn. Meeting adjourned at 7:55 p.m.
Starla Russell, Deputy Secretary/Treasurer
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Published: Aug 4, 2022