Proceedings_City of Hot Springs July 18, 2022

Proceedings

Unofficial Minutes of the Regular Meeting of the City Council
 of the City of Hot Springs
July 18, 2022
A regular meeting of the City Council of the City of Hot Springs, South Dakota, was convened on July 18, 2022 at 7:00 p.m. at the Mueller Civic Center with Mayor Bob Nelson presiding
Members Present: JR Huddleston, Debra Johnston, Bill Lukens, Larry Pratt, Craig Romey, Linda Varvel and Melanie Wilson
Members Absent: David Burris
Staff Present: City Administrator Jeff Temple, Finance Officer Misty Summers-Walton, Police Captain Phil Shively, MCC Staff Karl Bochert and City Attorney Garland Goff
All actions recorded in these minutes were unanimous unless otherwise stated
Agenda: Mayor Nelson requested to make the following amendments to the agenda; add $2,000 to current claims, Luxury Express LLC, delivery of the new PD vehicle, new amount $647,259.64, change personnel action (g) to 8/12/22, remove personnel item (h) and add executive session 1-25-2 (1) Personnel after Mayor report
Moved by Huddleston, seconded by Pratt, to approve the amended agenda
Minutes: Moved by Romey, seconded by Pratt, to approve the minutes from the 7/5/22 regular council meeting
Claims: Moved by Romey, seconded by Lukens, to approve the bills in between of $219,844.98-Wilson abstained
Bills In Between: July 18, 2022: City of Hot Springs, $32,161.53, General Payroll; City of Hot Springs, $16,606.65, Golf Payroll; City of Hot Springs, $9,532.06, Water Payroll; City of Hot Springs, $3,811.36, Sewer Payroll; City of Hot Springs, $18,845.87, Evans Plunge Payroll; City of Hot Springs, $22,771.46, 941 Payroll Tax Deductions; City of Hot Springs, $4,489.86, Employee Leave Payout - Separation; City of Hot Springs, $1,473.62, 941 Payroll Tax Deduction Employee Leave Payout-Separation; Wellmark BC/BS, $32,992.48, Premium; Dearborn National Life, $130.70, Premium; SDRS, $20,498.42, Retirement Reporting; SDRS Supplemental, $220.00, Happe, Summers-Walton Retirement Reporting; Chamer of Commerce, $1,222.89, 80% LLD; Black Hills Energy, $1,604.91, Utilities; Sander Sanitation, $18,539.32, Payments Collected; SD Dept of Revenue, $21,216.14, Sales Tax Reporting; Golden West, $1,917.85, Monthly Charges; ETS, $2,727.13, Golf Course Monthly Credit Card Processing Fee; Heartland Payment Systems, $2,685.39, Evans Plunge Monthly Credit Card Processing Fee; Heartland Payment Systems, $483.88, City/Water Monthly Credit Card Processing Fee; SD ReEmployment Assistance, $2,770.47, 2nd Quarter Unemployment Reporting; Custer-Fall River Regional Waste Mgt, $91.48, Solid Waste Landfill Fees; EcoLab Pest Elimination - Library, $80.00, Pest Elimination; Demco - Library, $204.77, Acrylic frames,20 sm easels, liquid plastic, reddi corners; State Flag Account - Library, $58.48, 4x6 SD Flag; FRC Herald Star - Library, $47.52, 3/15, 3/23 & 4/13/22 Minutes; Follett - Library, $1,327.63, Catalog Online Service Renewal; TruGreen - Library, $160.00, Weed Control/Lawn Service; Wilson Electric - Library, $310.59, Service Call Live Wires, Repair Door Counter; Ingram - Library, $711.29, Books; Marco Technologies - Library, $151.23, 3 Months Copier Contract; Total: $219,844.98,
Moved by Lukens, seconded by Pratt, to approve the current claims (amended amount) of $647,259.64- Wilson abstained
Current Claims: July 18, 2022: Ace Hardware: $595.11-sprinkler, bushing, weed killer, Sink aerator, Pinesol, p-towels, Krud cutter cleaner, 2 air chuck, 6 keys, tire gauge, Transplanted tree food, Light bulb, liquid plumber,round up, Round up, nipple, couplings, bushings, 2 acid brush, 7 spray paint (vandalism repair), Pinesol, plug, fasteners, fasteners, concrete bit, screws, floor trim, 3 keys, 16pk batteries, fasteners, screw drl, power bit, Lawn starter fert, Pliers, flashlight, P-towels, all weather memo cards, thimble wire rope, tie down, anchor point, Gorilla glue, dowel, Wasp killer, roach bait, ant killer, bug fogger, 2 spray paint, poly, Glass & tile bit; Action Mechanical Inc: $3,057.73-Plumbing repair CH restroom, materials, labor, mileage, Busted wall, repair sink & urinal materials, labor; Acushnet Company: $1,123.43-6pr sandals, 4 dz balls, 12 pr close out shoes; American Dry Goods: $1,110.58-48 hooded sweatshirts; B.H. Technologies, Llc: $7,319.00-POS printer, Monthly charges, barracuda backup, spam, 30’ indoor camera, 2 225’ outdoor cameras, mounting cables,ends, labor, Fax machine, Wireless keyboard,mouse, 240 GB patron 7 HDD, MS Office 2013 pro, Microsoft support call, HP hard drive for oldest server, Sentinel One prorated 2022; Black Hills Pioneer: $90.00-Summertime fun combo 7/12 weekly prospector Ad; Bomgaars Supply: $1,229.31-2 pr jeans, 2 t-shirts, 3 pr jeans, Hinge, Trailerball, ball mount, Trimmer line, Antifoamer, brush killer, Honda push mower, Safety gloves, pvc boot, 1pr boots, 2 trenching shovels; Builders First Source: $83.68-10 60# bg concrete mix, 2 spray texture; Callaway: $145.24-17 pr USA gloves; Century Business Products: $442.89-June 2022 usage period; Chadron Youth Baseball Organization: $1,200.00-4 baseball teams $300 each; Clark Printing: $287.05-1000 vehicle impound forms; Cold Front Distribution: $370.20-Ice Cream refill; Complete Concrete Inc: $570,000.00-Payment app #2 suspended sidewalk; Core & Main Lp: $5,427.212-5whl, 2 terminal screws, 100 meter washers, 2 water meters; Custer-Fall River Regional Wst: $2,241.57-June 2022 household/solid waste dump fees (includes 10% discount each load during free dump week); CWD: $2,569.84-P-towels, Candy, jerky,cheese,hot dogs,chic tenders, tornados,pizza, pretzels, buns, T-paper, Cigarettes, chew, Corndogs, chips,condiments, storage bgs, gloves, popcorn bgs; D & R Service Inc: $1,307.80-Replaced hose HVAC; Dakotas Best Distributing: $20.90-10 pkg Wiley wallaby red; Diamond M Concrete Coating: $3,147.96-Overlook floor covering 50% down on project; Ditch Witch Undercon: $561.45-Replace program interlock module (W12); Dollar General -Regions 410526: $19.20-foam plates, 4 gal bleach; Fall River Auto: $218.42-3 oil filters, Relay, hoses (repair tree spade rental); F. R. County Auditor: $2,329.86-June 2022 hwy fuel usage; Fall River County Herald Star: $746.31-Chief of Police, state wide ad, Share of Admin Asst Ad, Notice of hearing - Rotary, Hearing -Community Dev Block Grant, Share of Admin Asst Ad, Notice of hearing - Riverfront Gallery, Event venue Ad, June 6th proceedings, June 13th proceedings; F.R. County Treasurer: $1,252.05-2022 combined election expenses; Fall River Health Services: $92.00-Pre-employment drug screen, exam; Fisher Beverage: $1,428.80-61 cs beer; Hawkins, Inc: $2,206.69-Azone bulk, bleach & alkali; Hills Septic Service Go Pro: $250.00-Service call, pump down at wet well during repairs; Innovative Office Solutions: $17.86-2 pk calculator tape; KCLO: $312.00-24 .4 sec tv Ad’s @ $13 each; Kimball-Midwest: $396.49-Fuses, connectors, carb cleaner,max grit trac, pto lock, fem q-slide; Kzmx Radio: $157.00-60x.30 sec radio commercials; Luxury Express Llc: $2,000.00-Delivery of Police Dept 2019 Dodge Charger vin#14941; M.G. Oil Company: $7,995.88-450 gal gas @ $4.03 gal; 50 gal eth @ $4.03 gal, Gas, 300 gal gas @ $4.02 gal (carts)
Menards: $44.99-Light timer (tennis/basketball); Midcontinent Testing Laborator: $629.00-June water testing; Midwest Turf & Irrigation: $2,211.62-Engine; Mike Parmley: $13.56-Refund 7/1/22 payroll deduction Delta Dental; Northwest Pipe: $4,631.35-Wall hung toilet (centennial park), gasket, Slide sleeve, Fire hydrant; On-Site First Aid & Safety: $23.35-Bandaids; Pepsi: $973.41-5 soda bibs, 6 cs water, 28 cs water,tea,energy drinks,soda,gatorade; Pomps Tire Service: $701.20-2 tires (S29); Qualified Presort Service, Llc: $646.93-June monthly water bill postcards & postage used; Quality Brands Of The Black: $1,626.20-67 cs beer, 4pk energy drink, 2 cs pineapple drink; Sanitation Products: $395.02-Hydraulic filter kit, cap; Sdsu Extension: $40.00-Pesticide recertification; Servall: $769.97-Towels 7/8/22, 7/1/22, Mats; South Dakota 811: $81.76-June message fees; Springs Coffee Kiosk: $72.00-1 cs Woolys spice; Srixon/Cleveland Golf/Xxio: $1,994.40-2 womens Halo golf sets, 18 dz balls; Sturdevants Auto Parts: $240.79-AC recharge (s21), wheel nut, On/off toggle, New passenger window (hail) 90 Chev Van, rubber plug, Gas cap; SYSCO: $507.02-Burger, hot dogs, salads, bread, buns, bananas, chips,burritos,sandwiches; Temperature Technology, Inc.: $1,109.23-New pressure transducer Hot Brook pump station.; The 3 Marketeers: $360.00-Bones & Stones brochure 2022; The Toro Company - Nsn: $162.00-July 2022 Irrigation IT support; Traveler Magazine: $2,400.00-1/2 pg full color Ad; Trugreen Limited Partnership: $155.00-Lawn service; Warne Chemical: $312.25-2.0 herbicide, diquat herbicide, max force ant bait; Wilson Electric Llc: $5,405.08-Rewiring repairs, install of new soft start motor control at irrigation ponds; Total: $647,259.64
Communications from the Public: Gerald Collogan, 45th annual Main Street Arts and Crafts Festival, thanked the City and the committee for a successful event. He was thankful the fountain was up and running for the event. Future Park improvements are on his committees budgeting list and he shared they are running out of space and would like to extend the park
Personnel: Moved by Lukens, seconded by Romey, to approve personnel item (a-g); Aiden Feit, Alexia Dickson PT EPMS Lifeguard $12.35/hr. effective 7/2/22, Rhianna Clyde PT EPMS Lifeguard $12.35/hr. effective 7/3/22, Kayleb Twomey PT Clubhouse Attendant $10.20/hr. effective 7/15/22, Nathan Krohn PT Clubhouse Attendant $10.20/hr. effective 6/30/22, Mercedes Uehling-Mason, PT Recreation Instructor last day effective 6/23/22, Kelsey Biggs, EPMS Lifeguard terminated effective 7/13/22, Jen Winscot FT PD Chief last day effective 8/12/22
Resolution: Moved by Johnston, seconded by Varvel, to approve Resolution 2022-18: a resolution to amend City Wide Fee Resolution to increase airport fuel price per gallon to $6.35 per gallon and establish a rate of $7.50 per 1000 gallon for bulk water sales at the airport
Resolution 2022-18
Amend City Wide Fee Resolution
ADJUST AIRPORT FUEL PRICE AND CREATE FEE FOR BULK WATER SALES
WHEREAS, the City of Hot Springs, provides services at the Hot Springs Municipal Airport supported financially by fees and charges as allowed by South Dakota Codified Law and City Ordinances; and
WHEREAS, the City Council, under the advisement and recommendations of the Airport Manager and Airport Advisory Committee, has reviewed and wishes to amend the pricing of the 100LL AV Fuel per gallon cost and establish a set rate for bulk water sales; and
WHEREAS, the City of Hot Springs previously adopted a comprehensive City-wide fee schedule that will now be updated to reflect the fees as provided in table below.
NOW THEREFORE, BE IT RESOLVED, by the City of Hot Springs to amend the schedule of fees and charges as provided below:
DescriptionAmountNotes
Airport Fuel$6.35Per Gallon
Airport Bulk Water$7.50Per 1000 Gallons
(Min.1000)
BE IT FURTHER RESOLVED that all rates, charges and fees shall be fairly and consistently applied, billed and collected by appropriate city staff and departments and shall remain in place and in effect until changed by an act of the City Council.
NOW, THEREFORE, BE IT RESOLVED that this resolution is necessary for the support of the municipal government and its existing public institutions and therefore shall become effective July 19, 2022.
Dated this 18th day of July, 2022
Approved:
Bob Nelson, Mayor
Attest:
Misty Summers-Walton, Finance Officer
New Business: Moved by Wilson, seconded by Johnston, to increase the approved hours for Recreation Director by 250 hours to 1040 effective for this calendar year (2022) and going forward. This recommendation is being made in order to continue current program requirements and schedules. Additional $4,535 to be funded by future supplemental appropriation using unassigned fund balance. Lukens opposed
Moved by Lukens, seconded by Johnston, recognize and record the name of the supplier the purchase of 3000 gallons of 100LL Aviation Gasoline by the Hot Springs Municipal Airport, as required by SDCL §5-18C-6. Purchase made with Ascent Aviation Group-World Fuel. Other vendors not considered as World Fuel had remaining fuel in a tanker load & offered to sell at discounted rate. Negotiated contract for the purchase of fuel at $5.65 per gallon compared to current rates of $6.04 per gallon
Moved by Varvel, seconded by Lukens, approve an automatic budget supplement of $6,701.58 to the Additional Sales Tax Fund (212-21200-42200) for construction admin & observation engineering for airport 10 unit t-hangar construction project. Reimbursement revenue received from AIP grant funding #3-46-0022-015-2021
Committee Reports: Committee reports were heard by; Administrative and Finance: JR Huddleston-Next mtg. 8/1, 1 p.m. at MCC. Airport Advisory Committee: Bill Lukens-t-hangar update; change to roof height and more concrete needed for foundation, future change orders expected with a potentially overall decrease, reviewing hangar rental rates-wingspans greater than 50’, FAA inspection showed no findings, SDDOT reviewed structures built north of the airport-contractor to submit report to the FAA, discussed needed runway repairs, updating airport Facebook page. Next mtg. 8/4, 8:30 a.m. at Airport. Custer/Fall River Regional Waste Management District: Larry Pratt-no update. Historic Preservation Commission: Debra Johnston-Wandering Bison exterior wall renovation reviewed, China Buffet requested assistance rebuilding business, Sarah Bechtum provided updates on window dressing project. Next mtg. 8/3, 5 p.m. at MCC. Evans Plunge Advisory Committee: Linda Varvel-recommending a change to ages for child and adult admissions-will be on next agenda, outdoor pool openings variable based on staffing, discussed 2023 budget and proposed improvements. Next mtg. 8/11, Noon at EPMS. Parks, Recreation, Beautification & Cultural Development: Larry Pratt-discussed vandalism in parks occurring during the July 4th weekend, volleyball court donation tabled, seeking bids from electricians to install donated charging stations, Next mtg. 8/3, 2 p.m. at MCC. Planning & Zoning Commission: Debra Johnston-Next mtg. 7/20, 7 p.m. at CH. Public Safety: Bill Lukens- 1-fireworks related citation written, working on house # project, directed CA to apply for fuels reduction grant, RV’s in mobile home parks questioned reviewed and no longer a concern, request from business owner to have loading zone on N. River St. denied, NIMS/ICS training for elected officials needed. Feral cats discussed-directed CA to work with BMHS on informative article, State radio P25 upgrades. Next mtg. 8/4, 2 p.m. at MCC. Public Works: Craig Romey-discussed planters or decorated trees for Jennings Ave. sidewalk, Edgewood terrace fire hydrant pressure-fixing w/installation of larger pipe, light poles removed truck bypass, valley view drainage 8 week project, Albany Ave. water break and needed repairs, beginning Battle Mountain Rd millings. Next mtg. 7/26, 1 p.m. at MCC. Southern Hills Golf Course Advisory Committee: Jeff Temple-delaying clubhouse foundation repair concerns discussed, Planned projects-repair #8 bunker and #1 greenside bunkers, remove fairway bunker on #1 and repair bathrooms. Next mtg. 8/8, 6 p.m. at SHGC Clubhouse. The public is welcome to attend committee meetings
City Administrator Report: Centennial Park Fountain is now fully operational, preparing to install NO OVERNIGHT PARKING signs on S. River near the Brookside apartments and NO RV PARKING signs in the parking lots both north and south of the Depot
Finance Officer Report: Busy with budget prep, reviewed status of claims adjuster building inspections related to recent hail storm damage, waiting for updated Plat from Andersen Engineers for the Fresno/Catholican properties and working with Attorney to draft Deeds, received notification on State approval for dispensary in Hot Springs, discussed grant compliance and reimbursement submittals and the recording and distribution from SDML for the Elected Officials Workshop
Mayor Report: First I want to thank Shelley & Cherie w/KHSB, Scott w/Complete Concrete and Rip & Rich w/SDDOT for sponsoring an appreciation luncheon for all the Highway 385 reconstruction crews and City staff in Centennial Park last Wednesday. There have been bumps in the road, literally and figuratively, but the reconstruction is progressing. Thank you again to Shelley, Cherie, Scott, Rip and Rich for personally recognizing the hard work of all the construction workers. I also want to recognize the hard work of the dedicated folks that are working to remove the pompous grass in Fall River, adjacent to the American Legion. These folks were in the water from early morning to around noon on Wednesday and Thursday. It’s not easy work but they’re making progress. If anyone is interested in helping with the removal of the pompous grass, and possibly some cattails, please contact Rajni Lerman or Eric Boyd. They’ll be able to find a spot in the river you can call your own.
Executive Session: Moved by Huddleston, seconded by Pratt, to go into executive session under SDCL 1-25-2 (1) Personnel-performance of public officials at 8:28 p.m. Mayor Nelson, Councilmembers Huddleston, Johnston, Lukens, Pratt, Romey, Varvel and Wilson attended. All present exited the executive session at 9:30 p.m. and the meeting resumed
Adjournment: Being no further business to come before the Council, moved by Romey, seconded by Johnston, to adjourn at 9:30 p.m.
Approved:
Bob Nelson, Mayor
Attest:
Misty Summers-Walton, Finance Officer
Published twice at the total approximate cost of $201.96
and can be viewed free of charge at www.sdpublicnotices.com
Published: July 28, 2022

Fall River County Herald Star

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