Proceedings_City of Hot Springs December 20, 2021


Unofficial Minutes of the Regular Meeting
of the City Council of the City of Hot Springs
December 20, 2021
A regular meeting of the City Council of the City of Hot Springs, South Dakota, was convened on December 20, 2021 at 7:00pm at the Mueller Civic Center with Mayor Bob Nelson presiding
Members Present: David Burris, JR Huddleston, Debra Johnston, Bill Lukens, Larry Pratt, Craig Romey and Linda Varvel
Members Absent: Caitlin Turner
Staff Present: City Administrator Jeff Temple, Finance Officer Misty Summers-Walton, Police Chief Jen Winscot, Officer Phil Shively and Jack Peterson, PD Admin Darcie Engel, Recreation Director Kathy Hren, Engineer Tracy Bastian and MCC Staff Karl Bochert
All actions recorded in these minutes were unanimous unless otherwise stated
Agenda: Moved by Lukens, seconded by Pratt, to approve an amended agenda, adding resolution 2021-28; a resolution authorizing an application for financial assistance
Minutes: Moved by Huddleston, seconded by Johnston, to approve the minutes from the 12/6/21 regular council meeting
Claims: Moved by Johnston, seconded by Varvel, to approve the bills in between of $151,889.06
Bills In Between: Dec 20, 2021: City of Hot Springs, $24,277.21, General Payroll; City of Hot Springs, $5,739.81, Golf Payroll; City of Hot Springs, $10,698.09, Water Payroll; City of Hot Springs, $5,575.54, Sewer Payroll; City of Hot Springs, $11,196.60, Evans Plunge Payroll; City of Hot Springs, $15,789.69, 941 Payroll Tax Deductions; Wellmark BC/BS, $33,750.43, Premium; SDRS, $18,268.50, Retirement Reporting; SDRS Supplemental, $220.00, Happe, Summers-Walton Retirement Reporting; Chamer of Commerce, $2,763.36, 80% LLD; Sander Sanitation, $17,865.48, Payments Collected; SD Dept of Revenue, $4,163.23, Sales Tax Reporting; Golden West, $1,550.73, Monthly Charges; ETS, $30.39, Golf Course Monthly Credit Card Processing Fee; Total: $151,889.06     
Moved by Romey, seconded by Pratt, to approve the current claims of $72,672.89
Moved by Romey, seconded by Pratt, to approve the current claims of $72,672.89
Current Claims: Dec. 20, 2021: Ace Hardware: $1,182.32 - Small shovel, 4pk battery (key fob), Coupling, adapter, bushing, couple, tee, nipple, bushings, coupling, nipple, fasteners, sink cabinet, under sink drain,washer,wood glue, plugs, Plug, 2 keys, Sink trap,lav drain,pex valve, pressure pipe,strap pipe,sink valve,pex tube roll,teflon tape,tees,elbows,coupler,cement screws, toilet valve, pex tube cutter,screw driver bits, sharkbite removal tool, Wood filler, sandpaper, elbow,pex valves,sharkbite, hacksaw,12” cement drill bit, Screwdriver,drill bit, WD40, screws, Stain,fastener,paint thinner,sand paper, Sheet sander, 4pk light bulbs,t-paper,p-towels, 4 in 1 screwdriver, Microfiber cloths, Snow shovel, Cold weather grip snow gloves, motor treatment, Batteries,thread tape & sealant, Wrench pipe,gas leak detector,nipples, Screws,tubing, Antiseptic wipes,downy,lysol,wire, ball valve, 20pc rachet wrench set,bolts,fuse time delay,term spd,term rng, 6w bulb, snowblower oil, T-paper,p-towels,hand soap,lysol,furniture polish,mr clean,air freshners, clorox cleaner,toilet cleaner, Hinged plug, 20# bg ice melt, Carpet cleaner, Carpet freshner, 12 keys, thread tape,ball valve; Alsco: $89.22 - Linens, mops, urinal mats; B. H. Technologies, Llc: $11,594.00 - 2 microsoft tech support calls on email server, Oct, Nov, Dec monthly charges, barracuda backup, spam, 2020 and 2021 annual Sentinel One licenses, 16gb & 256gb memory upgrade, 2 pk color ink, 2 pk b&w ink, Sonic firewall; Black Hills Septic &  Pumping: $640.00 - Pumped 969 gal Pump out 4200 gal from lift station pit; Bomgaars Supply: $859.50 - t-shirt, spray adhesive, paint,brushes,tray,rollers,gloves, saw blades, bolts, bolts, Bulk bolts, Chuck key holder, outdoor timer, stump killer, gloves, Dewalt flashlight, 4pk batteries, fasteners, Safety pin fastener,hitch ball mount, drill bit, hole saw, 2 drill bits, 3 shirts, 1pr pant; Builders First Source: $250.38 - Lumber; Century Business Products: $416.12 - Nov copier/printer contract; Chamber Of Commerce: $746.00 - SD magazine Nov/Dec edition; Core & Main Lp: $6,424.55 - Shoulder/hand straps, cable, 2 gate valves, 5 water meters, Spin doctor nozzle, 200 meters; Custer-Fall River Regional Wst: $56.28 - Nov tipping fees; Cwd: $529.10 - Trash bgs, gloves, Candy,chips,hot dogs,chic tenders,corn dogs,pizza,pretzels; Dakota Fluid Power Inc: $54.60 - Toggle switch,pipe union; Dales Tire & Retreading: $121.90 - foam fill plow brush tires; Darcie Engel: $80 - Reimbursement for pr tactical micro boots; David C. Springhetti: $492.80 - Inspection of cave on Martin St Inspection of cave on Martin St; Door Security Products: $288.00 - Dec 2021- Nov 2022 annual burglar alarm monitoring; Enning Propane Inc: $560.00 - 350 gal @ $1.60 gal; Equipment Blades Inc: $4,210.46 - 3 bullnose plow blades, curb guards, 3 snowplow blade 12” rubber segments, snoshock straps,curb guards, 4 Full bumper curb guard; Fall River Auto: $395.79 - Relays, Turbo charger hoses, Air filters (P1), oil, air filters C1, Led, pigtails; Fall River County Herald Star: $519.06 - Nov 15 proceedings, Officer/SRO ad, Nov 1 proceedings, Notice of hearing (hpsloft); Gall’s Llc: $174.99 - 2 fleece jackets, down jacket; Grainger: $2,444.91 - Coupler flange, Circulator pump, flange kit; I & S Group Inc: $930.50 - Progress billing professional svc geotechnical thru 11/30/21 suspended riverfront sidewalk; Kennedy Enterprises: $202.00 - 6 starter brushes set; Kimball-Midwest: $1,252.33 - Shrink tubing,cable ties,hs butt,copper lugs,fusion kit,grease,fittings,washers,x-links,zir cut,citri-solv; KZMX Radio: $40.00 - 10x30 commerial ad’s for holiday psa-Thanksgiving; Liberty Chrysler Center Llc: $186.89 - Diagnostic on check engine light. Wire connector part 2019 Charger; Lighting Maintenance,Contracts: $254.59 - Installation new light pole (library); Lynns Dakotamart: $58.25 - Milk,cream cheese,veggies,crackers,soup,gravy,potatos,olives,rolls; M. G. Oil Company: $3,725.25 - Diesel; MARC: $1,238.21 - Bacterial booster; Marco Technologies Llc: $42.76 - 11/25-12/24/21 printer contract; Midcontinent Testing Laborator: $110.00 - Nov water testing; Midwest Turf & Irrigation: $563.20 - Seal kit,friction pad,brake pad,idler asm,chain drive,sprocket; Mutt Mitt: $389.92 - 3 cs pet waste bgs; Nelsons Oil & Gas: $40.18 - 1252 DFF bkmt 2 stg 34in x 34out (boiler part); NEO Solutions Inc: $2,223.00 - 2 450# drums polymer; Northwest Pipe: $676.68 - 2 lead reduction cartridge, Curb stop, ell,insert,adapters,ball valve,back flow preventer, megalug; Pacific Steel & Recycling: $95.00 - 40’ angle iron; Plumbing Heating & A/C Service: $2,931.27 - Replace 2 well-xtrol well tanks, Cored 2 6” holes in foundation; Qualified Presort Service,Llc: $650.36 - Nov 2021 water bill postcards & postage due, Nov 2021 water bill postcards & postage due; R & R Products, Inc.: $955.10 - 3 tubes, 3 tires; Servall: $172.44 - Towels 12/10/21, Rugs, Towels 12/3/21, Mats; Simon North Region SD: $1,359.69 - Base course, Asphalt; Sonnys: $29.86 - dish soap, Coke (clean hydrant valve), 3 8pk gatorade; Sontech: $18,964.83, 2021 Durango full upfit; South Dakota 811: $45.92 - Nov message fees; Sturdevants Auto Parts: $1,178.18 - Fuel shut off valve, Snow brush, Grinder, air filters, Hoses (S21), Heater hose (S28), 2 headlights (2016 Charger), Automotive xl-v, air filter, 1 cs washer fluid, 1 cs washer fluid, 1 cs washer fluid, bearing, taper cup, fuel filter, Fog lamp, led (S21), Taper cups,bearing, Oil, filters, 1 gal brake fluid, 4 led (S21), hub pack (S32), Trailer plug receiver (C1), hub pack, washer, nozzle; Misty Summers-Walton: $57.10 - Mileage & meal reimbursement BHAFOA, Keyston 12/15/21; The Toro Company - Nsn: $162.00 - Dec 2021 irrigation IT support; Theresa Maas: $605.20 - Dec 2021 janitorial, Dec 2021 janitorial; Turfwerks: $782.69 - Finishing brush,grooming blades,brake drum; USA Bluebook: $249.53 - torch gas; Western Communications: $100.00 - radio programming; Wilson Electric Llc: $161.31 - Repair cut power line to beacon light (lobby water dmg repair); Yesco Outdoor Media: $107.69 - 21807n, sr 79, mm27 e/s n/f bulleting 12/20/21-1/16/2022, 21807n, sr 79, mm27 e/s n/f bulleting 12/20/21-1/16/2022; Total: $72,672.89
Council Updates: Kathy Hren-Recreation Director provided the annual update on the City Recreation Program. Online registration is still something she would like to see offered in the future. She reviewed data showing 2016-2021 program participant totals and a spreadsheet where the specific cost per participant by program was calculated. She offered a big thanks to Tracy Bastian for music during hydrant parties and the Fall River County Herald Star and KZMX radio for help getting programing information out. She reported that Gymnastics is still one of the biggest challenges stating, “it’s a huge job”. She thanked Councilman Pratt for Taekwondo Instruction. Councilwoman Johnston thanked Kathy for the great job and mentioned how much she liked the expanded program offerings for adults. Thanks and accolades were also heard from Councilman Pratt and Burris and Mayor Nelson.
Bid Opening: At 7:10pm Mayor Nelson opened the sole bid received for the SHGC pile of pine logs of mixed lengths and diameters. Roland Wick bid $50, moved by Romey, seconded by, Pratt to accept the bid
Public Hearing: Mayor Nelson opened the public hearing at 7:15pm to discuss the application to secure funding from the Board of Water and Natural Resources (BWNR) for drinking water improvements up to $6,500,000. Jennifer Sietsma with the Black Hills Council of Local Governments (BHCLG) conducted a public hearing for the Drinking Water State Revolving Fund (DWSRF) funding application for the City’s Drinking Water Improvements project to address water storage and source needs. Discussion included the need for the project, project alternatives, project description, proposed financing, amount of project, revenue source pledged for repayment, interest rate and term, and the effect of proposed financing on user rates. Public comments were heard by Don Olstad, who cautioned the City against using specific language identifying “Madison” as the source for the well as he indicated not many Madison wells are found in the hills, he also encouraged looking at the existing water source available behind Evans Plunge. Keith Neugebauer with Fall River Water Users District (FRWUD) inquired about the City’s water use permits both current and future use and whether or not they were specific to the Madison aquifer. City Engineer Tracy Bastian indicated the City does have both future and current use permits with sizing available. Neugebauer shared FRWUD history with drilling wells indicating millions can be invested into wells that don’t produce at the levels hoped for. Previous Councilman and City Water Department Employee Tim Tescher provided the Council with information regarding the extensive studies done by the City in the past when they looked at drilling wells around the golf course area, he encouraged review of the reports from that time and agreed the current source of water near Evans Plunge should be considered in addition to the drilling of a new well. Mayor Nelson clarified with Sietsma that the application deadline in April would have the same amount of money available now under the Jan. 1 deadline and asked about next steps if council voted to table resolution tonight. Sietsma said passing the authorizing resolution has to happen no matter what and if a submitted project description changes then another public hearing would be required. Councilman Lukens asked if the resolution passes tonight as written including the Madison Well language and piping from a current source is determined to be the better option if that would cause a problem. Sietsma indicated she included in the resolution some specifics that could be removed when the resolution is proposed and suggested replacing with, “drinking water improvements to address storage and source needs.” Councilwoman Johnston asked why a smaller storage tank is being proposed now compared to the previous study mentioned, Engineer Bastian indicated the 2010 study was over estimated and shared concerns with stagnation issues and costs. Bastian discussed the 1.5 million gallon tank size would be sufficient and locating it near the golf course would create a triangle offering coverage in a growing area and expanding storage to the south end of town. He also discussed the option of pumping the water from the existing source to the tank location. He supported changing the wording in the resolution to allow further discussion on the possibility. Other possibilities were discussed by Councilman Romey and Burris. Mayor Nelson asked Council if they were comfortable considering the Resolution with the recommended changes and the majority agreed. No other public comments were heard. Mayor Nelson closed the public hearing at 7:53pm
Mayor Nelson opened the public hearing at 7:54pm to act on the applications from Dolgen Midwest LLC d/b/a Dollar General Store #22788 for a new on/off sale retail Malt Beverage & SD Farm Wine license and a new on/off sale retail Wine & Cider license. Public comments were heard by Robert Paul who lives in the area and is concerned with the location in proximity to a known problem property, the convenience of the location will only exacerbate problems with the motel property. Councilman Romey stated the motel being discussed is under new ownership, and Paul indicated he was aware but has seen no change. Romey said new owner indicated there will be a lot of changes and Paul said he appreciates that information but still has concerns. Councilman Pratt who also lives in the area shared his concerns with the location indicating he is not o.k. with it and doesn’t think every place needs to have alcohol. Karl Bochert who lives a block and a half from the proposed location is not in favor of issuing the licenses, although the location is zoned commercial, 90% of it is residential and there is already a source down the road for alcohol and he doesn’t think it’s necessary to add another. No other public comments were heard and Mayor Nelson closed the public hearing at 7:59pm. Moved by Burris, seconded by Huddleston, to table the approval of the applications. A roll call vote was taken with all members present voting in favor.
Communications from the Public: Tim Tescher addressed the council in opposition of Ordinance 1237, the fireworks ordinance. He proposed adding dates to section a, removing the fire danger and red flag warning provisions from section b, and changing  part d since the city does not issue fines for fireworks
Executive Session: Moved by Huddleston, seconded by Burris, to go into executive session under SDCL §1-25-2 (1) Personnel at 8:08pm. Mayor Nelson and Councilmembers Burris, Huddleston, Johnston, Lukens, Pratt, Romey and Varvel attended. All present exited the executive session at 8:29pm and the meeting resumed
Personnel: Moved by Romey, seconded by Pratt, to approve personnel item a-d; Phil Shively, FT Police Captain, $22.75/hr. effective 12/21/21, Jen Winscot, FT Police Chief, $28.01/hr. effective 12/11/21-CORRECTION, Laura Sowers, PT EPMS Front Desk last day effective 11/19/21, Andrew Nelson, PT Police Officer last day effective 11/28/21. A roll call vote was taken with all members present voting in favor
Ordinances: Moved by Lukens, seconded by Huddleston, to approve the second reading of Ordinance 1237: An Ordinance revising Title IX General Regulations, Chapter 95 Fire Prevention and Protection §93.06 Fireworks. Comments were heard from Councilman Romey, Lukens, Huddleston, Pratt and Councilwomen Varvel and Johnston. Robert Paul and Tim Tescher also commented. A roll call vote was taken, Burris, Huddleston, Johnston, Lukens, Pratt and Varvel voting in favor, Romey opposed
Ordinance 1237
WHEREAS, the City of Hot Springs, pursuant to SDCL 9-19-3 may amend and revise ordinances as may be necessary; and
WHEREAS, the City of Hot Springs has previously adopted ordinances regulating fire prevention and protection within the City; and
WHEREAS, the City of Hot Springs has identified the need to modify the existing ordinance to regulated fireworks within the City of Hot Springs in order to minimize the risk of fire to the community, the adjacent Black Hills Forest Fire Protection District and the potential adverse impact on its citizens due to the discharge of consumer fireworks
THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF HOT SPRINGS, that Title IX General Regulations, Chapter 93 Fire Prevention and Protection § 93.06  Fireworks be revised and amended as follows:
§ 93.06 FIREWORKS.
(A) Approved fireworks for individual use shall be permitted to be discharged within the city on the dates defined in SDCL § 34-37-16.1 (June 27 to the first Sunday after July 4 and December 28 to January 1). Fireworks approved for discharge include those that may be legally sold in the State of South Dakota per SDCL § 34-37-5. All other fireworks shall not be permitted to be discharged within the city. shall be limited to stationary “cones and fountains” and novelty devices only.  No consumer fireworks legally or illegally sold in the State of South Dakota that are thrown, propelled or otherwise travel may be discharged.  Additionally no consumer fireworks that explode or provide a “report” such as but not limited to firecrackers, aerial mortars, bottle rockets, skyrockets, etc. may be discharged.  
(B) All individual use Allowed fireworks shall not be permitted when the Black Hills Area Fire Danger for the Southern Hills that includes Custer and Fall River Counties is High, Very High or Extreme, as specified on the United States Forest Service Wildland Fire Assessment System “WFAS - Severe Fire Danger Mapping System” or if a Red Flag Warning has been issued by the National Weather Service
(C) The city reserves the right to perform fireworks displays for public entertainment purposes at its discretion. The city shall consult with the Hot Springs Volunteer Fire Department and the Fire Chief prior to such displays.
(D) Discharge of allowed fireworks is limited to July 4th from 9:00 a.m. to 11:00 p.m. Discharging allowed fireworks outside the hours of 8:00 a.m. to 11:00 p.m. on allowed dates and times may result in a violations and fines associated with § 95.03.
(E) Fines for offenses under this section shall be a maximum fine of an amount as set by the City Council from time to time.
Severability. The provisions of this ordinance are severable. If any provision of this ordinance or the application thereof to any person or circumstance is held to be invalid, such invalidity shall not affect other provisions or applications of this ordinance which can be given effect without the invalid provision or application.
Effective Date. This Ordinance will become effective 20 days following publication, which will occur after the ordinance receives second and final reading by the City Council and is signed by the Mayor.
Dated this 20 day of December, 2021
Bob Nelson, Mayor
Misty Summers-Walton, Finance Officer
First reading: 12/6/2021
Second reading: 12/20/2021
Published: 12/29/2021
Effective: 1/18/2021
Resolutions: Moved by Johnston, seconded by Burris, to approve resolution 2021-26: Contingency Transfer Resolution
Resolution No. 2021-26
Contingency Transfer Resolution
WHEREAS, The City of Hot Springs did approve a line for contingency transfers in the 2021 annual budget in accordance with SDCL 9-21-6.1; and,
WHEREAS, The City of Hot Springs finds it necessary to transfer from said contingency line;
NOW THEREFORE IT IS HEREBY RESOLVED by the Hot Springs City Council, that the following amount(s) be transferred:
From: General Fund Contingency 101-41150-51100 ($10,220 remains) - $4,500    
To: Legal 101-41410-42200 (prof. serv. Attorney fees) - $1,000
Mueller Civic Center 101-45600-42530 (Equip repairs&Maint.) - $3,500
Dated: December 20, 2021
Bob Nelson, Mayor
Misty Summers-Walton, Finance Officer
Moved by Lukens, seconded by Johnston, to approve resolution 2021-27: Resolution to amend the city wide fee resolution to; adjust 2022 utility rates, airport courtesy vehicle & various Southern Hills Golf Course user fees
Resolution 2021-27
WHEREAS, the City of Hot Springs provides numerous services and enforces several requirements which are supported financially by various fees and charges as allowed by South Dakota Codified Law and City Ordinances; and
WHEREAS, effective January 1, 2022, the City of Hot Springs will implement the previously approved annual increases to both water and wastewater user charges, as well as a new service agreement with Sander Sanitation to provide municipal solid waste and optional recycling collection service, and
WHEREAS, the City Council, under the advisement and recommendations of the Airport Manager and the Advisory Board, will amend the hours allowed for Courtesy Vehicle usage at the existing rates established ; and
WHEREAS, the City Council, under the advisement and recommendations of the SHGC Superintendent and the Advisory Board, will amend the pricing of various SHGC user fees, and
WHEREAS, the City of Hot Springs has previously adopted a comprehensive City wide fee schedule that will now be updated to reflect the fees as provided in the table below;
Description            Amount    Notes
Water/Waste Water/Solid Waste
Metered & Flat Rate Water
1st 1000 Gallons
5/8” Meter*            $19.05    Auto Inc. 1.9% Ea Yr For 5 Yrs 2019-2023
3/4” Meter*            $27.43    
1” Meter*            $48.96    
1-1/4” Meter*            $76.38    
1-1/2” Meter*            $109.91    
2” Meter*            $195.65    
3” Meter*            $440.07    
4” Meter*            $782.43    
6” Meter*            $1760.31    
Over 1000 Gallon Rate Per 1000*    $3.33    Auto Inc. 1.9% Ea Yr For 5 Yrs 2019-2023
Sewer User Fees
Mo. Residential Sewer Charges*    $31.74    Auto Inc. 1.9% Ea Yr For 5 Years 2019-2023
Commercial Sewer Users*    $31.74    Auto Inc. 1.9% Ea Yr For 5 Years 2019-2023
Solid Waste
Solid Waste Collection Fees    $13.10    Contracted Service
Residential Cycling        $4.55    Contracted Service
City Fee            $2.65    
Airport Courtesy Car <4 Hrs     $0.00    Free First 4 Hours W/Purchase Of Av Gas
Airport Courtesy Car 4-12 Hrs    $30.00    
Airport Courtesy Car 12-24 Hrs    $50.00    Daily Rate
Southern Hills Golf Course
Green Fees-9 Hole        $29.00    
Green Fees-18 Hole        $45.00    
Adult Single Season Pass        $731.00    
Adult Couple Season Pass    $1007.00    
Senior Single Season Pass    $665.00    
Senior Couple Season Pass    $922.00    
18 & Under Season Pass        $90.00    
Ft College Student Season Pass     $233.00    (12+Credits 19-25 Yrs. Old)
City Employ Single Season Pass    $588.00    
City Employ Couples Season Pass    $815.00    
Punch Card Six (6) 9 Hole     $143.00    
Cart Trail Fees-Daily        $35.00    
Cart Trail Fees-Annual        $150.00    
Cart Storage Bldg A Gas*        $276.00    $150 Trail Fee +$126 For Cart Storage
Cart Storage Bldg A Electric*    $351.00    $150 Trail Fee +$201 For Cart Storage
Cart Storage Bldg B Gas*        $332.00    $150 Trail Fee +$182 For Cart Storage
Cart Storage Bldg B Electric*    $413.00    $150 Trail Fee +$263 For Cart Storage
  *Season Pass Holder Receive 10% Discount
Range Pass            $281.00    
Cart Rent-9 Hole        $12.00    
Cart Rent-18 Hole         $18.00    
Cart Seasonal Lease Single     $474.00    
Cart Seasonal Lease Double    $688.00    
Green Fee Nonprofit Or  Charitable Fundraiser        $32.00    Per Person
Green Fee Group Rate 20 or More (18 Holes Weekday)        $35.00    Per Person
Green Fee Couples Tournament    $59.00    Per Couple
Special Rates
Unlimited 2-Day        $149.00    Includes Cart M-F Only
Twilight Rate            $40.00    After 4pm-M,W,F & Sun Inc. Cart
Mon-Thurs. Promo        $55.00    Includes Cart-Not On Holidays
NOW THEREFORE, BE IT RESOLVED that this resolution is necessary for the support of the municipal government and its existing public institutions and therefore shall become effective January 1, 2022, and will be updated on the City Wide Fee Resolution. All rates, charges and fees shall be fairly and consistently applied, billed and collected by appropriate city staff and departments and shall remain in place and in effect until changed by an act of the City Council.
Dated this 20th day of December, 2021
Bob Nelson, Mayor
Misty Summers-Walton, Finance Officer
Moved by Lukens, seconded by Huddleston, to approve resolution 2021-28: A resolution authorizing an application for financial assistance, authorizing the execution and submittal of the application, and designating an authorized representative to certify and sign payment requests
Resolution No. 2021-28
WHEREAS, the City of Hot Springs has determined it is necessary to proceed with improvements to the City’s Drinking Water System including drinking water improvements to address storage and source needs to better service the City’s water users and will be equipped with backup power to the pump station in the event of a system-wide power failure.; and
WHEREAS, the City has determined that financial assistance will be necessary to undertake the Project and an application for financial assistance to the South Dakota Board of Water and Natural Resources (the “Board”) will be prepared; and
WHEREAS, it is necessary to designate an authorized representative to execute and submit the Application on behalf of the City and to certify and sign payment requests in the event financial assistance is awarded for the Project,
NOW THEREFORE BE IT RESOLVED by the City as follows:
1. The City hereby approves the submission of an Application for financial assistance in an amount not to exceed $6,500,000 to the South Dakota Board of Water and Natural Resources for the Project.
2. The Mayor is hereby authorized to execute the Application and submit it to the South Dakota Board of Water and Natural Resources, and to execute and deliver such other documents and perform all acts necessary to effectuate the Application for financial assistance.
3. The Mayor is hereby designated as the authorized representatives of the City to do all things on its behalf to certify and sign payment requests in the event financial assistance is awarded for the Project.
Adopted this 20th day of December 2021.
Bob Nelson, Mayor
Misty Summers-Walton, Finance Officer
New Business: Moved by Huddleston, seconded by Varvel, to approve updates to the City of Hot Springs Personnel Policy, updates primarily include language related to the recent approval of medical cannabis
Moved by Pratt, seconded by Romey, to approve updates to the City of Hot Springs Procurement Policy, updates primarily include the addition of bid protest procedures
Moved by Johnston, seconded by Lukens, to table a $200 bonus for Evans Plunge Mineral Springs Lifeguards, Front Desk and Custodial Staff for the 2022 calendar year. In order to qualify an employee must work a total of 300 hours in the dedicated position, as scheduled, over the 10 week peak season, between May 1 and August 31
Moved by Pratt, seconded by Burris, to approve 2022 Evans Plunge Mineral Springs assignment of lease site for billboard located south of Maverick Junction on US HWY 18-385 with Gary and Sharon Romey. Romey abstained
Moved by Varvel, seconded by Pratt, to approve 2022 Evans Plunge Mineral Springs assignment of lease site for billboard located south of Minnekahta Junction on US HWY 18 with Scott Phillips
Moved by Lukens, seconded by Romey, to approve the budgeted 2022 COLA increase of .30¢/hr. for all full-time employees effective 1/1/22
Moved by Pratt, seconded by Romey, to approve 2022 hourly rate increase of .50¢/hr. for all Part-Time and Seasonal employees effective 1/1/22, the amount is equal to the amount of the required state minimum wage increase
Moved by Huddleston, seconded by Pratt, to approve an automatic budget supplement of $4,533.08 to the Additional Sales Tax Fund (212-21200-42200). Reimbursement revenue received from AIP Grant #3-46-0020-15-2021
Moved by Johnston, seconded by Pratt, to authorize the Finance Officer to move the $10k budgeted as a SHEDCO donation from the 212 fund (transfers out) to the 101 fund to cover the donation, as indicated during 2021 budgeting, Romey opposed
Committee Reports: Committee reports were heard by; Administrative and Finance: JR Huddleston-Next mtg. 1/3, 1 p.m. at MCC. Airport Advisory Committee: Bill Lukens-Next mtg. 1/6, 8 a.m. at Airport. Custer/Fall River Regional Waste Management District: Larry Pratt-landfill inspection acceptable, storm water prevention, cell 2 closure, tire shredding grant. Next mtg. 1/13, 7 p.m. at MCC. Historic Preservation Commission: Debra Johnston-Next mtg. 1/5, 5 p.m. at MCC. Evans Plunge Advisory Committee: Linda Varvel-recommended new committee member Barry McNair, discussed potential School partnership to be effective 8/2022, staying closed Tues. & Wed. for now, reviewed FR Swim Team donation, potential closure date of 3/7/22 possibly only one week. Next mtg. 1/13, Noon at EPMS. Parks, Recreation, Beautification & Cultural Development: Larry Pratt-Next mtg. 1/5, 2 p.m. at MCC. Planning & Zoning Commission: Debra Johnston-access to property Sandpiper Dr. requesting future annexation, Simpson side yard setback reviewed, 843 N 24th St. property to be re-platted to permit ADU, options to allow for additional dwelling units (ADU) within the City discussed, ongoing annexation discussion, Dollar General issue with road not built to plans, discussing issue of residential water service split into 2 structures, Grandview re-plat recommending approval to council if setback is followed and utilities are available to each lot, Boulder Falls lot GC41 re-plat recommend as long as assessments are paid in full. Next mtg. 1/19, 6 p.m. at CH. Public Safety: Bill Lukens-applying for public safety grant for in car computer, still accepting applications for open officer positions, Officer Peterson passed reciprocity test-scheduled 1wk training in Pierre, daycare ordinance compliance, required home numbering reminder will be on Feb. water bills and required for all new bldg. permits issued, snow removal on sidewalks in front of businesses. Meeting schedule change to first Thursday of the month at 2 p.m. Next mtg. 1/6, 2 p.m. at MCC. Public Works: Craig Romey-Dollar General concrete not poured properly now trying to vacate 2 streets, expired lease & royalty agreement with Simon, Community Garden request, need people wanting to start it to come and talk with committee, multiple house water usage discussions. Next mtg. 12/28, 1 p.m. at MCC. Southern Hills Golf Course Advisory Committee: Bob Nelson-Next mtg. TBD. The public is welcome to attend committee meetings
Finance Officer Report: Welcomed new City Administrator, reviewed why 212-101 $10K transfer item appeared on agenda, discussed redistricting thanking FRC GIS Coordinator Stacey Martin for all her assistance, reviewed discussion during BHAFOA meeting in Keystone on 12/15, Admin leave granted by Governor for afternoon of 12/23, reviewed 2021 sales tax collection up 20% YTD, completed SDPAA anniversary rating package, discussed needed change in consortium provider for random DOT drug testing. Wished a Merry Christmas to all and thanked Council for all the work you have done for the City this year.
City Administrator Report: Thanks for bringing me on board, happy to be here hoping to have significant impact on quality of life. Merry Christmas.
Mayor Report: I want to welcome Jeff Temple, our new City Administrator, to Hot Springs. Jeff started work on 12/13 and is finding his new routine. He’s been busy attending committee meetings and scheduling meetings with department heads. If you need to talk with Jeff his email address and phone number are the same ones as the previous Administrator. On 12/10 we had our first major snow storm this season. I want to thank the City employees for the long hours they worked to keep up with snow removal. Because of the amount of snow, removal took longer than usual and in many cases, it took a second pass through town to open up our streets. I also want to thank the Youth Church Choir for sharing their Christmas carol with the folks at City hall last week. The first round of interviews for the SRO position have been completed. Three (3) applicants were interviewed by Councilmembers Bill Lukens and JR Huddleston, Police Chief Winscot, School Board Member Ryan Walz, High School and Middle School Principal Troy Lurz, and Jacquie Schniers, Special Services Director. With Council’s approval of Officer Shively’s promotion to Captain Shively, there will be a second round of interviews with the SRO applicants. Those interviews are scheduled for tomorrow, Tuesday, 12/21. Captain Shively will conduct the interviews along with the original interview folks asking any additional questions they may have. The SRO position is important for the HSSD and the City and I’m hopeful that after this second round of interviews, working together, we’ll have found the right person for the job. We’re not going to rush this decision though, so if more time is needed, the group is in full agreement, we’ll continue to look at additional applicants. This is the last time we’ll meet as a Council in 2021 and I want to personally thank you and all the City employees for your dedication to the City of Hot Springs. 2021 has been a busy year and 2022 will continue that trend. The Highway 385 road reconstruction project will begin in the spring and the increase of folks moving to Hot Springs will challenge our infrastructure. I continue to believe, in the next few years, the City of Hot Springs has exciting opportunities in front of us. We need to embrace those opportunities and not let them go unrealized. And finally, City Hall will be closed on Thursday afternoon, 12/23 and all day Friday, 12/24. If you’re traveling for the holiday, travel safe, and enjoy this Christmas holiday with family and friends.
Adjournment: Being no further business to come before the Council, moved by Romey, seconded by Pratt, to adjourn at 9:58 p.m.    
Bob Nelson, Mayor
Misty Summers-Walton, Finance Officer
Published once at the total approximate cost of $395.01
Published: Dec. 30, 2021

Fall River County Herald Star

EDGEMONT OFFICE: 410 2nd Avenue   Edgemont, SD 57735-0660 | 605.662.7201
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