Proceedings_City of Hot Springs November 15, 2021

Proceedings

Unofficial Minutes of the Regular Meeting of the
City Council of the City of Hot Springs
November 15, 2021
A regular meeting of the City Council of the City of Hot Springs, South Dakota, was convened on November 15, 2021 at 7:00 p.m. at the Mueller Civic Center with Mayor Bob Nelson presiding
Members Present: David Burris, JR Huddleston, Debra Johnston, Bill Lukens, Larry Pratt, Craig Romey and Linda Varvel
Staff Absent: Caitlin Turner
Staff Present: Assistant Finance Officer Karen Bingley, MCC Staff Karl Bochert, and City Attorney Garland Goff
All actions recorded in these minutes were unanimous unless otherwise stated
Agenda: Moved by Johnston, seconded by Burris, to approve the amended agenda new business item d removing “valued at approximately $27K” and amending to “not to exceed $30K”  
Minutes: Moved by Romey, seconded by Pratt, to approve the amended minutes from the 11/1/21 regular council meeting. Councilwoman Johnston requested to remove “heard a request for a set-back variance in Country Club Estates, Boulder Falls road next to it to access his property” from the P&Z committee update
Claims: Moved by Lukens, seconded by Burris, to approve the bills in between of $165,438.86
Bills In Between: Nov 15, 2021: City of Hot Springs, $23,145.54, General Payroll; City of Hot Springs, $10,048.35, Golf Payroll; City of Hot Springs, $13,290.33, Water Payroll; City of Hot Springs, $6,422.82, Sewer Payroll; City of Hot Springs, $10,670.48, Evans Plunge Payroll; City of Hot Springs, $17,420.72, 941 Payroll Tax Deductions; Wellmark BC/BS, $33,750.43, Premium; Dearborn National Life, $139.45, Premium; Chamer of Commerce, $14,997.63, 80% LLD; Black Hills Energy, $13,404.11, Utilities; Sander Sanitation, $17,427.31, Payments Collected; Golden West, $1,939.55, Monthly Charges; ETS, $952.88, Golf Course Monthly Credit Card Processing Fee; Heartland Payment Systems, $1,037.48, Evans Plunge Monthly Credit Card Processing Fee; Heartland Payment Systems, $453.22, City/Water Monthly Credit Card Processing Fee; Ricks Auto Center & Sales, $100.00, Water Deposit Refund; Pam Weisser, $100.00, Water Deposit Refund; Custer-Fall River Regional Waste Mgt, $138.56, Solid Waste Landfill Fees; Total: $165,438.86
Moved by Varvel, seconded by Huddles ton, to approve the current claims of $51,587.02.
Current Claims: Nov 15, 2021: A & B Welding Supply, $229.41, Wire, Tips, Kleen Pads; Ace Hardware, $813.49, Spray Paint Lag Screw, Nipples, 100’ Measure Tape, Varnish,5 Brushes, Stud Bolts, Thread Rod, Socket Set, Fasteners, Pipe,Cement,Primer,Cleaner, Thread Lock, Sealant, Labor Pipe Threading, Speaker Wiring, 2 Toilet Brush/Caddy, Nipple, 100Ct Safety Pins,Drop Cloth, Bulb, Boiler Drain,Spigot, Gfci Outlet, 3V 2Pk Battery (2019 Charger Key Fob), 2 Bibb Hose,Spigots, Bleach, Pliers,Util Knife,Screwdrives,Tape Rule,Flex Seal,Varnish,Solid Grip,Paint Brush,Blades,Fasteners, Strapping Tape, Fasteners, Cir Saw Blade,Percusn Drill Bit,Trim Drv, Spray Adhesive, Markers,Pinesol,2 P-Towels, Pipe, Fasteners, Xmas Wreath Bulbs, Ball Valve, Term Sp16-14G8 Electrical Part, Shopvac Filter, Shopvac Filter,Twine; Alsco, $117.49, Towels,Mops,Urinal Mats; Bierschbach Equipment & Supply, $58.44, 6 Air Hose, Clamps; Black Hills Occupational, $40.00, Dot Random Drug Testing; Bomgaars Supply, $289.43, Knife Sharpener,Faucet,Boiler Drains Bolts, Bolts, Thread Rods, Bolts, Sealant, 6 Anti-Freeze, Sealant, Waterproof Knee Boots, Batteries,Disp Gloves,Pipe Nipples, 3 T-Shirts; Builders Firstsource, $17.59, 2X4x20’ Lumber; Century Business Products, $421.74, Oct 2021 Copier Contract; Code Enforcement Specialists, $823.25, Services 9/1/21 - 10/31/21 117 Warning Hrs, Follow Up Mailings; Custer County Sheriffs Office, $2,778.00, Zuercher Contract Annual Subscription & Maint; Dakota Fluid Power Inc, $478.45, Nipples,Elbow,Clamp,Air Shaft,Toggle Valve,Valve; Dollar General -Regions 410526, $50.50, Super Glue,Pens, 8 P-Towels; Ebach Enterprises Inc, $3,750.00, Gym Floor Strip/New Sealer; Eberle Specialty Electric, $20.00, Check/Repair Motor; Enning Propane Inc, $2,320.00, 1450 Gal Propane; Fall River Auto, $813.49, Spray Paint, Oil Absorbent, Belt, Solenoid, Tubing,Couples,Tee,Bolts, Clamp,, 6 Fuel Hose,Oil Filter, Connect, Fittings,Bulk Hose; F. R. County Auditor, $1,344.36, Oct 2021 Hwy Fuel Usage; Fall River County Herald Star, $1,075.91, Oct 18 Proceedings, Ord Notice, Coupon Ad, Ord 1235, Ord 1236, Coupon Ad, Oct 4 Proceedings, Ad Hwy Bid Letting, Coupon Ad, Coupon Ad, Police/School Officer; Fall River Health Services, $60.00, Pre-Employment Exam 7/6/21; Gall’s Llc, $884.18, Evidence Bgs, 3 Rh Holsters, 4 Shirts, 1 Jacket, 1 Lh Holster; Garland Lee  Goff, $2,572.40, Oct 2021 Legal Services Rendered, Addtl Sept 2021  Legal Services Rendered; Goodwill Of The Great Plains, $103.50, 2 96 Gal Totes (Shredding); Grainger, $166.52, Pump Motor; Grimms Pump Service, Inc., $151.90, 2 Pump Seals; Haggertys Music Works, $22.99, Speaker Cable; Hawkins, Inc, $2,677.24, Azone, Bleach, Alkali; Jerry Shagla, $500.00, Refund For Cemetery Lots Sold In Error Blk 9, Sec M,Lots 41-42, Refund For Cemetery Lots Sold In Error Blk 9, Sec M,Lots 41-42; John & Ruth Lambert, $1,370.84, Residential Tax Rebate 2020 Parcel #75112-00000-026-00; Julianne Standen, $30.00, Apply 6 Patches; Ken Markve, $1,371.56, Residential Tax Rebate 2019 Parcel #75480-00100-016-00 And 2020 Parcel #75480-0010-016-00; Lori Sherrard, $7.72, Meal Reimbursement, Safety Conf Pierre 11/3-11/4/21; M. G. Oil Company, $4,848.32, Gas,Diesel, Oil, Anti-Freeze; Marc, $1,187.88, Bacterial Booster; Marco Technologies Llc, $42.76, Printer Contract 10/25-11/24/21; Menards, $0.50, 4 Zep Spray Bottles(Rebate); Midcontinent Testing Laborator, $1,180.00, Oct Ww Pond Testing, Oct Water Testing; Mudd, $1,704.00, 12 Yds Concrete; Mv Sport, $390.34, 48 Shirts (Credit Applied), 48 Shirts; Northwest Pipe, $5,903.00, Pipe, Flange, Nipple, Megalug, Valve, Pipe, Gasket, Insert, Union, Valves,Coupling, Flange,Coupling,Bushing Ell,Tee, 12 Gaskets, Bushing, Flange, Nipple, Gasket, Pvc Piping, Pipe,Bushing, Flange; Pheasantland Industries, $156.50, 2 15Mph Curve Signs(Garden St); Radwell International Inc, $182.10, Circuit Breaker; Rapid City Journal, $66.83, Oct 14 2021 Ad For Hwy Bid Letting; Robert Hagen, $835.88, Residential Tax Rebate 2020 Parcel #5390-04300-001-00 And 2019 Parcel #5390-04300-001-00; Sams Club, $53.60, Vinegar,Foam Plates, Protein Water,Cliff Bars; Scott Johnson, $1,360.44, Residential Tax Rebate 2020 Parcel #75115-00000-018-00; Sd Dept Of Health, $400.00, Food License Renewal 2022, Food Service 2022 License Renewal; Servall, $214.95, Mats, Rugs, Towels 10/29/21, Towels 11/5/21; Simon North Region Sd, $531.97, 1” Roadstone, Base Course; Sonnys, $17.48, Gatorade, 2 Dist Water; Stalker, $2,354.00, Radar W/ Mount (2021 Durango); Staples, $83.68, Toilet Bowl Cleaner,P-Towels,Air Freshners,Pledge; Sturdevants Auto Parts, $846.45, 2 Air,Oil Filters (S8), Polar Long Life, Battery, 3 10W30 Oil, 15 Oil Filters, 4 Valves, 15W40 Oil, Oil Filter, Ignition Switch, Pole Sock,Fuse,Mount, Battery Cables,Gladhands,Fuse, Male Plug, Motor Belt; T & J Enterprises, $861.00, Crosswalk & Yellow Curb Painting Minnekahta,N River; Temperature Technology, Inc., $281.20, Labor To  Reset Heat System Ignition; Time Equipment Rental & Sales, $87.39, Core Bit (Drill Through Foundation); Wayne & Dianne Gardiner, $2,366.30, Residential Tax Rebate 2019 Parcel #75115-00000-002-00 And 2020 Parcel #75115-00000-002-00; Yesco Outdoor Media, $107.69, 21807N,Sr79,Mm27,E/S,N/F Bulletin, 21807N,Sr79,Mm27,E/S,N/F Bulletin; Total: $51,587.02
Communications from the Public: Robert Mason concerned with $30K dollar amount in motion to accept his proposed donation of playground equipment and paying for labor and/or materials for the installation. Mayor Nelson explained the City’s donation policy regarding costs associated with installation and labor to be paid by donor and that the “not to exceed $30K language” was not to increase amount of donation but to include these costs. Val Henry expressed   offense that donor should pay these costs with such a generous donation and mentioned the expense already paid for the Parks plan. Additional comments were heard from Councilman Romey, Pratt, Huddleston and Councilwoman Johnston all volunteering their assistance with installation.
Personnel: Moved by Burris, seconded by Pratt, to approve personnel items a-e; Jeffery Temple, FT City Administrator $27.50/hr. effective no later than 12/15/21, Michelle Mastel, changing from FT to PT Library Clerk $10.35/hr. effective 11/13/21, Tyler Owens, PT EPMS Lifeguard $10.10/hr. effective 11/7/21, Lillian Broyles, PT EPMS Lifeguard $9.85/hr. effective 11/7/21, SHGC PT Seasonal employees last day effective 10/29/21; Randy Meyer-Equipment Operator, Jay Miller-Maintenance Technician, Al Bennett-Laborer, Jeremiah Priem-Maintenance Technician, Chris Houtman-Equipment Operator, Lane Henck-Horticulturist, Dennis Neuhardt-Maintenance Technician
Ordinances: Moved by Huddleston, seconded by Burris, to approve the first reading of Ordinance 1238-Supplemental Appropriation Ordinance. A roll call vote was taken with all members voting in favor
Resolutions: Moved by Lukens, seconded by Burris, to approve 2021-23: Resolution to amend the City Wide Fee Resolution to adjust the per gallon price of Aviation fuel at the HS Municipal Airport from $5.21 to $5.35 effective 11/16/21.
Resolution 2021-23
Amend City Wide Fee Resolution
Adjust Airport Fuel Price
WHEREAS, the City of Hot Springs, provides services at the Hot Springs Municipal Airport supported financially by fees and charges as allowed by South Dakota Codified Law and City Ordinances; and
WHEREAS, the City Council, under the advisement and recommendations of the Airport Manager and Airport Advisory Board, has reviewed and wishes to amend the pricing of the 100LL AV Fuel per gallon cost; and
WHEREAS, the City of Hot Springs previously adopted a comprehensive City wide fee schedule that will now be updated to reflect the fees as provided in table below.
NOW THEREFORE, BE IT RESOLVED, by the City of Hot Springs to amend the schedule of fees and charges as provided below:
DescriptionAmountNotes
Airport Fuel$5.35Per Gallon
BE IT FURTHER RESOLVED that all rates, charges and fees shall be fairly and consistently applied, billed and collected by appropriate city staff and departments and shall remain in place and in effect until changed by an act of the City Council.
NOW, THEREFORE, BE IT RESOLVED that this resolution is necessary for the support of the municipal government and its existing public institutions and therefore shall become effective November 16, 2021.
Dated this 15th day of November, 2021
Approved:
Bob Nelson, Mayor
Attest:
Misty Summers-Walton, Finance Officer
Moved by Johnston, seconded by Romey, to approve 2021-24: Resolution to surplus City property-SHGC log pile
Resolution 2021-24
A Resolution to Surplus City Property
BE IT RESOLVED by the City Council of the City of Hot Springs, South Dakota: to surplus the following City property;
GOLF COURSE FUND:  a pile of pine logs of mixed lengths and diameters.  Cut last winter.
WHEREAS, the City Council of the City of Hot Springs finds that said property is not useful or useable to the City; and finds that said property  should be made surplus and sold, in as-is condition.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hot Springs, South Dakota, that the above described property be declared surplus.
Dated this 15th day of November 2021
Approved:
Bob Nelson, Mayor
Attest:
Misty Summers-Walton, Finance Officer
New Business: Moved by Huddleston, seconded by Johnston, to approve concurrence with the SDDOT award of bids, Contract four (4), sewer and water replacement, at a cost of $1,727,507.65. A roll call vote was taken with all members voting in favor
Moved by Huddleston, seconded by Lukens, to approve concurrence with the SDDOT award of bids, Contract three (3), for construction of a suspended sidewalk at a cost of $3,904,538. Comments were heard from Councilman Lukens, Romey, Huddleston, and Mayor Nelson and a public comment was heard from Bob Paul. A roll call vote was taken with all members voting in favor.
Moved by Lukens, seconded by Burris, to approve and authorize the Public Works Engineer to sign the agreement with AE2S to update the water master plan at a cost of $15,800.
After council discussion moved by Lukens, seconded by Johnston, to table the acceptance of playground equipment valued at approximately $27K from Rob Mason in memory of Margrethe Mason to be installed at Upper Chautauqua Park to allow the City attorney to draft more specific language for the donation
Moved by Burris, seconded by Romey, to approve and authorize the Mayor to sign, as authorized representative of the City, the Application for Federal Assistance for available FAA ARPA funding for reimbursement of up to $32K for costs related to operations, personnel, cleaning & sanitization at the Hot Springs Municipal Airport
Moved by Lukens, seconded by Pratt, to set a public hearing at 7:10PM on 12/6/21 to consider the application from HSPLOFT Properties LLC for a new Retail on Sale Liquor License
Moved by Romey, seconded by Pratt, to approve the School Resource Officer Program Agreement with the Hot Springs School District for an initial term of 3 years
Moved by Burris, seconded by Lukens, to authorize the Finance Officer to reissue the maturing CD at SD FIT #21080-102-16030 (701 Cemetery Perpetual Care Fund) for a 12mo. term at .20%
Moved by Huddleston, seconded by Varvel, to approve a travel/training request from Finance Officer, Misty Summers-Walton to attend the Black Hills Area Finance Officers Association meeting scheduled for 12/15/21 in Keystone, SD
Committee Reports: Committee reports were heard by; Administrative and Finance: JR Huddleston-Next mtg. 12/6, 1 p.m. at MCC. Airport Advisory Committee: Bill Lukens- In October there were 65 flight operations and 1242 gallon of fuel sold. Hot Springs information now updated on Air Nav and Foreflight. The AWOS system is down due to repairs. There are discussions on the courtesy car policy and rental costs. The new fuel sale price is $5.35 to help with rising fuel costs. Next mtg. 12/2, 8 a.m. at Airport. Custer/Fall River Regional Waste Management District: Larry Pratt-Next mtg. 11/18, 7 p.m. at MCC. Historic Preservation Commission: Debra Johnston- Minnekahta Coffee at 501-503 N River St is waiting a certificate of appropriateness for exterior upgrades. 145 S Chicago setting up for online auction but will do interior & exterior repairs first. Repairs continue at 609-611 N River, Bodega building. Next mtg. 12/1, 5 p.m. at MCC. Evans Plunge Advisory Committee: Linda Varvel-Next mtg. 11/18, Noon at EPMS. Parks, Recreation, Beautification & Cultural Development: Larry Pratt- Andrea Powers shared there will be charging stations for electric bikes & wheel chairs on the Freedom Trail. The plans for a handicap covered shelter at Brookside are starting. The Street Dept hvac repairs are under review. Good responses to Recreation laugh yoga and musical & movement. Johnston asked since softball field fence repair not done in 2021 can this money be used instead for the Brookside shelter in 2022. Mayor Nelson responded this money can be moved from the General Fund to apply to the Parks plan. Next mtg. 12/3, 2 p.m. at MCC. Planning & Zoning Commission: Debra Johnston-Next mtg. 11/17, 7 p.m. at MCC. Public Safety: Bill Lukens- The yield signs on Canton Ave being changed to stop signs. Police Officer Shively to graduate from the Training Academy. Three applicants for the School Resource Officer have been received. Police Dept has given a significant amount of parking related tickets and residents have responded appropriately. There will be new verbiage added to the city water bill postcards to help with emergency response services. Speed camera equipment usage under discussion regarding speeding issues on University Avenue. The simple process to get a medical cannabis dispensary license is to first get a State license from the State and a Form E from City, submit all to the State, and then bring to the City. The City is reviewing the snow removal priorities for crosswalks. All residents should follow the City Ordinance on snow removal. There was a great public discussion on the Fireworks Ordinance regarding a review of issues and options. Next mtg. 12/20, 10 a.m. at MCC. Public Works: Romey- There was one bid for solid waste services. There is discussion for a mobile veterinary service. The safety issue with a fence at 6th and By-pass under review. The Valley View drainage improvements continue. A reminder that effective 11/1 no trailers, campers, etc. in streets so City can do snow removal. Next mtg. 11/30, 1 p.m. at MCC. Southern Hills Golf Course Advisory Committee: Bob Nelson-Golf course is closed for the season. Next mtg. TBD. The public is welcome to attend committee meetings
Mayor Report: I want to thank the Council for their support of the water/sewer and suspended sidewalk projects that are part of the larger Highway 385 reconstruction project in Hot Springs. The South Dakota Highway Commission will meet on November 23 to vote on whether to accept the bids for the thirty-one (31) million-dollar project. An important first step to that meeting, is the Councils decision to agree to the bid for the construction of the suspended sidewalk. After ten (10) years of planning, if the State approves the project, construction on a new Highway 385 will begin in the spring of 2022
Adjournment: Being no further business to come before the Council, moved by Romey, seconded by Varvel, to adjourn at 8:57 p.m.
Approved:
Bob Nelson, Mayor
Attest:
Misty Summers-Walton, Finance Officer
Published once at the total approximate cost of $196.56
Published: Nov 25, 2021

Fall River County Herald Star

EDGEMONT OFFICE: 410 2nd Avenue   Edgemont, SD 57735-0660 | 605.662.7201
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