Unofficial Minutes of the Regular Meeting
of the City Council of the City Of Hot Springs
October 4, 2021
A regular meeting of the City Council of the City of Hot Springs, South Dakota, was convened on October 4, 2021 at 7:00 p.m. at the Mueller Civic Center with Mayor Bob Nelson presiding
Members Present: David Burris, JR Huddleston, Debra Johnston, Bill Lukens, Larry Pratt, Caitlin Turner, Craig Romey and Linda Varvel
Staff Present: Assistant Finance Officer Karen Bingley, MCC Staff Karl Bochert and City Attorney Garland Goff
All actions recorded in these minutes were unanimous unless otherwise stated
Agenda: Mayor Nelson requested to amend the agenda by; changing personnel item c) Kristi Pearce, PT Recreation Instructor $10.75/hr. effective 9/23/21. Moved by Lukens, seconded by Burris, to approve the amended agenda
Minutes: Moved by Lukens, seconded by Burris, to approve the minutes from the 9/20/21 regular council meeting with the following corrections; communications from the public-correct “Vineland” to “Vineyard” and public hearing-remove both P & Z action items regarding their joint public hearing motions
Claims: Moved by Turner, seconded by Johnston, to approve the bills in between of $121,562.30
Bills In Between: Oct 4, 2021: City of Hot Springs, $24,720.92, General Payroll; City of Hot Springs, $12,509.74, Golf Payroll; City of Hot Springs, $10,537.80, Water Payroll; City of Hot Springs, $5,447.33, Sewer Payroll; City of Hot Springs, $12,058.49, Evans Plunge Payroll; City of Hot Springs, $17,691.45, 941 Payroll Tax Deductions; City of Hot Springs, $596.25, Employee Leave Payout; City of Hot Springs, $93.20, 941 Payroll Tax Deduction Leave Payout; City of Hot Springs, $2,706.37, Council Payroll; City of Hot Springs, $792.26, Council 941 Payroll Tax Deduction; AFLAC, $1,191.86, Premium; Avesis , $225.18, Premium; Delta Dental, $1,149.20, Premium; Hot Springs Fire Department, $7,500.00, Allotment; Credit Collection Bureau, $414.71, Garnishment; Office of Child Support Enforcement, $1,592.50, Garnishment; Black Hills Energy, $6,762.62, Utilities; Battle Mountain Humane Society, $650.00, Monthly Contract/Animal Boarding ACO; Down Country Roads - Library, $40.00, Annual Magazine Subscripton; D & R Service - Library, $340.81, A/C Repairs; Ace Hardware - Library, $80.78, Cleaners,Paint,Battery,Fishing Line, Fabric Shield; Quality Carpet Care - Library, $2,600.00, Carpet & Upholstery Cleaning; Micromarketing - Library, $84.28, DVD’s; Enning Propane - Library, $824.00, 515 gal Propane; Black Hills Technology - Library, $2,660.00, Outdoor Internet Access Points; Demco - Library, $772.38, Book Divider Set,48 Easels, Tape, Trimmer; Ingram - Library, $2,077.35, 137 Books; Jim or Anne Zwetzig, $100.00, Water Deposit Refund; Theresa Maas, $605.20, Police Dept/City Hall Janitorial; Jessica Luther, $1,085.00, Water Meter Reading; United Way, $99.30, Quarterly Employee Contributions; Wells Fargo Financial Leasing, $3,553.32, Golf Cart Lease Payments; Total: $121,562.30
Moved by Lukens, seconded by Huddleston, to approve the current claims of $130,222.53
Current Claims: Oct 4, 2021: Ace Hardware, $35.97, 3 Light Bulbs, Staples, $30.28, 2 Bx Trash Bg, Staples, $67.92, 4Pk Thermal Paper; $12.37, 1 Bx Catalog Envelopes;, $15.43, 12Pk Message Pads, 36Pk Clips, $29.90, Daily Appt Book; The Little Print Shop, $846.53, 100 Books 8.5X5.5 Custom Claim Vouchers; S. D. Dept Of Transportation, $619.65, City Share, Progress Billing, Minnekahta & River, Proj Ob8024() 21-1 08-C5; B. H. Technologies, Llc, $125.53, Monthly Charges, Barracuda Back-Up,Spam, $125.53, Monthly Charges, Barracuda Back-Up,Spam, $250.64, Monthly Charges, Barracuda Back-Up,Spam, $437.02, Monthly Charges, Barracuda Back-Up,Spam, $250.64, Monthly Charges, Barracuda Back-Up,Spam, $250.64, Monthly Charges, Barracuda Back-Up,Spam, $405.00, Black Toner; Klj Engineering Llc, $3,620.64, Prof Svc. Period Ending 8/11/21 Construction Admin & Observation, Multi Unit T-Hangar, Aip 3-46-0020-015-2021; Potomac Aviation Technology, $1,333.33, Awos Upgrade Cpu; Ace Hardware, $12.59, Trimmer Line; Muth Electric, $251.06, Repair/Reboot Gate Controller; Sturdevants Auto Parts, $27.98, 2 Tube Slime; Ace Hardware, $5.03, Mower Wheel Bearing; Sturdevants Auto Parts, $302.40, Brake Shield,Hub Bearing,Universal Joint (2005 Dodge); Fall River Auto, $595.87, U-Joint, Sway Bar Link,Steering Linkage (2005 Dodge); Fall River Auto, $890.67, 4 Ball Joint,2 Sway Bar Link Kit,Steering Stabilizer,Radiator, Suspension Track Bar, Reflex Truck Shock (2005 Dodge), $40.00, 2 Turn Rotors (2005 Dodge), $107.84, Ball Joint, 2 Dust Boot (2005 Dodge); Dales Tire & Retreading, $488.64, 4 Tires (2005 Dodge); Hills Edge Auto, $53.70, Wheel Alignment (2005 Dodge); Ace Hardware, $5.03, Wheel Bearing, $22.49, Mop Head; Menards, $162.98, Safety Harness & Lanyard, $9.99, 6Pk Shop Towels; Hillyard/Sioux Falls, $33.80, Vacuum Grip Handle; Plumbing Heating & A/C Service, $408.74, Replace Hvac Condensation Pump; Wilson Electric Llc, $183.60, Install New Outdoor Light Wall Packs; 605 Fire Protection Llc, $380.00, 2021 Fire Sprinkler Inspection; Ace Hardware, $28.79, Floor Adhesive Remover, $44.08, Primer, 1 Gal Tank Sprayer; Trugreen, $147.00, Lawn Service; Ace Hardware, $20.75, Duct Tape,Cord Handset,Spring Clamp, 2 Keys, $28.76, 4 Bg Softner Pellets #40, $27.88, 2 Bulbs, $6.83, Adhesive; Hillyard/Sioux Falls, $595.26, 6 Cs Hand Soap,Restroom Cleaner,Super Shine-All, $280.50, 6 Cs Hair & Body Soap; Cwd, $195.21, Candy,Hot Dogs,Pizza, $499.90, T-Paper, P-Towels, $535.23, Candy, Steakbites, Cheese Sauce, Chips, Corn Dogs, Chic Tenders, Pizza, Pretzels, Kolaches; Servall, $117.70, Towels 9/17/21, $94.55, Towels 9/24/21; Swimsuit Station, $588.11, 72 Pr Mens Swimsuits; Bomgaars, $39.99, Space Heater; Servall, $35.23, Mats; Hills Edge Auto, $64.45, Wheel Alignment (2020 Durango); Dollar General, $35.65, 3 Bx Trash Bgs,2 Mr Clean,2 Toilet Cleaner, $63.75, 3 Pkg P-Towels, 3 Pkg T-Paper; Ace Hardware, $7.65, Glass Cleaner,Dust Pan,Broom; Axon Enterprise Inc , $1,616.62, 4 Taser Battery Packs,1 Taser; Liberty Chrsyler Center Llc, $2,408.00, Power Steering Rack (2020 Durango), $255.96, 4 Cap Wheels (2020 Durango); Fedex, $15.41, Dci Forensic Lab Evidence Shipping; Watch Guard, $181.60, New Body Camera, 6 Clips,4 Slider Latches; Fall River Auto, $6.69, Oil Filter (2019 Durango), $78.00, 4 Blinker Bulbs (2019 Durango); Ace Hardware, $21.92, 4 Foam Tape (2019 Durango); Ace Hardware, $61.16, 2 Sprinkler Valve,2 Simple Green, $13.49, 2” Coupler, $28.04, 2 Sprinkler Head, 1” Coupler; L. L. Johnson Dist., $100.84, 2- 2 1/2 Tee, $104.06, 2 Bushing, Svc Tee; Warne Chemical, $339.00, 6 Dylox, $235.00, 2 Bg Bluegrass Seed; Pacific Steel & Recycling, $10.01, 1/4”X1” Steel; Sturdevants Auto Parts, $14.59, Shop Towels; M. G. Oil Company, $756.88, 266 Gal Fuel; Pepsi, $139.10, Kickstart,Gatorade,Tea; Quality Brands Of The Black Hi, $234.70, 8 24Pk Cn,1 18Pk Cn,2 6Pk Btl; Lynns Dakotamart, $16.62, Bread,Buns,Margarine; Lynns Dakotamart, $9.36, Bread,Buns; Fisher Beverage, $165.60, 6 Cs,3 12Pk Cn; M. G. Oil Company, $708.92, 250 Gal Gas; Lynns Dakotamart, $35.16, 2 Coffee, Chips; Acushnet Company, $185.29, 8 Dz Golf Balls, $480.61, 14 Dz Golf Balls; Black Hills Energy, $6,811.76, Monthly Charges, $7,504.44, Monthly Charges, $2,585.34, Monthly Charges; Verizonwireless, $82.65, Monthly Charges, $82.65, Monthly Charges, $48.60, Monthly Charges, $4.86, Monthly Charges, $44.50, Monthly Charges, $170.15, Monthly Charges, $34.50, Monthly Charges; All American Heating & Cooling, $962.68, 1/2 Hp Motor Replacement; Northwest Pipe Fittings Inc, $28.94, Pvc Bush Thrd,Nipple; Radwell, $66.94, 2- 10 Amp Contact Block, $30.00, 5- 10 Amp Contact Block 600Vac; Titan Machinery, $66,277.00, 1 Rapidview, Portable Sewer Camera System; Dakota Pump Inc, $3,017.86, New Grinder Pump (Main Lift Station); Enning Propane Inc, $944.00, 590 Gal Propane; Usa Bluebook, $1,339.65, 1 Gaffing Hook, 2 Flow Rake Rag Catcher, Telescoping Pole (Lift Station); Grimms Pump Service, Inc., $3,545.88, 2 Sewage Pumps 1 1/2Hp, 230V; Simon Materials, $381.85, Base Course, $226.50, Concrete Mix; Sturdevants Auto Parts, $11.48, Coolant Hose; Bomgaars, $17.99, Safety Gloves; Marc, $597.06, 5 Flocculent; Flint Electric, $1,791.12, Revamp Irrigation Disconnect & Transformer, $243.56, Install Gfci & New Main Breaker; South Dakota 811, $59.36, August Message & Fax Fees; Builders Firstsource, $8.79, Board (Concrete Forms), $31.14, 6 60# Concrete Mix; Ace Hardware, $41.91, Flashlight,Flush Kit, Valve Seal Kit, $26.99, Flashlight, $4.47, 4” Cover,2 Seal Knockout, $7.73, Cable Ties, $13.49, Pipe Coupler, $30.79, Chain,Duct Tape,Downy Cleaner,Post It, $117.55, 26 75’ Chain,Shakle Pin, Cover Box, $1.56, Screws, $6.56, Washer, $26.97, 3 Flash Drives, $19.79, Net, $27.85, Paint,Primer, 3Pk Sandspong, $28.79, Wire Stripper, $6.83, Spray Paint; Ace Hardware, $27.52, Trash Pick Up Tool, Torx Bit, $5.55, Tee Insert,Elbow,Coupler, $26.00, Cement Rain-R-Shine, Adapters, $16.17, Grafitti Remover,Bushing, $8.99, Pumice Toilet Ring Remover, $15.76, Adapter,Coupler, Bushings, $55.26, Wood Protector,Sprayer,Paint Thinner, $17.09, Garbage Can, $8.62, Bushing,Tee Insert, $10.75, Busing,Pool Noodle; Fall River Auto, $10.67, 2 Magnetic Tool Trays; Bomgaars, $17.99, Connector Set (S32), $29.26, Box Cover,T-Box,Caulk,Compound (S32); Lighting Maintenance,Contracts, $748.24, Lighting Maint. Monthly Service; Trugreen, $222.60, Chautauqua Weed Spray; Northwest Pipe Fittings Inc, $645.97, Brass Tee,Adapters,Couplers,Ss Insert, Union Coupling, $322.46, Culvert Couplers; Sturdevants Auto Parts, $32.95, Pulley Arm, $33.73, Socket Set, $150.13, Cup,Bearings (S28), $34.61, Connectors, Plug (S32), $622.96, Led Stop, Tail Lights (S32), $278.44, Plug,Led Bulbs; Ace Hardware, $48.57, 3 Blacktop Repair Bag, $68.29, 9 Furnace Filters, 2 Mopheads,Pinesol, $66.42, Conduit,Connectors,Adapters (S32), $3.57, 3 Cable Connectors (S32), $19.82, Grommet,Connectors,Torch (S32); Builders Firstsource, $26.07, Hinges (Valve Box School St Park); Servall, $76.94, Mats; Fisher Beverage, $248.25, 9 Cs, 3 12Pk Cn, 1 6Pk Btl; Pepsi, $176.70, Pop,Gatorade,Kickstart,Water,Tea; Quality Brands Of The Black Hi, $459.85, 6 30Pk Cn,12 24Pk Cn,1 4Pk Cn,1 18Pk Cn,2 6Pk Btl; Lynns Dakotamart, $6.44, Eggs, Peppers; Sonnys, $260.61, 188 Pizza Pans,Laundry Soap,Dist Water,Foam Plates; Ace Hardware, $16.19, Batteries; M. G. Oil Company, $304.05, Share Barrel Oil, $304.05, Share Barrel Oil, $27.79, Gas, Diesel, $1,355.48, Gas, Diesel, $151.38, Gas, Diesel, $73.73, Gas, Diesel, $340.10, Gas, Deisel, $706.28, Gas, Deisel, $532.84,Gas, Diesel, $175.53,Gas, Diesel
10100 Wells Fargo
101 General Fund: $25,836.90
212 Additional Sales Tax Fund: $4,240.29
602 Water Fund: $9,251.65
604 Waste Water Fund: $82,686.91
620 Golf Course: $4,762.04
621 Evans Plunge: $3,444.74
Moved by Lukens, seconded by Huddleston, to approve the Wells Fargo credit card claims of $7,591.54
Wells Fargo Credit Card Claims: Oct. 4, 2021: Master Electronics - 5 Electrical Contactors, $245.99; Amazon - Measuring cup/beaker, $13.48; Amazon - Shoulder bag (camera), $25.99; Hoover Instrument Service - Thermal overload, $237.64; Galco Industrial - Thermal overload, $203.64; Superbreakers - 2 - 3 pol circuit breaker, $322.48; The Tire Guys - Flat tire repair, $19.00; Stamps.com - Postage purchased 9/17/21, svc charge 9/18/21, $274.99; Amazon - 12 Books, $210.26; Squarespace.com - Annual subscription web hosting SHGC, $216.00; Amazon - Lighted exit sign, $35.99; Superbreakers - Replacement of main power breaker “A”, $1,709.16; Superbreakers - 2 circuit breakers, $316.38; Galco - Thermal overload, $189.59; Amazon - Digital multimeter,cleat hook,marker flags, inverter generator, $578.98; Amazon - Float rod, float,float switch, $87.14; Amazon - Float switch, $58.57; Amazon - Windshield trim hardware, molding clips, sealer (Explorer), $24.43; Vista Print - 100 business cards, $23.99; Amazon - Springcenter valve, $156.45; Zoom - Standard Pro monthly, $14.99; USPS - Postage return CPU, netlink,radio,backplane, $108.90; SealMaster - Courtflex clear 4 gal, $132.00; Amazon - Taillight flasher, oval flashers, $324.93; Amazon - Door latch, clips (2014 Explorer), $93.50; Indeed.com - City Admin sponsored job posting, $27.36; Vista Print - 100 business cards, $17.00; JJ’S Engraving - 6 trophys, $44.73; Sprayer Supplies- 8” strainer basket, strainer nozzle tips, $45.11; Amerian Red Cross - 2 lifeguard certifications, $80.00; Amazon - Monarch price gun, $61.97; Amazon - 10pk liquid chalk markers, commercial food thermometer, $37.82; Amazon - 2 CG air millenium eco blowers, $312.50; Amazon - bagged candy, $12.49; SwimOutlet - 72 pr goggles, $373.82; Amazon - Huggies swim diapers, $58.73; Dakotamart - fuel, Shively at Academy, Pierre, $35.66; Exxon - Fuel, Shively at Academy, Pierre, $30.01; Holiday Stations Store - Fuel, Shively at Academy Pierre, $52.07; Coffee Cup - Fuel, Shively at Academy Pierre, $44.93; Amazon - 4 stream lights (for guns), $508.00 Amazon - 4tb portable hard drive usb, $86.79; Coffee Cup - Fuel, Shively at LET Academy Pierre, $39.78; Holiday Station Store - Fuel, Shively at LET Academy, Pierre, $49.43; Big-D - Fuel, Shively at LET Academy, Pierre, $48.87
10100 Wells Fargo
101 General Fund: $2,304.34
602 Water Fund: $19.00
604 Waste Water Fund: $4,025.03
620 Golf Course: $305.84
621 Evans Plunge: $937.33
Communications from the Public: Bill Ruggieri shared his concerns with the interpretative trail so close to his property on Bear Ave. He has had previous problems with the trail up to the VA. Some people hang out, drink, sleep overnight, trespass on his property, and there is just increased traffic to downtown. He would like to request the trail be moved to the other side of the river with lights and trash cans. Councilmember Johnston stated Rajni Lerman plans to place ecological signs along the trail. The trail is currently undeveloped. Romey and Pratt recommend moving the trail to the other side of the river. Mayor Nelson stated he is aware of the trail being developed and recommended Mr. Ruggieri to attend the Parks and Recreation meeting.
Treese DeBoer with SH Community Recreation Initiative (SHCRI) shared information on their youth gymnastics program. She expressed concerns with MCC rates and the impact on their program. Six SHCRI supporters provided comments; Elsa Myer-not many local programs outside of City summer recreation activities available, concerned with higher MCC fees as these cut into their profits increasing their prices, would like to see balance with rates to help build SHCRI pool of money, Julia Brown- the gymnastic program builds communities and friendships, Christy Richardson-concerned the city is not offering enough opportunities for events and work and the median family income is low so families will not be able to afford programs if the costs go up, lower costs increase participation, Mike Sommers-2 proposals for EPMS and MCC, both options being for now and future growth, feels SHCRI plans are viable, rate increases affect families, Lisa Kruse- concerned that MCC is not being used when SHCRI would be using it, asking city to work with SHCRI to unite for betterment of our youth, Marty Meyer-would like the city to embrace the vision of a recreation center, MCC fee cuts money from what SHCRI can earn and if the fee is reasonable can SHCRI be accommodated. Mayor Nelson discussed the process necessary to set fees and who has the authority to do so, in response to a question from Councilmember Johnston, he also clarified that other programs or agreements the City has with other parties cannot be compared to one another. Burris added the MCC has added costs of maintenance upkeep. Lukens asked what percentage of people using SHCRI are from Hot Springs or the County. DeBoer said families are from Custer, Oral, Oelrichs, and Hot Springs. Romey asked the Mayor if EPMS charges for the school swim team, Mayor Nelson replied, there is currently no charge and this was how it was when the EPMS was privately owned, and the council has approved, in the past, to continue with this agreement. Mayor Nelson recommends DeBoer attend the next Parks and Recreation meeting.
Public Hearing: Mayor Nelson opened the public hearing at 7:10 p.m. to act on the transfer applications from Big Time Pizza Inc. for a change of business location for the existing Retail on/off sale Malt Beverage & SD Farm Wine and the Retail on/off sale Wine and Cider licenses to be used at 310 S. Chicago St. Public comments were heard from Roger Davis, owner of Big Time Pizza, who tried a different location, which did not work, and now wants to move back to original location. Hearing no other comments. Moved by Burris, seconded by Turner, to approve the transfer applications. The public hearing was assumed closed at 7:13 p.m. when the meeting resumed.
Mayor Nelson opened the public hearing at 7:15PM to act on the 2-temporary alcoholic beverage license applications from the HS Chamber of Commerce for the Chamber Mixer event to be held at the Mammoth Site 1800 US HWY18 Bypass and the Chamber Christmas Soiree event to be held at the Mueller Civic Center 801 S. 6th St. on 12/16/21. No public comments were heard. Moved by Huddleston, seconded by Pratt, to approve the applications, Romey asked where the Chamber gets the alcohol and if we should know before approving, Turner indicated application was signed by Chamber and she would assume they are supplying it themselves, Romey said they don’t have a license, Huddleston indicated there is no line on the application to ask that question. Romey asked to table, Mayor Nelson indicated the current motion could be amended, stating there have been many of these approved in the past but there is plenty of time to table for more information, Huddleston declined to revise his motion. Johnston stated, usually a license holder applies for the license, Lukens asked if the Chamber could just buy the beverages from a retailer, Turner pointed out the license provides fees for non-license holders, indicating a license isn’t necessary to apply. A roll call vote was taken; Burris and Huddleston voted in favor and Johnston, Lukens, Pratt, Romey, Turner, and Varvel opposed, motion failed. A subsequent motion to table was moved by Romey, seconded by Turner, comments regarding dates of event, tabling the motion and licensing were heard from Attorney Goff, Johnston, Lukens, Mayor Nelson, Pratt, Burris and member of the public, Luke Broyles, who said he has been to fundraising events where organizers only obtained temporary licenses and Mayor Nelson agreed then called for a vote on the motion to table, Huddleston opposed. The public hearing was assumed closed at 7:29 p.m. when the meeting resumed.
Personnel: Moved by Huddleston, seconded by Burris, to approve personnel item a-f; Chris Kattke, FT MCC Facility Director, longevity increase, $16.90/hr. effective 10/10/21, Shaun Hylle, FT Water Forman, longevity increase, $24.78/hr. effective 10/27/21, Kristi Pearce, PT Recreation Instructor, $10.75/hr., effective 10/1/21, Caroline Standen, PT SHGC Clubhouse Attendant, last day 9/21/21, Greg Foust, PT SHGC Clubhouse Attendant, last day 10/3/21, Santiago Stepanek, PT EPMS Custodian, last day 10/4/21
Ordinances: Moved by Lukens, seconded by Pratt, to approve the second reading of Ordinance 1235: An Ordinance amending Title XV Land Usage, Chapter 155 Zoning Code, adding §155.006 Prohibited Uses and Supplementary Regulations, §155.057 Cannabis Dispensaries and amending §155.002 Definitions, §155.023 General Commercial District-GC (B) Uses Permitted and §155.025 Highway Service District-HS (B) Uses Permitted. NOTE: The content involves local regulation of medical-marijuana related facilities. A roll call vote was taken with all members voting in favor
Moved by Huddleston, seconded by Varvel, to approve the second reading of Ordinance 1236: An Ordinance adding Chapter 116 Cannabis Establishments to the revised ordinance of the City of Hot Springs, creating licensing provisions for cannabis establishments. A roll call vote was taken with all members voting in favor
Resolution: Moved by Lukens, seconded by Burris, to approve resolution 2021-21: A resolution establishing a COHS youth council. Mayor Nelson stated by-laws are being drafted and students will be required to complete an application
Resolution No. 2021-21
A resolution establishing the City of Hot Springs Youth City Council
WHEREAS; the City of Hot Springs desires to spark youth engagement in City government, help youth gain valuable experience in City government, and treat youth as valuable partners in the work of local government; and
WHEREAS; the City Council wishes to empower, support, and inform youth so that they can be productive members of the community; and
WHEREAS; the City Council desires to create an accessible channel for open communication between the Council and youth in the community; and
WHEREAS; the City Council recognizes that the National League of Cities Institute for Youth, Education and Families has stated that “youth councils or youth advisory boards can provide an effective way to engage youth in city government” and “youth councils provide a conduit for youth voice to city leadership, help promote civic engagement and community service, and foster an understanding of how municipal government works”; and
WHEREAS; a youth city council is a model that can provide youth with an understanding of the various processes and departments of the Hot Springs City government; and
WHEREAS; the City Council desires to establish a Hot Springs Youth City Council;
NOW, THEREFORE, BE IT RESOLVED by the Hot Springs City Council that the Council establishes the Hot Springs Youth City Council.
Dated this 4th day of October, 2021.
Robert Nelson, Mayor
Misty Summers-Walton Finance Officer
New Business: Moved by Burris, seconded by Pratt, to approve and authorize the Mayor to sign the State of South Dakota Joint Powers Maintenance and Encroachment Agreement related to the following State and City Projects; NH 0018(184)39 PCN 03TH, NH 0018B(02)40 PCN 06DE,NH 0385(48)35 PCN 028Z, NH 0385(60)35 PCN 07V4, HS 2020-100 PCN X05J, HS 2020-001 PCN X05P & NH 0385(00)35 PCN 07W3. Mayor Nelson added this was related to projects in conjunction with the upcoming road project
Moved by Pratt, seconded by Burris, to accept the 2021 ARPA Grant from the State of South Dakota Department of Education Division of Library Services and approve sub-recipient agreement #2021G-884 between the Hot Springs Public Library and the State of South Dakota Department of Education Division of Library Services. The $15,000 reimbursable grant will be used to replace and improve servers, hard drives, and software programs
Moved by Turner, seconded by Burris, to publish advertisement of highway bid letting on project 021-001( ), HS 2020-100( ) PCN X05P, X05J, prepared and provided by the SD Dept. of Transportation and required for CDBG funding requirements
Moved by Johnston, seconded by Varvel, to request proposals for the City residential and municipal solid waste hauling and disposal and recycling services. A notice to bidders will be published 2 times (10/21 & 10/28) and sealed bids will be received until 12 p.m. Tuesday, November 9th, 2021. Bids will be opened and publicly read aloud at the Public Works Committee meeting (11/9) at 1:15 p.m. at the Mueller Civic Center 801 S. 6th St.
Moved by Turner, seconded by Burris, to approve and authorize the Finance Officer to sign the Minnesota Department of Administration State Procurement Cooperative Purchasing Agreement, required to obtain special pricing available on lease/purchase of Backhoe and Loader. NOTE-there is NO cost to participate and discounts are 43.5% and 41.4% respectively
Moved by Pratt, seconded by Lukens, to approve contract 2021-10 between Evans Plunge Mineral Springs and Monika Hotz for fitness instruction at the EPMS facility in exchange for one annual membership. Member of the public, Robert Paul asked if the city has entered into this type of agreement in the past, if there was a liability on the city, and how many hours equals an annual membership? Mayor Nelson confirmed this type of agreement has occurred in the past and the annual membership is $300. Councilmember Burris confirmed with city Attorney Goff that the city does carry insurance for claims against the city. Romey opposed
Moved by Pratt, seconded by Turner, to appoint Presston Gabel to the Business Improvement District (BID) Board throughout 2021
Committee Reports: Committee reports were heard by; Administrative and Finance: JR Huddleston-FRCO Hwy fuel system agreement is on hold awaiting a new CA. Residential tax rebate application deadline 10/15/21. Personnel policy updates regarding medical marijuana use, forthcoming. School Resource Officer 2022 budgeted item School/City agreement and job description drafts provided to Council for review and future consideration.-Next mtg. 11/1, 1 p.m. at MCC. Airport Advisory Committee: Bill Lukens-Next mtg. 10/7, 8 a.m. at Airport. Custer/Fall River Regional Waste Management District: Larry Pratt-reviewed CC processing fees, storm water contamination prevention plan approved by the State, tire waste disposal event discussed-Next mtg. 11/11, 7 p.m. at MCC. Historic Preservation Commission: Debra Johnston-Next mtg. 10/6, 5 p.m. at MCC. Evans Plunge Advisory Committee: Linda Varvel-Next mtg. 10/14, Noon at EPMS. Parks, Recreation, Beautification & Cultural Development: Larry Pratt-Next mtg. 10/6, 1 p.m. at MCC. Planning & Zoning Commission: JR Huddleston-revisited request from Snyder to vacate all streets and alleys in area identified in Goddard addition, request still not complete, joint public hearing and recommended approval of revision to the zoning ordinance relating to medical marijuana related facilities. Next mtg. 10/20, 7 p.m. at MCC. Public Safety: Bill Lukens-reviewed Fireworks ordinance revisions to be voted on at next council meeting-Next mtg. 10/18, 10 a.m. at MCC. Public Works: Dave Burris-Battle Mtn. Rd. millings & Valley View Dr. drainage costs reviews ongoing, 300 new garbage totes needed, Martin St. water & sewer project to begin next week, code enforcement specialist hired by the City violation letters going out, Clubhouse repairs at SHGC ongoing discussion-Next mtg. 10/12, 1 p.m. at MCC. Southern Hills Golf Course Advisory Committee: Bob Nelson-Next mtg. 10/11, 5 p.m. at CH. The public is welcome to attend committee meetings
Mayor Report: Tonight Council approved an agreement with the SD Department of Transportation (SDOT) for the upcoming Highway 385 reconstruction project. On 10/21 the SDDOT, the City of Hot Springs and the City’s design architect for the suspended sidewalk, ISG, will meet with prospective bidders for the reconstruction project. The meeting is not open to the public but rather will be an opportunity for the SDOT, the City, and ISG to describe the project. This will also be an opportunity for the bidders to ask questions to help them understand the overall design of the project. The next important date is 11/3, the date SDOT will open the bids for the project. The group I asked to screen the City Administrator applications will meet tomorrow, Tuesday, 10/5 at the Mueller Civic Center to begin their screening of the applicants. There are currently twenty-six (26) applicants to be reviewed. I’ll keep you informed as we move through this process.
Adjournment: Being no further business to come before the Council, moved by Burris, seconded by Pratt, to adjourn at 9:07 p.m.
Bob Nelson, Mayor
Misty Summers-Walton, Finance Officer
Published once at the total approximate cost of $296.10
Published: Oct. 14, 2021