Unofficial Minutes of the Regular Meeting
of the City Council of the City of Hot Springs
September 7, 2021
A regular meeting of the City Council of the City of Hot Springs, South Dakota, was convened on September 7, 2021 at 7:00 p.m. at the Mueller Civic Center with Mayor Bob Nelson presiding
Members Present: David Burris, JR Huddleston (via phone), Debra Johnston, Bill Lukens, Larry Pratt, Caitlin Turner, Craig Romey and Linda Varvel
Staff Present: Assistant Finance Officer Karen Bingley, MCC Staff Karl Bochert, Public Works Engineer Tracy Bastian, Admin Asst. City Hall Kerry Pile, Recreation Director Kathy Hren, Admin Asst. PD Darcie Engel and City Attorney Garland Goff
All actions recorded in these minutes were unanimous unless otherwise stated.
Agenda: Mayor Nelson requested to amend the agenda by; adding to personnel as item a) Okoye Zimiga-Holloway, FT EPMS Aquatics/Wellness Director, $15.35/hr. effective 9/8/21, and reduce the current claims amount to $202,106.57. Moved by Johnston, seconded by Turner, to approve the amended agenda
Minutes: Moved by Lukens, seconded by Burris, to approve the minutes from the 8/16/21 regular council meeting. Romey abstained
Claims: Moved by Turner, seconded by Burris, to approve the bills in between of $265,593.80
Bills In Between: 9/7/2021: City of Hot Springs, $22,488.06, General Payroll; City of Hot Springs, $12,693.46, Golf Payroll; City of Hot Springs, $10,174.22, Water Payroll; City of Hot Springs, $5,325.45, Sewer Payroll; City of Hot Springs, $13,324.90, Evans Plunge Payroll; City of Hot Springs, $16,943.60, 941 Payroll Tax Deductions; City of Hot Springs, $2,706.37, Council Payroll; City of Hot Springs, $792.26, Council 941 Payroll Tax Deduction; AFLAC, $1,402.52, Premium; Avesis, $212.56, Premium; Delta Dental, $1,287.64, Premium; Dearborn National Life, $129.55, Premium; Hot Springs Fire Department, $7,500.00, Allotment; Credit Collection Bureau, $315.00, Garnishment; Office of Child Support Enforcement, $2,034.00 Garnishment; Black Hills Energy, $13,937.22, Utilities; Battle Mountain Humane Society, $650.00, Monthly Contract/Animal Boarding ACO; Heartland Payment Systems, $1,806.08, Evans Plunge Monthly Credit Card Processing Fee; Heartland Payment Systems, $626.39, City/Water Monthly Credit Card Processing Fee; Jessica Luther, $1,085.00, Water Meter Reading; Theresa Maas, $605.20, Police Dept/City Hall Janitorial; USDA Rural Development, $16,774.00, Semi Annual BF Rd Impr Sales Tax Revenue; USDA Rural Development, $74,227.00, Semi Annual BF Rd Impr Special Assess Bond; Wells Fargo Financial Leasing, $3,553.32, Golf Cart Lease Payments; Bangs, McCullen, Butler, Foye, & Simmons LLP, $55,000.00 Corner Construction Settlement; Total: $265,593.80
Moved by Lukens, seconded by Varvel, to approve the current claims of $202,106.57. Removed claim to Heinert’s Landscaping of $4900 due to incomplete project
Current Claims: 9/7/21: Credit Collections Bureau - $173.63, Collection Fees Client #25022 July 2021; Rj Corman Railroad -$750.00, Hydrant Meter Deposit #232.1006; Brent Beery - $25.00, Water Deposit #19764 Sold Property; Riteway - $104.55, Laser Deposit Tickets; Servall - $39.80, Mats; May & Johnson P.C. - $1,639.32, 1/2 Share Of Corner Construction Vs Cohs Mediation 7.6 Hrs @ $350 Hr + Expenses; Staples - $89.64, Return Item Credit, Hp Ink 3Pks; Lawrence & Schiller - $5,929.80, Peak Mightyhive, July Digital Media Efforts, Peak Search Mightyhive/Simpli, Peak Mightyhive, Peak Mightyhive; Cwt - $377.00, Cwt Worker 7.70 Hr @ $10 Hr, Cwt Worker 24 Hrs @ $10 Hr, Cwt Worker 6 Hrs @ $10 Hr; Ace Hardware - $7.16, 2 Keys For Mcc Cart =; Howard Or Marijo Mazanec - $16.31, Water Deposit #1045.974; Erynn Stephan - $146.33, Water Deposit #779.859; Dave Owen - $34.62, Water Deposit #78013; Nina Ringstmeyer - $35.00, Refund Chautauqua Park Reservation Funeral Luncheon Held At Diff Location; Banyon Data Systems - $3,144.00, Share Ub Direct Paymt, Ub , Ub Meter Annual Software Support, Vault Backup, Fund, Payroll Annual Software Support, Share Ub Direct Paymt, Ub , Ub Meter Annual Software Support; Muth Electric - $398.85, Repair Runway Lighting Configuration; Dales Tire & Retreading - $130.70, Foam Fill Mower Tires; Fall River Water Users Dist - $169.33, August Water Reading Qty 45153.4; World Fuel Services - $34,285.40, 8000 Gal 100Ll Aviation Fuel; Robert Sharp & Associates - $510.00, Website Update - Cemetery Only Portal At Https://Cemetery.Hs-Sd.Org; Sontech - $960.60, Electrical Power Distribution Repair, Install Radar Power Cable; Fall River Auto - $2.18, Oil Filter (2016 Charger); Ace Hardware - $26.57, Bike Tire Pump, 2 Wasp Spray, 2 Keys (Crown Vic); Galls Llc - $135.96, Pr Boots; Black Hills Ammunition - $294.90, Cs 9Mm Ammo; Julianne Standen - $50.00, Apply 10 Patches; Sturdevants Auto Parts - $30.49, 2 Wipers (2017 Dodge), Can Liquid Lube (1997 Ford); State Farm Insurance - $50.00, Notary Surety Bond (Winscot); Engel - $40.00, Hitch Cargo Carrier; Sturdevants Auto Parts - $62.98, 2 Cn Ez Chill Freon; Bomgaars - $178.25, 3 Animal Traps, Engraver, Hitch Pin & Clip; Servall - $35.23, Rugs; Phillip Shively - $105.96, Reimbursement For 2 Pants, Glass Breaker; Jack Peterson - $182.94, Reimbursement For Car Seat Organizer, Reimbursement For Tactical Belt; Sturdevants Auto Parts - $54.40, Return Seal Kit, Seal, 4 Bearing Set, Seal Kit, High Power Brake (Tractor Sprayer); Builders Firstsource - $23.70, 6 Bg Pea Gravel; Ace Hardware - $4.29, Poly Insert, Adapter; Bomgaars - $38.97, 3 Led Bulbs; M. G. Oil Company - $3,393.40, 970 Gal Gas, 160 Gal Diesel; Ace Hardware - $10.02, Elbow, 6 Risers; Bomgaars - $5.99, Gorilla Glue; Sams Club Direct - $212.28, Paper Plates, Peanuts,Danishes,Chips,Bars,Veggies,Fruit,Rolls, Croissants, Trash Bgs; Quality Brands Of The Black Hi - $243.40, 1 30Pk Cn, 2 6Pk Blt,9 24Pk Cn; Servall - $76.94, Mats; Lynns Dakotamart - $45.99, Bread, Buns, Margarine, Eggs, Tortillas, Chips; Ace Hardware - $6.83, Led Bulb; Lynns Dakotamart - $101.07, Bread,Buns,Chips,Instant Potatoes,Sweet&Low,Ice Cream,Pork Chops,Eggs,Tortillas; Fisher Beverage - $365.20, 6 Cs,3 6Pk Btl,1 12Pk Btl,10 18Pk Cn; Pepsi - $160.55, Pop,Kickstart,Bai,Gatorade,Tea; Quality Brands Of The Black Hi - $366.20, 5 30Pk Cn, 14 24Pk Cn; Lynns Dakotamart - $48.37, 4 Buns,4 Eggs,Bread,Veggies,Rolls, Veg Oil; Ron Foster - $336.48, Return Half Mbrship #164; Fisher Beverage - $278.40, 6 Cs, 3 6Pk Btl,2 6Pk Cn, 1 12Pk Btl, 1 12Pk Cn; Quality Brands Of The Black Hi - $228.50, 1 30Pk Cn, 1 4Pk Cn,10 24Pk Cn; Pepsi - $157.40, Bai,Water,Gatorade; Lynns Dakotamart - $21.93, Ice Cream,Green Pepper,Bread,Tortillas; Lynns Dakotamart - $34.25, 2 Coffee,Mushrooms,Potatoes,Lettuce,Onions, Veg Oil; Pepsi - $168.10, Frapp,Pop,Gatorade,Tea; Cwd - $514.61, T-Paper, Candy,Mustard, Ham, Salads, Hot Dogs, Brats, Hoagies; Fisher Beverage - $274.60, 4 Cs,4 6Pk Cn,6 18Pk Cn; Masek Golf Car Company - $71.48, Repair Cart#7 Front A-Arm, Left Supply Chain; Pepsi - $169.73, 6 Cs Water,2 Soda Bibs; Cwd - $1,259.76, Candy,Hot Dogs,Pizza,Corn Dogs,Sausage Cheddar Links,Buns,Pretzels, Bandages,Gloves, T-Paper, Cheese Sauce,Chips,Pizza,Pretzels; Servall - $520.84, Towels 8/27/21, Towels 8/13/21, Towels 8/20/21; 4Imprint Inc - $1,079.22, 180 Cork Bottom Ceramic Mugs; Kevn-Tv - $100.00, Tv Advert July - Destination Hot Springs; Hawkins Inc. - $719.12, Bromine, Glb Generation Bromine Tabs; Chamber Of Commerce - $21,442.61, 80% Lld Municipal Tax Dist 8/1/21 - 8/20/21; Ace Hardware - $19.59, 12Pk Child Outlet Plugs, Glue Gun & Sticks; Fall River County Herald - $76.20, Lib Proceedings 7/6/21, Lib Clerk Pos Ad, Lib Clerk Pos Ad, Lib Proceedings 6/23/21, Lib Proceedings 6/23/21; Ingram Library Services - $598.59, 2 Books, 9 Books, Book, 4 Books; Demco - $401.83, Classification Labels,Book Tape,Adhesive,Book Jacket Roll,12 Easels; G & R Controls - $367.46, Boiler Circ Pump Leak Repair/Replace Gasket; Trugreen - $150.00, Vegetation Control 7/30, Vegetation Control 7/21; Marco Technologies Llc - $245.15, Copier Usage Aug, Copier Usage July; Black Hills Energy - $18,504.57, Monthly Charges; Staples - $44.55, Notary Stamp Address Labels; Klj Engineering Llc - $1,245.51, Prof Svc Thru 7/31/21 Faa Project Close Out Aip#3-46-0020-13-2020 Design Multi Unit Hangar; T & J Enterprises - $5,788.00, Painting School Areas Curb,Crosswalks,Traffic Lines, Handicap, Parking Lines; Fall River County Herald - $770.96, Notice Of Audit 8/26, 9/2, Fleet Mech Help Wanted Ad, Fleet Mech Help Wanted Ad, City Admin Posn Ad, Aquatics Dir Posn Ad, Notice Of Public Hearing (P&Z Btl Mtn Row), Aug 2 Proceedings, Aug 16 Proceedings; Verizonwireless - $484.89, Monthly Charges; Fall River County Herald - $270.40, Balloon Festival, Coupon Ad; Sonnys - $32.78, Parm Cheese, Coffee, Sugar, Foil, Dist Water,Foam Plates; Bomgaars - $87.42, Muriatic Acid,Line Cleaner,Test Plug,Claw Tool, Pump Oil,Adjustable Nozzle,Replacement Wand,Poly Rope; Fall River County Herald - $65.00, Balloon Festival Special Ed Ad; Hawkins Inc. - $529.92, Bromine Gran Conc Hydrotech,Cch Branular (Bleach); Ace Hardware - $22.13, Fasteners, Plug Drain Test, Pvc Tee,Cleaner,3 Couple; Kingdom Holdings Llc - $40,517.64, Repair Hail Dmg 2017 Dodge Ram, Repair Hail Dmg 2020 Chev Silverado, Repair Hail Dmg 2018 Chev Silverado, Repair Hail Dmg 2018 Chev Silverado, Repair Hail Dmg 2021 Dodge Durango, Repair Hail Dmg 2019 Dodge Durango, Repair Hail Dmg 2019 Dodge Charger; Paramount Exteriors - $40,517.64, Repair Hail Dmg 2017 Dodge Ram, $175.00, Refund Roofing Permit Fee (Addr Not In City Limits); Bomgaars - $99.99, Tool Bench Vise; Warne Chemical - $188.81, Glystar Plus,Speed Zone, Alligare; Warne Chemical - $31.50, Speed Zone 20 oz; Dakota Supply Group - $400.33, 2 Outside Led Lights; Wilson Electric Llc - $373.12, Replace Broken/Worn Out Receptacles; Oconnor Company - $7,455.00, New River Pump And Flo Trex Valve; Ecolab Pest Elim - $176.68, Pest Control; D & R Service Inc - $6,426.41, Diagnose & Replace Hvac Control Board, Diagnose Hvac/Water Leak; Alsco - $104.60, Towels,Mops,Unrinal Mats; Ace Hardware - $66.18, Paint Brush,Drop Cloths, Packing Tape, Slicone; Team Lab - $476.50, 25 Pails Mega Bugs Hc; Sturdevants Auto Parts - $20.00, Return Reman Alternator; Fall River Auto - $281.38, V-Belt (Jet Truck), Oil Filter (2020 Chev), Hydraulic Hose Bulk,Fitting; Bierschbach Equipment & Supply - $1,342.00, Gas Cut Off Saw; Grimms Pump Service, Inc. - $78.28, Diagnostics Sewer Pump/Not Repairable; Ecolab Pest Elim - $75.84, Pest Control; Northwest Pipe Fittings Inc - $197.456, Compression Couplings; Bomgaars - $32.92, Gear Puller, Fasteners, 3 Toggle Switches; Bomgaars - $46.98, Handheld Spreader, Fuel Transfer Hose; Ace Hardware - $52.49, Nipple,Adapter,Bushing, Pvc Cement,Primer,Compression Coupler; Northwest Pipe Fittings Inc - $95.90, Pvc Tees,Bushings,Coupling; Marc - $507.83, Flocculent, Hydro Autods Pump; Grainger - $130.40, 10 Electrical Relay; Dakota Pump Inc - $2,395.00, Grinder Pump For Lift Station; Core & Main (Hd Supply) - $1,038.88, 8 Water Meters; Hawkins Inc. - $4,980.83, Azone 1Lb, Bleach, Alkali, Azone 1Lb, Bleach, Alkali; Temperature Technology, Inc. - $1,576.67, Repairs Hot Brook Pump & 2M Water Tank Pressure Transducers Control Systems, Diagnostics On Sewer Press Controller; South Dakota 811 - $123.20, July Message Fees, June Message Fees; Flint Electric - $541.14, Electrical Troubleshoot Loss Of Power Ww Plant; Radwell - $743.44, 3 Relay, 2 Contactors, 2 Electric Contactors, 3 Contact Blocks; Midcontinent Testing Laborator - $618.00, July 2021 Pond Testing, July 2021 Water Testing; Ace Hardware - $840.58, Elbow,Conduit,Wire, Primer,Cemen Rain-R-Shine,Cleaner,Liqtite,Drill Bits,Hole Saw,Straps,Screw Conctr, Saw Blades, 80Pc Drill Bit Set, 3 Hex Busings, Terminal Ring, Term Spd, Wire, Toggle Switchs, Soap, Bar Grnd,Disc,Term Spd,Circuit Breaker, 2 Buckets W/ Lids, Heavy Duty 100’ Ext Cord, Heavy Duty 50; Ext Cord, Electrical Fish Tape, Hole Saw, Screwdriver,Tapping Bit, Elbow, 8 Shelves, Cable Ties, Laundry Det, 3 Bleach, 2 Shelves, 6 Shelves, 2 Metal Buckets, 6 Marking Paint, Screws; Simon Materials - $400.50, Concrete (Park Benchs/3Rd St Alley); Inland Truck Parts Co. - $4,569.05, Replace Rear End Differntial 2006 Ford F550; Northwest Pipe Fittings Inc - $473.38, Pex Tubing,3 Full Circle Sprinkler,Angle/Globe Comb Valve, Jumbo Valve Box; Lighting Maintenance,Contracts - $748.24, Lighting Maint Svc Monthly Contract; Sturdevants Auto Parts - $28.26, Fuse, Additive, Carb Spray, 3Pc Sockets; Fall River Auto - $1,495.94, Hydraulic Hose (S32), Windshield Wiper, Headlight Bulb,Air & Lube Filters, Bulbs, Hydraulic Fittings, Hydraulic Hose (S32), Hydraulic Hose (S32); Bomgaars - $551.33, 4 Valves,Nipples,Elbow,Coupler (S32), Hoody,4 T-Shirts,Jacket, Pallat Of Concrete, Screws, Lag Screws, Bushings, Hose Bibs,Elbow,Repel; Ace Hardware - $160.41, Bungee Cord, Toilet Gasket, Key,Outhouse Vents,Flags,Line&Reel, Rock Hammer,Engineer 4Lb Hammer, Key, Nipple,Coupler,Threadseal, Wasp Killer; Ace Hardware - $396.88, Toilet Treatment,Coupling, Pump, Valve, Connectors,Tube Heat Shrink, Ground Clear Killer, Trimmer Line, 4 P-Towels, 3 Pk Soap,Washer, Concrete Bonding Adhesive, Elbow,Adapter,Batteries, 4 Gfci Recepticals, 2 Keys, Faucet,Wax Ring,Bolts; M. G. Oil Company - $2,841.30, Gas; Garland Goff Attorney At Law - $1,274.20, Aug 2021 Legal Services; Fall River County Auditor - $1,728.29, August 2021 Hwy Fuel Usage; Code Enforcement Specialists - $2,735.74, Evaluation Services 7/27/21-8/31/21; Total: $202,016.57
10100 Wells Fargo
101 General Fund: $112,634.24
211 Liq, Lodg, Dine Sales Tax Fund: $24,417.10
212 Additional Sales Tax Fund: $1,245.51
213 Business Improvement Dist Fund: $5,929.80
602 Water Fund: $28,880.95
604 Waste Water Fund: $15,107.09
620 Golf Course: $9,191.96
621 Evans Plunge: $4,609.92
Moved by Debra Johnston, seconded by David Burris, to approve the Wells Fargo credit card claims of $7,905.51
Wells Fargo Credit Card Claims: 9/7/21: Stamps.com - postage purchased 8/10/21, Stamps.com - svc charge 8/18/21, $474.99; Stamps.com - 2 pkg net stamp sheets, 1 pk certified labels, $87.89; Stamps.com - Postage purchased 7/22/21, $450.00; Monthly standard pro 8/1 - 8/31/21, $14.99; Vista Print - 100 business cards, $23.99; Uline - 1000 3x5” inspection labels, $122.94; Amazon - Visitors log book, $16.59; Office Depot - 3 cs copy paper; Office Depot - 2 cs copy paper, $184.95; Amazon - flip phone case, $25.58; Amazon - Bottle filling station w/ ADA cooler, 3pk filters, $1,142.88; Amazon - 2 pocket folders 2 pk w/ 3 sets; 2 expanding file folders, $32.82; Amazon - tire machine/changer air valve switch, Amazon - 3 pk water btl filler station filters, $268.12; Single Cylinder Repair - Honda engine for rammer packer, $478.90; Amazon - note book holder, 10pk 32gb flashdrives,2 ticket book holders, 2 2TB flash drives, $178.20; Amazon - 2 heavy duty metal shelves, posse ticket book, $251.31; Amazon - barcode scanner, Amazon - 2 flag patches, Amazon - 4 shirts, $188.59; SwimOutlet.com - 72 pr goggles, SwimOutlet.com - 20 pr water shoes, $565.84; Amazon - 2 spin dryers, Amazon - 2 yuasa sealed lead acid batteries for lift chair, $456.90; American Red Cross - Lifeguard cert, $40.00; Amazon - CG air millenium blower, Amazon - brass b-21 parts kit, Amazon - 4 spindle assmby, $414.26; Chicago Books & Journals ALA Store - 4 posters, bookmarks, $102.00; Amazon - Printer ink cartrdg, electric pencil sharpener, $47.99; Amazon - 22 books, $484.24; Amazon - Air filter, Amazon - 4 office chairs, dimmable tubular led bulb, $288.27; Superbreakers - 5 circuit breakers, $157.20; Hoover Instrumental - 4 Thermal overload switch, $208.73; Superbreakers - 22 pole circuit breakers, 2 - 3pole breakers, $539.72; CarParts.com - 2 door lock actuator (2011 Crown Vic), $49.39; Amazon - Knee pads, nitrile safety gloves, Amazon - 6pk furnace filters, $161.10; Maste Electronics - 3 electromechanical contactor, $151.19; Amazon - ballast bypass, Amazon - shipping tags, Amazon - 4pk nitrile gloves, Amazon - solar flag pole light, $214.11; Car phone charger adapter,3pk screen protector,otter box case, $81.83; Total: $7,905.51
10100 Wells Fargo
101 General Fund: $4,199.91
602 Water Fund: $478.90
604 Waste Water Fund: $1,733.11
620 Golf Course: $16.59
621 Evans Plunge: $1,477.00
Communications from the Public: Sarah Close would like to propose a yearly Summerfest Celebration each July to push the history of Hot Springs. There would be no cost to the city, as fundraising will occur for all events. Requesting use of Butler and/or Centennial Park. Mayor Nelson suggested she attend a future Parks & Recreation meeting to discuss further.
Shelly Brown provided highlights of the KHSB managed project for the recent volunteer clean-up efforts. 20 volunteers provided 140-200 hours. She stated need for positive collaboration with the City, businesses, and property owners. Councilman Burris expressed his gratitude and recommended she attend the next Public Works meeting. Mayor Nelson added how disappointing social media is today with too many negative comments.
Mike Sommer shared the Climb Hot Springs will go off without a hitch.
AFO Bingley shared a notice of raffle from EMPOWER Coalition of the Southern Hills, Inc. for a Toys for Kids event on 9/17 and 9/18 at the American Legion. 50/50 raffle tickets at $1 each, 6 for $5, or arm length for $20. Proceeds to be used for EMPOWER Coalition of the Southern Hills, Inc. Toys for Kids
Executive Session: Moved by Lukens, seconded by Pratt, to go into executive session under SDCL §1-25-2 (1) Personnel at 7:33 p.m. Mayor Nelson, City Attorney Goff and Councilmembers; Burris, Johnston, Lukens, Pratt, Turner, Romey and Varvel attended. At 7:47 p.m. all present exited the executive session and the meeting resumed
Personnel: Moved by Romey, seconded by Pratt, to approve personnel item a-m; Okoye Zimiga-Holloway, FT EPMS Aquatics/Wellness Director, $15.35/hr. effective 9/8/21, Karen Bingley, FT Asst. Finance Officer, increase $20.94/hr. effective 9/9/21, Billy Morrow, FT Maintenance Foreman, increase $24.93/hr. effective 9/14/21, Mike Parmley, FT Class II Operator Sewer Dept., increase $23.65/hr. effective 9/16/21, Josh Priem, FT SHGC Equipment Manager, increase $19.44/hr. effective 9/26/21, Ron Foster, PT Pro Shop Golf Cart Maintenance & Driving Range Operator, $11.15/hr. 8/23/21, John Gregory, FT City Administrator terminated effective 8/16/21, Cody Karas, FT EPMS Aquatics Director, last day effective 9/10/21, Ashton Schwarz, PT EPMS Lifeguard, last day effective 8/29/21, Candra Maciejewski, PT EPMS Lifeguard, last day effective 8/28/21, Bryce Klinetobe, PT EPMS Lifegurard, last day effective 8/26/21, John Hatfield, PT Pro Shop Golf Cart Maintenance & Driving Range Operator, last day effective 8/23/21, David Driskill, FT Library Clerk, terminated effective 8/27/21
Ordinances: Moved by Lukens, seconded by Burris, to approve first reading of Ordinance 1234: 2022 Appropriation Ordinance. A roll call vote was taken with all members voting in favor
Resolution: Moved by Johnston, seconded by Romey, to approve resolution 2021-18: A resolution accepting the Tom & Anne McColley Vision Fund established with the SD Community Foundation, for the benefit of the City of Hot Springs
Resolution No. 2021-18
A resolution accepting the Tom and Anne McColley Vision Fund, established with the SD Community Foundation, for the benefit of the City of Hot Springs.
WHEREAS, Tom and Anne McColley, longtime residents of Hot Springs, wish to give back to the Hot Springs Community by creating the Vision Fund to support activities and projects that would not currently receive financial support from the City of Hot Springs; and
WHEREAS, the Council wishes to authorize the City Finance Officer to establish restricted revenue, expense and equity (cash) accounts in the existing 501 HS Capital Improvement Fund, named Tom & Anne McColley Vision, for the sole purpose of administering the funds available for distribution; and
WHEREAS, monies made available from this Vision Fund will not replace or supplement tax revenues that would be expended through the normal/regular city budget; and
WHEREAS, each year the distributable amount of the fund is determined by the SD Community Foundation. Distributable amounts are based on year-end information and uses a calculation based on 16 rolling quarters of the funds fair market value. 4.5% of that amount is available for distribution; and
WHEREAS, the grantmaking committee will make project requests to the Hot Springs Council for distribution of funds by March 31 of the current calendar year; and
WHEREAS, one of the goals of the fund is to attract additional donations to allow for growth and availability of future funding; and
WHEREAS, the initial grant making committee will be established with the following members who will serve on the committee until replaced or removed.
• Family Designee – Jane Farrell
• Economic Development Director – Andrea Powers
• Chamber of Commerce Director – Olivia Mears
• City Council Member – John Huddleston
• Community Members
- Jane Farrell
- Kim Moir
- Jennifer Cruz
- Dustin Kliensasser
NOW THEREFORE BE IT RESOLVED, by the Hot Springs City Council to accept the terms of the Tom and Anne McColley Vision Fund and to authorize the establishment of restricted accounts within the City to account for the revenue, expense and equity (cash), in honor of Tom and Anne’s longtime contributions to the City of Hot Springs.
Dated this 7th day of September 2021.
Robert Nelson, Mayor
Misty Summers-Walton Finance Officer
Moved by Turner, seconded by Pratt, to approve resolution 2021-19: Amend City Wide Fee Resolution to adjust airport fuel price
AMEND CITY WIDE FEE RESOLUTION
ADJUST AIRPORT FUEL PRICE
WHEREAS, the City of Hot Springs, provides services at the Hot Springs Municipal Airport supported financially by fees and charges as allowed by South Dakota Codified Law and City Ordinances; and
WHEREAS, the City Council, under the advisement and recommendations of the Airport Manager and Airport Advisory Board, has reviewed and wishes to amend the pricing of the 100LL AV Fuel per gallon cost; and
WHEREAS, the City of Hot Springs previously adopted a comprehensive City wide fee schedule that will now be updated to reflect the fees as provided in table below.
NOW THEREFORE, BE IT RESOLVED, by the City of Hot Springs to amend the schedule of fees and charges as provided below:
Description Amount Notes
Airport Fuel $5.21 per gallon
BE IT FURTHER RESOLVED that all rates, charges and fees shall be fairly and consistently applied, billed and collected by appropriate city staff and departments and shall remain in place and in effect until changed by an act of the City Council.
NOW, THEREFORE, BE IT RESOLVED that this resolution is necessary for the support of the municipal government and its existing public institutions and therefore shall become effective September 13, 2021.
Dated this 7th day of September, 2021
Bob Nelson, Mayor
Misty Summers-Walton, Finance Officer
Moved by Lukens, seconded by Turner, to approve resolution 2021-20: First Resolution Amending Resolution 2021-17-A resolution vacating a portion of the right-of-way north and east of the intersection of Highway 385 and Battle Mountain Ave. for the purpose of constructing a new Dollar General Retail store facility on the Property. Attorney Goff clarified the legal description had been corrected
THE FIRST RESOLUTION AMENDING RESOLUTION NO. 2021-17
WHEREAS, the City of Hot Springs pursuant to SDCL 9-19-3 may amend and revise resolutions as may be necessary; and
WHEREAS, the City of Hot Springs previously adopted Resolution NO. 2021-17 after holding a public hearing; and
WHEREAS, a scrivener’s error has been discovered in that the legal description in Resolution NO. 2021-17 was not complete; and
WHEREAS, nothing in this amendment changes the location of the vacated property, intent, and/or any other provisions of Resolution NO. 2021-17.
THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF HOT SPRINGS, that Resolution NO. 2021-17 be amended to change the legal description of the vacated property as follows:
Right of Way adjacent to Lots 31-40, Block 16, all in Mammoth Springs Addition to the town, now city, of Hot Springs, Fall River County, South Dakota.
Beginning at a found monument at the Southwest Corner of Lot 40, Block 16 of Mammoth Springs Addition to the Town now City, of Hot Springs, Fall River County, South Dakota; thence South 89°46’43” East along the south line of said Block 16 for a distance of 264.76 feet; thence South 00°13’30” West for a distance of 17.00 feet; thence North 89°46’44” West for a distance of 129.79 feet; thence South 80°22’46” West for a distance of 108.68 feet; thence North 89°46’44” West for a distance of 32.56 feet; thence North 07°41’18” East for a distance of 35.88 feet to the Point of Beginning, containing 6096 square feet; thence as shown on the attached Exhibit A.
Dated this 8th day of September, 2021.
Bob Nelson, Mayor
Misty Summers-Walton, Finance Officer
New Business: Moved by Burris, seconded by Pratt, to approve the 5 year Water Service Agreement between the City of Hot Springs and the Fall River Water Users District effective 1-1-2022
Moved by Romey, seconded by Turner, to award contract to Wynia Construction for 2021 Martin Street Sewer and Water Improvement Project in the amount of $193,286.60
Moved by Burris, seconded by Romey, to approve and authorize the Mayor to sign the US Dept. of the Treasury Coronavirus Local Fiscal Recovery Fund Award Terms and Conditions and the associated assurances of compliance with the Title VI of the Civil Rights Act of 1964 (American Rescue Plan Act – ARPA)
Moved by Lukens, seconded by Burris, to authorize the agreement between owner and contractor and the notice to proceed to High Country Erectors dated 9/8/21 for the construction of the 10-unit T-hangar building and site development. AIP#3-46-0022-015-2021
Moved by Lukens, seconded by Burris, to approve change order #1 on the High Country Erectors construction contract for the multi-aircraft hangar building and site development, reducing the total contract amount by $69,650 to change the hangar doors from hydraulic to bi-fold due to building supplier warranty issues, new contract amount after change is $717,241. AIP#3-46-0022-015-2021
Moved by Turner, seconded by Burris, to approve and authorize the Mayor to sign the US Dept. of the Interior US Geological Survey Joint Funding Agreement for the Dakota Water Science Center Water Resources Investigations project for the operation and maintenance of 06402000 Fall River at Hot Springs gage, during the period 10/1/21-9/30/22 in the amount of $4,480
Moved by Lukens, seconded by Varvel, to schedule a joint public hearing, with the planning commission, on September 20th at 7:10pm to discuss proposed ordinance 1235 an ordinance amending Title XV Land Usage, Chapter 155 Zoning Code. NOTE: The content involves local regulation of medical-marijuana related facilities
Moved by Johnston, seconded by Pratt, to accept 30,000 gallon propane pre-buy quote and approve 2021-2022 contract/agreement from Enning Propane at $1.60/gallon
Moved by Burris, seconded by Johnston, to approve contract change order #1 on the Envirodyne Systems Inc. contract for the Hot Springs Wastewater Treatment Facility Digester Cover Replacement project. The contract amount increases $19,960 for a total of $108,491 and the contract period increases 3 months to 3/1/2022
Moved by Turner, seconded by Burris, to approve a temporary alcoholic beverage license application from CS Inc. DBA Winner’s Circle for the Music in the Park Event on 9/4/21 at Centennial Park. Mayor Nelson stated Winner’s Circle missed request on time but since they have recurring similar events this post request will be accepted
Moved by Varvel, seconded by Pratt, to approve/acknowledge the Climb Hot Springs, event and route, scheduled for September 25, 2021 (approval needed for DOT permit)
Moved by Burris, seconded by Romey, to approve travel/training request from Safety Coordinator Lori Sherrard to attend the 2021 SD Joint Risk & Safety Conference in Pierre, SD November 3rd & 4th
Discussion only-Youth Council – Mayor Nelson shared that Rapid City’s youth council is made up of 6 schools, 3 students from each school. Monthly meetings are held. They have a Chair and Vice Chair. They attend City council meetings and take back topics to their own council. Can we do this in Hot Springs? Hot Springs High School is on board with the idea. A resolution would be required. More to come on this topic.
Committee Reports: Committee reports were heard by; Administrative and Finance: Caitlin Turner-Residential tax rebate certified letters went out with 10/15/21 deadline. Reviewing City Personnel Policy regarding medical marijuana. Next mtg. 9/7, 1 p.m. at MCC. Airport Advisory Committee: Bill Lukens-Fly-In 9/9 – 9/12/21. 70 aircraft registered. Balloon festival 61 take offs, 12 landings. 2023/2024 AWOS3 project. Next mtg. 10/7, 8 a.m. at Airport. Custer/Fall River Regional Waste Management District: Larry Pratt-Next mtg. 9/9, 7 p.m. at MCC. Historic Preservation Commission: Debra Johnston-Looking at Fowler and Petty buildings. Highway project signs & awnings under specs. Looking for new members. Check out information on City website. Next mtg. 10/6, 5 p.m. at MCC. Evans Plunge Advisory Committee: Linda Varvel-Next mtg. 9/9, Noon @ EPMS. Parks, Recreation, Beautification & Cultural Development: Larry Pratt-Dog park fencing costs up. Reviewing possibility of families of Veterans to post the colors since we are a Veteran’s town. Next mtg. 10/6, 3 p.m. at MCC. Planning & Zoning Commission: JR Huddleston-Next mtg. 8/18, 7 p.m. at MCC. Public Safety: Bill Lukens-Next mtg. 9/20, 10 a.m. at MCC. Public Works: Dave Burris-Free dump week 9/13 – 9/17/21. Council person Craig Romey suggested anyone contact City if have a damaged garbage tote. New ones being purchased. Next mtg. 9/14, 1 p.m. at MCC. Southern Hills Golf Course Advisory Committee: Bob Nelson-Clubhouse foundation repairs needed. End of 2021 Clubhouse Manager Position will be open. Next mtg. 9/13, 5 p.m. at CH. The public is welcome to attend committee meetings
Mayor Report: The search for a new City Administrator is ongoing. I’ve received two (2) applications for the position but I’ll wait until more applications are received before I begin the process of screening the candidates. I’ve spoken with a number of community members whose opinions I respect and asked them to be on the initial screening committee and they’ve all agreed. My thought is too have these folks do the initial screening of everyone and provide me with a short list of the individuals they feel meet the job qualifications. From there, interviews will be conducted and a final recommendation to Council to fill the City Administrator position. The City has received a proposal from Andersen Engineering to address the failing retaining wall adjacent to the club house at the golf course. This will be an agenda item for the next Public Works committee to discuss and recommend a course of action. The redesigned City website hs-sd.org is now active. The overall design has been updated and navigating the site is much easier. Changes and tweaks are likely to be needed but those changes will be much easier to accomplish with the new site. Finally, I want to thank everyone that was involved, whether large or small, in the Chamber of Commerce Fall River balloon festival the weekend of August 28. There are too many names to mention without the risk of forgetting someone. Even though the balloons weren’t able to launch on Saturday morning, the event was a huge success from the activities at Centennial Park Saturday morning to the night glow at a number of locations throughout the city. The Chamber is slowly building an event that has the potential to become a major drawing card for visitors to Hot Springs.
Adjournment: Being no further business to come before the Council, moved by Romey, seconded by Pratt, to adjourn at 9:06 p.m.
Bob Nelson, Mayor
Misty Summers-Walton, Finance Officer
Published once at the total approximate cost of $354.69
Published: Sept. 16, 2021