Proceedings_City of Hot Springs July 6, 2021

Proceedings

Unofficial Minutes of the Regular Meeting
of the City Council of The City Of Hot Springs
July 6, 2021
A regular meeting of the City Council of the City of Hot Springs, South Dakota, was convened on July 6, 2021 at 7:00 p.m. at the Mueller Civic Center with Mayor Bob Nelson presiding
Members Present: David Burris, JR Huddleston, Debra Johnston, Bill Lukens, Larry Pratt, Craig Romey, Caitlin Turner and Linda Varvel
Staff Present: City Administrator John Gregory, Finance Officer Misty Summers-Walton, MCC Facility Director Chris Kattke, MCC Staff Karl Bochert, PD Admin Asst. Darcie Engel and City Attorney Garland Goff
All actions recorded in these minutes were unanimous unless otherwise stated.
Oath of Office for Newly Elected Officials
Ward 1-Craig Romey-2 year term
Ward 2-Dave Burris-2 year term
Ward 3-Linda Varvel-2 year term
Ward 4- Debra Johnston -2 year term
Election of President and Vice President of the 2021-2022 Council: Bill Lukens was nominated by Burris, seconded by Pratt and approved unopposed for the position of Council President. He accepted the nomination
David Burris was nominated by Huddleston, seconded by Johnston and approved unopposed for the position of Council Vice President. He accepted the nomination
Agenda: Moved by Huddleston, seconded by Johnston, to approve the agenda
Minutes: Moved by Pratt, seconded by Burris, to approve the minutes from the 6/21/21 regular council meeting
Claims: Moved by Johnston, seconded by Turner, to approve the bills in between of $122,302.10
Bills In Between: July 6, 2021: City of Hot Springs, $25,987.70, General Payroll; City of Hot Springs, $14,874.69, Golf Payroll; City of Hot Springs, $9,793.40, Water Payroll; City of Hot Springs, $5,192.39, Sewer Payroll; City of Hot Springs, $15,425.93, Evans Plunge Payroll; City of Hot Springs, $18,880.66, 941 Payroll Tax Deductions; City of Hot Springs, $96.50, Employee Lump Sum Leave Separation Payout; City of Hot Springs, $16.00, 941 Payroll Tax Deductions Leave Separation Payout; City of Hot Springs, $2,772.55, Council Payroll; City of Hot Springs, $779.90, Council 941 Payroll Tax Deduction; AFLAC, $1,541.44, Premium; Avesis, $74.35, Premium; Delta Dental, $1,117.04, Premium; Hot Springs Fire Department, $7,500.00, Allotment; Credit Collection Bureau, $315.00, Garnishment; Office of Child Support Enforcement, $1,298.00, Garnishment; Chamer of Commerce, $5,746.64, 80% LLD; Black Hills Energy, $5,520.55, Utilities; Battle Mountain Humane Society, $650.00, Monthly Contract/Animal Boarding ACO; Jessica Luther, $1,085.00, Water Meter Reading; Theresa Maas, $605.20, Police Dept/City Hall Janitorial; United Way, $102.90, Quarterly Employee Contributions; Wells Fargo Financial Leasing, $2,926.26, Golf Cart Lease Payments Total: $122,302.10
Moved by Romey, seconded by Pratt, to approve the current claims of $63,955.32
Current Claims: July 6, 2021: Ace Hardware: $960.68-O-Ring, 2 Lg Command Hooks, 6 Fastner To Hang Mop, Univ Light Bulb Changer, 1 Led Light, 3 Fastners, 2 Wasp Spray 3 Led Bulbs, 35Pt Dehumidifier, 2 Breaker, Cable, 3 Fastners, Ant Killer,Toilet Scrub,Pine Sole,Paper Towels, Gasket, Soap, Bit, Flange,Elbow, Staples, Hinge,Hasp, Fasteners, Toilet Supply Line Pvc 20”, Screws, Bolts, 2 Wax Rings, 4 Pvc Cap, Sprinkler, Tee, Coupler, Adapter, Tee, Clamp, 2 Light Bulbs, Insect And Weed Killer, Pvc, Seal Tape, Pvc Cement, Bushing, Adapter, Nipple, Clamp, Batteries, Straw Broom, 5/8X50 Hose (Depot), Bulbs, Soap, Locks, Pin, Wasp Spray, Gfi Outlet, Resin Kit, Fiberglass Spreader,Mower Cord, 8-5 Gal Plastic Buckets For Skylight Leaks, Trash Bgs, Vacuum Bgs, Glass Cleaner, Clamp, Driver Set, Ruler, 2 Window Cleaner, Belt Snap, Oil And Funnel For Mower; Alsco: $101.45-Monthly-Towel, Rag, Mops And Mats Service; B. H. Technologies, Llc: $5,543.50-April, May, June Monthly Charges, Barracuda Backup, Spam, Hp Computer, Laptop Battery, Office 2013 Pro; Bomgaars Supply: $419.41-Safety Eyewear,Gloves,Pant,3 T-Shirts,Knee Boots, Balance Due Battery/Core, Paint Pail, Brushes,2 Stain, Fasteners, Mulch, Screws, Bolts (Street Mower), Goof Off, Bleach,Muriatic Acid, Work Boots; Brosz Engineering Inc: $13,682.50-Construction Project Mgmt, Final Billing, Jennings Ave Bridge; Builders Firstsource: $565.40-Screws, Through The Roof, Paper Towels, 2-2X8-12” Boards For Use A Chair Rail On Gym Wall, Concrete, Tie Wire, Wire Brush, Redi Roll, Knee Pads; Cold Front Distribution: $105.96-Ice Cream Treats; Core & Main Lp: $1,038.88-16 Water Meters; Cwd: $2,553.73-Salads, Hot Dogs, Drinks, Chips, Candy, Nuts, Chips, Tea, Juice, Dressing, Salads, Hot Dogs, Brats, Hoagies, Condiments, Soap, Rinse, Bags, Napkins, Candy, Bandage Refill, Hot Dogs, Corn Dogs, Pizza,Buns, Pretzels, Candy, Nuts, Tea, Deli Meats, Cheese, Hot Dogs, Burritos, Sandwiches, Jerky, Chicken Salad, Paper Plates, 3 Cheese Sauces, Toilet Paper, Paper Towels; D & R Service Inc: $3,316.95-9.5Hrs. Labor, 2 Trips, Frieght & Control Board Lobby Heat Pump, 16Hrs. Labor, 2 Trips, Parts, Pump Repairs West Gym Middle Unit; Dakotas Best Distributing: $208.08-Pretzels, Liquorice, Bbq Sauce, Jam; Demco: $101.40-3 Pkg Bookmarks, Name Badge, 4 Rolls Book Tape
Ecolab Pest Elim: $75.84-June Pest Control; Fall River Auto: $29.94-Air Filter; Fall River County Herald Star: $136.77-Library Clerk Ad, Proceedings 3/21/21, Library Clerk Ad, Library Director Ad, Library Director Ad; Fall River Health Services: $73.60-Random Drug Screen; Fisher Beverage: $993.80-5 18Pk Cn, 4 Cs, 4 12Pk Cn, 3 6Pk Btl, 20 Cs, 1 6Pk Cn, 5 18Pk Cn, 8 12Pk Cn; Flint Electric: $1,781.58-Troubleshoot Electrical Dmg, Replace Amp Main Breaker,Bolt, Switch, Receptacle (Lighting Dmg); Follett  School Solutions Inc: $1,209.35-1Yr Renewal Online Catalog/Check-Out Program Support; Garland Lee  Goff: $2,263.00-June 2021 Legal Services Rendered; Golf Products, Inc.: $527.36-Range Balls, 30 Pr Gloves; Great Western Tire Inc: $842.30-2 Tires (Scarab), 2 Tires (Backhoe); Hawkins, Inc: $267.60-4 Injection Check Valve; Hillyard/Sioux Falls: $534.66-Repair Vacuum, Brush Assembly,Motor Filter,10Pk Bags, Labor, 2 Case Toilet Paper, 2 Case Paper Towels, 2 Case Hand Soap And Shipping; Ingram Library Services: $766.24-41 Books; Insurance Benefits, Inc.: $308.00-Premium Due For Airport Liability Coverage 2/4 - 3/15/21; Johnson Bros. South Dakota: $212.20-6 Cs Wine; Klj Engineering Llc: $4,202.82-Preliminary & Design Services, Period Ending 5/1/21, Multi Unit T Hangars Aip 3-46-0020-013-2020; L. L. Johnson Dist.: $188.92-Aquaritin; Lighting Maintenance,Contracts: $748.24-Monthly Lighting Maint Svc; Lynns Dakotamart: $183.13-Fuel For Mcc Mower, Buns, Bread, Ice Cream, Brownies, Veggies, Tortillas, Rolls, Cookies, Ice Cream, Buns, Tortillas, Lettuce, Fruit, Coffee, Eggs, Deli, Butter, 4 Loaves White Bread; M. G. Oil Company: $1,750.60-200 Gal Diesel, 470 Gal Gas; Marco Technologies Llc: $219.11-Copier Contract 5/1-5/31/21; Micromarketing Llc: $146.61-3 Audio Cd, Dvd, 3 Dvd; Nelsons Oil & Gas: $17.50-20Lb. Propane Fill, Gas For Grill; Northwest Pipe: $1,678.20-Hydrant,Ss Insert,Tee, Adapters,Curb Box, Curb Stop, Ball Corp Stop; Pepsi: $934.93-10 Cs Water, 2 Soda Bibs, Gatorade, Water, Tea, Kickstart, Bai, Water, Soda, Gatorade, Tea, 4 Co2 Tanks; Pheasantland Industries: $301.50-5 Speed Limit Signs, 2 Handicap Park, 4 No Overnight Parking, 2 Public Parking Signs; Qualified Presort Service,Llc: $578.98-Water Postcards & Postage Used; Quality Brands Of The Black: $771.30-9 30Pk Cn,3 18Pk Cn,25 24Pk Cn,2 4Pk Cn; Radwell International Inc: $3,039.56-Controller End Cap, Power Supply, Sludge Press Controller(Replaced From Lighting Dmg); South Dakota Golf Association: $299.00-Handi Cap Cards; South Dakota Municipal League: $50.00-2021 Elected Official Workshop Nelson, Varvel; Sd Public Assurance Alliance: $1,064.11-Addition Of General Liability Airport Coverage; Danr - Fiscal Office: $1,800.00-Drinking Water Fee, Epa Permit #0163; Sams Club: $85.94-Celery, Peppers, Fruit, Bread; Scott Sogge: $188.00-Mileage Reimbursement Code Enforcement Trng Pierre 5/12-13; Servall: $502.66-Towels 6/25, Towels 6/18, Mats; Simon North Region Sd: $915.19-Clean Rock For Alleys, Truck Weight (Free Dump), Base Course, Gravel For Alleys, Base Course; Sonnys: $64.75-Dist Water, Dish Soap, Trash Bgs, Vinegar, Foam Plates, Parm Cheese,Gatorade,Buns; Sturdevants Auto Parts: $269.40-Battery For Rental Cart #54, Brake Cleaner, Automotive Coating, 6 Seals, 6 Bearings; Trugreen Limited Partnership: $2,463.15-Vegetation Control, Lawn Service Ww Plant, Lawn Service, Weed Spray Freedom Trail, Lawn Service School Park, Lawn Service Kidney Park N River, Lawn Service Mcc Soccer, Lawn Service; Verizonwireless: $467.25-Monthly Charges; Wyatt Van Eaton: $1,749.25-911 Ft Barbed Wire Fence (Evergreen Cemetery); Wilson Electric Llc: $431.35-Labor And Basket Light Repair Womens Restroom; Acuity Specialty Products, Inc: $205.29-1 Cs Enf Cleaning Formula; Total: $63,936.92
Moved by Turner, seconded by Huddleston, to approve the Wells Fargo credit card claims of $7,336.19; Wells Fargo Credit Card Claims: July 2, 2021: Amazon - book, $14.99; BookPage - 12 mo public book mag subscription, $354.00; Amazon - 21 books, $384.45; Rhode Island Novelty - bubble poppers,folding fans,toy glasses,animal diary,bracelets, note book w/ pen, $160.83; Amazon - book, $15.99; American Red Cross - 3 LG certifications, $120.00; USPS - Return item to guest (reimbursed), $4.90; USPS - Return item to guest (reimbursed), $5.65; Plastic Resources - 1000 EP key tags, $400.00; IHEARTHOTTUBS - Aqua flow master pump, $346.87; Amazon - Little swimmers disposable pants, $36.86; Amazon - Bissell motor filter, $9.85; Amazon - Diverse tech condensate pump, $58.99; Amazon - 6 shower heads, $41.00; Amazon - ladder rung steps, $59.58; SwimOutlet - 60 pr goggles, pool skimmer head, $293.91; Steamsaunabath.com - 2 elements, 1 sensor, $165.00; American Red Cross - Recertification for HLG, $40.00; Big Bats - 13.807 gal gas, $40.03; EPUMPS - Pond pump, $655.00; United Airlines - M. Close, New Orleans, 9/10-9/15/21 International Assoc of Chiefs of Police Conf, $473.40; IACP - M. Close annual conf registration fee, $425.00; Amazon - External portable harddrive, multi media type data files, $62.99; Siemens Industry - New flow meter main control panel, $1,386.72; Daily Bread - baked goods (refund requested), $32.52; Amazon - towing mirror S6, $104.99; Amazon - 2 dz safety glasses, $31.54; Amazon - 60 pr work gloves, $237.00; Zoom - Standard Pro monthly, $14.99; Amazon - USB c hub, $30.97; Stamps.com - Postage, $450.00; Stamps.com - Svc Chrgs 5-18 to 6-18/21, Ins purchased, $27.06; UPS - Shipping return Radwell control panel repl parts, $6.90; Amazon - computer keyboard,file organizer,weatherproof spiral notebook, $77.55; Amazon - fuses, $42.51; Superbreakers - 7 Circuit breaker (lightning dmg), $191.65; UPS - Shipping, return flow meter, $126.26; Amazon - Breaker, 2 float switch,square D breaker, $376.24; Amazon - tester leads, $30.00; Total: $7,336.19
101 General Fund: $2,860.75
604 Waste Water Fund: $2,237.83
620 Golf Course: $655.00
621 Evans Plunge: $1,582.61
Communications from the Public: Patricia Hensen spoke in opposition of the current fireworks ordinance. Her multiple medical conditions are aggravated by the loud noise of the fireworks and she urged the Council to make changes to the Ordinance. She would like to see the length of days and times during the day shortened as well as limiting the types and sizes of fireworks allowed. She also recommended designating a specific place or location for fireworks. After discussion, Councilman Lukens shared that the Public Safety Committee will be reviewing and recommending changes to the Ordinance.
Glen Denton also spoke regarding fireworks, as a Veteran who has dedicated his life to public service and he believes it is every citizen’s responsibility to enjoy the holiday and use the 4th of July to show who we are and what we stand for. He checked with the City and the Police Department prior to shooting off fireworks and thought there was nothing wrong with that. After discussion he stated he was not opposed to shortening the time in which they are allowed.
Barb Walter agrees with the City fireworks display but shared what she does not agree with is private citizens having them. As an employee of the State Veterans Home she heard a lot of feedback regarding the fireworks and the consensus is that it was too loud and too late. She would like to see the time shortened and restrictions on what is allowed
Jane Lukens also spoke to the Council regarding the current fireworks Ordinance and would like the times allowed changed to 10 a.m.-10 p.m. She would also like them allowed only from July 3-5.
JR Huddleston spoke out for a constituent who called him worried about the impacts the fireworks are having on her animals. The recommendation was to allow at a maximum 2 days before and 2 days after the 4th and also have the allowable time end at 10 p.m.
Public Hearing: Mayor Nelson opened the public hearing at 7:30 p.m. on the variance request from Eileen Ohliger at 446 S. 5th St., Legally described as Petty’s Addition to Hot Springs: Lot 7, Blk 1. Public comments were heard from Glen Denton whose property is adjacent to the one being considered. He is puzzled why the same space (ROW) is being taken from him by the DOT and no one is saying anything, but here is someone asking to take the city property and no one is stopping it. He read the papers and the letters and said no one has ever talked to him and he is against it. He wanted to know if we are going to fight for all citizens or are we going to give special privileges to some. He is a 30 yr. retired Marine who grew up in this country, he is not a stranger to Hot Springs. He is against the request because the treatment is fair. Mayor Nelson clarified it is not true that she is “taking property” from the City, the setback is on her own property. Mr. Denton said it is the same strip of property. Councilwoman Johnston clarified the carport will be on her property just not as far back as the ordinance typically requires. Mr. Denton still does not agree with it. Councilman Burris asked him to confirm what he said about no one talking to the neighbors, he confirmed no one had talked with him or his closest neighbors, stating someone is trying to sweep this in real fast. Councilwoman Turner stated that’s not fair to say since this started in April when he was gone and that the letter was the official notification required. Mayor Nelson reiterated that the certified letter was his official notification. Mr. Denton confirmed he does not support the request. Eileen Ohliger addressed Glen directly stating, “When the letters were initially put out, you were not home and neither were the people next door.” Originally she was asked to petition her neighbors which she did and she has about 20 signatures from those efforts. Councilman Lukens thanked Eileen for her endurance & patience and spoke directly to Glen about how this topic was not being done under the rug, stating, “It has been discussed in 2-3 P&Z committee meetings and in front of Council on 3 different occasions.” Hearing no other comments, Mayor Nelson closed the public hearing at 7:43 p.m. Moved by Huddleston, seconded by Turner, to approve the request. A roll call vote was taken, Burris, Huddleston, Johnston, Lukens, Turner and Varvel voted in favor and Pratt and Romey abstained
Personnel: Moved by Turner, seconded by Huddleston, to approve personnel items a-j; Geoff Benway, FT Police Officer, $20.02/hr. effective 7/8/21, Heather Lee, FT Library Clerk, $10.91/hr. effective 7/7/21, Darcie Engel, FT Police Department, Administrative Assistant step increase to $14.76/hr. effective 7/9/21, Curtis Bilbrey, FT Streets Class III Maintenance step increase to $17.50/hr. effective 7/29/21, Karl Bochert, PT Mueller Center/Library Custodian $11.30/hr. effective 7/25/21, Mary Burrows, PT EPMS Front Desk, $9.70/hr. effective 6/21/21, Santiago (Joel) Stepanek, PT EPMS Custodian, $10.30/hr. effective 7/5/21, Kristi Hudson, PT Library Clerk last day effective 7/2/21, Katy Cross, PT EPMS Front Desk last day effective 7/9/21, Tyler Morrow, PT EPMS Front Desk last day effective 6/27/21
Ordinances: Moved by Lukens, seconded by Pratt, to approve the second reading of Ordinance 1231: A temporary ordinance regarding the issuance of local medical cannabis establishment permits and/or licenses. A roll call vote was taken with all members voting in favor
Moved by Johnston, seconded by Turner, to approve the second reading of Ordinance 1232: An Ordinance amending Title XV Land Usage, Chapter 155 Zoning Code, §155.002-Definitions, §155.004 (G) and §155.025 (B) Uses Permitted, in order to add RV Parks and Campgrounds to the list of permitted uses in the Highway Service District. A roll call vote was taken with all members voting in favor
Ordinance 1232
AN ORDINANCE REVISING TITLE XV LAND USAGE CHAPTER 155-ZONING CODE; §155.002-DEFINITIONS (G), §155.004 USES PERMITTED ON REVIEW, AND §155.025 HIGHWAY SERVICE (HS) DISTRICT (B)
WHEREAS, the City of Hot Springs pursuant to SDCL §9-9-3 may amend and revise ordinances as may be necessary; and
WHEREAS, the City of Hot Springs has previously adopted ordinances regulating land usage and building regulations within the City; and
WHEREAS, the Planning & Zoning Commission received a request to add RV Parks and Campgrounds to uses permitted in the Highway Service District zoning and has scheduled and held the required public hearings pursuant to SDCL §11-4-4; and
WHEREAS, the City of Hot Springs, with the recommendation of the Planning & Zoning Commission has identified the need to amend the existing ordinance in §155.002 Definitions, §155.004 Uses Permitted on Review (G) (1), and §155.025 Highway Services District Uses (G) (30) (31) adding RV Parks & Campgrounds;
THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF HOT SPRINGS, that Title XV  Land Usage, Chapter 155-Zoning Code; §155.002 Definitions §155.004 Uses Permitted on review and §155.025 Highway Service (HS) District (B);  Revised as follows:
§155.002 DEFINITIONS
RECREATIONAL VEHICLE (RV) PARK AND CAMPGROUND
A plot of ground no less than 5 acres, upon which camp sites can be located and occupied as temporary living quarters in camping units, i.e. tents, cabins, self-propelled RVs, or  RV trailers.
§155.004 USES PERMITTED ON REVIEW
(G)   Recreational Vehicle (RV) parks.
(1)   RV parks may be allowed with approval of the City Council as provided in § 155.073
§155.025 HIGHWAY SERVICE DISTRICT (HS)
(B) Uses permitted. The following uses shall be permitted in the Highway Service District:
(1) – (29) unchanged
(30) Recreational Vehicles (RV) Parks and Campgrounds;
(31) Other uses similar in character to those enumerated above and which in the opinion of the governing body will not be injurious to the district.
Severability. The provisions of this ordinance are severable. If any provision of this ordinance or the application thereof to any person or circumstance is held to be invalid, such invalidity shall not affect other provisions or applications of this ordinance which can be given effect without the invalid provision or application.
Effective Date. This Ordinance will become effective 20 days following publication, which will occur after the ordinance receives second and final reading by the City Council and is signed by the Mayor.
Dated this 6th day of July 2021,
Approved:
Bob Nelson, Mayor
Attest:
Misty Summers-Walton, Finance Officer
First reading: 6/21/2021
Second reading: 7/6/2021
Published:  7/15/2021
Effective: 8/4/2021
Moved by Huddleston, seconded by Pratt, to approve the second reading of Ordinance 1233: A Supplemental Appropriation Ordinance. A roll call vote was taken with all members voting in favor
Ordinance No. 1233
Supplemental Appropriation Ordinance
Be it ordained by the City Council of the City of Hot Springs that the following sum is supplementally appropriated to meet the obligations of the municipality.
101 General Fund    General Fund    
41410 Legal
42200 Professional Services: $175,000
42900 Other current exp.: $32,500
41420 Finance
41500 Group Insurance: $7,050
43120 Highways Streets & Roadways
41100 Salaries & Wages: $5,770
41200 Social Security/Medicare: $442
45200 Parks
43300 Imp. Otr. than Bldgs.: $5,700
45500 Library
41100 Salaries & Wages: $9,500
41200 Social Security/Medicare: $730
43420 Books: $1,000
43410 Supplies:     $2,700
45600 Auditorium/Mueller Civic Center
42530    Equip. Repairs & Maint.: $3,950
Total Appropriations:     $244,342
  Source of Funding
United Way Early Learning
  Grant-Library 2020-101-26450:$2,000
Stephanie Miller Davis
  Grant-Library- 101-26450: $1,000
Summer Reading Program
  donations-Library 101-26450: $700
Unassigned Fund Balance: $240,642
501 Hs Capital ImprovementsHs Capital Imp. Fund
42904 Baseball/T-Ball Improvements:     $1,100
Total Appropriations-HS Capital Imp.
  Source of Funding
Restricted Net Position
  Baseball Improvement:     $1,100
604 Sewer Fund    Sewer Fund
42200 Professional Services: $5,000
43400 Machinery & Equipment: $67,000    
43300 Improvements other than bldgs.:     $164,400
Total Appropriations:     $236,400
  Source of Funding
Unrestricted Net Position: $236,400
620 Golf Course Fund    Golf Course Fund
45130 Pro Shop
42520 Building Repairs & Maintenance:     $20,200
43400 Machinery & Equipment: $23,700
Total Appropriations-Golf Course Fund:     $43,900
  Source of Funding
Unrestricted Net Position: $43,900    
Cemetery Perpetual Care
701 Cemetery Perpetual Care Fund    Cemetery Perpetual
43700 Professional Services and Fees:     $1,750
Total Appropriations:     $1,750
  Source of Funding
Spendable Fund Balance: $1,750
Approved:
Bob Nelson, Mayor
Attest:
Misty Summers-Walton Finance Officer
First reading: June 21, 2021
Second reading: July 6, 2021
Published:  July 15, 2021
Effective: August 4, 2021
New Business: Moved by Turner, seconded by Johnston, to set budget hearing dates for July 27th and 29th beginning at 5 p.m. each day with additional days to be added if needed-to be held at the Mueller Civic Center, 801 S. 6th St.
New business item b related to changing the signers on the City deposit accounts was removed, as no action is needed based on the results of the Council President election
Moved by Johnston, seconded by Lukens, to approve the revised grant application for the construction of a multi-aircraft hangar building and site grading to include construction administration, observation and materials testing-AIP#3-46-0022-015-2021
Moved by Pratt, seconded by Turner, to set a public hearing on 7/19/21 at 7:10 p.m. for a retail on-off sale Wine and Cider license application from HSPLOFT Properties LLC to be used at 311 N River St.
Committee Reports: Committee reports were heard by; Administrative and Finance: Caitlin Turner-Next mtg. 7/12, 1 p.m. at MCC. Airport Advisory Committee: Bill Lukens-Planning for Balloon Festival 8/27-29-volunteers are needed, finalized standardized hangar land lease agreement, introduced new Airport Mgr. Rick Breitenbach, reviewed chg. order for t-hangar project-change doors from hydraulic to bi-fold, courtesy car rental discussion ongoing. Next mtg. 8/5, 8 a.m. at Airport. Custer/Fall River Regional Waste Management District: Larry Pratt-Next mtg. 7/8, 7 p.m. at MCC. Historic Preservation Commission: Debra Johnston-Next mtg. 7/7, 5 p.m. at MCC. Evans Plunge Advisory Committee: Linda Varvel-Next mtg. 7/8, Noon at EPMS. Parks, Recreation, Beautification & Cultural Development: Larry Pratt-Next mtg. 7/14, 3 p.m. at MCC. Planning & Zoning Commission: JR Huddleston-held hearings on temporary ordinance regarding the issuance of local medical cannabis permits and/or licenses and revising Title XV land usage ordinance to allow RV Parks and Campgrounds in Highway Service District, both were recommend for approval, FRWUD request for easement to put new line in on Airport property, adding flag poles to ordinances discussed. Corrections needed to the Ohliger set back variance application-recommending approval with corrections. Next mtg. 7/21, 7 p.m. at MCC. Public Safety: Bill Lukens-Next mtg. 7/19, 10 a.m. at MCC. Public Works: Dave Burris-Dollar General request for vacation of ROW, getting estimates for crosswalk painting, replacement HVAC for City Shop, need for additional garbage totes, Martin St. water and sewer improvement project bid notice almost ready. Next mtg. 7/13, 1 p.m. at MCC. Southern Hills Golf Course Advisory Committee: Bob Nelson-working on 2022 budget and balloon community support of fundraiser for wall balloon themed mural on the side of the Southern Hills Evangelical Free Church. Next mtg. 7/12, 5 p.m. at CH. The public is welcome to attend committee meetings
Finance Officer Report: Welcomed new Council and reviewed monthly financial reports; YTD profit and lost summary report by fund, fund summary report-budget vs actual, cash balance reports by fund-WF (main) checking & BOW and investment reports. Reviewed 2022 budget planning schedule, preliminary budget worksheets will be available to council by Friday July 23rd. Discussed upcoming SDML Elected Officials Workshop and thanked new councilmember for interest in attending both this workshop and the recently held budget workshop. Reminded councilmembers of the important responsibility of review and approval of claims and welcomed any and all questions.
City Administrator Report: Provided an update of USACE correspondence associated with the DOT highway reconstruction, suspended sidewalk and river improvements work, incl. 408 Permit items, NEPA documents & Fall River Hydrology Report (2021 update – draft). Presented overview of actions for three Historic Buildings with absentee owners that have been inspected & contacted by certified letter requiring immediate improvements. Two owners responded & have commenced repairs. Described process of pedestrian crosswalk painting activity which is a reoccurring, annual night-schedule procedure. Summarized activities of our Streets, Maintenance, Parks & Utilities Depts., which incl.: city preparation & assistance for multiple public events: Main St. Arts, Farmers Market, 4th July & others; continued alley maintenance; in-house repairs to stairway at Episcopal Church; storm event preparations, response & clean-up; WWTP repairs from lightning strike & utility maintenance call-outs associated with public events in parks. Reminded everyone that our Library & other City Depts. continue seeking applicants for immediately available F/T & P/T positions that need to be filled.
Mayor Report: I want to thank all of the Arts and Crafts Festival volunteers and the City staff that worked so hard on making Centennial Park look great for the 2021 Arts and Crafts Festival. I talked with most of the vendors at the festival and every one of them appreciated the hard work put in by everyone to make the 2021 Festival another successful year. I also want to thank all the volunteers and once again the City staff for the many activities over the July 4 holiday weekend. From the street dance on Friday night, sponsored by the HS Rotary, the Fireworks on Saturday, the Firecracker 5K/10K & mile race on Sunday, the parade, the Chamber picnic, the HS Cruisers show & shine and the Firequacker Duck race on Sunday afternoon. A whole community came together to make this a great Fourth of July celebration, thank you. As a new Council takes office I want to mention the time the Council members take to prepare for each Council meeting. Their Council packets are prepared by the Finance Office and typically ready to be picked up often as early as Thursday afternoon prior to a Council meeting. This gives them the time necessary to review their packets for any questions they may have and the ladies in the Finance Office and the City Administrator are always willing to answer their questions prior to the Council meeting. If there aren’t many questions during the Council meeting itself, it’s likely those questions have been asked and answered before the meeting. The fewer the questions, the more review the Council has done before each meeting. They’re doing their civic duty and I appreciate all of their personal time they give to serving their constituents
Adjournment: Being no further business to come before the Council, moved by Romey, seconded by Varvel, to adjourn at 8:43 p.m.    
Approved:
Bob Nelson, Mayor
Attest:
Misty Summers-Walton, Finance Officer
Published once at the total approximate cost of $326.97
Published: July 15, 2021

Fall River County Herald Star

EDGEMONT OFFICE: 410 2nd Avenue   Edgemont, SD 57735-0660 | 605.662.7201
HOT SPRINGS OFFICE: 334 S. Chicago St.  Hot Springs, SD 57747 | 605.745.3930
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