Unofficial Minutes of the Regular Meeting of the City Council
of the City of Hot Springs
June 21, 2021
A regular meeting of the City Council of the City of Hot Springs, South Dakota, was convened on June 21, 2021 at 7:00 p.m. at the Mueller Civic Center with Mayor Bob Nelson presiding
Members Present: David Burris, Wes Grimes, JR Huddleston, Debra Johnston, Bill Lukens, Larry Pratt, Craig Romey and Caitlin Turner
Staff Present: City Administrator John Gregory, Finance Officer Misty Summers-Walton, MCC Staff Karl Bochert, and City Attorney Garland Goff
All actions recorded in these minutes were unanimous unless otherwise stated.
Agenda: Moved by Huddleston, seconded by Grimes, to approve the agenda
Minutes: Moved by Romey, seconded by Johnston, to approve the minutes from the 6/7/21 regular council meeting with a correction from Peter to Petra Wilson in the Mayor comments
Moved by Lukens, seconded by Johnston, to approve the minutes from the 6/10/21 special council meeting
Claims: Moved by Romey, seconded by Burris, to approve the bills in between of $271,446.60
Bills In Between: June 21, 2021: City of Hot Springs, $26,208.81, General Payroll; City of Hot Springs, $12,678.26, Golf Payroll; City of Hot Springs, $9,183.08, Water Payroll City of Hot Springs, $5,384.58, Sewer Payroll; City of Hot Springs, $14,422.66, Evans Plunge Payroll; City of Hot Springs, $18,041.11, 941 Payroll Tax Deductions; SDRS, $17,329.30, Retirement Reporting; SDRS Supplemental, $220.00, Happe, Wainman, Summers-Walton Retirement Reporting; Chamer of Commerce, $394.06, 80% LLD; Black Hills Energy, $16,340.03, Utilities; Sander Sanitation, $16,741.10, Payments Collected; SD Dept of Revenue, $9,109.81, Sales Tax Reporting; Golden West, $1,848.18, Monthly Charges; ETS, $1,552.53, Golf Course Monthly Credit Card Processing Fee; SDPAA, $121,250.52, 2021 Renewal Premium; Custer-Fall River Regional Waste Mgt, $292.57, Solid Waste Landfill Fees; Peg Sperlich, $25.00, attended election worker training 5/28/21; Barbara Engelbrecht, $150.00, election worker training & election clerk services; Miriam Martin, $150.00, election worker training & election superintendent services; Julie Bossert, $125.00, election clerk services. Total: $271,446.60
Moved by Turner, seconded by Huddleston, to approve the current claims of $ 131,179.08
Current Claims: June 21, 2021: 4Imprint Inc: $479.24 -100 Ep Promo T-Shirts; Ace Hardware: $710.90 - Flashlight, Cleaner, 6 Pocket Tool Bag, Fasteners, Clamp, Tee, Adapter, Ball Valve, Joint Compound, Hot Glue, Primer, Marking Paint, 1000L Flashlight (Manholes), Bushing, Ball Valve, Primer, Cleaner, Rope, Utl Knife, Nozzle, Cement Rain-R-Shine, Cable Saw Pvc Pipe, Bolts, Fish Tape, Sharkbite, Cable Ties, 8 Fasteners, 1 - 20Pk Batteries, Sprayer, Weed Killer, 3 Bug Spray, P-Towels, Tee,Elbow,Nipple,Coupl, Soap, Hand Sanitizer, Pliers, Wire,Looper Bypass, Paint, Tape, Paint Brush,Paint,Simple Green, Return Paint, Safety Paint, Primer/Sealer, Painters Tool, Return Paint, Safety Spray Paint, Paint Brushes, 2 Spinkler Valve, Wheel Barrow, Push Pins, Scissors, 6 9V Battery Pk, 8 Pvc Plug, 2 Pvc Cap; Acushnet Company: 6 Caps, $357.90, 18 Caps; American Dry Goods: $117.17, 12 Visors; Brian Besco: $10.65, Refund - Class Cancelled; Best Western Ramkota Hotel: $424.00 - 1/3 Share Lodging 2 Nights, Finance Officer School, Pierre Sd 6/9-6/11/21, 1/3 Share Lodging 2 Nights, Finance Officer School, Pierre Sd 6/9-6/11/21, 1/3 Share Lodging 2 Nights, Finance Officer School, Pierre Sd 6/9-6/11/21, , Lodging 2 Nights, Finance Officer School, Pierre Sd 6/9-6/11/21; Karen Bingley: $204.12-Mileage Reimbursement Finance Officer School Pierre, 6/9-6/11/21; Bomgaars Supply: $628.38- Respirator, Coverall; Weed Trimmer; Gas Can Pump,Batteries; Screws, Floor Squeegee,Wood Handle; Polish Compound, Wax, Scratchout; Coupling; 6 Ratchet Straps; Auto Spray Paint; Ground Plug; 2 Grease; Elect Tape, 2 Valves; Battery; Builders Firstsource: $48.87 - Spray Primer, 50 Wood Stakes, 2 Spray Paint, Callaway: $232.98-6 12Bx Pk; -Century Business Products: $452.35-May 2021 Copier Contract; Cold Front Distribution: $199.08-Ice Cream Concessions; Cwd: $2,361.77- P-Towels, Candy,Salsa,Tea,Deli Meat,Cheese,Salads,Potato,Burrito, Sandwiches,Hoagie, Candy,Condiments,Cheese Sauce,Chips,Pizza, Pretzels, Paper Trays, Pop Corn Bgs, Lettuce, Beef Patties, Candy, Jerky, Catsup,Hot Dogs, Pizza, Pretzels, Gloves, T-Paper,P-Towels; Dakota Supply Group: $389.20-40’ 4” Pvc Pipe, 40’ 3” Pipe; Dales Tire & Retreading: $634.46-2 Tires (S29); Diamond Vogel Paint Center: $1,153.40-12 Traffic Paint; Adam Evans: $10.65-Refund - Class Cancelled; Evergreen Media: $1,200.00-May 2021 Digital Media; Fall River Auto: $50.34 - Gasket Makr, 2 Oil Filter (S28), Contact Set (P6), Oil Filter- W5; F. R. County Auditor: $1,407.52 - May Hwy Fuel Usage; Fall River County Herald Star: $1,321.79 - 4 Ad’s Waste Water Operator, April 22 Proceedings, Notice Of Hearing Chamber World Fossill, Notice Of Hearing Chamber Wine Walk, Notice Of Deadline Voter Regis, Annual Report, May 3 Proceedings, Res 2021-10, Ad - Police Officers, Ad-Airport Mgr, Notice Of Election, Notice Of Public Insp - Comp Plan, May 17 Proceedings, 4 Ad’s W/ Coupon; Fall River Water Users Dist: $13.06-391 Gal, 3090 Gals; Fisher Beverage: $699.85 - 5 18Pk Cn, 4 6Pk Cn, 19 18Pk Cn, 1 12Pk Cn, 10 Cs; Gall’s Llc: $98.66 -Police Cap, Evidence Bags; Golf Course Supt Assc Of Ameri: $400.00-2021 Membership Dues; Cyndi Halls: $10.65-Refund - Class Cancelled; Hawkins, Inc: $1,804.78-Azone 3471 Lb Bulk; Heinerts Landscaping: $19,000.00 - Retained Balance On 2020 Fall River Channel Improvements, Topsoil Placmt, Seeding,Strawing (Top Of Ramp at Park), Progress Pymt 2021 Fall River Channel Landscape Work, Rfp#2021-04, Geogrid Material Install,Topsoil Plcmt, Grading & Fill; Hills Edge Auto: $396.65 - Steering Wheel Alignment (2008 Durango), Crank Sensor Repair (2016 Charger); Hillyard/Sioux Falls: $896.45 - Rr Cleaner, Liquid Swabby, Gloves, Urinal Screens, Soap, Trash Liners, Wipes, Napkin Liners; I & S Group Inc: $6,902.06-Geotechnical Final Design Progress Billing Suspended Sidewalk River Front; Innovative Office Solutions: $115.40 - 20Pk Key Tags, 2 Cs Pos Receipt Paper; John Deere Financial: $118.43 - Oil Filters (Pm2,Pm3), Return Oil Filter, Oil Sample; Kclo: $751.00-35 Tv Ad’s; Ketel Thorstenson Llp: $17,500.00-2021 Audit Work Performed To Date 5/31/21; L. L. Johnson Dist.: $4,580.23 - 12 Irrigation Heads, 6 Risers,12 Adapters, 3 Adapters,Repair Coupling,Service Tee,Flag Keys, 5 Service Tees, Iso Valve, Hand Water Suction Pump, Valve Restraint, 100 Splice Kits; Lawrence & Schiller: $6,504.07 - May Digital Media Efforts; Liberty Chrysler Center Llc: $33,815.99 - 2021 Dodge Durango Vin#3088, Axle Shaft (2016 Charger); Lynns Dakotamart: $186.50 - Dawn Soap, 3 Glade, 2 Fantastik,2 Window Cleaner, Bread, Buns,Ice Cream, Kraut, Hambgr, Buns, 10 20# Bg Ice, Lettuce, Eggs, Corn, Brownie, Pie, Cake Mix, Sugar, Veggies; M. G. Oil Company: $2,184.33 - Gas; Midcontinent Testing Laborator: $628.00 - May 2021 Water Testing; Nelsons Oil & Gas: $65.87-Ac Filter; Neo Solutions Inc: $2,079.00-2 - 450# Drums Polymer Sludge Processing; Northwest Pipe: Flush Valve: $540.20 - 2 Indoor/Outdoor Wifi Controller, Station Output Module; Pepsi: $319.84 - Pop, Kickstart, Water, Juice, Tea, Gatorade, Bai; Pile, Kerry: $14.00 - 1/3 Share Meal Reimbursement Finance Officer School, Pierre; Power House: $4,114.98 - Sod Cutter, 2 Stihl Weed Trimmers; Qt Petroleum On Demand/Qtpod: $945.00 - Renewal Base Network Access & Support Agreement 7/1/21 - 6/30/22; Quality Brands Of The Black: $1,273.35 - 9 30Pk Cn, 40 24 Pk Cn, 5 4Pk, 5 30Pk Cn, 6 24Pk Cn; Rapid Delivery: $13.23 - Freight (Rdo); Sd Dept. Of Revenue: $21.20 - Title, Plates, Regis 2021 Durango; Sams Club: $200.36 - Cookie Trays, Pizza, Beef Base, Rolls, Muffins,Chips,Buns,Ketchup,A-1 Sauce, Alum Foil, Protein H20, Protein Shakes, Hot Dogs, 2 Odoban; Servall: $655.50 - Mats, Towels 6/11/21; South Dakota 811: $72.80 - May Message Fees; Staples: $324.76 - 2 Laminated Tape,200Pk Thermal Pouches,50Pk Thermal Paper, 5 Cs Paper, 12 P-Towels, Windex Refill; Sturdevants Auto Parts: $124.53 - Oil Filter, Pump Oil, Belts (Jet Truck), Belt, 2 Power Svc Clr Diesel, Masterswitch (Sc1); The Toro Company - Nsn: $162.00 - Irrigation It Support - June 2021; Trugreen Limited Partnership: $147.00 - Weed & Lawn Service; Turbiville Industrial Electric: $1,530.91 - 15Hp Elect Pump Motor; Van Diest Supply Company: $5,952.00 - Milorganite, 120 Bgs 43-0-0; William R. Hustead: $2,079.98 -May 2021 Legal Services Rendered; Yesco Outdoor Media: $107.69 - 21807N,Sr79, Mm27, E/S, N/F Billboard; Zimco Supply Co.: $1,434.00 - 18-9-18, Foliar Pak 14-2-4, Pal 223, Barricade 1 Gal. Total: $131,179.08
2020 Audit Presentation: Traci Hanson, Ketel Thorstenson, LLP-thanked the finance office staff for assistance during audit. Reported no significant changes in audit or accounting standards from 2019-2020. The firm issued a clean or unmodified opinion on the report. 2020 was a sound financial year for the City and there is appropriate segregation of duties and adequate internal controls
Public Hearing: Mayor Nelson opened the public hearing at 7:20 p.m. on ordinance #1231-A temporary ordinance regarding the issuance of local medical cannabis establishment permits and/or licenses. No public comments were heard, Councilman Lukens stated the City will not issue any licenses or permits until after the State promulgates rules, due by October 29, 2021. Councilman Grimes asked Attorney Goff if he reviewed and was on board with the ordinance, Attorney Goff confirmed he did. Mayor Nelson closed public hearing at 7:22 p.m.
Mayor Nelson opened the public hearing at 7:40 p.m. to discuss the request to amend Title XV Land Usage, Chapter 155 Zoning Code to add RV Parks and Campgrounds to the list of permitted uses within the Highway Service District. No public comments were heard. Mayor Nelson closed public hearing at 7:41 p.m.
Mayor Nelson opened the public hearing at 7:50 p.m. on the Proposed Resolution of Necessity-Martin Street Water and Sanitary Sewer Improvement District. No public comments were heard. Mayor Nelson closed public hearing at 7:51 p.m.
Personnel: Moved by Turner, seconded by Burris, to approve personnel items a-m; Jack Peterson, FT Police Officer, $20.02/hr. effective 7/8/21, Adam Consoer, FT EPMS Head Lifeguard, $13.65/hr. effective 6/22/21, Andrew Nelson, PT Police Officer, $22/hr. effective 7/11/21, Victor Irrizarry, PT EPMS Front Desk, $9.70/hr. effective 6/14/21, David Slattery, PT EPMS Custodian, $10.30/hr. effective 6/10/21, Lillian Russell, PT EPMS Front Desk, $9.70/hr. effective 6/10/21, Journey Beach, PT EPMS Front Desk, $9.70/hr. effective 6/6/21, Tyler Morrow, FT Water/Wastewater Maintenance, $10.95/hr. effective 6/28/21, Mellissa VandeStroet, PT Recreation Assistant Instructor, $9.45/hr. effective 6/01/21, Alison Ritterbush, PT Recreation Instructor, $10.75/hr. effective 6/14/21, Alison Ritterbush, PT Recreation Assistant Instructor, $9.45/hr. effective 6/15/21, Dana Schwarz, PT EPMS Front Desk, last day effective 6/25/21, Devon Hartley, PT EPMS Front Desk, terminated effective 6/4/21. Grimes abstained
Ordinances: Moved by Lukens, seconded by Turner, to approve the first reading of Ordinance 1231: A temporary ordinance regarding the issuance of local medical cannabis establishment permits and/or licenses. A roll call vote was taken with all members voting in favor
Moved by Lukens, seconded by Turner, to approve the first reading of Ordinance 1232: An Ordinance amending Title XV Land Usage, Chapter 155 Zoning Code, §155.002-Definitions, §155.004 (G) and §155.025 (B) Uses Permitted, in order to add RV Parks and Campgrounds to the list of permitted uses in the Highway Service District. A roll call vote was taken with Burris, Huddleston, Johnston, Lukens, Pratt, Romey and Turner voting in favor, Grimes opposed
Moved by Huddleston, seconded by Burris, to approve the first reading of Ordinance 1233: A Supplemental Appropriation Ordinance. A roll call vote was taken with all members voting in favor
Resolution: Moved by Johnston, seconded by Burris, to approve Resolution 2021-13: Resolution of Necessity-Martin Street Water and Sanitary Sewer Improvement District
Proposed Resolution of Necessity
Martin Street Water and Sanitary Sewer Improvement District
WHEREAS, a petition for local improvements has been submitted by owners of property to be specially assessed; and
WHEREAS, the City has determined it necessary to make assessments for local improvements on property adjoining or benefiting from the improvements; and
WHEREAS, plans, details and specifications for the local improvements have been filed with the finance officer.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Hot Springs:
1. Declaration of Necessity. The City Council deems it necessary that local improvements, to be financed by special assessments, be constructed.
2. The Local Improvements.
Sanitary Sewer: Install 575’ of 8” diameter sanitary sewer main which will connect into the existing sanitary sewer collection system at a manhole located in the undeveloped Tillotson Avenue/Reicher Street intersection and running due east to the intersection of undeveloped Tillotson Avenue and Martin Street and proceeding approximately 250’ south along Martin Street. A total of one new manhole and an 8” cleanout will be installed.
Water main: Install 525’ of 6” PVC Water Main at the intersection of undeveloped Hamilton Avenue and Martin Street. Water Main will run due north along Martin Street and terminate at a new fire hydrant located adjacent to the intersection of Martin Street and undeveloped Tillotson Avenue.
3. Materials/Labor/Equipment to be used in Local Improvements and estimate of costs.
This project will be let for competitive bid. Based upon prior projects and current materials prices the total estimated project cost for the sewer project is anticipated to be in the range of $55,000 to $65,000 and the estimated project cost for the water main project is $30,000 to $40,000. Total project estimate is in the range of $85,000 to $105,000 but is highly influenced by materials costs and labor availability. Actual bids may be higher due to the uncertainties of current market trends. Unless otherwise amended by the Hot Springs City Council, the full cost of the project contract will be assessed.
4. Estimated cost per linear foot. This project will be assessed based upon the front footage of the Martin Street frontage of the benefitted lots. There is a total of 540’ of benefitting front footage along Martin Street which provides an estimated per foot assessed cost in the range of $157 to $194.
5. Classes of Lots to be Assessed. The costs of the local improvements shall be assessed against the above affected property owners on a “front footage” benefit method.
6. Method of Apportioning Benefit. The method of apportioning the benefits to the lots to be assessed shall be as follows: Benefit Method-the costs of the local improvement shall be assessed against all lots and tracts according to the benefits determined by the governing body to accrue to each lot and tract from the construction of the improvement. It is estimated that each lot will be assessed based upon frontage along Martin Street. The City Council does hereby find that each piece and parcel of property described is specially benefited in the estimated amount set forth herein, and no property will be taxed more than the special benefits accruing thereto by reason of said local improvements.
7. Public Inspection of Plans. The details, plans and specifications of the local improvements are on file with the Public Works Engineer and may be reviewed at the finance office during regular business hours.
Dated this 21st day of June, 2021
Bob Nelson, Mayor
Misty Summers-Walton, Finance Officer
Moved by Lukens, seconded by Burris, to approve Resolution 2021-15: Bridge Inspection Resolution for use with SDDOT Retainer Contracts-Jennings Bridge Initial Inspection
Bridge Reinspection Program Resolution for Use with
SDDOT Retainer Contracts
BE IT RESOLVED by the City Council of the City of Hot Springs:
WHEREAS, 23 CFR 650, Subpart C, requires initial inspection of all bridges and reinspection at intervals not to exceed two years with the exception of reinforced concrete box culverts that meet specific criteria. These culverts are resinspected at intervals not to exceed four years.
THEREFORE, the City of Hot Springs is desirous of participating in the Bridge Inspection Program using Bridge Replacement funds.
The City requests SDDOT to hire Brosz Engineering (Consulting Engineers) for the inspection work. SDDOT will secure Federal approvals, make payments to the Consulting Engineer for inspection services rendered, and bill the City 20% of the cost. The City will be responsible for the required 20% matching funds.
Dated this 21st day of June 2021
Bob Nelson, Mayor
Attest: Misty Summers-Walton,
Moved by Huddleston, seconded by Burris, to approve Resolution 2021-16: Contingency Transfer Resolution
Resolution No. 2021-16
Contingency Transfer Resolution
WHEREAS, The City of Hot Springs did approve a line for contingency transfers in the 2021 annual budget in accordance with SDCL 9-21-6.1; and,
WHEREAS, The City of Hot Springs finds it necessary to transfer from said contingency line;
NOW THEREFORE IT IS HEREBY RESOLVED by the Hot Springs City Council, that the following amount(s) be transferred:
From: General Fund Contingency –101-41150-51100 ($50,000 budget) $39,780
To: General Gov’t/Bldgs. – 101-41920-42700 (BHCOLG membership) $1,930
Animal Control – 101-44120-42630 (new clothing budget) $200
Hwy/Streets/Roads – 101-43120-42200 (river st extension eng.) $22,250
Hwy/Streets/Roads – 101-43120-42530 (big loader tires) $7,500
Parks – 101-45200-43300 (mobile vendor park) $6,700
Mueller Civic Center– 101-45600- (computer and software) $1,200
Dated: June 21, 2021
Bob Nelson, Mayor
Misty Summers-Walton, Finance Officer
New Business: Wesch Oak Building Demolition Discussion only- Mayor Nelson began the discussion sharing comments from four different engineering reports on the condition of the building, beginning in 2006 thru 2021. In each report the building was considered dangerous and in “imminent danger of collapse”. RC Schull, President of RCS Construction, and Project Manager, Grant Herbener discussed the Wesch Oak Building demolition project. Mr. Schull shared that, although the way in which the building came down, was not ideal, collapse or failure was always a concern. Their goal all along was safety; for employees, citizens and neighbors, and to save as many sandstone blocks as possible. At completion, there were over 150 sandstone blocks salvaged and no damage or accidents. Councilmen Pratt, Burris and Lukens and Mayor Nelson all thanked RCS for putting safety first
Moved by Burris, seconded by Lukens, to accept the 2020 Financial Statements and Audit Report as prepared and presented by Ketel Thorstenson, LLP
Moved by Turner, seconded by Romey, to acknowledge and authorize the finance officer to transfer the land asset previously referred to as Evans Plunge overflow parking and now referred to as Mobile Vendor Park from the Evans Plunge Fund (621) to the General Fund (101). Legally described as, All of lots 18-21 and the South 50 feet of lot 22, as determined by the west boundary line thereof, all in block 1 of Central Addition to the Town now City of Hot Springs, Fall River County, South Dakota, as shown on Plat filed in Book 1 of Plats, Page 24. AKA Mobile Vendor Lot. The value of the land transferred is $18,000
Moved by Johnston, seconded by Burris, to authorize the finance officer to transfer the 2021 budgeted annual operating transfers from 602-Water ($125,000), 604-Wastewater ($125,000) and 612-Solid Waste ($10,000) funds to the 101-General fund ($260,000)
Moved by Burris, seconded by Huddleston, to approve and authorize the Mayor to sign, as authorized representative of the City, the State of South Dakota financial assistance agreement for project no. 3-46-0020-016-2021 (CRRSA ACT-$13K HS Airport)
Moved by Lukens, seconded by Grimes, to approve the revised 5 year Single Engine Air Tanker (SEAT) Base Land Lease Agreement (2021-7) between the City of Hot Springs Municipal Airport and the State of South Dakota, Department of Public Safety
Moved by Romey, seconded by Pratt, to acknowledge the notification of raffle from The Mammoth Site for a hand crafted t-shirt quilt raffle raising money for education and research at the Mammoth Site
Moved by Turner, seconded by Romey, to approve an automatic budget supplement of $46,230.97 to the Additional Sales Tax Fund (212-21200-42200) for preliminary design engineering for airport multi-unit t-hangar project. Reimbursement revenue received from AIP grant funding #3-46-0022-013-2020
Moved by Huddleston, seconded by Burris, to approve an automatic budget supplement of $868 to the Additional Sales Tax Fund (212-21200-42200) for Jennings Bridge Replacement Construction Management. Reimbursement revenue received from BIG grant funding PCN 06VF
Moved by Huddleston, seconded by Grimes, to set a public hearing for 7/6/21 at 7:30 p.m. to hear the variance request from Eileen Ohliger for property at 446 S. 5th St. Pratt abstained
Moved by Turner, seconded by Johnston, to approve the SD-DOT Permit to occupy right-of-way for ROTARY Club’s July 4th Parade event between 11 a.m. & 12:30 p.m. on US Highway 18/385
Moved by Lukens, seconded by Pratt, to accept the resignation of Carolann Schwarzenbach from the Historic Preservation Commission
Moved by Turner, seconded by Johnston, to authorize the Finance Officer to reissue the maturing CD at 1st Interstate #6801001077 (602 Water) for a 12mo. term at .15%
Moved by Lukens, seconded by Johnston, to authorize the Finance Officer to reissue the balance in the EPMS Debt Service Reserve Account at SD FIT for a 12 mo. term at .10%
Committee Reports: Committee reports were heard by; Administrative and Finance: Caitlin Turner-Next mtg. 7/12, 1 p.m. at MCC. Airport Advisory Committee: Bill Lukens-Next mtg. 7/1, 8 a.m. at Airport. Custer/Fall River Regional Waste Management District: Larry Pratt- Next mtg. 7/8, 7 p.m. at MCC. Historic Preservation Commission: Debra Johnston-continue work on proposed ordinance revisions, heard request 401 N. River St. hang temporary banner-approved 60 days, request for signage near 706 Jennings, reviewed DOT signage encroachment specs, reviewed plan to do write ups on historic buildings, heard from guest Beth Audette from the HPC. Next mtg. 7/7, 5 p.m. at MCC. Evans Plunge Advisory Committee: John Gregory provided report, next mtg. will be chaired by Linda Varvel, still struggling to staff lifeguard position, hiring for Front Desk, considers wage rate critical factor in hiring process, to be further discussed during budget. Next mtg. 7/8, Noon at EPMS. Parks, Recreation, Beautification & Cultural Development: Wes Grimes requested permission to allow 4H group to paint concrete on viaduct to cover graffiti, next mtg. will be chaired by Larry Pratt. Next mtg. 7/14, 3 p.m. at MCC. Planning & Zoning Commission: JR Huddleston-held public hearing, medical marijuana, no public comments, held hearing to amend zoning Highway Service District, no public comments, discussed and recommending approval of FRWUD easement request at Airport, reviewed Ohliger variance request recommending approval, Next mtg. 7/21, 7 p.m. at MCC. Public Safety: JR Huddleston-condition of kidney springs stairs, PD vehicles damaged during hail storm, daycare provider compliance, no trespass order fee recommended for approval, reviewed fireworks ordinance, will change date & time of future meetings to 3rd Monday at 10 a.m. Next mtg. 7/19, 10 a.m. at MCC. Public Works: Dave Burris-2hr. parking limit for lot by depot failed, Valley View Dr. drainage complaint heard, relocation of tbox at hole #3, 200 additional refuse totes at $86 per tote, Martin St. assessment district, Next mtg. 6/29, 1 p.m. at MCC. Southern Hills Golf Course Advisory Committee: Bob Nelson-Next mtg. 7/12, 5 p.m. at CH. The public is welcome to attend committee meetings
Finance Officer Report: Election had 12.6% voter turnout in Ward 1. Thank you to the Candidates, Voters, Election Workers & School Business Manager. Annual SDPAA invoice now provides a breakdown of costs. FO will reallocate the breakdown of insurances expenses by dept. and fund based on this information. Provided information on the new Juneteenth federal holiday although we had short notice it will be handled like all other legal holidays. SDML Budget workshop will be 6/23 in RC, out of office 6/24 & 6/25. Reminder to RSVP by 7/1 for Elected Officials Workshop in Pierre on 7/14. Read excerpt from Theodore Roosevelt, Citizenship in a Republic speech, delivered at the Sorbonne, in Paris, France in 1910 and thanked Council for their ongoing service to the community.
City Administrator Report: Provided an update of on-going SD-DOT highway 18/385 reconstruction & ISG Suspended Sidewalk discussions, incl. final drawing submittals; and observed materials cost increases associated with street lighting, tube steel products and PVC, post-COVID. Described on-going planning & funding opportunity discussions for development of a “mixed-use” industrial park and housing project within Zone B (outside ALP) at our Airport property. Provided update on other airport activities, incl. 10 unit T-hangar contract modification (bi-fold vs. hydraulic door type); arrival of our new Airport Manager next week; required mowing and varmint control; and interim assistance with airport operations by our Public Works Engineer. Summarized activities of our Streets, Maintenance, Parks and Utilities Depts., which incl.: successful Free Dump week; continued alley maintenance; hail storm response and clean-up; city parks seasonal preparations, mowing and sprinkler repairs. Reminded everyone to stop-by and visit with our new Library Director; and get-out and enjoy the July 3rd fireworks and other weekend community events.
Mayor Report: This year the 4th of July fireworks have been moved to the night of July 3rd. The decision was made in mid-May to coincide with other 4th of July events that were under consideration for moving from the 4th to the 3rd. Moving the fireworks to the 3rd resulted in the need for the City employees responsible for putting on the fireworks show, to redo their work schedule to make sure there are enough people on hand to fire off the fireworks. The other 4th of July events didn’t get rescheduled but rather than ask the City employees to once again reschedule their work time and vacation time I made the decision to keep the City’s fireworks display on July 3rd. The change from July 4th to July 3rd was well intended and I hope it won’t detract too much from your July 4th celebrations. July 2nd there will be a street dance at Centennial Park organized by the Rotary Club, Sunday, July 4, will be the usual Firecracker Mile/5K/10K race starting at Chautauqua Park, the 4th of July parade through Downtown Hot Springs starting at 11 a.m., the Community Picnic at the Mueller Center starting at 12:30 p.m., a show and shine at Centennial Park sponsored by the Black Hills Cruisers from 1 p.m. to 3 p.m. and the Firequacker Duck Race down Fall River starting at 2 p.m. There are great and fun activities planned for the 4th of July weekend for everyone to take part in. Have a safe and happy 4th of July. The next time we meet as a Council we’ll have a new look. I want to congratulate Alderman Romey who won reelection to Ward 1 and welcome Linda Varvell who ran unopposed in Ward 3. Linda will replace Wes who chose not to run for Council in Ward 3. Dave in Ward 2 and Debra in Ward 4 also ran unopposed. All of these folks were elected to two (2) year terms on Council. And finally I want to thank Wes for serving on City Council for the past year and for his previous years on Council and wish him well in his new endeavors.
Adjournment: Being no further business to come before the Council, moved by Romey, seconded by Pratt, to adjourn at 9:00 p.m.
Bob Nelson, Mayor
Misty Summers-Walton, Finance Officer
Published once at the total approximate cost of $309.33
Published: July 1, 2021