Minutes of the Board of Education of the
Oelrichs School District 23-3
Regular Board Meeting
May 10, 2021
4:00 p.m. Construction Update: Kim from Upper Deck Architects; and Darius, John, and Jake from Scull Construction provided an overview of the construction project.
Action Items: The school will continue to work to obtain a logo for the gym floor. A list of equipment that was purchased for the woodshop will be shared with Kim so she can find adequate filtration systems. Reviewed the status of the security infrastructure PR#008R and waiting for approval from the board. Scull presented the weather delay proposal for the lost time in March. Seven days were requested. John stated that they would work to have all of the classrooms and administrative area open by the agreed upon completion date. Scull will use the additional days to finish the gym and CTE classrooms. Scull will make sure the work area is closed and secured from access. The kitchen hood has been damaged resulting in a dent. John stated the damage is cosmetic and the warranty for the hood is still good. The company will deduct $2,500 and fix the dent as much possible. Request for Information: RFI#10 – Lobby 102 - above ceiling ductwork. An architectural error – having the duct system located in conjunction with the window. A plan has been developed to solve the problem and John said the situation has been fixed and there is no further action necessary. Jake will be working on organizing the operating and maintenance material for all equipment along with the warranty. Jake will be submitting all the warranty work.
Call to Order at 4:39 p.m.: The Board of Education of the Oelrichs School District 23-3 met in regular session on May 10, 2021 in the school library. The meeting was called to order by Dave Osmotherly, Board President, at 4:39 p.m.
Pledge of Allegiance
Roll Call: Members Present: John Cope, Jennifer Her Many Horses, Dave Osmotherly, Lance Tlustos and Vince Logue arrived at 4:45 p.m. Administration present: Dr. Mitchell Stone, Principal Peterson, Business Manager Sword, and School Attorney, Michael Hickey.
Motion by Her Many Horses, second Tlustos, to approve April 12, 2021 meeting minutes. Motion carried.
Motion by Tlustos, second Cope, to approve the amended agenda, adding 4.3 Calendar and 5.3 Construction Proposal Request. Motion carried.
*All actions recorded in these minutes were by unanimous vote unless otherwise noted.
Public Participation: No participation
Reports: Administrators Reports: Dr. Stone informed the board that the Impact Aid review has been uploaded/submitted for FY2022. The application for Title VI FY22 grant has been submitted. Perkins funds for $5,000 were requested to purchase a TIG welder. Stone also submitted a request for additional 9,000 -10,000 for a MIG, table saw, and dust filtration system. Administration has been busy and will continue to work on end of school year data that is due to the state in June. The school has been approved for the JAG grant, providing funds for curriculum and partial salary. Feather and Plume will be held afterschool on Thursday. Graduation is scheduled for Saturday at 2PM. It is planned for outside, weather permitting. Osmotherly will provide the sound system and Cope a flatbed for the stage. Peterson has been working with teachers on their SLO, she is very proud of the work they have completed this year and the team can see the hard work performed by the staff. Prom was last weekend and while it was fun, it was also very tiring. She was impressed with the students who attended prom and then played in the basketball game the day after. There is one game remaining to be played this school year. The elementary is scheduled to attend a track and field day in Edgemont. The end of the school year is May 21. Administration and teachers are also working to have a summer enrichment program for grades K-12. The 2021-2022 calendar was presented to the board.
Motion by Her Many Horses, second Cope to approve the school calendar for school year 2021-2022. Motion carried.
Financials: Sword presented claims and monthly financial reports. Motion by Cope, second Tlustos, to accept the May claims and unaudited financial reports. Motion carried.
Adjust / Transfer:
Beginning Balance: 50,325.02
Plus Receipts: 76,343.03
Adjust / Transfer: 200,000
Less Disbursements: 162,832.91
Ending Balance: 163,835.14
Beginning Balance: 714,565.09
Plus Receipts: 11,183.81
Less Disbursements: 235,520.26
Ending Balance: 490,228.64
Beginning Balance: 93,221.82
Plus Receipts: 14,018.59
Less Disbursements: 14,232.91
Ending Balance: 93,007.50
Beginning Balance: 5,871,250.24
Plus Receipts: 693.73
Adjust / Transfer: (200,000)
Ending Balance: 5,671,943.97
Beginning Balance: 31,224.88
Plus Receipts: 7,397.52
Less Disbursements: 9,921.17
Ending Balance: 28,701.23
Beginning Balance: 17,261.53
Plus Receipts: 752.04
Ending Balance: 18,013.57
Substitute motion by Her Many Horses, second Cope to approve PR#008R (revised) for the amount of $38,062.27 revised security infrastructure. Motion carried.
Motion by Her Many Horses, second Tlustos, to approve 7 additional days to the Scull Construction contract, due to weather and based on the condition that students/teachers will be able to access the administration area, kitchen, and classrooms. Scull will be responsible for securing the gym and work area while students and staff are present. Motion carried.
Personnel: Motion by Tlustos, second Her Many Horses of hire Stacy Cope as a Middle School Math Interventionist based on the negotiated salary schedule step 8 lane MA+17 effective July 1, 2021. Motion carried with Cope abstaining.
Motion by Logue, second Her Many Horses to hire Nicholas Ferguson as the instructor for the CTE Construction/Woodshop program based on the negotiated salary schedule step 7 lane BS effective July 1, 2021. Motion carried.
Motion by Copy, second Logue to approve the additional duties assigned to Darla Elshire as assistant cook at the rate of $13.16 per hour and will include insurance, leave, and retirement; effective July 1, 2021. Motion carried.
Contracts: Motion by Her Many Horses, second Logue to approve the adoption and renewal of the ASB Workers’ Compensation and Property and Liability for the 2021-2022 school year. Motion carried.
Negotiations: No action taken.
Executive Session: Motion by Tlustos, second Her Many Horses to go into executive session to discuss SDCL 1-25-2.4. Preparing for contract negotiations or negotiating with employees or employee representatives.
The board went into executive session at 5:26 p.m. and resumed open meeting status at 5:50 p.m.
Cope noted on record that his wife will be a member of the teachers 2021-2022 bargaining unit and he is currently on the negation committee and the board; he is fully disclosing this conflict of interest to the board. Motion by Her Many Horses, second Tlustos that the board recognizes the disclosure and waives the conflict. Motion carried with Cope abstaining.
Adjournment: There being no further business, Osmotherly declared the meeting adjourned at 5:55 p.m.
Attested to by CEO/Superintendent Stone
Published once at the total approximate cost of $95.76
Published: June 24, 2021