Custer-Fall River Regional Waste Management District
May 13, 2021 - 7:00 p.m. - Mueller Center
The Custer-Fall River Regional Waste Management District Board meeting was called to order at 7:00 pm on Thursday, May 13, 2021,at the Mueller Center, Hot Springs, SD by Chairman Mike Linde.
Members Present: Mike Linde-Chairman, Custer County; Terry Kizer-Vice Chairman, Buffalo Gap; Dee Andersen-Secretary/Treasurer, Pringle; Larry Pratt, Hot Springs; Peg Ryan, Custer; Les Cope, Fall River County; Joe Messinio, Oelrichs; Roger Horton, Edgemont; and Dean Weekley, Fairburn.
All motions approved unanimously unless otherwise noted.
No conflicts of interests were noted.
Motion by Messinio, second by Ryan to approve the May 13, 2021, agenda.
Motion by Andersen, second by Ryan to approve the March 11, 2021, meeting minutes.
The Treasurer’s Report was presented. Motion by Messinio, second by Pratt to approve the Treasurer’s Report.
Expenses by Vendor Summary March 1 through April 30, 2021
Expenses Paid: Barker Concrete & Construction, $20,256.00; Black Hills Energy, $882.75; Butler Cat, $2,431.05; City of Edgemont, $165.60; CLOVER, $53.16; Fall River County Herald, $130.47; First Data Global Leasing, $55.38; First Interstate Bank, $8.11; FMG, $15,795.30; Golden West Telcom, $65.90; Hi-D-Way Oil and Gas, $4,758.05; Merchant Bank, $81.32; Rancher’s Feed and Supply, $3,367.36; SD DENR, $830.50; SD State Treasurer, $1,026.19; SD Solid Waste Mngmt Assoc, $650.00; Starla Russell, $951.84; United States Treasury, $526.77; Subtotal: $52,035.75; Board Compensation & Mileage, $552.26; Total $52,588.017
Outstanding Expenses and Transfers: Barker Concrete & Construction, $10,128.00; Black Hills Energy, $228.44; Board compensation & mileage (est), $644.00; CLOVER, $26.58; City of Edgemont, $82.80; Fall River Auto, $111.20; Fall River County Herald, $12.00; First Data Global Leasing, $27.69; FMG, $9,628.94; Goldenwest Telecom, $32.95; Lance Russell, Attorney at Law, $319.70; Hi-D-Way, $1,475.00; Merchant Bank, $60.08; Midcontinent, $195.00; Rancher’s Feed and Supply, $1,195.91; Starla Russell, $475.92; Total Bills, $24,644.21
Landfill Expenses: April YTD 2021 expenses total $100,918.68 compared to April YTD 2020 expenses of $89,911.73. The landfill has a 10.9% increase in operating expenses YTD 2021 than YTD 2020.
Landfill Fees Collected/Deposits: April YTD 2021 fees/deposits total $121,997.16 compared to April YTD 2020 fees/deposits of $117,819.49. The landfill has a 3.42% increase in deposits YTD 2021 than YTD 2020.
Operating Funds as of April 30, 2021
First Interstate Bank: Checking-0391 (0perating Account) $283,202.44, Money Market (.010% APY) $1,711.59, Total: $284,914.03; Black Hills Federal Credit Union: Money Market (.25% APY) $105,937.68, Savings (.05% APY) $60.50, Total $105,998.18; Dacotah Bank: CD-6276 (1.95% APY; matures 1/17/2025 (5-yr), $106,204.27; CD-5267 (1.65% APY; matures 1/20/2022 (3-yr), $106,465.91; Total: $212,670.18; First National Bank: Checking - 0590, $1,000.00, Insured Cash Sweep (ICS) (.50% APY) $199,329.90, Total: $200,329.90; Liberty National Bank: CD-3981 (1.11% APY; matures 12/23/2025 (5-yr)) $150,000.00; Total: $150,000.00
Total District Funds Available: $953,912.29
Financial Assurance Funds Held by Resolution for Closure/Post Closure as of April 30, 2021
First Interstate Bank: CD-0333 (1.00% APY; matures 2/18/2022 (3-yr) DENR) $114,609.69; CD-0566 (1.25% APY; matures 3/10/2022 (5-yr) DENR) $115,607.90, Total: $230,217.59; Black Hills Federal Credit Union: CD-0123 (2.52% APY; matures 1/25/2025 (8-yr) DENR) $180,621.62, Total: 180,621.625; Dacotah Bank: Gold Money Market (.05% APY DENR), $70,094.44; Total: $70,094.44; Liberty National: CD-4197 (.80% APY; matures 2/1/2024 (3-yr) DENR), $105,519.75; Total: 105,519.74
Total Financial Assurance Funds: $586,453.39
FMG’s Accrued Liability Calculation thru December 2020 $545,504.00
FMG’s Accrued Liability Calculation thru December 2021 $580,360.00
Information other than Financials: April YTD 2021 tonnage totals 1817.47 tons, compared to April YTD 2020 tonnage of 2013.96 tons. The landfill has accepted 196.49 tons less YTD 2021 than YTD 2020.
April YTD 2021 rubble totals 405.82 tons, compared to April YTD 2020 rubble of 345.36 tons. The Landfill has accepted 60.46 tons more in rubble YTD 2021 than YTD 2020.
Submitted on March 11, 2021.
Fees associated with providing credit card payment services was reviewed. The current fee structure remains.
The meeting agendas and minutes from 2018 to date have been posted to the Landfill website using Godaddy at no charge. Postings of meeting materials will be made regularly by the Deputy Secretary/Treasurer.
An invoice for tire shredding was presented for payment. Kerry Barker, Contract Manager, reported several tires had to be removed from their rims, and therefore, the cost of shredding services was higher than estimated. Several larger tires remain at the site. It was recommended that rims be removed before tires are accepted in the future at the Landfill. Grant options for tire disposal and shredding may be considered within the next year. Motion by Pratt, second by Horton, to approve the invoice in the amount of $9,690.
Ryan attended the SD Solid Waste Association Conference at the Ramkota in Rapid City, SD on April 6, 2021, and provided a brief report of the sessions and tours she participated in.
The working condition of the Landfill’s laptop was discussed. Replacement costs will be researched and presented at a future meeting.
Barker reported on the Landfill operations, including a recent blowout of the Landfill’s fence with debris blown onto adjacent property.
The landowner was notified and all trash retrieved. The Caterpillar Compactor was recently serviced by Butler Cat. Barker and FMG will continue to work on the development of the Storm Water Prevention Plan for implementation in July 2021.
Jason Hinds of FMG distributed the project documents for the Phase II Cell Closure and Drainage Projects for review and action. The proposed submission to DANR is mid-May 2021, with published bid notices in June 2021, award decision at the 2021 Annual Meeting, and project completion by the end of November 2021. Motion by Ryan, second by Weekley, to approve FMG Engineering’s submission of the Project Plans to DANR next week. Motion by Weekley, second by Pratt, that upon DANR’s and FMG’s final Project Plan approval (noting any required adjustments), bids will be let for advertising. Motion by Messinio, second by Ryan, to adopt the following schedule: bids published on or about June 19, 2021, and June 26, 2021 (based upon official newspaper publication dates); bids submitted to the FMG office in Rapid City, SD; bids accepted until 2:00pm on June 30, 2021, at which time a public opening of the bids will occur; and project award made at the Annual Meeting on July 8, 2021. Notice of possible quorum for the June 30, 2021, public bid opening will be posted. Any required adjustments to bid specs will be made in the bid advertisements.
FMG submitted the Grant application for the Phase II Cell Closure and Drainage Projects costs. DANR has requested additional information for consideration during their June 2021 meeting. All additional documents will be submitted to DANR by May 21, 2021.
No Public Comment. The next meeting is the annual meeting scheduled for July 8, 2021, at 7:00 pm in the Mueller Center, Hot Springs, SD. Motion by Messinio, second by Andersen to adjourn. Meeting adjourned at 8:17 pm.
Starla Russell, Deputy Secretary/Treasurer
Published once at the total approximate cost of $89.46
Published: May 27, 2021