Hot Springs School District No. 23-2
President Bob Preuss called the Regular Board Meeting of the Hot Springs School Board to order at 5:30 p.m. on Monday, March 8, 2021 with the following members present: Zac Bell, Nikki Shaw, Petra Wilson, Ryan Walz, Frances Stokes. Members Absent: Mark Walton. Others present: Superintendent Fischer, Business Manager Bilbruck, Principal Lurz, Assistant Principal & Athletic Director Hruby, Special Services Director Schniers, Principal Karn, staff and community members and others logged in as guests.
All actions recorded in these minutes were by unanimous vote unless otherwise stated.
21.151 Approval of Agenda - Motion by Vice President Shaw, second by Member Wilson to approve the agenda. Motion carried 6/0, one absent.
21.152 Public Participation – Community member, Justin Gausman presented on the need for an additional choir teacher in the district specifically in the middle school grades.
21.153 Conflicts Disclosure – None
21.154 Student Presentations – The 5th grade students presented on the Star Base program, a STEM based program, which has been attending the district for about 14 years now. The students spoke on each of their call signs, their favorite activities with Star Base and what they learned from the program. Various STEM based projects were presented that the students worked on.
21.155 District TOY & CSOY – With a total of 11 certified teachers nominated, the district, board and Vice President Shaw recognized Koreen Hammel as the 2021 District Teacher of the Year. Mrs. Hammel has been with the district for 13 years and is currently the 4th/5th grade elementary teacher. She is also the Hot Springs Education Association President and a member of the Elementary Building Leadership Team. Staff members that nominated Mrs. Hammel said she goes above and beyond for her students and values learning different teaching methods specific to her students. The Secondary Teacher of the Year honoree was presented by Secondary Principal, Troy Lurz, to Kim Thompson. Mrs. Thompson joined the district in 2012 and is currently a teacher in the math department. She is a member of the Math PLC group and the Secondary Building Leadership Team. With a total of 10 classified staff nominated, a new award this year is the 2021 Classified Staff of the Year which was presented by Member Stokes to Laura Marchant. Mrs. Marchant has been with the district since 1985 and is currently the Food Service Secretary. This past year she was instrumental in applying for and managing the districts Free Summer Meals which has been extended through the end of the school year.
21.156 BHSSC Report – President Preuss attended the meeting virtual again this month due to social distancing. The TIE conference will be held virtual April 18-19, 2021.
21.157 Committee Reports – Activities: Member Bell and the committee reported on the purchasing of 72 sideline chairs. Also discussed the agenda items at the Black Hills activities conference, a sound system upgrade, reviewed the sponsorship letters that will be sent out soon and the priority list to be submitted to sponsors. Bldg/Grounds: Member Walz reported that the committee met with the Upper Deck Architects to discuss the districts needs and wants with the new shop building, parking, and one-story verses two story plans. Upper Deck will also schedule dates to meet with some teachers on classroom needs. Superintendent Fischer added the goal would be to build without going out to property taxpayers and stated that Bond rates are low right now. President Preuss mentioned that a plan is being worked on regarding removing the old shop building, surveying the current needs and future growth. Currently looking at 18,000 to 20,000 square foot building. Curriculum: Member Stokes reported the committee discussed graduation requirements and the Preschool and Jr. Kindergarten program. The Facebook application has been a success in getting information out to the public. President Preuss added the committee reviewed the music department and the JROTC program. A decision was made to post for a Choir position tomorrow. Finance & Negotiations: Member Bell and the committee discussed the needs of the students, a music position, and the subject of mental health with students and staff. Food Service: None. Legislative – Vice President Shaw reported that discussions to raise the State funding percentage for 2022 from 1.4% to 2.4%. Superintendent Fischer says the 2.4% is looking like it will pass. Also, the State has about $11 million set aside for Covid relief money and the district should see about $63,000. Policy Review: Member Wilson met with the committee to review three policies: BBB – School Board Elections, BBE – Unexpired Term Fulfillment and DB – Annual Budget. The 1st Readings will be at the next meeting. Safety & Security: President Preuss reported the committee is looking at different ways to address our students needs. Met with the Chief Medical Officer and CFO for Fall River Health and discussed their need to add a social worker position. Superintendent Fischer added we are looking at a guidance and counseling model going forward by taking existing staff to get to 2 FTE guidance counselors including a student advisor. Technology: Superintendent Fischer reported that surveys will be going out on staff preferences. Met with Tierney Brothers and discussed next generation needs with additional technology and moving from smart boards to smart TV’s. The Tie conference on April 19th will determine technology going forward. Also, the Chromebooks that were ordered this summer for the middle school have finally arrived. Phil Huddleston will be putting them into place.
21.158 Consent Agenda - Motion by Member Walz, second by Vice President Shaw. Motion carried on roll call vote 6/0, one absent.
Approved minutes of the regular board meeting on February 8, 2021 and the special board meeting on February 18, 2021. Approved unaudited financial reports from February 2021:
Beginning Balance: $1,586,290.08
Plus Receipts: $507,690.18
Less Disbursements: $459,887.19
Ending Balance: $1,634,093.07
Beginning Balance: $1,343,775.12
Plus Receipts: $79,861.19
Less Disbursements: $124,896.98
Ending Balance: $1,298,739.33
Special Education Fund
Beginning Balance: $324,617.54
Plus Receipts: $114,294.61
Less Disbursements: $108,638.46
Ending Balance: $330,273.69
Impact Aid Fund
Beginning Balance: $731,640.39
Plus Receipts: $0.00
Less Disbursements: $0.00
Ending Balance: $731,640.39
Bond Redemption Fund
Beginning Balance: $1,408,116.33
Plus Receipts: $0.00
Less Disbursements: $0.00
Ending Balance: $1,408,116.33
Approved the March 2021 claims for payment; approved the Personal Action Report for February 2021.
21.159 Executive Session – Motion by Member Bell, second by Member Stokes to enter in executive session at 6:36 p.m. Motion carried on roll call vote 6/0, one absent.
21.160 Executive Session ended at 8:01 p.m.
21.161 New Business – Motion by Member Walz, second by Member Bell to approve the calendar for the 2021-2022 school year. Motion carried on roll call vote 6/0, one absent.
21.162 HSEA Petition to Negotiate – Motion by Vice President Shaw, second by Member Stokes to approve the request from HSEA to negotiate. Motion carried on roll call vote 6/0, one absent.
21.163 Insurance Advisory Sub-Committee – Motion by Member Bell, second by Vice President Shaw to approve the assignment of board members on the Finance/Negotiations Committee to the Insurance Advisory Sub-Committee. Motion carried on roll call vote 6/0, one absent.
21.164 Administrative Contracts – Motion by Vice President Shaw, second by Member Walz to approve offering contracts for SY2021-22 for Administrators under the direct supervision of the Superintendent: Troy Lurz, Secondary Principal, Abby Karn, Elementary Principal, Jacquie Schniers, Special Services Director, Wendy Bilbruck, Business Manager. Motion carried on roll call vote 6/0, one absent.
21.165 Policies for First Reading – Motion by Member Walz, second by Member Stokes. The Administration and Policy Review committee recommend approval of review of Board Policy IC – School Calendar on First Reading. Motion carried on roll call vote 6/0, one absent.
21.166 Policies for Second Reading – Motion by Member Walz, second by Member Wilson. The Administration and Policy Review committee recommend approval of changes to Board Policy IFD – Curriculum Adoption on Second Reading. Motion carried on roll call vote 6/0, one absent.
21.167 Administrator Remarks – Principal Karn reported the Race to Read event ended with 3,827 books read. Registration for Kindergarten and Preschool going out in this week paper with dates March 19th and March 26th, respectively. Assistant Principal & Athletic Director Hruby reported the Secondary building is working on April assessments; staff using the IXL program on a 60-day free trial. They will be comparing to the other two programs currently being used to see if this is an investment the district wants. On Athletics matters, the 21-22 schedule is 95% complete. Looking into using Harlow’s for next year bus transportation. Special Services Director Schniers reported the students had a ski trip to Terry Peak. The next event will be a unified sports event sometime in April. Principal Lurz reported the science team are currently looking for many new options for the curriculum next year. The math team are looking at adding trigonometry, statistics as additional options. Also reviewing the graduations requirements and several PLC discussions are going on. Superintendent Fischer congratulated the students that went to State, reminded everyone of the Musical this Thursday and summer school will be discussed at the Administration meeting tomorrow. Vaccines continue to be discussed more and more.
21.168 Governing Board Remarks – President Preuss reminded everyone that school board petitions are now available. Congratulations to all sports teams. He thanked all the committees and the presentations tonight. Member Walz thanks Principal Karn for letting the board read at the Elementary and thanked the Administration.
21.169 Motion by Member Bell, second by Member Wilson to adjourn meeting at 8:39 p.m. Motion carried 6/0, one absent.
Wendy Bilbruck, Business Manager
Robert Preuss, School Board President
Published once at the total approximate cost of $120.33
Published: April 29, 2021