Proceedings_City of Hot Springs April 19, 2021


Unofficial Minutes of the Regular Meeting of the City Council
of the City Of Hot Springs
April 19, 2021
A regular meeting of the City Council of the City of Hot Springs, South Dakota, was convened on April 19, 2021 at 7:00 p.m. at the Mueller Civic Center with Mayor Bob Nelson presiding
Members Present: David Burris, Wes Grimes, JR Huddleston, Debra Johnston, Bill Lukens, Larry Pratt, Craig Romey and Caitlin Turner-by phone
Staff Present: City Administrator John Gregory, Finance Officer Misty Summers-Walton, Police Officer Philip Shively, Police Admin Asst. Darcie Engel, Library Director Dawn Johnson, MCC Facility Director Chris Kattke, MCC Staff Karl Bochert and City Attorney Garland Goff
All actions recorded in these minutes were by roll call vote and were unanimous unless otherwise stated.
Agenda: Moved by Huddleston, seconded by Burris, to approve the agenda
Minutes: Moved by Romey, seconded by Pratt, to approve the minutes from the 4/6/21 regular council meeting
Claims: Moved by Lukens, seconded by Huddleston, to approve the bills in between of $158,371.58
Bills in Between: April 19, 2021: City of Hot Springs, $25,715.31, General Payroll; City of Hot Springs, $6,154.42, Golf Payroll; City of Hot Springs, $8,917.50, Water Payroll; City of Hot Springs, $7,547.19, Sewer Payroll; City of Hot Springs, $10,488.32, Evans Plunge Payroll; City of Hot Springs, $15,890.01, Payroll Deductions; Wellmark BC/BS, $34,461.64, Premium; SDRS,  $17,964.08, Retirement Reporting; SDRS Supplemental, $220.00, Happe, Wainman, Summers-Walton Retirement Reporting; Chamer of Commerce, $2,213.44, 80% LLD;  Black Hills Energy, $1,313.34, Utilities; Fall River Sanitation, $652.76, 2020 Garbage Payments Collected; Sander Sanitation, $15,663.50, Garbage Payments Collected; SD Dept of Revenue, $5,360.59, Sales Tax Reporting; Golden West, $1,810.32, Monthly Charges; ETS, $164.81, Golf Course Monthly Credit Card Processing Fee; Heartland Payment Systems, $580.14, Evans Plunge Monthly Credit Card Processing Fee; Heartland Payment Systems, $389.28, City/Water Monthly Credit Card Processing Fee; SD Re-Employment Assistance, $2,779.83, 1st Qtr Unemployment Reporting; Custer-Fall River Regional Waste Mgt, $85.10, Solid Waste Landfill Fees; Total: $158,371.58
Moved by Lukens, seconded by Burris, to approve the current claims of $70,345.60
Current Claims: April 19, 2021: Ace Hardware - $1,131.49 - Paint Brushes, Broom, Dustpan, 2 Qt Stain, Tile Spacers, Cement Board Screws, Nut, Screw,Stain, Drill Bits, Drill Bit,Cut Wheel,Fasteners, Batteries, Paint Pail Liners,Fasteners, T-Paper, Detergent, Blank Sign, Hammer,Hamr Handle,Thread Seal Tape, Screwdriver,Wrench, Screws,U-Post, Number Stickers (New Carts), Trash Bgs, Table Skirt Velcro, Bit, Driver, 31 Pc Screwdriving Set, Fasteners, 6 Padlocks, 8 Keys, Rake, Brush Tube, Antisiphon Valve, Straight Valve, Thread Seal Tape, Sply, Clckseal, Glue,Mic Batteries, Flashlight, Handle, Sealant, Spray Paint, Broom, Dustpan, Anchors, Bit, Hose Clamps, Hose Fittings, Supply Hose, Cap, Flashlight,Cut Wheel,Chisels, Blades,Torch, Flap Disc, 2 Nozzles, Nuts, Washers, Bolts, 100Pk Tie Raps,Ball Valve, Broom, Bowl Brush,Pinesol, 2 Light Bulbs, 2 Brushes,Metal Bucket Grid,Spray Paint, Pvc Cement,Primer,Cleaner,Adapter, Hex Jaw Pliers, Wrench, Curved Jaw Pliers, Grass Seed, Fertilizer, Top Soil, Screwdrivers, Plug Wire, Wd40, Brake Cleaner, 2 Bushing, 2 Undercoating Rubber; Amerigas - $484.63 - 351.9 Gal @ $1.11 Gal, 84.7 Gal @ $1.11 Gal; Andersen Engineers, Inc. - $930.00 - Plat Bishop Tract-Tract A Rev, B Rev + B2 Rev, Block 19, Stewarts Addn / Canton Ave Workforce Housing Property; Badger State Recovery Inc - $38.10 - End Of Year File Destruction; Black Hills Occupational - $80.00 - Random Selection Test - Seegrist, Random Selection Test - Parmley; Bomgaars Supply - $619.27 - Latex Gloves,2 Sprayers, Wood Glue,Crack Filler, Poly Rope, Axe, Splash Blocks, Pump Up Sprayer, Deck Screws, Letters/Numbers For Sign, Fuses, Hand Soap,Sponge,Scour Pad, Sweatshirt, 5 T-Shirts (Miles), Hose Coupling, Sprayer Hand Wand, Tie Wire, Ball Mount, Trailer Ball (W4), Peat Moss, Contractors Bags, Trailer Ball (W4); Builders Firstsource - $905.54 - Constuction Adhesive,Nails,Shs Kd,Gypsum, 10 60# Sakrete Sand Mix,, 2 4X4-8’ & 7 5/4X6-16’Cedar,12 1X8-10’ Carsiding, 4 2X4-8’ Gc Treated,3 Step Stair Stringer,8 Joist Hangers,2 Corner Braces,Roller Zinc, Fasteners,, 3 47.5” Stair Stringers,, 4 Furring Strips, Fasteners,, Dbl Roller Zinc Catch,, 4 Hurricane Ties,Nails,Stair Stringer,, 1/2” 3X5 Permabase Gypsum; Butler Machinery Co - $465.91 - Window Slide W13; Century Business Products - $412.07 - April Printer Contract; Cody Karas - $370.61 - Meals & Mileage Reimbursement, Lifeguard Instructor Course Sioux Falls, 4/9-4/12; Cold Front Distribution - $226.14 - Assorted Ice Creams; Core & Main Lp - $1,038.80 - 8 Water Meters, Screws, 1 Water Meter, Screws; Cwd - $684.78 - Candy, Cheese, Pizza,Buns,Pretzels, Nitrile Gloves, T-Paper; Vamc - $620.00 - Cwt Worker 16 Hrs @ $10 Hr, Cwt Worker 46 Hrs @ $10 Hr; D & R Service Inc - $17,981.00 - Install New 10 Tn Heat Pump, Sheet Metal, Electrical, Piping, Mileage, Labor, Excise; Dakota Battery & Electric - $187.13 - Power Battery 12V (2016 Charger); Dakotas Best Distributing - $298.08 - Liquorice, Choco Rocks, Dots Pretzels, Tanka Sticks, Jams; Dales Tire & Retreading - $94.95 - Tire (P4); Fall River Register Of Deeds - $120.00 - Cohs Res2021-4 Vacation Of Platted + Public Row, Warranty Deed Frohman, Easement Pete Lien & Sons, Right Of First Refusal; Fall River Auto - $696.38 - Headlight (S8), Extended Life Fluid, Power Steering Fluid, 2 Led (S29), Battery, Battery Box,Battery Cable,Cable Lugs,Wire (2016 Charger), Marvel Oil, 72” Battery Cable (S29), Trailer Connectors, Step Drill Bit, Wire,Blades,Cam Shaft Sensor (2016 Charger); F. R. County Auditor - $1,362.69 - March 2021 Hwy Fuel Usage, March 2021 Hwy Fuel Usage, March 2021 Hwy Fuel Usage; Fall River County Herald Star - $980.32 - Ad Summer Rec Instr/Asst Instr, Notice Of Public Meeting, Daycare Zoning Code, March 1 And  March 16 Proceedings, Notice To Bidders - Brookside Sprinklers, Notice Of Proposals - Airport Haying, Notice To Bidders - Fr Channel Restoration Landscape Phase 1 Proj, Ad Summer Rec Instructors, 2 Business Directory Ad’s; Fisher Beverage - $521.40 - 18 Cs, 5 6Pk Btl, 2 6Pk Cans; Flint Electric - $5,612.26 - Replace Electrical Load Center Panel At Depot, Electrical To Install Service & Branch Circuits At Mobile Vendor Park Area; Gall’s Llc - $195.91 - Flashlight, 2 Marijuana Test Kits(10/Bx);  Gp Local - $1,638.00 - Activities Guide 2021 Advertising; Hawkins, Inc - $1,343.63 - Azone 1Lb Bulk, Bleach & Alkali; Hi-D-Way Oil & Gas - $1,350.00 - 1000 Gal Propane; Hills Toilet Service - $25.00 - Mar 2021 Port-A-Pot Rental; Hillyard/Sioux Falls - $922.94 - Trident 14” 2 Motor Vacuum, 10Pk Filters, 2 Cs T-Paper, 2 Cs P-Towels; Hot Springs Ambulance Service - $30.00 - 3 Bx Gloves; Jc Golf Accessories - $1,895.97 - Pitch Fix (Divot Repair),Ball Markers,Balls,Golf Brush,Forks (Repair Tools), 72 Gloves, 24 Hats; Lynns Dakotamart - $32.18 - Buns, Tortillas, Coffee, Air Freshener; M. G. Oil Company - $4,371.25 - Gas, Diesel, Gas, Diesel, Gas, Diesel, Gas, Diesel, Gas, Diesel, Gas, Diesel, Gas, Diesel, Gas, Diesel, Gas, Diesel; Marco Technologies Llc - $42.76 - Printer Contract 3/25 - 4/24/21; Midcontinent Testing Laborator - $80.00 - March 2021 Water Testing; Northwest Pipe - $3,035.34 - 140 Sewer Pipe,Coupling,Manhole Frame, Manhole Cover, 4 Tees, Curb Stop, Curb Box, Hydrant,Inserts; Qualified Presort Service,Llc - $571.46 - Monthly Water Bill Postcards & Postage Used, Monthly Water Bill Postcards & Postage Used; Rapid City Window & Glass - $8,067.00 - Replace Big Front Window, Replace Side Door at Alley, Install Emergency Escape Window Engineer Office -City Hall; Rapid Delivery - $14.38 - Freight For Gas Cap W13; Servall - $197.23 - Rugs, Towels 4/2/21, Towels 4/9/21; Simon North Region Sd - $1,722.67 - 86 Ton Chip Stone (Vendor Park), 9 Ton 1” Road Stone, Road Base; Sonnys - $30.72 - 2 Spray Butter, Vinegar,3 8Pk Gatorade, 2 Dist Water; South Dakota 811 - $67.20 - Dec 2020 Message Fees, Dec 2020 Message Fees, March Message Fees, March Message Fees; Staples - $175.60 - 48Ct T-Paper, 3 Bowl Cleaner, 12K P-Towels, 48Ct Swiffer Pads,3 Solutions, Trash Bgs, Vacuum Bgs, Pledge Cleaner; Sturdevants Auto Parts - $109.90 - 3 Headlights (2014 Ford Explorer) Fuses, Lights, 2 Windshield Wipers, Fuses, Fuses, Engine Belt, Welding Electrode; The Cit Group - $2,552.96 - 256 Swimsuits; The Antigua Group, Inc. - $212.01 - 24 Hats; Usa Bluebook - $297.42 - 4 Hour Meters; Warne Chemical - $739.83 - 3 Gal Dithiopyr, 2.5 Gal Galglystar Plus; William R. Hustead - $705.00 - Legal Services Rendered March 2021; Wilson Electric Llc - $3,950.00 - Install New Capcitor Bank, Sub Feed Breaker, Wall Mount; Yesco Outdoor Media - $107.69 - 21807N, Sr79, Mm27, E/S N/F Bulletin. 21807N, Sr79, Mm27, E/S N/F Bulletin. Total: $70,345.60        
Communications from the Public: Wally Cachro-BID Board Chairman-requested Council to consider a Stay & Play discount for overnight visitors of Hot Springs to receive 50% off of Evans Plunge Mineral Springs admission. After discussion, it was determined that the topic will be on the next council agenda for consideration and action
Council Updates: Dawn Johnson, Library Director provided the Library Quarterly Report. She reviewed the 2020 SD Public Library Survey, current Thursday story time attendance, the Spring poetry gathering, book barn opening and hours, potential grant opportunities for technical upgrades, e-rate status, AED device purchase and grant assistance, summer reading program plans; theme will be Tails and Tales, Family nights on Tuesday with a magician, a movie on the green-Milo and Otis, makers space activity-birdhouse build, Ace Hardware donated hammers and nails. Arranging for a free entrance to the mammoth site (6/22/21) for summer reading program participants and also providing a free swim pass to EPMS for participating in specific fun activities. Have hired new PT employee
Andrea Powers, Executive Director provided the SHEDCO quarterly update to the Council. The newly formed OP Vet group is working on paperwork to become a nonprofit 501(c)(3) organization and has been meeting with state and local representatives. Reported on meeting with a site selector for a saltwater shrimp production company, they were showed a property in Edgemont, another visit has been arranged for mid-May. Provided updates from Unified Ranchers Co-op meetings. They have secured 11 acres east of the FR Feedlot for their meat processing/packaging plant. Reviewing potential for Business Park development around the airport, may be able to utilize an LIIP (Local infrastructure improvement project) grant, with the hope of becoming the only site certified business park West River and with this certification GOED would do the recruiting for us. Bob Quinn is developing 8 lots adjacent to the airport. There will be a meeting with the Western Dakota task force to discuss construction of an industrial arts complex to house satellite offices/classes in Hot Springs. Invited Council to the SHEDCO Annual Banquet on 5/1/21 at the Red Rock River Resort for more updates and to meet the folks involved with the various projects discussed.
Public Hearing: Mayor Nelson opened the public hearing at 7:10 p.m. for the Temporary alcoholic beverage license applications (2) from HS Rotary Club to be used at Centennial Park on 6/25/21-6/27/21 for the Main Street Arts & Crafts Festival and on 7/3/21 for the 4th of July Street Dance. No public comments were heard. Mayor Nelson closed public hearing at 7:12 p.m. Moved by Burris, seconded by Romey to approve the applications
Personnel: Moved by Huddleston, seconded by Burris, to approve personnel items a-e Jay Miller, PT SHGC Maintenance Technician $11.35/hr. effective 4/19/21, Ellen Heafner, PT Proshop Clubhouse Attendant $10.70/hr. effective 4/6/21, Tyler Morrow, PT EPMS Lifeguard $10.85/hr. effective 4/1/21, Makayla Balgheim, PT EPMS Front Desk $9.70/hr. effective 4/10/21, Kristi Hudson, PT Library Clerk $10.35/hr. effective 4/20/21
Resolution: Moved by Huddleston, seconded by Burris, to approve Resolution 2021-7: A Resolution to add a daycare supplement annual fee to the city wide fee resolution
Resolution 2021-7
WHEREAS, on April 4, 2021, the City of Hot Springs adopted ordinance 1229, an ordinance revising Title XV Land Usage, Chapter 155-Zoning Code-§155.004 Uses Permitted on Review subsection (D) Daycare facilities, and
WHEREAS, said ordinance contains provisions regarding annual licensing and fees, and
WHEREAS, On January 1, 2021 the City of Hot Springs adopted a comprehensive City wide fee resolution; and wishes to establish said fee into the comprehensive fee schedule
NOW THEREFORE, BE IT RESOLVED, by the City of Hot Springs to amend the schedule of fees and charges as provided below:
Description            Amount        Notes
Daycare Supplement        $50.00        Annual Fee
BE IT FURTHER RESOLVED the above rate is effective May 5, 2021, and will be updated on the annual City Wide Fee Resolution. All rates, charges and fees shall be fairly and consistently applied, billed and collected by appropriate city staff and departments and shall remain in place and in effect until changed by an act of the City Council.
Dated this 19th day of April, 2021
Bob Nelson, Mayor
Misty Summers-Walton, Finance Officer
New Business: Moved by Pratt, seconded by Grimes, to approve/accept 2020 SD Public Library Survey
Moved by Johnston, seconded by Pratt, to authorize the Library Director Dawn Johnson to accept the AED grant for $536.75 to assist in the purchase of a Philips Heartstart onsite defibrillator for the Hot Springs Public Library
Moved by Lukens, seconded by Burris, to renew (option yr. 1) the City/School Facility Use Agreement effective May 1, 2021
Moved by Romey, seconded by Pratt, to approve Heinert’s Landscaping proposal for $49,900 in response to the RFP 2021-4 Fall River Channel Restoration Landscape Phase I Project and to approve and authorize the Mayor to sign the contract agreement. Grimes opposed
Moved by Pratt, seconded by Burris, to approve D & L Lawn Sprinklers proposal for $5,610 in response to the RFP 2021-3 Brookside Park Sprinkler System Installation. Grimes abstained
Moved by Lukens, seconded by Pratt, to approve and publish two times the notice to bidders for the Butler Park Softball Field Fence Replacement Project, RFP 2021-5
Moved by Lukens, seconded by Grimes, to schedule a public hearing on May 3, 2021 at 7:10 p.m. to accept public comments on the proposed City of Hot Springs Comprehensive Plan which is available for public inspection at City Hall
Moved by Grimes, seconded by Romey, to schedule a special meeting for 4/22/21 at 5 p.m. in order to have a public hearing for a temporary alcoholic beverage license application for the Mammoth Site
Moved by Grimes, seconded by Pratt, to schedule a public hearing on 4/22/21 at 5 p.m. to act on the temporary alcoholic beverage license application from the Mammoth Site for their Secrets of the Sinkhole Murder Mystery Night event scheduled for 6 p.m. 4/23/21 at the Mammoth Site 1800 US Hwy 18 bypass
Moved by Pratt, seconded by Johnston, to approve MCC Vending Service contract with Scott Shannon
Moved by Lukens, seconded by Burris, to approve advertisement of the draft DBE Program for public comment and approve the Mayor to sign the finalized DBE program at the end of the advertisement period with applicable comments incorporated
Moved by Huddleston, seconded by Pratt, to approve an automatic budget supplement of $3,342.24 to the Additional Sales Tax Fund (212-21200-42200) for preliminary design engineering for airport multi-unit t-hangar project. Reimbursement revenue received from AIP grant funding #3-46-0022-013-2020
Moved by Pratt, seconded by Burris, to approve travel/training request for Assistant Finance Officer Karen Bingley and Administrative Assistant Kerry Pile to attend the 2021 SDML SD Governmental Finance Officer School in Pierre SD on 6/9/21 to 6/11/21
Committee Reports: Committee reports were heard by; Administrative and Finance: Bill Lukens-Next mtg. 5/3, 1 p.m. at CH. Airport Advisory Committee: Bill Lukens-Next mtg. 5/3, 8 a.m. at Airport. Custer/Fall River Regional Waste Management District: Larry Pratt-Next mtg. 5/13, 7 p.m. at MCC. Historic Preservation Commission: Debra Johnston-Next mtg. 5/5, 5 p.m. at MCC. Evans Plunge Advisory Committee: Larry Pratt-heard request from Wally C. BID Board Chairman for a 50% stay and play discount, still need lifeguards-ready to train in house, reviewed health club renovation progress, looking for guidance on re-opening health club safely. Next mtg. 5/13, Noon at EPMS. Parks, Recreation, Beautification & Cultural Development: Wes Grimes-reviewed $1k tree grant for cemetery and needed fence repairs-requesting Simon to pay. Recreation is starting spring events, updated park repairs and maintenance pending by park, MCC replacing skylight in June will have 20 yr. warranty, considering commercial stove purchase, still discussing connex storage box, discussing depot needs with chamber. Next mtg. 5/5, 3 p.m. at MCC. Planning & Zoning Commission: JR Huddleston-Next mtg. 4/21, 7 p.m. at MCC. Public Safety: JR Huddleston-Next mtg. 4/21, 1 p.m. at MCC. Public Works: Craig Romey-Martin St. sewer line extension vs. septic, WW digester lid repairs, pavement repairs needed on Fern Circle, to be completed with others in Aug. when batch plant is open, DENR landfill passed inspection, resignation of Waste Water Foreman, looking to replace with 2 people. Looking to replace sewer flow meters at VA and State Home. Vehicles and trailers still obstructing snow plow. Next mtg. 4/27, 1 p.m. at MCC. Southern Hills Economic Development: JR Huddleston-Attended Field of Growth Econ Development Conference in Rapid City, reviewed evidence based market research, Annual Mtg. 5/1 at Red Rock. Next mtg. TBD. Southern Hills Golf Course Advisory Committee: Bob Nelson-discussing Pro Shop Mgr. retirement, considering if the City should change how its managed, requests were heard to expand food offerings and also to look at selling liquor. Committee is charged with developing the idea. Next mtg. 5/10 5 p.m. at CH. The public is welcome to attend committee meetings
Finance Officer Report: Thanked Council for approving travel request for AFO and new AA to attend SDML Finance Officer School in Pierre SD, these training opportunities are very valuable and we are thankful they have started back up. Discussed staffing challenges occurring everywhere, the federal unemployment bonus is currently set to expire in September. Working to finalize capital asset entries, waiting on confirmation on recording the 2020 transfers of property between departments and also the loss related to the stolen golf carts. I should have the GASB 68 entries back from KT related to our proportionate share of SDRS pensions, once posted I can finalize the annual report. Working on required election notices, publications and other preparations for the 6-8-21 combined municipal and school election. Council laptops have been distributed and are ready for use.  
City Administrator Report: Provided an update of the SD-DOT TS&L meeting for Minnekahta Bridge replacement super-structure design; utility concerns and proposed contractor staging areas. Described USACE’s requested concrete materials structural evaluation of the existing retaining wall. This work was performed for ISG’s Suspended Sidewalk design by AET and Albertson Engineers. Summarized recent activities of our Streets, Maintenance, Parks and Utilities Departments, which included: continued heavy snow removal; topsoil and rip-rap placement at Fall River channel; field data collection for Martin St. sewer extension options; and visual examination of the secondary clarifier sweep to assess repairs. Described recent economic development considerations as presented by SHEDCO, including a potential industrial park at our Airport. Presented a brief update of the spring & summer activities of our Recreation Department and the Library’s Summer Reading Program
Mayor Report: On April 12 the City received a letter from the South Dakota Department of Environment and Natural Resources regarding their March 31, 2021 inspection of the City’s restricted use site, our former MERF. Based on that inspection the City is operating in a good compliance manner. Will Vogel with the State Waste Management Program summarized his report by saying, “I would like to thank John Gregory and Lori Sherrard for their assistance during this inspection. Overall, the facility’s condition is good. Thank you for your efforts to maintain compliance at the facility and for promptly addressing the amendment request the past year”. I want to thank the City Maintenance Staff for their efforts to maintain the site and ensure the City meets the requirements of the State DENR. Council laptops are now ready for use and many of you have picked up your laptop. I’d like you to use the next several months to become comfortable with the use of the laptops. There may be growing pains but nothing we can’t work through. The intent behind the purchase of the laptops was to allow remote Council meetings if necessary, reduce the time and expense necessary to prepare the Council packets and provide you with timely changes to documents that need your review. As you become comfortable with your laptop if you’re ready to retrieve your packet online let the Finance Office know so they can stop preparing a hard copy of your packet. When the new Council is in place in July the Council packets will only be available online
Adjournment: Being no further business to come before the Council, moved by Romey, seconded by Burris, to adjourn at 8:47 p.m.
Bob Nelson, Mayor
Misty Summers-Walton, Finance Officer
Published once at the total approximate cost of $237.51
Published: April 29, 2021

Fall River County Herald Star

EDGEMONT OFFICE: 410 2nd Avenue   Edgemont, SD 57735-0660 | 605.662.7201
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