Custer-Fall River Regional Waste Management District
March 11, 2021 - 7:00 p.m. - Mueller Center
The Custer-Fall River Regional Waste Management District Board meeting was called to order at 7:05 pm on Thursday, March 11, 2021, at the Mueller Center, Hot Springs, SD by Secretary/Treasurer Dee Andersen.
Members Present: Dee Andersen-Secretary/Treasurer, Pringle; Larry Pratt, Hot Springs; Peg Ryan, Custer; Les Cope, Fall River County; Joe Messinio, Oelrichs; Roger Horton, Edgemont; and Dean Weekley, Fairburn. Absent: Mike Linde-Chairman, Custer County; and Terry Kizer-Vice Chairman, Buffalo Gap.
All motions approved unanimously unless otherwise noted.
No conflicts of interests were noted.
Motion by Messinio, second by Horton to approve the March 11, 2021, agenda.
Motion by Messinio, second by Cope to approve the January 14, 2021, meeting minutes.
The Treasurer’s Report was presented, including verification that the financial assurance CD with Dacotah Bank that matured on January 20, 2021, was closed and re-invested with Liberty National, which action was approved during the last meeting. This was completed within the 10-business day turn-around requirement outlined by DENR. It was noted that by the time the funds were invested, the interest rate had dropped from .9% to .8%. Motion by Pratt, second by Weekley to approve the Treasurer’s Report.
Expenses by Vendor Summary Jan. 1 thru Feb. 28, 2021
Expenses Paid: Barker Concrete & Construction $20,256.00
Black Hills Energy, $914.69; Butler Cat, $153.44; City of Edgemont, $165.60; CLOVER, $53.16; Fall River County Herald, $158.59; First Data Global Leasing, $55.38; First Interstate Bank, $38.09; Golden West telcom, $65.90; Hi-D-Way oil and gas, $1,383.76; LSC Environmental Products, LLC, $17,440.50; Merchant Bank, $48.28; Office Depot, $250.59; Postmaster, $55.00; Rancher’s Feed and Supply, $2,594.12; SD DENR, $1,069.60; SD State Treasurer, $1,712.16; Starla Russell, $951.84; United States Treasury, $439.87; Subtotal: $47,806.57; Board Compensation & Mileage $524.10. Total: $48,330.67
Outstanding Expenses and Transfers: Barker Concrete & Construction, $10,128.00; Black Hills Energy, $553.75; Board compensation & Mileage (est), $644.00; CLOVER, $26.58; City of Edgemont, $82.80; Fall River County Herald, $12.00; First Data Global Leasing, $27.69; FMG, $5,972.30; Goldenwest Telecom, $32.95; Hi-D-Way, $1,480.78; Merchant Bank, $30.68; Rancher’s Feed and Supply, $1,003.45; Starla Russell, $475.92; Total Bills: $20,470.90
Landfill Expenses: February YTD 2021 expenses total $48,330.67 compared to February YTD 2020 expenses of $59,197.52. The landfill has a 22.5% decrease in operating expenses YTD 2021 than YTD 2020.
Landfill Fees Collected/Deposits: February YTD 2021 fees/deposits total $62,620.70 compared to February YTD 2020 fees/deposits of $58,671.19. The landfill has a 6.31% increase in deposits YTD 2021 than YTD 2020.
Operating Funds as of February 28, 2021
First Interstate Bank: Checking-0391 (0perating Account) $276,413.99, Money Market (.010% APY) $1,711.56, Total: $278,125.55; Black Hills Federal Credit Union: Money Market (.25% APY) $105,911.12, Savings (.05% APY) $60.50, Total $105,971.62;
Dacotah Bank: CD-6276 (1.95% APY; matures 1/17/2025 (5-yr), $106,204.27; CD-5267 (1.65% APY; matures 1/20/2022 (3-yr), $106,465.91; Total: $212,670.18; First National Bank: Checking $1,000.00, Insured Cash Sweep (ICS) (.50% APY) $199,163.61, Total: $200,163.61; Liberty National Bank: CD-3981 (1.11% APY; matures 12/23/2025 (5-yr)) $150,000.00; Total: $150,000.00
Total District Funds Available: $946,930.96
Financial Assurance Funds Held by Resolution for Closure/Post Closure as of February 28, 2021
First Interstate Bank: CD-0333 (1.00% APY; matures 2/18/2022 (3-yr) DENR) $114,609.69; CD-0566 (1.25% APY; matures 3/10/2022 (5-yr) DENR) $115,607.90, Total: $230,217.59; Black Hills Federal Credit Union: CD-0123 (2.52% APY; matures 1/25/2025 (8-yr) DENR) $179,862.55, Total: $179,862.55; Dacotah Bank: Gold Money Market (.05% APY DENR), $70,088.58; Total: $70,088.58; Liberty National: CD-4197 (.80% APY; matures 2/1/2024 (3-yr) DENR), $105,519.75; Total: 105,519.74
Total Financial Assurance Funds: $585,688.46
FMG’s Accrued Liability Calculation thru December 2020 $545,504.00
FMG’s Accrued Liability Calculation thru December 2021 $580,360.00
Information other than Financials: February YTD 2021 tonnage totals 830.50 tons, compared to February YTD 2020 tonnage of 884.50 tons. The landfill has accepted 53.56 tons less YTD 2021 than YTD 2020.
February YTD 2021 rubble totals 134.77 tons, compared to February YTD 2020 rubble of 65.94 tons. The landfill has accepted 68.83 tons more in rubble YTD 2021 than YTD 2020.
Submitted on March 11, 2021.
Fees associated with providing credit card payment services was reviewed. The current fee structure remains.
Options to post the meeting agendas and minutes to the Landfill website were discussed as the Fall River County Herald-Star is not able to provide additional services to post the documents regularly. Motion by Weekley, second by Messinio to authorize an expenditure of up to $20 to provide a link from another webhosting service to the current website for the next year in order to post the information. Future website hosting services will be evaluated during the year to determine more long-term options.
Membership to the South Dakota Solid Waste Association was discussed. Motion by Horton, second by Messinio to authorize a maximum annual expenditure of up to $550 to join the Association. Motion by Ryan, second by Weekley to authorize an expenditure for up to four Board members to attend the Annual Conference on April 6- 7, 2021, at the Ramkota in Rapid City, SD.
All required documents for Grant No. 2020G-SW-301 have been prepared for submission to the SD DENR.
A draft of Resolution 2021-001 to approve the submission of a grant to assist in covering the costs of Phase II Cell Closure and the Drainage Project was reviewed. Projected cost and grant reimbursement estimates were finalized by FMG for the Resolution. The Resolution No. will be updated to 2021-002 (as 2021-001 reflects the Conflict of Interest Policy Resolution approved January 14, 2021). Motion by Messinio, second by Ryan to approve Resolution No. 2021-002.
Kerry Barker, Contract Manager, reported on the operations of the Landfill. The tires currently stored at the Landfill must be disposed as they cannot be kept for more than a year at the site. Barker reported tire shredding services at $240/hour for an estimated 30 hours can be provided by Barkers. in order to dispose the current stockpile. It was discussed that current grant options for tire disposal and shredding would not be considered at this time. The estimated shredding expenditure of $7,200 will be included in the current Grounds and Site Maintenance budgetary item. Barker and FMG indicated they will be working together to develop the Storm Water Prevention Plan for implementation in July 2021.
Jason Hinds of FMG reported that a walk-thru of the Landfill site with the construction plans was conducted on March 2, 2021, with board members Mike Linde, Peg Ryan and Roger Horton in attendance. Hinds provided updated estimated figures (from the January 2021 meeting) on the new estimated costs for Phase II Cell Closure and the Drainage Project that reflects increases based upon current trends in costs and bids. The projected costs could increase to $345,888.38, which includes at 10% contingency, from the January 2021, projection of $230,000. FMG suggested the bids can be let to indicate a base bid, as well as an alternative bid should the Board determine flexibility may be needed to complete only the Phase II Cell Closure project in the event that completion of both projects could be cost-prohibitive.
Hinds reported the Annual Fill Progression Report has been submitted to DENR. The Report projects FMG’s estimated Accrued Liability amount through December 2021, as $588,600.00. The current Financial Assurance Funds available on the March 11, 2021, Treasurer’s Report lists $585,688.46, with the FMG’s previous projected Accrued Liability amount through December 2021, as $580,360.00. No action was taken to increase the District’s Financial Assurance Funds at this time.
Hinds reported the Annual Water Testing report has been submitted to DENR. The Report proposes abandoning three water wells.
Hinds reported that FMG is working on a DRAFT of the Grant application for the Phase II Cell Closure and Drainage Projects costs, and plans to submit the DRAFT for feedback and completeness to their contact at DENR before final submission for DENR’s consideration at the April 1, 2021 meeting.
No Public Comment. The next meeting is the scheduled for May 13, 2021, at 7:00 p.m. in the Mueller Center, Hot Springs, SD. Motion by Pratt, second by Messinio to adjourn. Meeting adjourned at 8:21 p.m.
Starla Russell, Deputy Secretary/Treasurer
Published once at the total approximate cost of $106.47
Published: March 25, 2021