Unofficial Minutes of the Regular Meeting
of the City Council Of The City of Hot Springs
February 16, 2021
A regular meeting of the City Council of the City of Hot Springs, South Dakota, was convened on February 16, 2021 at 7:00 p.m. at the Mueller Civic Center with Mayor Bob Nelson presiding
Members Present: David Burris, Wes Grimes, JR Huddleston, Debra Johnston, Bill Lukens, Larry Pratt, Craig Romey and Caitlin Turner
Staff Present: City Administrator John Gregory, Finance Officer Misty Summers-Walton, MCC Staff Karl Bochert, Police Officer Philip Shively and City Attorney Garland Goff
All actions recorded in these minutes were by unanimous vote unless otherwise stated.
Agenda: Mayor Nelson amended the current claims total to $27,907.81, the result of a deduction in the claim paid to the Fall River County Herald Star. Moved by Lukens, seconded by Turner, to approve the amended agenda
Minutes: Moved by Johnston, seconded by Grimes, to approve the corrected minutes from the 2/1/21 regular council meeting. Councilman Lukens indicated that Councilman Pratt seconded the personnel action and the minutes were approved with correction
Claims: Moved by Burris, seconded by Pratt, to approve the bills in between of $161,892.38
Bills In Between: Feb 16, 2021: City of Hot Springs, $24,373.66, General Payroll; City of Hot Springs, $5,581.23, Golf Payroll; City of Hot Springs, $8,062.48, Water Payroll; City of Hot Springs, $6,690.72, Sewer Payroll; City of Hot Springs, $10,819.89, Evans Plunge Payroll; City of Hot Springs, $15,152.04, Payroll Deductions; City of Hot Springs, $4,209.07, Supplemental Payroll Leave Payout; City of Hot Springs, $2,000.54, Supplemental Payroll Deductions; Wellmark BC/BS, $32,719.92, Premium; Dearborn National Life, $127.40, Premium; SDRS, $16,957.82, Retirement Reporting; SDRS Supplemental, $220.00, Happe, Wainman, Summers-Walton Retirement Reporting; Chamer of Commerce, $6,860.68, 80% LLD; Black Hills Energy, $4,806.97, Utilities; Fall River Sanitation, $14,297.56, 2020 Payments Collected; SD Dept of Revenue, $5,680.33, Sales Tax Reporting; Verizon Wireless, $438.41, Monthly Charges; Golden West, $1,773.39, Monthly Charges; ETS, $21.74, Golf Course Monthly Credit Card Processing Fee; Heartland Payment Systems, $408.35, Evans Plunge Monthly Credit Card Processing Fee; Heartland Payment Systems, $611.06, City/Water Monthly Credit Card Processing Fee; Custer-Fall River Regional Waste Mgt, $79.12, Solid Waste Landfill Fees; Total: $161,892.38
Moved by Lukens, seconded by Huddleston, to approve the amended current claims of $27,907.81 and the 2020 Accounts Payable of $10,600, Councilman Romey and Grimes questioned why we are paying Heinert’s Landscaping for work on the river reclamation project that is not yet complete, after discussion a new motion was made to approve the amended current claims of $27,907.81 and the amended 2020 Accounts Payable claim of $60.
Current Claims: Feb. 16, 2021: A & B Welding, $432.68, 99 Steel Spools Wire, 10 5Pk Electrodes, 10 5Pk Nozzle, Glove, Hazardous Materials Compliance; Ace Hardware, $524.79, Padlock (Depot Train Car), Oring,Tape Measure, Wire Brush, Qt Paint,Pipe, Conn, Hooks, Hook Tool, Bulk Hoos, Batteries, Liquid Tite, Padlock, Powercord, Welding Plug, Tie Downs Flares, Key, Drill Bits, 24 Stop Lights, Sanding Belts, Paint Brushes, Dowels; American Red Cross, $80.00, 2 Lifeguard Recertification Class; Amerigas, $1,219.34, 1098.50 Gal at $1.11; Andersen Engineers, Inc., $1,275.00, Boundary Survey City Property Lots 7-11 Block 62 Sulphur Springs Addn To Hot Springs; Bierschbach Equipment & Supply, $73.49, 5301 25 Blk Tripod - Flat Head 5/8-11 Med Duty Alum; Black Hills Urgent Care, $75.00, Share 2021 Sap Annual Consortium Fee; Bomgaars Supply, $1,469.89, Split Cost Gloves, 4 T-Shirts, Jacket,12 Keys, Batteries, Cutter,Hoodie, Jeans, Tape Measure, Bleach, Welding Lens, Kerosene; Century Business Products, $377.63, Jan 2021 Printer Contract; Cwd, $299.25, Candy, Mustard, Chicken Tenders, Pretzels, T-Paper, P-Towels; Ecolab Pest Elim, $75.84, Jan 2021 Pest Control; Fall River Auto, $136.23, Battery Cable End Lug, Oil Filter; F. R. County Auditor, $1,256.16, Jan 2021 Hwy Fuel Usage; Fall River County Herald Star, $831.63, Armchair Challenge Ad, Part-Time Help Ads, Proceedings, Notice Of Hearings; Fall River Water Users Dist, $5.56, Water Usage Jan 2021; Fedex, $15.73, Shipping Evidence Fee; Gall’s Llc, $1,011.06, Vest, Mag Pouch, Radio Pouch, 4 Shirts, 3 Pr Boot, 2 Pants; Garland Lee Goff, $2,001.80, Jan 2021 Legal Services Rendered; Grainger, $426.93, Relay, Circulating Pump; Great Western Tire Inc, $1,890.45, 2 Tires 710G Backhoe, Tube, Road Svc Call; Hills Toilet Service, $25.00, Jan 2021 Port-A-Pot Rental; Hillyard/Sioux Falls, $867.60, 6 Cs Hair/Body Soap, Topclean, Supershine, Liquid Swabby, Gloves, Urinal Screens,Liners, Wipes; I & S Group Inc, $127.50, Progress Billing Final Permitting Thru 1/31/21 Riverfront Walkway/Suspended Sidewalk #18-22567; Innovative Office Solutions, $176.41, 2 Copy Paper, Scissors, Highlighters,Batteries, Pens, Notes, Paper Clips; International Code Council, In, $145.00, 2021 Member Dues; Julianne Standen, $60.00, 12 Patches Applied To Uniforms; Kimball-Midwest, $677.31, Rust Converter, Yellow Gas, Rubber Lubricant, Paint, Shop Towels, Emery Cloth; Marco Technologies Llc, $40.73, Printer Contract 1/25-2/24/21; Midcontinent Testing Laborator, $534.00, Jan 2021 Water Tests; Mutt Mitt, $297.92, 3 Cs Mutt Mitts; Northwest Pipe, $6,928.82, 2 Replacement Prv Valves, Check Valves, Gaskets; Qualified Presort Service,Llc, $573.00, Jan 2021 Water Bill Post Cards / Postage Used; Robert Schmitt Equipment Sales, $525.00, 500 Gal Pull Type Sprayer W/40’ Booms, Ace Pto Pump; Sams Club, $104.78, Gatorade, Applesauce, Trail Mix, Buns; Servall, $29.01, Towels 2/5/21; Sonnys, $257.94, 15 Cs Pizza Pans; Sturdevants Auto Parts, $157.89, Battery (2002 Ford),Wiper Blades, Battery Cable Ends; William R. Hustead, $90.75, Jan 2021 Legal Services Rendered; Wilson Electric Llc, $2,703.00, Light For Fall River Road Sign; Yesco Outdoor Media, $107.69, 21807N Sr79 Mm27 E/S N/F Bulletin; Fall River Health Services, $60.00, Employment Physical - Shively; Total: $27,967.81
Moved by Turner, seconded by Grimes, to approve the Wells Fargo credit card claims of $4,365.62
Wells Fargo Credit Card Claims: Feb. 16, 2021: USPS - postage return item left by guest/reimbursed by guest, $4.65; SwimOutlet - 96 goggles, $365.57; Amazon - Treadmill running belt, $124.00; Amazon - Guaze pads, waterproof tape, cloth tape, bandages, $59.72; Amazon - Vacuum bags, $7.60; Amazon - Treadmill belt lubricant, $19.96; Amazon - Swim diapers, $17.94; Amazon - 3pk protective face shields, $16.99; Jeff Ellis & Associates - Registration IASS vitural learning (J. Johnson), $199.00; Oriental Trading - 2 snow globes, 2 sand art, 14 asst craft gifts, $179.97; Amazon - 12 board games, $247.35; Amazon - 2 lithium 3.6v batteries, $11.29; Amazon - 5 books, 3 dvd, $110.51; Amazon - Commercial cart, head-set, $174.99; Amazon - 10 movies, book, dvd, $154.32; Stamps.com - Postage, $450.00; Stamps.com - Postage, $24.99; IACP - 2021 membership dues, $190.00; Zoom - Meetings standard pro monthly/Jan 2021, $14.99;Amazon - 10 1500w bulbs, $315.80; Amazon - HP officejet wireless printer, $259.99; SDPRA- 2021 membership - Hren, $20.00; Amazon - 3 in-street pedestrian crosswalk signs/yield, $1,149.00; Green Light Depot - 3 60w led wall pack lights, 1 150w led high baylight, $218.73; SmartSign - Biohazard waste storage area - do not enter sign, $28.26; Total: $4,365.62
101 General fund: $3,043.21
602 Water fund: $259.99
604 Waste water fund: $246.99
621 Evans plunge: $815.43
Communications from the Public: Councilman Wes Grimes indicated that Bart Krautschun, Manager for the Fall River Feedlot and Mick Jenniges from the Angostura Irrigation District requested to be listed under communications from the public on the next Council Agenda to discuss the farm ground and water at the airport
Bid Opening: At 7:15 p.m. Mayor Nelson opened and read aloud the following 3 responses to the Wesch Oak Building, 717 N. River St. Demolition Services RFP; Bid#1-Heinerts Landscaping, Hot Springs, SD-$74,000 to demolish and remove the building and to remove and save the sandstone in the front and rear of building, Bid#2-Veit & Company, Inc., Rogers, MN-$241,500 site demolition and restoration, or the alternate with add-on to stabilize and retain west façade $281,300, Bid#3-RCS Construction, Rapid City, SD-$183,000 site demolition and restoration, or the alternate with add-on to stabilize and retain west façade $89,000. Mayor Nelson requested the bids be forwarded to the Public Works Committee for review, discussion and recommendation
At 7:26 p.m. Mayor Nelson opened and read aloud the sole response to the City Lighting Maintenance Services RFP-Solar Sound Corp. offered annual lighting maintenance at an annual rate of $11,776.32 or $981.36/mo. with emergency call-outs at $100 per event. Mayor Nelson requested the Public Works Committee to review, discuss and make a recommendation
Personnel: Moved by Johnston, seconded by Turner, to approve personnel items a-e; Kenna Aldrich, PT EPMS Lifeguard, $9.85/hr. effective 1/26/21, Warren Russell, PT EPMS Lifeguard, $9.85/hr. effective 2/2/21, Kimberly Gehman, Martha Knutson; PT EPMS Fitness Instructor, $9.45/hr. effective 1/25/21, Daniel O’Hearn, FT Animal Control Officer, $13.01/hr. effective 2/2/21 (correction from 2/3/21), Kyle Holcomb, PT EPMS Lifeguard last day effective 2/15/21
Ordinances: Moved by Lukens, seconded by Turner, to approve the first reading of Ordinance 1226: An Ordinance repealing the following sections of Title III Administration: Chapter 35 Economic Development; Business Improvement, Subchapter Discretionary Tax Formula (rebate) §§35.15-35.18. Questions and comments were heard from Councilman Romey, Mayor Nelson, Councilwomen Turner & Johnston, Councilman Grimes & Lukens. A roll call vote was taken with all members voting in favor
Moved by Lukens, seconded by Pratt, to approve the first reading of Ordinance 1227: An Ordinance amending and revising Title IX General Regulations, Chapter 95 Nuisance §95.03 Nuisances prohibited adding subsection (B)(10) to add a nuisance description for uninhabitable structures and providing City code official authority to make the determination. A roll call vote was taken with all members voting in favor
Moved by Johnston, seconded by Huddleston, to approve the first reading of Ordinance 1228: An Ordinance establishing Elected Officials Code of Conduct and due process procedures for violations of said conduct to Title III Administration, Chapter 30 General Provision. Questions and comments were heard from Councilman Grimes, Lukens, Pratt, Huddleston, Burris & Romey and Councilwomen Turner and Johnston as well as Mayor Nelson and City Attorney Goff. After extensive discussion and a recommendation from Attorney Goff the approval of the first reading was amended by Johnston, to add the following language in section 2: Elected Officials Conduct with City Staff, B. Limit contact with City staff, b. Questions directed to City staff and/or requests for incident background information shall first be directed to the City Administrator or the Finance Officer, and d. City staff are permitted to meet with elected official on their own volition, seconded by Huddleston, comments were then heard by citizens Bob Paul and Ryan Walz. A roll call vote was taken with Burris, Huddleston, Johnston, Lukens, Pratt, Romey and Turner voting in favor, Grimes opposed
New Business: Moved by Pratt, seconded by Turner, to accept the offer from Gregory and Belinda Frohman to purchase back Lot H of Block 2 of Cold Springs Addition (FKA lots 15 &16 blk 2) to the City of Hot Springs, Fall River County, South Dakota for the sum of $32,500.49 and authorize the Mayor to sign the purchase agreement. Romey abstained
Moved by Turner, seconded by Grimes, to approve, and publish twice, a notice to bidders for the lease of one (1) City owned, retail on-sale liquor license. Sealed bids will be opened publicly and read aloud at the 3/15/21 regular council meeting at 7:15 p.m.
Moved by Lukens, seconded by Turner, to approve the quote from Rapid Foundation Repair for the SHGC Pro Shop foundation and slab repairs for $20,200. Future additional appropriation may be necessary
Moved by Johnston, seconded by Burris, to approve and authorize the Mayor to sign the three-year (3) GovOffice Service and License Agreement for the progressive level responsive website design package at a rate of $3867 per year
Moved by Turner, seconded by Pratt, to approve an automatic budget supplement of $201,253.58 to the Additional Sales Tax Fund (212-21200-43300) for the Jennings Ave bridge construction. Reimbursement revenue received from BIG grant funding
Moved by Lukens, seconded by Pratt, to approve a 2020 automatic budget supplement of $3,804.22 to the Additional Sales Tax Fund (212-21200-42200) for engineering costs related to the airport multi-unit T-hangar design. Reimbursement revenue received from AIP funding 3-46-002-013-2020
Moved by Lukens, seconded by Turner, to authorize the Finance Officer to reissue the maturing CD at 1st Interstate #6801001083 (604 Wastewater) for a 12mo. term at .15 percent
Moved by Burris, seconded by Johnston, to approve a temporary alcoholic beverage license application from CS Inc DBA Winners Circle to be used at a Wedding on 6/26/21 to be held at the Mueller Civic Center at 801 S. 6th St.
Moved by Huddleston, seconded by Turner, to approve travel/training for Public Works Engineer, Tracy Bastian to attend the online American Water Works Association (AWWA) for Public Utilities Operators, incl. EL149 Basic Supervisor (5 hr.) & EL151 Management Responsibilities (5 hr.) during the month of February 2021
Moved by Huddleston, seconded by Romey, to approve travel/training for Police Officer, Zachary Schafer to attend the Marksmanship Matters Defensive Pistol training in Pierre 6/27/21 – 7/2/21
Moved by Turner, seconded by Burris, to approve travel/training for Police Chief Mike Close to attend the SD Sheriffs & Police Chiefs Conference in Deadwood 4/20/21 – 4/22/21
Committee Reports: Committee reports were heard by; Administrative and Finance: Caitlin Turner-Next mtg. 3/1, 1 p.m. at MCC. Airport Advisory Committee: Bill Lukens-Next mtg. 2/25, 8 a.m. at Airport. Custer/Fall River Regional Waste Management District: Larry Pratt-Next mtg. 3/11, 7 p.m. at MCC. Historic Preservation Commission: Debra Johnston-continuing discussions related to historic preservation, creating an information packet for restoration projects on historic district bldgs., discussed possible outside survey checklist for buildings out of compliance. Next mtg. 3/3, 5 p.m. at MCC. Evans Plunge Advisory Committee: Larry Pratt-considering offering punch cards to hotels, upcoming facility repairs, partnership with HSHS to offer CPR/first-aid & lifeguard training, potential new FT benefited head lifeguard position. Next mtg. 3/18, Noon at EPMS. Parks, Recreation, Beautification & Cultural Development: Wes Grimes-extensive repairs on bleachers, river channel work at centennial on hold, continuing to work on Brookside park sprinkler project, repairs and improvements for School Street park, MCC vending services RFP’s due by 3/1. Visitor center electrical panel repairs low bid Flint Electric $550, reviewed seasonal parks routine maintenance schedule, reviewed bench request, Next mtg. 3/3, 3 p.m. at MCC. Planning & Zoning Commission: Caitlin Turner-Next mtg. 2/17 6 p.m. at MCC. Public Safety: Bill Lukens/JR Huddleston-Next mtg. 2/17, 1 p.m. at MCC. Public Works: Dave Burris-water credit denied for 1001 S. 6th St., PRV Stay USA, additional water supply well and 1M storage tank, reviewing parking ordinance, and nuisance properties. Next mtg. 2/23, 1 p.m. at MCC. Southern Hills Economic Development: JR Huddleston-Next mtg. TBD. Southern Hills Golf Course Advisory Committee: Bob Nelson-Next mtg. TBD. The public is welcome to attend committee meetings.
Finance Officer Report: Shared 2020 visitor statistics from the Governor’s Conference on Tourism; 12.6 million visitors spent $3.4 billion, state parks had 8 million visitors which is a 31 percent increase over 2019 and Custer State Park welcomed more than 2 million visitors for the first time in history. The South Dakota Municipal League is offering District Meetings virtually this year, ours is scheduled for 5:30 p.m. on 3/31/21, and those interested in attending should register no later than 3/22/21. 2021 election-March 1st is the first day to begin circulating nominating petitions, we have 4-2yr. Alderman Positions to fill, one in each of our Wards. We have begun interviewing at City Hall for the new Administrative Assistant position. We are continuing to work on the 2020 financial statements and audit preparations. We received our notice of renewal from Wellmark BC/BS and will see a .08 percent reduction in premiums for the 2021-2022 plan year starting in May.
City Administrator Report: Provided an update of emails with SD-DOT, including: deadlines for utility plans and schedule submittals; continued snow plowing issues with on-street parking at Battle Mtn. Rd.; and a follow-up of activity with Wesch-Oak and BODEGA buildings. Summarized recent activities of our Streets, Maintenance, Parks and Utilities Departments, which included: snow plowing 3 events; utilities crews responded to multiple water line “freeze-ups”; the (2) successful brush pile “burn events”; list prepared of dangerous intersections with residential trees, brush or other items that obstruct driver’s “line-of-sight” requiring removal; and obtain costs of DENR required equipment replacement items at WWTP. Described SD-DOH grant application that provides 100 percent funding for design services from SDSU public use area. Thanked Council for approving foundation repair and stabilization required at SHGC Clubhouse. Public notice of EPMS scheduled annual maintenance closure March 1-14, incl. health club improvements.
Mayor Report: I want to personally thank the City Street Department employees for the early morning hours they put in to burn two brush piles at the former landfill site. The first pile was burned on February 3rd and the second pile was burned on February 11th. These employees were on site at the landfill by 3 a.m. each day to begin the burns. Both burns went well and these folks deserve a big thank you. In addition to the burning of the brush piles these same employees managed to keep up with the recent snow the City has been experiencing. With each snow storm there are challenges the Street Department must work through to make our streets as drivable as possible. Not only did they have to deal with our largest amount of snow this season but they did it while dealing with the coldest temperatures Hot Springs has had in a long time. Thank you, to all of you. And finally I want to let the Council know that as Mayor I’ve been asked to be on the board of a newly formed non-profit group called Operation Veteran Enhancement Town or OpVet for short. This group was envisioned in the original proposal from Save the VA to rehabilitate veterans suffering from PTSD, TBI and associated illnesses at the Hot Springs Domiciliary. In addition it would provide necessary medical treatment at a co-located hospital, provide workforce training, create affordable housing, provide a safe community that reinforces treatment and provide Veterans recreation and retreat opportunities. OpVet is seeking their 501c3 non-profit designation and last week had an informal meeting with the Director of the Black Hills Health Care System to begin identifying how OpVet and the VA can partner to meet the many needs of today’s veterans. I believe it’s important for the Mayor to be a member of this non-profit board going forward. As a member of the board the Mayor can keep the Council informed of the important work OpVet is trying to accomplish and how the City can help them meet that goal.
Executive Session: Moved by Burris, seconded by Lukens, to go into executive session under SDCL §1-25-2(3)-Legal at 9:16 p.m. Mayor Nelson, City Attorney Goff, Administrator Gregory, Finance Officer Summers-Walton and Councilmembers Burris, Grimes, Huddleston, Johnston, Lukens, Pratt, Romey and Turner attended. At 9:42 p.m. all present exited the executive session and the meeting resumed
Adjournment: Being no further business to come before the Council, moved by Romey, seconded by Pratt, to adjourn at 9:43 p.m.
Bob Nelson, Mayor
Misty Summers-Walton, Finance Officer
Published once at the total approximate cost of $219.24
Published: Feb. 25, 2021