Proceedings_City of Hot Springs January 4, 2021

Proceedings

Unofficial Minutes of the Regular Meeting of the
City Council of The City of Hot Springs
January 4, 2021
A regular meeting of the City Council of the City of Hot Springs, South Dakota, was convened on January 4, 2021 at 7:00 p.m. at the Mueller Civic Center with Mayor Bob Nelson presiding
Members Present: Wes Grimes, JR Huddleston, Debra Johnston, Bill Lukens, Larry Pratt, Craig Romey and Caitlin Turner
Members Absent: David Burris
Staff Present: City Administrator John Gregory, Finance Officer Misty Summers-Walton, Library Director Dawn Johnson, MCC Staff Karl Bochert and City Attorney Garland Goff
All actions recorded in these minutes were by unanimous vote unless otherwise stated.
Agenda: Mayor Nelson noted changes to both the bills in between and the 2020 accounts payable batch totals. Moved by Huddleston, seconded by Turner, to approve the amended agenda
Minutes: Moved by Johnston, seconded by Grimes, to approve the minutes from the 12/21/20 regular council meeting
Claims: Moved by Turner, seconded by Romey, to approve the bills in between of $93,733.78
Bills In Between: Jan 4, 2021: City of Hot Springs, $28,429.40, General Payroll; City of Hot Springs, $5,485.34, Golf Payroll; City of Hot Springs, $8,115.32, Water Payroll; City of Hot Springs, $6,752.80, Sewer Payroll; City of Hot Springs, $8,665.89, Evans Plunge Payroll; City of Hot Springs, $15,847.76, Payroll Deductions; City of Hot Springs, $2,726.37, Council Payroll; City of Hot Springs, $772.26, Council Payroll Deduction; AFLAC, $883.48, Premium; Avesis, $187.32, Premium; Delta Dental, $1,154.82, Premium; Hot Springs Fire Department, $7,500.00, Allotment; Credit Collection Bureau, $1,076.91, Garnishment; Office of Child Support Enforcement, $1,298.00, Garnishment; Black Hills Energy, $4,076.11, Utilities; Battle Mountain Humane Society, $650.00, Monthly Contract/Animal Boarding ACO; United Way, $112.00, Quarterly Employee Contributions; Total: $93,733.78
Moved by Lukens, seconded by Huddleston, to approve the current claims of $151,224.01 and 2020 Accounts Payable of $192,368.52
Current Claims: Jan 4, 2021: American Water Works Associati, $344.00, 2021 Annual Dues; Black Hills & Badlands Tourism, $8,211.00, 2021 Vacation Guide, City, Full Page; Boys & Girls Club, $10,000.00, 2021 City Donation; F. R. County Auditor, $55,000.00, 2021 Annual Dispatch Services; G & H Mapping, $400.00, Custer State Park 2021 Map/Ad; Gary Romey, $750.00, 2021 Billboard Epms; Hot Springs Elderly Meal Site, $4,000.00, 2021 City Donation; Jessica Luther, $1,085.00, Jan 2021 Water Meter Reading; Prairie Hills Transit, $5,000.00, 2021 City Donation ;Robert Sharp & Associates, $360.00, 2021 Website Hosting; S. D. Airport Manager’s Assn., $25.00, 2021 Membership Dues  Sd Assoc Of Code Enforcement, $40.00, 2021 Membership Dues; South Dakota Building Official, $50.00, 2021 Membership Dues; Sd City Management Association, $150.00, 2021 Membership Dues; Sd Dept. Of Environment & N.R., $50.00, 2021 No Discharge Permit Sd0022918; S. D. Govt. Fin. Officer Assc., $70.00, 2021 Membership Dues; South Dakota Municipal League, $2,854.96, 2021 Municipal Membership Dues; Sd Municipal Street Maint, $35.00, 2021 Membership Dues; S. H. Economic Development, $10,000.00, 2021 City Donation; Scott Phillips, $600.00, 2021 Billboard Epms; Sd Governmental Human Resource, $25.00, 2021 Membership Dues; Sdml Workers’ Compensation Fun, $48,701.00, 2021 Renewal Billing Billing; Sdsps, $35.00, 2021 Membership/1 Yr Subscription Includes Sd Poetry Book; Springs Senior Citizens Center, $3,000.00, 2021 City Donation; Verizonwireless, $438.05, Monthly Charges; Total: $151,224.01
2020 Accounts Payable: Jan 4, 2021: Ace Hardware, $62.45, Fasteners, Epoxy, Spot Bulbs; Amerigas, $625.38, 100.2 Gal at $1.11 Gal; B. H. Technologies, Llc, $11,484.00, 9 Hp Probook 605 I5 Laptops, 9 Laptop Bags, 9 Pdf Software, 9 Deep Freeze Software, 9 Sentinal One Anti-Virus/Malware, 9 Office 2016 Pro Oem Version; Black Hills Energy, $6,725.71, Monthly Charges; Black Hills Occupational, $105.00, Sd Dot Cdl Testing Hylle, Harder; Bomgaars Supply, $29.97, Xl Nitrile Gloves; Brosz Engineering Inc, $26,777.50, Professional Svc Project Mgt, Construction Observation Jennings Bridge; Builders Firstsource, $164.97, 3 Planer Blades; Chamber Of Commerce, $4,319.92, 80% Lld Gross Receipts 12/1/20-12/18/20; Cwd, $446.38, Candy, Nacho Cheese, Chips, Hot Dogs, Pizza, Pretzels; Dietzler Construction, $135,564.30, Pay App #6 Jennings Bridge Construction; Fall River Auto, $325.01, 2 Air Filters, 3 Fuel Filters (S21, S22); Hawkins, Inc, $666.00, 100# Cch Granular G02 Parts A&B; John Rupert, $32.08, Water Deposit #14707; Juxta-Nutrition, $58.76, Water Deposit #327.9; Klj Engineering Llc, $3,804.22, Professional Services For Period Ending 12/12/20 Preliminary Design 6 Unit Tee Hangar, Aip#3-46-002-013-2020; Lighting Maintenance,Contracts, $530.88, Monthly Contract Light Maint. Svc; Nelsons Oil & Gas, $60.00, City Hall Furnance Cleaned Burners & Flame Rod; Pepsi, $20.60, 4 Cs Water; Servall, $66.18, Mats; Wilson Electric Llc, $499.21, 5 Bulbs For Led Lights; Total: $192,368.52
Moved by Grimes, seconded by Turner, to approve the Wells Fargo credit card claims of $6,769.82
Wells Fargo Credit Card Claims: Jan 4, 2021: The UPS Store - Ship water sample to MT, $227.84; Matheson Tri-gas - Carbon dioxide solid 3mm pellets 10#, $17.57; International Code Council - 2018 residential building inspection institute virtual class, $850.00; HPS Performance Products - Plow t-bolt hose clamp, 2 reducer hoses, $281.01; Zoom - Monthly Standard Pro Dec 2020, $14.99; Amazon - 6pk hand sanitizer, $26.87; Amazon - 48pk tennis balls, pickleball net, 6 swing seats, 4pk hooks, umpire chest protector, $467.76; Amazon - kids musical toys, corn hole game, rhythm music lummi sticks, dance scarves kids movement, $127.06; Vistaprint.com - bx 500 business cards, $19.50; Vistaprint.com - bx 500 business cards, $19.49; Walmart.com - Alumagoal heavy duty dryline marker, $253.95; Epic Sports.com - 3 bx baseballs, 3 scorecard books, $125.95; Amazon - 2 phone pouch holsters, $24.30; Amazon - BlueAVS camcorder audio card, $24.87; Amazon - Canon camcorder (city council), $1,099.00; Amazon - Wireless signal booster, $23.98; Amazon - 50 fluorescent multi-reason warning signs, $34.90; Office Depot - markers, files, file pockets, copy paper, paper clips, binder clips, gel pens, address labels, packing tape, typewriter correction ribbon, stapler, lift-off tape, 2 memo books, $513.33; US DOT FMCSA Drug & Alcohol Clearinghouse- 2 cdl queries, $2.75; US DOT FMCSA Drug & Alcohol Clearinghouse - 2 cdl queries, $2.75; US DOT FMCSA Drug & Alcohol Clearinghouse- 5 cdl queries, $7.00; Pacer Minerals - 6 bg chalk, $298.23; Amazon - 2 caps, 5pk face shields, flashlight, 4 ear tube piece, $134.79; Amazon - digital scale, $15.29; Stamps.com - Dec postage purchase, $24.99; USPS Stamps - Nov 24 postage purchase, $450.00; Office Depot - jumbo paper clips, $4.48; Infopeople - Cataloging Class D. Driskill, $200.00; SwimOutlet - Simulaids adult water rescue manikin, $894.69; Evergreen Media - BH coupon book full pg ad 2020-2021, $315.00; Amazon - 3pk water sentry filters, $165.14; Amazon - 5 books, $102.34; Total: $6,769.82
101 General Fund: $5,119.78
602 Water Fund: $27.05
604 Waste Water Fund: $248.16
621 Evans Plunge: $1,374.83
Quarterly Updates: Hot Springs Public Library, Library Director, Dawn Johnson provided the council and public with an update regarding library activities. 2020 numbers where down due to basically 4 months of closure due to COVID-19. Patron counts are down ytd by 48%, checkouts down 30%, Wi-Fi usage down 50%, in-person computer use down 35%, website hits up 20%, eBook checks out grew 15% (over 9k), meetings down 52%, new library cards down 40%. Traffic is slowly picking up, and they continue to remind citizens that they are now OPEN for business. Plans for the 2021 summer reading program are to run it as it has been done in past. Once again the HS Public Library has made the American Library Association Star Library list, inclusion in the list is determined by budgetary income compared to services provided.
Personnel: Moved by Turner, seconded by Johnston, to approve personnel items a-g; Bryce Klinetobe, PT EPMS Lifeguard, $9.70/hr. effective 12/20/20, Barb Benson, FT Finance Office, .5% longevity (plus COLA) to $18.27/hr. effective 1/1/21, Lori Sherrard, FT Cemetery, 5% longevity(plus COLA) to $17.15/hr. effective 1/1/21, Jason Happe, FT SHGC, .5% longevity (plus COLA)to $25.05/hr. effective 1/1/21, Kathi Jirsa, FT SHGC, .5% longevity(plus COLA) to $17.27/hr. effective 1/1/21, Sahvana Hayne, PT EPMS Front Desk last day effective 1/9/21, Kelly Anderson, PT EPMS Custodian last day effective 1/11/21
Bid Openings: At 7:10 p.m., Mayor Nelson opened the one bid received for log pile at SHGC-Roland Ted Wick bid of $55. Moved by Huddleston, seconded by Lukens to accept the sole bid.
Ordinance: Moved by Huddleston, seconded by Pratt, to approve the first reading of Ordinance 1223: An Ordinance transferring twenty-two (22) lots in the Boulder Falls Addition from Rural Service District to Urban Service District A roll call vote was taken with all members present voting in favor
Resolutions: Moved by Lukens, seconded by Turner, to approve Resolution 2021-1: 2021 Salary/Wage Resolution
Resolution 2021-01
2021 Salary/Wage Resolution
BE IT RESOLVED by the City Council of the City of Hot Springs, South Dakota, in accordance with South Dakota Codified Law §6-1-10, to adopt the following wage scale for the City of Hot Springs effective January 1, 2021:
City Administrator: $27.50
*John Gregory: $26.73
Public Works Engineer: $32.65
*Tracy Bastian: $42.77
Development Coordinator: $25.48    
Scott Sogge: $25.82
Finance Officer: $24.19
Misty Summers-Walton: $26.10
Assistant Finance Officer: $19.19
Karen Bingley: $20.84
Administrative Assistant: $14.19
Mary Hardy-City Hall: $17.30
Barb Benson-Utility Billing Clerk: $18.27
Darcie Engel-Police Dept: $14.33
Library Director: $19.54    
Dawn Johnson: $21.29
Library Clerks: $12.69    
David Driskill: $11.85
Marcus Heerdt: $11.85
Sydnee Coleman: $10.45
Library Clerk-Pt: $10.35    
Malisa Niles: $10.60
Mueller Center Facility Director: $14.19
Christopher Kattke: $16.82
Mueller Center Custodian-Pt: $10.30
Karl Bochert: $11.05
Airport Manager: $14.73
Ivan Venner: $12.08
Water Foreman: $15.69
Shaun Hylle: $24.66
Wastewater Foreman: $15.69
Cole Richards: $25.51
Water/Wastewater Operator: $13.69
Mike Parmley: $23.53
Tadd Harder: $18.07
Pete Miles: $17.34
Police Chief: $28.58
*Michael Close: $29.47
Police Captain: $25.00
Jennifer Winscot: $24.05
Police Officers: $22.00
Zach Schafer: $23.40
Austin Chaffin: $21.80
Joe Hayashi: $20.62
Abraham Romero-Perez: $19.22
Philip Shively: $17.90
Animal Control Officer: $13.01
*Open    
City Maintenance Superintendent: $22.46
Billy Morrow: $24.81
City Maintenance Foreman: $18.50
Kurt Seegrist: $19.54
City Fleet Mechanic: $17.90
Steve Alexander: $20.02
Class Iii Maintenance/Operators: $16.90
Bart Sieg: $19.92
Class Ii Maintenance/Operators: $14.90
Lori Sherrard: $17.15
James Lively: $16.94
Curtis Bilbrey: $17.16
Class I Maintenance/Operators: $9.45
Charlie Mower-Pt: $10.45
Scott Martin-Pt: $9.45
Evans Plunge Mineral Springs
*Kris Hanson-Facility Director: $19.77        $21.42
*Josh Johnson-Aquatics Dir: $17.85        $16.84
Tom Naasz-Bldg & Grounds Maint.: $16.90        $18.91
Epms Lifeguards-Pt: $9.85    
Aston Schwarz: $9.85
Lyndsay Reetz: $10.10
Lamya Broyles: $10.10
Tyler Morrow: $10.60
Bryce Klinetobe: $9.85
Epms Head Lifeguard-Pt: $10.35    
Kyle Holcomb: $11.35
Epms Front Desk-Pt: $9.70    
Jacqueline Henck: $10.45
Bobbie Herrington: $10.70
Judy Madsen: $10.70
Sahvana Hayne: $9.95
Sadell Neuhardt: $10.45
Dana Schwarz: $9.95
Katlynn Cross: $9.70
Epms Custodian-Pt: $10.30
David Brandt: $10.55
Herbert Hoffman: $10.80
Kelly Anderson: $10.30
Dennis Neuhardt: $10.30
Southern Hills Golf Course
*Jason Happe-Superintendent: $22.69        $25.05
*Josh Preim-Equipment Mgr: $17.79        $19.08
Shgc Pro Shop: $15.14    
*Kathi Jirsa-Manager: $17.27
Recreation Director: $14.35
Kathy Hren-Pt: $15.10
*indicates salaried employee
Full time employees-Beginning wage is typically 80% of the wage scale, and wages increase each anniversary, to 86%, 91%, 95%, 98% and 100% at the end of each of the first five years respectively. At the end of the 5th year, or upon reaching top of scale, the wage will increase 0.5% for each additional year of service (longevity).
Part time and seasonal positions receive an increase of .25¢ per hour each year for up to a maximum of four years.
Dated January 4, 2021
Approved:
Bob Nelson, Mayor
Attest:
Misty Summers-Walton, Finance Officer
Moved by Johnston, seconded by Turner, to approve Resolution 2021-2: Designation of Depositories and Official Newspaper-Grimes abstained
Resolution 2021-2
Designation of Depositories and Official Newspaper
BE IT RESOLVED by the City Council of the City of Hot Springs, South Dakota, a Municipality of the State of South Dakota, that Bank of the West, First Interstate Bank, and Wells Fargo Bank, all located in Hot Springs, South Dakota, and South Dakota Public Funds Investment Trust (SD FIT) are hereby designated as depositories for the municipal funds of the City of Hot Springs, South Dakota.
BE IT FURTHER RESOLVED by the City Council of the City of Hot Springs, South Dakota, a municipality of the State of South Dakota, that the Fall River County Herald Star is named the official newspaper of the City.
Dated January 4, 2021
Approved:
Bob Nelson, Mayor
Attest:
Misty Summers-Walton, Finance Officer
Moved by Lukens, seconded by Pratt, to approve Resolution 2021-3: 2021 Part Time & Seasonal Hourly Rates of Pay
Resolution 2021-3
A Resolution to Establish 2021 Part-Time/Seasonal
Hourly Pay Rates
BE IT RESOLVED by the City Council of the City of Hot Springs, South Dakota to adopt the following wages for part-time/seasonal employees for 2021:
General Laborer; EPMS Slide Dispatch, EPMS Fitness Instructor, Class 1 Airport & Maintenance Operator, SHGC Laborer & Equipment Operator - Starting Wage: $9.45/hr.
EPMS Lifeguard: Lifeguard Starting Wage: $9.85/hr.; Head Lifeguard Starting Wage: $10.35/hr.
Custodian; EPMS, SHGC, MCC Event Staff/Custodian - Starting Wage $10.30/hr.
SHGC Clubhouse Attendant and EPMS Front Desk Guest Service Associate - Starting Wage: $9.70/hr.
SHGC Clubhouse Golf Cart Maintenance & Driving Range Operator and SHGC Horticulturist - Starting Wage: $10.40/hr.
SHGC Maintenance Technician - Starting Wage: $11.35/hr.
Recreation: Director Starting Wage: $14.35/hr.; Instructor Starting Wage: $10.75/hr.; Assistant Instructor Starting Wage: $9.45/hr.
Part Time Library Clerk - Starting Wage: $10.35/hr.
All Part-Time/Seasonal positions have the potential to increase hourly rate by .25¢ per hour for each year employed, up to a maximum of four years, with the exception of the EPMS instructors.
Dated this 4th day of January, 2021
Approved:
Bob Nelson, Mayor
Attest:
Misty Summers-Walton, Finance Officer
New Business: Moved by Turner, seconded by Johnston, to approve the AMENDED 2021 emergency garbage service contract residential rate of $12.34 (was $10.34) with previously approved offeror Sander Sanitation. Recycling remains unchanged at $3.98-Comments and questions were heard from Councilman; Grimes, Pratt & Romey, Councilwoman Johnston, Mayor Nelson and Fred Folsom with Sanders Sanitations. The amended amount is the result of the one year only term offered in the emergency service contract. Mr. Folsom understood the solicitation to include the option to extend (without re-bidding) for three additional years and this misinterpretation led to the lower initial bid price. Mr. Folsom assured the council of his companies interest in providing this service to our citizens, emphasizing his desire to have a long term relationship with the City. He confirmed they are ready to begin service as soon as tomorrow and will attempt to stick with same routes and days for service, recycling totes will be delivered within the month.
Moved by Pratt, seconded by Turner, to confirm the intent of Council to cover the following Police Department Reserve Officers-unpaid volunteers for Work Comp purposes in 2021; Mark Heyn, Darcie Engel and Ryan Walz
Moved by Turner, seconded by Pratt, to renew the following Municipal Operating Agreements for Alcoholic Beverage license holders for 2021; Lynn’s Dakota Mart (PL), Sonny’s Super Foods (PL), YesWay #1177 (PL), American Legion (RL & RB), Winner’s Circle (RL & RB), Bourbon County (RL), Frankie’s Place (RL & RB), Woolly’s (RL, RB & RW) Red Rock River Resort (RR & RW), Big Bat’s LLC (RB), Big Time Pizza (RB & RW), Pizza Hut (RB), Dakotamart Gas (RB), Dollar General (RB & RW), Corner Pantry #11 & 11B (RB), Springs Restaurant (RB & RW), Buffalo Dreamer Restaurant (RB & RW), Family Dollar Store #27126 (RB & RW), HSPLOFT Properties LLC (RB) and COHS-Southern Hills Pro Shop (RB & RW)
Moved by Lukens, seconded by Huddleston, to approve and authorize the Mayor to sign the two-year (2) Golf Now contract-trades up to 2 tee times per day during only designated time periods in exchange for the EZ TeeOff, GolfNow POS and Reservations products-tabled from 12/7 meeting-Questions and comments were heard from Councilman Grimes and Romey, Mayor Nelson and City Attorney Goff. Grimes opposed
Moved by Huddleston, seconded by Romey, to set election date as June 8, 2021 and combine with the Hot Springs School District
Moved by Turner, seconded by Johnston, to approve the 2021 Parades; 4th of July Parade, Freedom Ride Parade, HSHS Homecoming Parade, December Parade of Lights and HSHS Graduation Parade
Moved by Lukens, seconded by Turner, to approve extending contract 2020-1 between the City of Hot Springs and Battle Mountain Humane Society for animal boarding services in 2021-option yr. 1.
Moved by Pratt, seconded by Romey, to approve extending contract 2020-2 between the City of Hot Springs and Theresa Maas for Police Department and City Hall cleaning services in 2021
Moved by Huddleston, seconded by Pratt, to approve extending contract 2020-3 between the City of Hot Springs and Jessica Luther for meter reading services in 2021
Moved by Turner, seconded by Johnston, to approve contract 2021-4 between Evans Plunge Mineral Springs and Lori McNair for fitness instruction at the EPMS facility
Moved by Lukens, seconded by Huddleston, to approve a 2020 automatic budget supplement of $249,448.85 to the Additional Sales Tax Fund (212-21200-43300) for the Jennings Ave bridge construction. Reimbursement revenue received from BIG grant funding
Moved by Turner, seconded by Pratt, to authorize the Finance Officer to transfer 2020 subsidy from 212 (Additional Sales Tax) to 621 (Evans Plunge) in the amount of $125,000
Moved by Huddleston, seconded by Lukens, to approve a 2020 automatic budget supplement of $11,484 to General Fund, Mayor and Council (101-41110-43400) for Mayor and Council Laptops, bags and necessary programs and software. Reimbursement revenue received from CRF grant funding in 2020. Romey and Grimes opposed.
Moved by Turner, seconded by Johnston, to authorize the Finance Officer to transfer 2020 approved donation from the BID Fund (213) to the General Fund (101) in the amount of $1,500 used to support the purchase of 1 PD vehicle wrap
Moved by Lukens, seconded by Pratt, to set a public hearing for 2/1/21 at 7:10 p.m. to discuss and possibly act on the petition to vacate an unused alley legally described as East/West Platted Alley in Block 17, Fargo & Prentice Addition, Hot Springs, Fall River County, South Dakota from Debra Johnston, Frank and Lynn Mason, Vern Hagedorn, Randy Seiler, Shane and Laurie Theilmann, Lonnie Miller, The City of Hot Springs and Fall River County. Johnston abstained
Moved by Grimes, seconded by Romey, to set a public hearing on 2/1/21 at 7:20 p.m. for a retail on-off sale wine and cider alcoholic beverage license application from Good Karma Couture LLC DBA Mornin’ Sunshine to be used at 509 N. River St.
Moved by Johnston, seconded by Pratt, to re-appoint Christine Heidebrink, Joni Hill and Dwight Wynia to the Planning Commission for 5 year terms 2021-2025. Turner abstained
Moved by Huddleston, seconded by Romey, to re-appoint Joyce Farrell to the Cemetery Board for a 5 year term 2021-2025. Turner abstained
Committee Reports: Committee reports were heard by; Administrative and Finance: Bill Lukens-future ordinance revisions brought forward by Chapter, potential commercial tenant at Airport, potential power factor correction work at MCC, council laptops, New Admin Asst. position, FRC Highway Fuel System repairs agreement, Fall River Sanitation service ending, extent of work needed at Depot on electrical panel. Next mtg. 2/1, 1 p.m. at MCC. Airport Advisory Committee: Bill Lukens-continuing discussions w/potential commercial tenant, new KLJ contact Charlie Baker discussed soil boring test, design issues for new multi-unit t-hangars will be discussed in January, hangar rental agreement-proposed revisions will be presented to council, revised layout and plan for Balloon Festival being drafted by Mgr., pending acceptance of donation-additional courtesy car, still seeking glider rep. to serve on advisory board. Next mtg. 1/28, 8 a.m. at Airport. Custer/Fall River Regional Waste Management District: Larry Pratt-Next mtg. 1/14, 7 p.m. at MCC. Historic Preservation Commission: Debra Johnston-Next mtg. 1/6, 5 p.m. at MCC. Evans Plunge Advisory Committee: Larry Pratt- Next mtg. 1/14, Noon at EPMS. Parks, Recreation, Beautification & Cultural Development: Wes Grimes-Next mtg. 1/6, 3 p.m. at MCC. Planning & Zoning Commission: Caitlin Turner-Next mtg. 1/20 6 p.m. at MCC. Public Safety: Bill Lukens/JR Huddleston- Next mtg. 1/20, 1 p.m. at MCC. Public Works: Dave Burris-Next mtg. 1/12, 1 p.m. at MCC. Southern Hills Economic Development: JR Huddleston-quarterly update to be provided by Andrea Powers at the 1/19/21 meeting. next meeting TBD. Southern Hills Golf Course Advisory Committee: Bob Nelson- Next mtg. TBD. The public is welcome to attend committee meetings.
Finance Officer Report: Still accepting applications for New Administrative Assistant at City Hall, monthly financials do not include the investment reports due to timing and also do not reflect final 2020 amounts. Our City financials are reported using a modified accrual basis for accounting, we continue to accrue and post both revenues and expenses for the first 30-45 days of 2021. The 2021 Annual Report will be presented by the first meeting in May and Ketel Thorstensen LLP will once again perform the audit, 2021 approved donations paid; $10K Boys & Girls Club, $5k Prairie Hills Transit, $10k SHEDCO, $4k HS Senior Meals & $3k Senior Center, reviewed final EPMS bond refunding entries to record effects of reissue, additional subsidy needed to cover final 2013 bond issue payment. Reviewed for the last time specific impacts of the pandemic on revenue collection throughout the City. Current and comparable data will still be available if requested but will no longer report on it monthly. State allocated CRF$ discussed, authorization period for purchases and expenses expired on 12/30/20.
City Administrator Report: Described the recent Fall River Channel work incl. removing cattails in conjunction with Dietzler Construction and the Jennings Bridge re-opening. Summarized recent activities of our Streets, Maintenance, Parks and Utilities Departments, which included: snow event response; routine water and sewer services repairs; and reported the satisfactory restoration of damages associated with fiber optic installations in 2020. Briefly described cost saving options being discussed with BHE for EPMS and MCC for electricity-use efficiency and geothermal rate discounts. Thanked the Council and Sander Sanitation for their cooperation in securing a timely emergency contract for our COHS garbage and recycling services. Presented the January split-schedule “open hours” for Evans Plunge operations
Mayor Report: Because the Council approved the amended 2021 emergency garbage service contract with Sanders Sanitation tonight, I want to talk a little about the reason for the change in the City’s garbage hauler. The previous contractor, Fall River Sanitation, asked the Council to let them out of their existing contract, a year early, on December 31, 2020. The Council approved that request at their December 7 Council meeting. The City then needed to find a new hauler to provide garbage service until December 31, 2021 for both municipal solid waste and recyclable materials. With the amendment to the Sanders Sanitation contract approved by Council, the cost for municipal solid waste will go from $10.34 per container to $12.34 per container a $2.00 per container increase. The cost for the recycling containers will go from $4.07 per container to $3.98 per container, a slight decrease. The existing recycling containers have been picked up by Fall River Sanitation but they will be replaced by Sanders sanitation beginning this week. The billing process will remain the same but reflect the increase for municipal solid waste and the small reduction in the cost for recyclable materials. If you experience any bumps in the road during the transition from Fall River Sanitation to Sanders Sanitation please call City Hall at 745-3135. Once the transition from Fall River Sanitation to Sanders Sanitation is complete, the contact for garbage related issues will be Sanders Sanitation, their number is 605-673-3174
Adjournment: Being no further business to come before the Council, moved by Romey, seconded by Pratt, to adjourn at 8:18 p.m.
Approved:
Bob Nelson, Mayor
Attest:
Misty Summers-Walton, Finance Officer
Published once at the total approximate cost of $316.89
Published: Jan. 14, 2021

Fall River County Herald Star

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