Proceedings_Hot Springs School District November 9, 2020


Hot Springs District No. 23-2
President Bob Preuss called the Regular Board Meeting of the Hot Springs School Board to order at 5:32 p.m. on Monday, November 9, 2020 with the following members present: Zac Bell, Nikki Shaw, Petra Wilson, Ryan Walz, Mark Walton, Frances Stokes. Members Absent: None. Others present: Superintendent Fischer, Business Manager Bilbruck, Principal Lurz, Assistant Principal & A/D Hruby, Special Services Director Schniers, staff and community members and others logged in as guests.
All actions recorded in these minutes were by unanimous vote unless otherwise stated.
21.068 Approval of Agenda - Motion by Bell, second by Shaw to approve the agenda. Motion carried 7/0.
21.069 Public Participation – None
21.070 Conflicts Disclosure – Member Walz has a conflict under New Business item 7.01 COVID Related Extra Duty Pay.
21.071 Student Presentations – The High School Student Council reported on recent events. Homecoming dance was cancelled however there was a festival on the football field with lots of students. The Pep Rally was held outside, the parade floats were limited to people on the floats and Mock Olympics was a great time. A day was picked in October for a Halloween dress up day. This year fundraisers will be going on and the Junior Prom will be more planned out. Veterans Day program will be limited to veterans attending and limited students and staff. It will be live streamed with cameras for the public to watch. Regionals were cancelled but State might be in April, but we do not know at this time.
21.072 BHSSC Report – Member Preuss reported that the RDA team has developed several modules for the Special Education department. SFEC Team will have courses for under the ultimate college resource guide. There will be free courses for continuing education in March and April.
21.073 Committee Reports – Activities: None. Bldg/Grounds: None. Curriculum: Member Stokes met with the committee and discussed adjusting the curriculum to data review to the needs of the students, adding various classes in the future for upper classmen. There has been a lot of interest in the Industrial Arts area that could lead to career paths. Also, a presentation on WIN (What I Need) that lets kids focus on intense instruction. Finance & Negotiations: Meeting has been postponed. Food Service: None. ASBSD: Member Shaw reported on behalf of the committee and updated on the COVID-19 funding, preschools are still trying to get state funding, 3% inflation rate or Adjusted Rate of Inflation whichever is less for state funding. Policy Review: Member Wilson met with the committee today on policy BD, which is on the agenda and recommended policy FA, FB and IKF. Safety & Security: Member Bell met with the committee and Officer Perez to discuss the security of the district, Alice training and current COVID-19 information. President Preuss discussed the process on a lost student. Technology: Still waiting on Chromebooks.
21.074 Consent Agenda - Motion by Shaw, second by Wilson. Motion carried on roll call vote 7/0.
Approved minutes of the regular October 12, 2020 meeting. Approved unaudited financial reports from October 2020:
General Fund:
Beginning Balance: $1,047,206.60
Plus Receipts: $719,114.32
Less Disbursements: $526,532.15
Ending Balance: $1,239,788.77
Capital Outlay:
Beginning Balance: $1,047,187.07
Plus Receipts: $367,942.47
Less Disbursements: $66,142.88
Ending Balance: $1,348,986.66
Special Education Fund:
Beginning Balance: $82,071.48
Plus Receipts: $238,917.31
Less Disbursements: $101,433.48
Ending Balance: $219,555.31
Impact Aid Fund:
Beginning Balance: $639,569.39
Plus Receipts: $0.00
Less Disbursements: $0.00
Ending Balance: $639,569.39
Bond Redemption Fund:
Beginning Balance: $1,428,648.86
Plus Receipts: $0.00
Less Disbursements: $0.00
Ending Balance: $1,428,648.86
Approved the November 2020 claims for payment; approved the Personal Action Report for November 2020.
21.075 New Business – COVID Related Extra Duty Pay: Motion by Bell, second by Shaw. Superintendent Fischer discussed the COVID Cares Relief Funding from the State to help offset the extra costs associated with combating the coronavirus. In March 2020 when the school shut down, we continued to pay all staff and moved to remote learning. Due to the extra time for remote learning, commitment to the school, and continued effort and exposure, a calculation of $200 per trimester allocation is suggested as an allowable expenditure to each staff member. Motion carried on roll call vote 6/0, one abstain.
21.076 Policies for First Reading – Motion by Walz, second by Wilson. No discussion on Board Policy BD. Motion carried on roll call vote 7/0.
21.077 Administrator Remarks - Principal Lurz discussed the efforts from staff meeting on Fridays to discuss common goals going forward for students. Assistant Principal & Athletic Director Hruby spoke on attendance and discipline issues are getting better at the Secondary building. We will start at Tier II for indoor sports. There is a meeting on Wednesday with the Black Hills Athletic Director’s to discuss any changes for the Winter sports. Principal Karn spoke on starting the WIN cycle, building in Math facts into the WIN time. Next will be the Fastbridge assessments at the end of Dec. Special Services Director Schniers mentioned that this coming Friday is National World Kindness Day. The Non-Violent Crisis Prevention training will be rolled out to the district in December. CPR training is also this week. Business Manager Bilbruck discussed the reorganization of duties in the business office with the hiring of an Accounting Clerk to better serve our staff more efficiently. Superintendent Fischer spoke on the school board award for the ASBSD 19-20 Gold Level award that was received. It is the highest level for school districts. We have a speaker scheduled for the Veterans Day program and we will have some chairs set up with limited seating for social distancing protocols, 30-50 in the stands and approximately 75 on the floor. LivetickeTv will be broadcasting the program at 9am on Wednesday morning.
21.078 Governing Board Remarks – Member Shaw mentioned that the Gold Level award is based on points for webinars taken. Thanked Mr. Notheis for his students attending the voting poles. Thanked the Food Service department for offering Gluten Free meals. President Preuss says he is excited about the Student Council’s involvement in activities and thanked the Veterans for their service. .
21.079 Executive Session - None
21.080 Motion by Wilson, second by Walton to adjourn meeting at 6:39 p.m.
Wendy Bilbruck, Business Manager
Robert Preuss, School Board President
Published once at the total approximate cost of $82.53
Published: Dec. 31, 2020

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