Notice to Bidders_City of Hot Springs_Lighting Maintenance

Notice to Bidders

NOTICE IS HEREBY GIVEN that the City Council of the City of Hot Springs, South Dakota, will receive written “sealed bids” at the Office of the City Administrator in City Hall, 303 North River Street, Hot Springs, South Dakota until 4:00 p.m. on Wednesday, February 10, 2021 for RFP - PLANNED LIGHTING MAINTENANCE AGREEMENT. Bids will be opened at 7:20 p.m. on Tuesday, February 16, 2021 and be publicly read aloud at the City of Hot Springs - Council meeting at the Mueller Civic Center, 801 S. 6th Street, Hot Springs, SD.
This planned agreement is for the maintenance of all city owned: street, parking lot, pedestrian and traffic lighting fixtures. The respondent will present a proposal for the “base” contract term from March 1, 2021 through December 31, 2021; and agrees to re-assess the service agreement if the City options for additional lighting maintenance contract years (x3) beginning Jan. 1, 2022 – Dec. 31, 2024. The contractor providing lighting maintenance services will be required to perform work in strict accordance with the terms/conditions outlined in the request for proposals.
All proposals shall be submitted in a “sealed envelope” marked RFP-PLANNED LIGHTING MAINTENANCE AGREEMENT. The respondent’s cost proposal(s) for the requested city owned lighting maintenance services shall be on the BID SHEET provided in the RFP by the City of Hot Springs. Additional supporting information may also be provided with the Bid Sheet submitted, but should be limited to (5) pages. Any additional supporting information or contractor qualifications to be considered, prior to the bid review proceedings may be submitted by email to This email address is being protected from spambots. You need JavaScript enabled to view it.
All RFP respondents are encouraged to make a thorough visual assessment of the city owned lighting fixture types and bulb requirements as identified in inventory list provided with the RFP. It is also recommended that the RFP respondent meet with the Street Dept. Superintendent to answer any specific city owned lighting questions. The RFP documents may be examined at the following location:
- City Administrator’s Office, City of Hot Springs, South Dakota
Copies of the RFP documents may also be emailed upon request. When requesting copies please contact the Office of the City Administrator, 303 North River Street, Hot Springs, South Dakota 57747 or email This email address is being protected from spambots. You need JavaScript enabled to view it.
Sealed bids must be plainly marked to identify their contents. No bid shall be withdrawn after the filing time without the written consent of the Hot Springs, City Council, for a period of forty-five (45) days after the filing time. The City Council of the City of Hot Springs, South Dakota reserves the right to reject any and all bids, or to waive any informalities or technicalities in bidding, and to accept the bid that is to the advantage of, and in the best interest of, the City of Hot Springs.
John Gregory,
City Administrator
Published twice at the total approximate cost of $66.96
Published: Dec. 31, 2020, Jan. 7, 2021

Fall River County Herald Star

EDGEMONT OFFICE: 410 2nd Avenue   Edgemont, SD 57735-0660 | 605.662.7201
HOT SPRINGS OFFICE: 334 S. Chicago St.  Hot Springs, SD 57747 | 605.745.3930
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