Proceedings_City of Hot Springs December 7, 2020

Proceedings

Unofficial Minutes of the Regular Meeting
of the City Council of the City Of Hot Springs
December 7, 2020
A regular meeting of the City Council of the City of Hot Springs, South Dakota, was convened on December 7, 2020 at 7:00 p.m. at the Mueller Civic Center with Mayor Bob Nelson presiding
Members Present: David Burris, Wes Grimes, JR Huddleston, Debra Johnston, Bill Lukens, Larry Pratt, Craig Romey and Caitlin Turner
Staff Present: City Administrator John Gregory, Finance Officer Misty Summers-Walton, Safety Coordinator Lori Sherrard, MCC Staff Karl Bochert and City Attorney Garland Goff
All actions recorded in these minutes were by unanimous vote unless otherwise stated.
Agenda: Moved by Romey, seconded by Grimes, to approve the agenda
Minutes: Moved by Romey, seconded by Pratt, to approve the minutes from the 11/16/20 regular council meeting
Claims: Moved by Johnston, seconded by Turner, to approve the bills in between of $330,457.76
Bills In Between: Dec. 7, 2020: City of Hot Springs, $22,712.99, General Payroll; City of Hot Springs, $6,150.28, Golf Payroll; City of Hot Springs, $9,789.87, Water Payroll; City of Hot Springs, $6,943.46, Sewer Payroll; City of Hot Springs, $10,992.52, Evans Plunge Payroll; City of Hot Springs, $15,907.65, Payroll Federal Deposit Deductions; City of Hot Springs, $2,726.37, Council Payroll; City of Hot Springs, $772.26, Council Payroll Federal Deposit Deductions; City of Hot Springs, $23,569.53, General Payroll; City of Hot Springs, $5,456.61, Golf Payroll; City of Hot Springs, $8,806.74, Water Payroll; City of Hot Springs, $6,877.19, Sewer Payroll; City of Hot Springs, $9,119.71, Evans Plunge Payroll; City of Hot Springs, $15,000.02, Payroll Federal Deposit Deductions; Wellmark BC/BS, $30,978.20, Premium; AFLAC, $883.48, Premium; Avesis, $163.45, Premium; Delta Dental, $1,154.82, Premium; Dearborn National Life, $127.40, Premium; Hot Springs Fire Department, $7,500.00, Allotment; Credit Collection Bureau, $577.94, Garnishment; Office of Child Support Enforcement, $1,298.00, Garnishment; Chamer of Commerce, $920.82, 80% LLD ; Black Hills Energy, $12,713.31, Utilities; Battle Mountain Humane Society, $650.00, Monthly Contract/Animal Boarding ACO; US Bank National Association, $115,128.75, EP Bond Issue Semi-annual Payment; ETS, $140.79, Golf Course Monthly Credit Card Processing Fee; Heartland Payment Systems, $337.54, Evans Plunge Monthly Credit Card Processing Fee; Heartland Payment Systems, $321.98, City/Water Monthly Credit Card Processing Fee; Wells Fargo Bank, $95.32, Client Analysis Service Charge; Theresa Maas, $605.20, Police Dept Janitorial & City Hall Janitorial; Mary Sewright, $100.00, Water Deposit Refund; Wells Fargo Financial Leasing, $7,755.18, Golf Cart Lease Payments Partial Buy Out - Claim; Wells Fargo Financial Leasing, $4,180.38, Golf Cart Lease Payment; Total: $330,457.76
Moved by Turner, seconded by Burris, to approve the current claims of $538,707.91, Grimes opposed
Current Claims: Dec. 7, 2020: Ace Hardware, $636.07, Sawzall Blades; American Red Cross, $38.00, Lifeguarding Blended Learning; Amerigas, $1,666.01, Monthly Propane Charges; Arrowhead, $179.00, Tire W/ Rim; B. H. Technologies, Llc, $5,299.00, Oct 2020 Monthly Charges, Barracuda Backup, Barracude Spam; Bomgaars Supply, $469.57, Bulk Bolts; Brosz Engineering Inc, $20,475.00, Jennings Ave Bridge Construction Mgmt Professional Services Rendered Thru 11/14/20; Builders Firstsource, $1,820.88, Gal Paint; Chamber Of Commerce, $8,378.98, Dare Chamber Bucks; Culligan Water Conditioning, $28.50, 3 50# Softner Salt; Custer County Sheriffs Office, $1,693.08, Zuericher 20% Go Live; D & R Service Inc, $7,746.44, Replace Fuses, Contactor Heat Pump; Dakota Supply Group, $260.54, Replacement Breaker; Dakotas Best Distributing, $108.48, Liquorice, Bbq Sauce, Tanka Sticks, Jam; Dales Tire & Retreading, $488.12, 4 Tires (2020 Durango); Dietzler Construction, $291,336.06, Jennings Bridge Construction Pay App #5; Dollar General -Regions 410526, $99.40, 2 Glass Cleaner, 2 Dish Soap, 7 P-Towels; Ecolab Pest Elim, $252.52, Nov Pest Control; Fall River Auto, $161.64, Oil, Air Filters (2014 Ford); Fall River County Herald Star, $1,178.44, Ordinance 1219; Fall River Health Services, $103.00, Employee Drug Screening; Gall’s Llc, $624.91, Pant, 3 Pk T-Shirts, Ua Pants, Backpack; Garland Lee  Goff, $1,889.20, Nov 2020 Legal Services Rendered; Grainger, $380.12, Magnetic Contractor, Overload Relay; Harvey’s Lock & Security, $12.00, Duplicate Key; Heinerts Landscaping, $30,000.00, 75% Of River Channel Pilot Program; Hills Edge Auto, $11,310.35, Hail Dmg Repair 2019 Durango; Hills Toilet Service, $25.00, Port-A-Pot Rental Oct 2020; Hillyard/Sioux Falls, $215.74, Toilet Paper, P-Towels; I & S Group Inc, $28,556.50, Suspended Riverfront Sidewalk Final Design & Permitting; Innovative Office Solutions, $527.89, Planner; Jessica Luther, $1,085.00, Dec 2020 Water Meter Reading; Klj Engineering Llc, $2,500.00, Preliminary &  Design Services; L. L. Johnson Dist., $17.88, Freight Two Pilot Valves; Lawrence & Schiller, $7,649.67, Oct Media Efforts Facebook, Instagram; Liberty Chrysler Center Llc, $50.95, Sensor (2020 Durango); Lighting Maintenance,Contracts, $530.88, Lighting Maintenance Svc Monthly Contract; Marc, $1,160.55, Bacterial Booster; Marco Technologies Llc, $81.46, Printer Contract 11/25 - 12/24/20; Motorola Solutions Inc, $3,036.58, Outfit 2020 Durango - Apx Control Head Software, Vhf, Apx, Remote Mount Power, Interoperability Trunking, Aux Spkr, Palm Micophone; Mutt Mitt, $287.94, 3 Cs Mutt Mitt Dog Waste Bgs; Northern Truck Equipment Corp, $781.15, 2 Chain Covers & Freight (Sr9 Sander); Pacific Steel & Recycling, $725.05, 20 1X1x .120 24” Tube Steel (Bleachers); Pocket Outdoor Media Inc, $2,000.00, Contract #221819 Npt Yellowstone Targeted Email Loads 12 Mo Program; Rapid Delivery, $14.00, Freight Charge (Sensor Part 2020 Durango); Rick Hawkins, $24.70, Water Deposit #702.608; Sander Sanitation Services, $290.00, Roll Off 30 Yd Dumpster (Yard Clean Up); Servall, $130.08, Mats; Simon North Region Sd, $99,138.43, Concrete For Thrust Blocks & Repair; South Dakota 811, $98.56, Oct Message Fees; South Dakota Pilots Assoc., $20.00, Dec 2020-2021 Membership Renewal; Stalker, $102.00, Radar Mount, 2 Tuning Forks; Stotz Equipment, $90.85, Swing Arm Repair Kit
Sturdevants Auto Parts, $1,073.57, 2 Bearing Adapter, Grease; Temperature Technology, Inc., $746.23, Install New Dialer (Hot Brook Pump Station); The Toro Company - Nsn, $155.00, Nov Irrigation System It Service; Usa Bluebook, $417.94, 2 Hach Dpd; Watch Guard, $339.00, Dvr Repair (2020 Durango); Westside Storage &  Car Wash, $200.00, 100 Car Wash Tokens; Total: $538,707.91
Moved by Lukens, seconded by Huddleston, to approve the Wells Fargo Credit Card claims of $3,571.07
Wells Fargo Credit Card Claims: Dec. 7, 2020: Facebook Ad Campaign From 10/13-10/15, $39.99; Stamps.Com Monthly Service Charge, $24.99; Vista Print J. Winscot Bus. Cards 100, $33.74; Amazon-2 Gun Cleaning Kits, Headset For Video Conference, Camera For Desktop, $63.02; Amazon-Animal Control Pole, $77.49; Amazon-Black Steel Storage Rack 5 Shelves 4000Lb Capacity, $72.51; Amazon-Portable Scene Light-Large 5300 Lumens, $300.40; Amazon-Portable Scene Light-Large 5300 Lumens, $300.40; Zoom-Nov Standard Pro Monthly Plan, $15.96; Amazon-4 Strobe Lights For Vehicles, $127.96; Amazon-Printer Ink Set, $124.99; Amazon-3 Pk Heavy Duty Mop Heads, $26.98; 2-12” Wall Clocks And 48 Count Aa & Aaa Batteries, $55.71; Swimoutlet-18 Pr Water Shoes, $150.82;;  Amazon-3 Pack Maxboost Face Shields, $21.98; Amazon-3 Pack Water Filters, $146.99; Evergreen Media-Staycation Article And Ad Bhpw20, $900.00; Amazon-15 Mo. Planner, $15.99; Etsy-Sewing Patterns-Purchasing Card Error Reimbursment Requested By D Johnson, $18.53; Amazon-Books/Dvd, $435.85; Nordstrom-40 Face Masks-Uw Grant, $322.77; Amazon-2 Extra Large Book Bins For Quarantine Items, $294.00; Total: $3,571.07
101 General Fund: $1,595.28
602 Water Fund: $300.40
604 Waste Water Fund: $372.91
621 Evans Plunge: $1,302.48
2020 Loss Control/Safety Achievement Award: Mayor Nelson presented the SDPAA and SDML Workers’ Compensation Fund-Gold and Platinum Level achievement award to the City Safety Coordinator Lori Sherrard and all City Employees
SD-DOT Presentation – Highway 18/385 Reconstruction: Rich Zacher & Mike Behm-SD Dept. of Transportation. Mike Behm provided updates on the Wesch Oak Bldg. concerns and the COVID related delays in their right of way acquisitions related to the upcoming road construction project. They are recommending project bid letting in August or September of 2021. Reasons for which include potential for increased bids and decreased costs as well as weather and construction windows. Councilwoman Johnston asked what the latest date would be to insure the building to which he responded mid-July. Mayor Nelson said he has received questions from citizens and wanted to clarify that the State is not pushing the City regarding the building and that they have been very patient and helpful
Communications from the Public: Uriah Lualin representing WORK LLC told the Council that he was available to answer questions related to the Wesch Oak Bldg. preservation proposal
Jim Bultsma, Business Owner on Main St. shared why he is against delaying the demolition of the building any longer stating, “It has stood vacant for the last 25 plus years, the roof is shot, the foundation is undermined, and it is ready to come down.” He acknowledged the difficulty in the decision but emphasized the City needs to take it down, salvage the stone and move on with getting a road
Wesch Oak Bldg. Preservation Proposal Review: Sole proposal received from WORK LLC-Uriah Lualin shared plans with Council and answered questions relating to insurance, timelines, engineers’ plans, assessments, control of project, ownership of building and potential construction delays. Questions and comments were heard from Councilman Huddleston, Romey, Burris, Grimes and Lukens, Councilwoman Johnston and Mayor Nelson. Luke Broyles addressed the Council regarding a contact he has made with Richard Smith who expressed, to him, an interest in restoring the building. He asked the Council for more time to determine interest. It was then moved by Johnston, seconded by Huddleston to table the decision on the proposal to allow time for further discussion with Mr. Smith. Comments were heard by Huddleston, Romey, Pratt, Johnston, Burris and Nelson again regarding the short timeframe, need for action now, concerns with the safety of the building, insurability and stabilization. Mayor Nelson and Attorney Goff directed Council that the motion to be voted on is the WORK LLC proposal which would be approved, rejected or tabled. Johnston motion to table WORK LLC proposal was done by roll call vote and failed with Burris, Grimes, Lukens, Pratt and Turner voting no and Huddleston, Johnston and Romey voting yes. Motion to reject proposal made by Burris, seconded by Turner approved by roll call vote, Burris, Grimes, Lukens, Pratt and Turner voting yes and Huddleston, Johnston and Romey voting no
Executive Session: Moved by Huddleston, seconded by Pratt, to go into executive session under SDCL §1-25-2(1)-Personnel at 7:56pm, Mayor Nelson, City Attorney Goff and Councilmembers Burris, Grimes, Huddleston, Johnston, Lukens, Pratt, Romey and Turner attended. At 8:21 pm all present exited the executive session and the meeting resumed
Mayor Nelson requested to add an item e to the personnel agenda; Philip Shively, FT Police Officer, $17.60/hr. effective 12/10/20
Personnel: Moved by Johnston, seconded by Turner, to approve personnel items a-e; Kurt Seegrist, FT City Maintenance Foreman, longevity increase $19.24/hr. effective 12/3/20, Shana Clyde, PT EPMS Lifeguard last day effective 11/25/20, Gregory Foust, Lynette Reid SHGC Clubhouse Attendant last day 11/7/20, Gordon Wempen, FT Class II Maintenance Operator Water Department, terminated effective 11/23/20, Philip Shively, FT Police Officer $17.60/hr. effective 12/10/20
Ordinance: Moved by Huddleston, seconded by Burris, to approve the second reading of Ordinance 1221: Supplemental Appropriation Ordinance. A roll call vote was taken with all present voting in favor.
Ordinance No. 1221
Supplemental Appropriation Ordinance
Be it ordained by the Common Council of the City of Hot Springs that the following sum is supplementally appropriated to meet the obligations of the municipality.
101 General Fund    
41920 General Government/Buildings
  42840 Sewer     $2,050
  42850 Water     $2,300
42100 Police Department
  42840 Sewer     $350
  42850 Water     $250
  42900 Other Exp.     $5,800
42320 Development Coordinator
  42510 Vehicle Repairs     $660
  43400 Machinery & Equipment     $685
  43420 Books     $150
43120 Highways Streets & Roadways
  41100 Salaries & Wages     $10,000
  42200 Professional Serv.     $7,000
  42400 Rentals     $7,600
  42840 Sewer     $400
  42850 Water     $850
43150 Snow Removal
  42600 Supplies     $2,500
  42670 Gas Oil & Diesel     $1,000
43500 Airport
  41100 Salaries & Wages     $1,500
  41500 Group Insurance     $3,575
  42100 Insurance     $2,800
44120 Rabies and Animal Control
  42200 Professional Services     $1,300
45200 Parks
  42200 Professional Services & Fees     $3,500
  42840 Sewer     $370
  42850 Water     $26,000
45500 Library
  42610 Supplies     $1,500
  42840 Sewer     $2,500
  42850 Water     $5,000
  43420 Books     $850
45600 Auditorium/Mueller Civic Center
  42840 Sewer     $8,300
  42850 Water     $10,950
Total Appropriations-General Fund     $109,740
Source of Funding
  Unassigned Fund Balance     $46,570
  Transfer in 213     $1,500    
  Transfers in 602, 604     $59,320
  Library Donations     $2,350
501 Hs Capital Improvements    
  42904 Baseball/T-Ball Improvements     $40
  42905 Suspended Sidewalk     $350,000
Total Appropriations-HS Capital Imp.     $350,040
Source of Funding
  Net Position-Baseball Improvement     $40
  Net Position-Sidewalk     $350,000
602 Water Fund
  42669 Purification/Chemicals     $3,500
  42820 Electricity     $5,000
  51100 Transfers out     $157,800
Total Appropriations-Water Fund     $166,300
Source of Funding
  Net Position     $166,300
604 Sewer Fund
  43300 Improvement Other than Bldg.     $10,000
  42850 Water     $3,500
  51100 Transfers out     $18,795
Total Appropriations-Sewer Fund     $32,295
  Net Position     28,795
  Transfer in 602     $3,500
620 Golf Course Fund
45120 Golf Course
  42840 Sewer     $450
  42850 Water     $103,000
45130Pro Shop
  42840 Sewer     $375
  42850 Water     $1,450
Total Appropriations-Golf Course Fund     $105,275
Source of Funding
  Transfer in 602,604     $105,275
621 Evans Plunge Fund
  42840 Sewer     $4,000
  42850Water     $4,500
Total Appropriations-Evans Plunge Fund     $8,500
Source of Funding
  Transfer in 602, 604     $8,500
Approved:
Bob Nelson, Mayor
Attest:
Misty Summers-Walton Finance Officer
First reading: 11-16-20
Second reading: 12-7-20
Published: 12-10-20
Effective: 12-31-20
Moved by Lukens, seconded by Huddleston, to approve the first reading of Ordinance 1222: An Ordinance Enacting and Adopting a supplement to the Code of Ordinances for the City of Hot Springs and declaring an emergency. A roll call vote was taken with all present voting in favor
Resolutions: Moved by Turner, seconded by Romey, to approve 2020-31: City Wide Fee Resolution-setting fees and charges for services provided by the City of Hot Springs
Resolution 2020-31
City Wide Fee Resolution - Setting Fees and Charges
for Services Provided by The City of Hot Springs
WHEREAS, the City of Hot Springs provides numerous services and enforces several requirements which are supported financially by various fees and charges as allowed by South Dakota Codified Law and City Ordinances; and
WHEREAS, The City of Hot Springs finds it to be in the best interests of the City and its citizens to adopt a comprehensive fee resolution, reviewed and updated annually.
NOW THEREFORE, BE IT RESOLVED, by the City of Hot Springs to set/reaffirm the following schedule of fees and charges as provided below:
General Government:
B/W Copies (Letter Or Legal Size): $0.25/Per Page
Color Copies (Letter Or Legal Size): $0.50/Per Page
Copies Larger Than 11X17: $3.00/Per Page
Late Fees: $10.00 - All Except Liq%
Return Check Fees: $40.00
Billed Hourly Rate For City Employees:
Level 1: $45.00 Entry Level
Level 2: $55.00 Skilled
Level 3: $75.00 Highly Skilled
Billed Hourly Rate For City Equipment:
Backhoe, Bob Cat, Skidster, Grapple Truck: $95.00/Hourly
Pu Truck, Water Truck, Jet Truck: $75.00/Hourly
Flat Bed, Trailer, Etc.: $75.00/Hourly
Wacker Packer, Chop Saw, Nut Cracker: $75.00/Hourly
Mower, Weedeater And Labor: $55.00/Hourly
Street Sweeper (Includes Operator): $85.00/Hourly
Sweeper Attachment For Loader/Skidster: $45.00/Hourly
Weed Cutting And Removal Chgs: $0.00/Refer To Billed Hrly Rates Emp. & Equip.
Park/City Property Electricity Use Fee: $15.00/Daily
Park Application Fee: $20.00
Mobile Vendor Space Rental-Monthly: $175.00/City Owned Designated Properties Only
Mobile Vendor Space Rental-Weekly: $60.00
Mobile Vendor Space Rental-Daily: $25.00
Animal License-Dog/Cat: $15.00/Annual Renewal
                                         Lost Tag Replacement: $7.50
Animal License-Poultry/Fowl: $20.00/Renew Every 2 Yrs.
Animal Control Citation-1St Offense: $25.00
Animal Control Citation-2Nd Offense: $50.00
Animal Control Citation-3Rd Offense: $75.00
Nuisance/Dangerous Vicious Animal Citation: $500.00
Liquor And Beer Licenses
Temporary (Special) Alcoholic Beverage Licence-
  Current License Holder: $25.00/Per Day
Temporary (Special) Alcoholic Beverage Licence-
Non License Holder: $50.00/Per Day
Retail Liq & Pkg Liq Lic: $50,000.00/Last Sale Amt. None Currently Available
Restaurant Liquor License: $7,000.00/Value 7K Est 7/2013-Good For 10 Years
Fiscal Year Licences (Jul 1-Jun 30)
Rb-Retail Beer On-Off Sale Malt Beverage/Sd Farm Wine: $300.00    
Calendar Year Licenses (Jan 1-Dec 31)
Pl-Package Liquor Off-Sale License: $1,200.00
Rl-Retail Liquor On-Sale License: $1,200.00
Cl-Convention Center On-Sale Liquor: $1,200.00
Rr-Rest. Liq. On-Premise Full Serv Rest Liq Lic: $1,200.00
Rw-Retail Wine On-Off Sale Wine License: $500.00
Pw-Package Wine Off-Sale Wine License For Sd Wineries: $1,500.00    
Liquor Percentages Operating Agreements
Wholesale Purchases For Liquor & Malt Beverages: 10%
Percentage Remittance Late Fees: $25.00/Per City Operating Agreement
City Licenses
Pawn Broker: $200.00
Peddler/Solicitor License: $25.00/Per Day
Transient Merchant License: $100.00/Per Month
Mobile Food Vendor License: $250.00
  $250 Initial Application $100 Annual Renewal
Circus Show License: $500.00/First Day And
  $50 For Each Subsequent Day
Street Carnival License: $250.00/First Day And
  $50 For Each Subsequent Day
Tent Show Or Exhibition License: $125.00/Per Day
Transportation Network Company License: $500.00/Per Year
Taxicab Or Bus License: $250.00/Per Year
Municipal Solid Waste Haulers License: $25.00/Renewed Yearly Between Jan. 1 & Mar. 1
Mobile Home Park License: $100.00/Per Year For Ten Or Less
Mobile Home Park License: $200.00/Per Year For 11-20
Mobile Home Park License: $10.00/Per Trailer Over 20
Cemetery Contractors License: $25.00/Term Is Thru Current Calendar Yr
Class A-2 Contractor Renewal Fee: $50.00    
Class A-2 Contractor Lic-New Or Job Specific: $200.00    Renewal Fee $200 Life Of Project
Class A Contractor License: $100.00/Annual W/$50 Renewal
Class B Contractors License: $50.00/Annual W/$25 Renewal
Class C Contractor License: $35.00/Annual W/$25 Renewal
Trenching Contractors License: $50.00/Annual W/$25 Renewal
Sign Removal Fee: $25.00/Each
Temporary Sign: $0.00/No Fee - Although Permit Is Required
On-Premises Sign: $25.00/Per Sign-One Time Fee
Sign Structure: $25.00/Bldg Permit Fee Plus $25 Per Sign
Off-Premise Sign: $0.00/Use Permit Fee Plus Bldg Permit Fee
Rv Park License/Permit: $75.00/Plus $10 For Every Ten Spaces/Annual Renewal
Building Permits
Trenching Permit: $25.00    
Excavation Permit: $25.00/0-100 Sq Ft
Excavation Permit: $50.00/Over 101 Sq Ft
Site Development Permit: $150.00/100 Sq. Ft. To 10,000 Sq. Ft.
Site Development Permit: $350.00/10,001 Sq Ft To 45,000 Sq Ft
Site Development Permit: $500.00/Greater Than 45,000 Sq Ft
Blasting  Permit (Written): $100.00/W/State License & Written Plan-Req 1Mm Bond
Appeals To The Board Of Adjustment: $250.00/Requires Attorney Review
Rezoning: Map & Text Amendment: $550.00    
Use Permit On Review: $150.00
Variance Request: $200.00
Zoning Text Only Amendment: $200.00
Minor Subdivision (4 Lots Or Less) Review: $150.00    
Major Subdivision And Pud Review: $750.00
Building Permits And Use Fee Schedule
$1.00 - $5,000:     $50.00    
$5,001 - $10,000:    $75.00
$10,001 - $15000:     $100.00
$15,001 - $20,000:     $125.00
$20,001 - $25,000:     $150.00
$25,001 - $30,000:     $175.00
$30,001 - $35,000:     $200.00
$35,001 - $40,000:     $225.00
$40,001 - $45,000:     $250.00
$45,001 - $50,000:     $275.00
$50,001 - $55,000:     $300.00
$55,001 - $60,000:     $325.00
$60,001 - $65,000:     $350.00
$65,001 - $70,000:     $375.00
$70,001 - $75,000:     $400.00
$75,001 - $80,000:     $425.00
$80,001 - $85,000:     $450.00
$85,001 - $90,000:     $475.00
$90,001 - $95,000:     $500.00
$95,001 - $100,000:     $525.00
$100,001 & Up:     $525.00  
$100,001.00 & Up Add $1.00 For Each Add’l $1,000 To The Max Base Fee Of $1,000
Failure To Obtain Req’d Permit Prior To Work Beginning: Rate X 4/ Required Fee Multiplied By A Factor Of 4
Vacant Structure Registration Fees
Residential: $275.00/No Fee If Pd By 9/30 Ea Yr Or W/In 30 Days Of
Commercial: $550.00/Vacancy For Both Residential & Commercial
Annual Renewal-Residential: $200.00
Annual Renewal-Commercial: $300.00
Any Violation Of Vacant Structure Requirements-1St Notice: $50.00    
Any Violation Of Vacant Structure Requirements-2Nd Notice: $100.00/60 Days
Any Violation Of Vacant Structure Requirements-3Rd Notice: $200.00/90 Days
Any Violation Of Vacant Structure Requirements-4Th Notice: $0.00/Past 120 Days Will Seek Legal Action
Recreation Program Fees
Baseball Majors (Cal Ripken League): $50.00
Baseball Minors (Cal Ripken League): $40.00
Inclusive Plus Rate: $35.00+/Many Wks 3+X Per Wk. More Admin Costs, Particular & Purposeful Activities
Inclusive Rate: $25.00/4+Wks-Muliple Times Per Wk. Specific Facilities, Levels, Materials, Increased Instruction
Basic Rate: $15.00/Several Wks-2X Per Wk. Common Materials & Shared Facility
Compact Rate: $10.00/2Wks-2X Per Wk-No Special Material/Facility
Library
Ill Items: $3.00    
Damaged/Lost Items: $0.00/Varies Based On Value Of Item + 5.00 Processing
Fines-Dvd Or Book Bag: $1.00/Per Day
Fines-Everything Else: $0.25/Per Day
Copies-Bw: $0.25/Per Page
Copies-Color: $0.50/Per Page
Copies-Faxes: $1.00/Per Page + Lib. Cover Page
Cards-In Town: $0.00/Free
Cards-Out Of Town Single: $10.00
Cards-Out Of Town Family: $20.00
Replacement Cards: $2.00    
Summer Reading Program: $0.00/Free
Mueller Civic Center-Rental Fees
Conference Room Full Day: $100.00
Conference Room Half Day: $50.00
Annex Per Day: $120.00
Annex Per Half Day: $60.00    
Theatre Full Day: $200.00/8 Hour Period Between 8Am And 10Pm
Theatre Half Day: $100.00/4 Hour Period Between 8Am And 10Pm
Auditorium Full Day: $250.00/10 Hour Period Between 8Am And Midnight
Auditorium Half Day: $125.00/5 Hour Period Between 8Am And Midnight
Kitchen Use-Full Use: $100.00/Full Day Only
Mcc Misc Fees And Add-Ons
Hourly Rate When Exceeding  Rental Term: $25.00/Per Hour
Food Charge: $60.00/When Food Is Served In Any Area Of The Mcc
Oak Podium: $25.00
Av Cart: $10.00
8X8 Screen: $25.00
Dry Erase Easel: $5.00
Tv/Vcr/Dvd Combo: $35.00
Sound Setup Through House System: $25.00
Sound System Using 10 Channel Mics: $125.00
Scoreboard: $25.00
Electrical Cords/Power Strips: $5.00
Baldwin Baby Grand Piano: $25.00
100 Cup Coffee Pot: $12.00
Coffee Service: $25.00
Airport
Ground Leases (New, Renewals & Transfers): $0.12/Per Sq Ft. Annually
Rental-Heated Hangar Up To 40’ Wing Span: $35.00/Daily Rate
Rental-Heated Hangar Up To 40’ Wing Span: $110.00/Weekly Rate
Rental-Heated Hangar Up To 40’ Wing Span: $200.00/Monthly Rate
Rental-Heated Hangar 40’ + Wing Span: $85.00/Daily Rate
Rental-Heated Hangar 40’ + Wing Span: $140.00/Weekly Rate
Rental-Heated Hangar 40’ + Wing Span: $250.00/Monthly Rate
Rental-Old Hangar-Daily Rate: $30.00
Rental-Old Hangar-Monthly Rate: $110.00
Rental-Outside Storage (Trailers): $40.00
Airport Fuel: $4.35/Per Gallon
Airport Courtesy Car <2 Hrs: $0.00/Free For The First 2 Hours
Airport Courtesy Car 2-10 Hours: $30.00
Airport Courtesy Car 11-24 Hours: $50.00
Cemetery
Sale Of Cemetery Lots: $125.00/Total $250 Split Between 101 & 701
Sale Of Cemetery Lots Perpetual Care: $125.00
Dbl Internment In Single Grave: $175.00/Total $350 Split Between 101 & 701
Dbl Internment In Single Grave-Perp Care: $175.00    
Infant Graves: $25.00/Total $75 - $25 To 101 $50 To 701
Infant Graves Perpetual Care: $50.00
Water/Waste Water/Solid Waste
Water Deposit-No Auto Pay: $200.00
Water Deposit-Auto Pay: $100.00
Water Deposit-Non Residents: $300.00
Construction Wtr-Hydrant Meter Deposit: $750.00
Penalty/Late Fee: $10.00    
Metered & Flat Rate Water
1St 1000 Gallons
5/8” Meter*: $18.69/Auto Inc. 1.9% Ea Yr For 5 Yrs 2019-2023
3/4” Meter*: $26.91
1” Meter*: $48.04
1-1/4” Meter*: $74.96
1-1/2” Meter*: $107.86
2” Meter*: $192.00
3” Meter*: $431.86
4” Meter*: $767.84
6” Meter*: $1727.49
Over 1000 Gallon Rate Per 1000*: $3.27/Auto Inc. 1.9% Ea Yr For 5 Yrs 2019-2023
Hydrant Meter Rate*: $50.00/Plus 2X Standard Rate Per 1000 Gallons
*Out Of Town Users Are Charged 2X The Rate Of In Town Users
Bulk Water Sales
Water Fill Station: .25¢/Per 50 Gallons
Pool Fill-Residential: $50.00/1X Per Yr, Additional Fill 2X Rate
Pool Fill-Commercial: $100.00/1X Per Year, Additional Fill 2X Rate
Fire Sprinkler System 8” Or Smaller: $24.00/Pd Per Qtr
Fire Sprinkler System >8”: $36.00/Pd Per Qtr
Private Fire Hydrants: $5.00/Per Month Each
Private Fire Service 3-4” Outlet: $5.00/Per Month Each
Water Tap Connection Fees
1” Tap*: $150.00/Must Be Paid At Time Of Application
2” Tap*: $300.00
4” Tap*: $1,200.00
6” Tap*: $1,500.00
*Out Of Town Users Are Charged 2X The Rate Of In Town Users
New Serv. Connected To Mun Stub Out: $1,000.00
After Hours Service Call: $40.00
Reconnect - Call Out Fees: $30.00
User Req To Test Water Meter: $20.00+ $20 Handling Fee+Testing Facility Fee- Refundable If Meter Is Off >3%
Sewer
Septic System Permit & Inspection Fee, $50.00    
Sewer User Fees
Mo. Residential Sewer Charges*, $31.15/Auto Inc. 1.9% Each Year For 5 Years 2019-2023
Commercial Sewer Users*, $31.15/Auto Inc. 1.9% Each Year For 5 Years 2019-2023
Commercial Sewer User Overage Fees*, $3.25/Additional $3.25/1000 Gal Over 7000.
*Out Of Town Users Are Charged 2X The Rate Of In Town Users
Seasonal Rate For Campgrounds, $18.69/Auto Inc. 30% Of Reg. Oot Rate Nov-Apr.
Sewer Tap Connection Fees
Sewer Tap Fee Residential, $100.00
Commercial And Industrial Tap Fee, $200.00
New Service Connection To Mun. Stub-Out, $1,000.00
Other Sewer Revenue
Commercial Waste Haulers, $15.00/$15/Dump Up To 1000 Gal. & $4.50/Ea.Add’l 1000Gal
After Hours Service Call, $200.00/Serv Outside Of Reg Wrk Hrs-Not An Emergency
Request Othr Than Ordinary Inspection, $30.00/Request For Serv. More Than Reg. Inspection
Solid Waste
Solid Waste Collection Fees, $10.47/Contracted Service
Recycling, $4.07/Contracted Service
City Fee, $2.25
Southern Hills Golf Course
Green Fees-9 Hole, $27.00
Green Fees-18 Hole, $42.00
Adult Single Season Pass, $688.00
Adult Couple Season Pass, $948.00
Senior Single Season Pass, $626.00
Senior Couple Season Pass, $868.00
18 & Under Season Pass, $85.00
Ft College Student Season Pass, $219.00/(12+Credits <23 Yrs. Old)
City Employee Single Season Pass, $554.00
City Employee Couples Season Pass, $767.00
Punch Card Six (6) 9 Hole Punch Card, $140.00
Cart Trail Fees-Daily, $33.00
Cart Trail Fees-Annual, $141.00
Cart Storage Bldg A Gas*, $252.00/$141 Trail Fee +$111 For Cart Storage
Cart Storage Bldg A Electric*, $327.00/$141 Trail Fee +$186 For Cart Storage
Cart Storage Bldg B Gas*, $308.00/$141 Trail Fee +$167 For Cart Storage
Cart Storage Bldg B Electric*, $389.00/$141 Trail Fee +$248 For Cart Storage
*Season Pass Holder Receive 10% Discount
Sm Bucket Range Balls, $5.00
Lrg Bucket Range Balls, $8.00
Range Pass, $265.00    
Range Pass With Purchase Of Season Pass, $162.00    
Cart Rent-9 Hole, $11.00
Cart Rent-18 Hole, $17.00
Cart Seasonal Lease Single, $446.00
Cart Seasonal Lease Double, $648.00
Room Rent, $0.00
Mini Max, $0.00
Packages
Single Season Pass, Cart & Driving Range, $1,244.00
Couple Season Pass, Cart & Driving Range, $1,721.00
Senior Single Season Pass, Cart & Driving Range, $1,176.00
Senior Couple Season Pass, Cart & Driving Range, $1,637.00
Special Rates
Unlimited 2-Day, $120.00/Includes Cart M-F Only
Twilight Rate, $35.00/After 4Pm- M,W,F & Sunday
Mon-Thurs. Promo, $50.00/Includes Cart-Not On Holidays
Green Fee Nonprofit or Charitable Fundraiser, $30.00/Per Person
Green Fee Group Rate 20 or More (18 Holes Weekday), $33.00/Per Person
Green Fee Couples Tournament, $56.00/Per Couple
Green Fee Students Involved In Recreation Golf Program Thru City, $6.00/Per Day
Evans Plunge Mineral Springs
Adult Admission, $14.00/Age 16 & Up
Adult D/C
Child Admission, $10.00/Ages 3-15, 2 & Under Free
Child D/C
Punch Cards-Age 3-15, $50.00/10 Punches-$5.00
Punch Cards-Age 16 & Up, $70.00/10 Punches-$7.00
Punch Cards-Water Aerobics, $35.00/10 Punches-$3.50
Membership-1 Mo. One Person, $42.00
Membership-1 Mo. Two Person, $75.00
Membership-1 Mo. Family, $95.00
Membership-3 Mo. One Person, $110.00
Membership-3 Mo. Two Person, $180.00
Membership-3 Mo. Family, $215.00
Membership-6 Mo. One Person, $190.00
Membership-6 Mo. Two Person, $315.00
Membership-6 Mo. Family, $370.00
Membership-12 Mo. One Person, $300.00
Membership-12 Mo. Two Person, $495.00
Membership-12 Mo. Family, $570.00
Birthday Parties, $125.00
Lockers-Small, $0.50
Lockers-Large, $0.75
Annual Locker Rental-Large, $200.00/Semi-Annual $100.00
Annual Locker Rental-Small, $75.00
Towels, $1.84/2.00 With Tax
Annual Towel Service, $200.00
Showers, $3.24/3.50 With Tax
Note: Applicable sales tax may be required on fees and charges.
BE IT FURTHER RESOLVED that management (SHGC, EPMS, MCC) reserves the right to create pricing promotions and incentives and shall notify applicable advisory committees who will report any new pricing promotions or incentives to the full council during committee reports at Council meetings.
EPMS standard discounts; 30% 1st Responders, 20% Employees, 10% Veterans, Seniors (55+), AAA & Stay&Play. Group discounts; 10-24 $1.50 discount pp, 25-49 $2.00 discount pp, 50+ $2.50 discount pp
SHGC standard discounts; 10% active duty military/veterans/first responders (for all regularly priced green fees, golf cart rental and punch cards ONLY); Stay & Play -18 for 9, 50% discounted youth rate <18 (green fees only)
BE IT FURTHER RESOLVED that all rates & fees listed above will be effective January 1, 2021, be fairly and consistently applied, billed and collected by appropriate city staff and departments, and shall remain in place and in effect until changed by an act of the City Council.
Dated this 7th day of December, 2020
Approved:
Bob Nelson, Mayor
Attest:
Misty Summers-Walton, Finance Officer
Moved by Johnston, seconded by Turner, to approve 2020-32: Resolution to surplus City property-SHGC log pile
Resolution 2020-32
A Resolution to Surplus City Property
BE IT RESOLVED by the City Council of the City of Hot Springs, South Dakota: to surplus the following City property;
Golf course fund: pile of felled, seasoned, delimbed, ready to burn logs. Approximate log pile size- 18’ long x 8’ wide x 3’ tall
WHEREAS, the City Council of the City of Hot Springs finds that said property is not useful or useable to the City; and finds that said property  should be made surplus and sold, in as-is condition.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hot Springs, South Dakota, that the above described property be declared surplus.
Dated this 7th day of December 2020
Approved:
Bob Nelson, Mayor
Attest:
Misty Summers-Walton, Finance Officer
Moved by Turner, seconded by Romey, to approve 2020-33: Resolution to Abate Nuisance-Wesch Oak Building-Comments and questions by Councilman Lukens, Pratt, Romey, Burris and Councilwoman Johnston and Turner, related to timing, variables, additional proposals and safety. Johnston requested the resolution be modified to include language to save the stone and Mayor Nelson and Administrator Gregory assured this would be listed in the request for proposals for demolition. Attorney Goff advised the resolution just starts the process and can be changed if needed. A roll call vote was taken with all present voting in favor
Resolution 2020-33
Resolution for the Abatement of 717 North River St.
Known as the Wesch-Oak Building
WHEREAS, in the pursuit of the health, safety, and welfare of its citizens, the City of Hot Springs must ensure buildings and structures are safe and not a public nuisance; and
 WHEREAS, the City of Hot Springs has for many years worked with the various owners of the Wesch-Oak building in an attempt to get the building safe and stable; and
WHEREAS, the City has recently attempted to find any means possible to save the Wesch-Oak building by making it safe and stable; and
WHEREAS, the City of Hot Springs has employed at its own expense engineering firms and geotechnical engineers to examine the building over various years; and
WHEREAS, the latest engineering report has stated the Wesch-Oak building’s roof system has failed, which has led to the first and second floor wood framing rotting and the foundation has been excavated to the point where the integrity of the structure has been compromised; and
WHEREAS, the above described dilapidation could lead to the collapse of the Wesch-Oak building, which generally endangers the public at large and the adjacent building; and
WHEREAS, the City of Hot Springs has, pursuant to SDCL §1-19A-11.1, provided the South Dakota State Historical Society all reports and documentation concerning the Wesch-Oak building; and
WHEREAS, the South Dakota State Historical Society stated in a letter dated March 20, 2020 that demolition of the Wesch-Oak building will encroach upon, damage, or destroy a historic place; however, it appears there are no feasible and prudent alternatives to the structure being demolished; and
WHEREAS, pursuant to a complaint by the City of Hot Springs, the Fall River Circuit Court issued an Order on June, 26, 2020 declaring the Wesch-Oak building a public nuisance as defined by SDCL §§§21-10-1(1), 21-10-1(4), and 21-10-3, and
WHEREAS, pursuant to the above described Court Order, the City of Hot Springs has the right to abate said nuisance by demolition of the structure by removing the structure and foundation.
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HOT SPRINGS, that the City shall have any and all authority to abate the nuisance known as the Wesch-Oak building pursuant to the Court order dated June 26, 2020, with all costs and expenses related to the abatement resulting in by a lien on the parcel of land upon which said building is located, and
IT IS FURTHER RESOLVED, that the City shall solicit bids for the demolition of the Wesch-Oak building located at 717 North River St. in the City of Hot Springs; and
IT IS FURTHER RESOLVED, that pursuant to SDCL §1-19A-11.1, the City shall provide all necessary notice to the South Dakota State Historical Society.
IT IS FUTHER RESOLVED, that, pursuant to SDCL §9-19-13, this resolution is necessary for the immediate preservation of the public peace, health, safety, and welfare of the City and shall become effective immediately upon passage.
Dated this 7th day of December, 2020
Approved:
Robert Nelson, Mayor
Attest:
Misty Summers-Walton Finance Officer
New Business: Moved by Grimes, seconded by Huddleston, to accept the bid received from Richard Olstad on the Armory Property RFP who was present to answer any questions from the Council. Comments were heard by Mayor Nelson, Councilman Grimes and Burris and Councilwoman Johnston
Moved by Romey, seconded by Pratt, to authorize the Mayor to apply to the US Army Donations Program for a helicopter to be displayed at Centennial Park with a maximum dollar amount prepared to pay for demilitarization not to exceed $1,000-transportation cost not yet determined. Questions and comments from Councilwoman Turner, Mayor Nelson and Councilman Grimes, Pratt and Romey, as well as public comments from Valerie Henry were heard with overall support of the idea but concerns with location
Moved by Lukens, seconded by Burris, to approve and authorize the Mayor to sign the two-year (2) Golf Now contract-trades up to 2 tee times per day during only designated time periods in exchange for the EZ TeeOff, GolfNow POS and Reservations products- Councilman Grimes questioned if this type of trade was legal, Attorney Goff was unprepared to answer the question and after further comments and questions the original motion to approve was modified to table until a legal opinion can be obtained was made by Lukens and seconded by Pratt
Moved by Pratt, seconded by Huddleston, to accept the request from Fall River Sanitation to terminate the City of Hot Springs Solid Waste and Recycling Collection and Disposal Contract effective 12/31/2020 as opposed to 12/31/2021
Moved by Turner, seconded by Johnston, to authorize the Library Director Dawn Johnson to accept the United Way of the Black Hills Early Learning Innovative Grant in the amount of $2,000
Moved by Johnston, seconded by Burris, to approve an automatic budget supplement of $224,320.80 to Additional Sales Tax Fund (212-21200-43300) for the Jennings Ave bridge construction. Reimbursement revenue received from BIG grant funding
Moved by Turner, seconded by Romey, to approve an automatic budget supplement of $20,800 to the Golf Course-Pro Shop, machinery & equipment budget (620-451300-43400) for the stolen golf carts. Reimbursement revenue received from SDPAA claim number GC2020105429
Moved by Lukens, seconded by Burris, to approve an automatic budget supplement of $10,075.85 to the Police Department, vehicle repairs budget (101-42100-42510) repair hail damage on 2019 Dodge Charger #0277 and 2019 Dodge Durango #1898. Reimbursement revenue received from SDPAA claim number GC2020104731
Moved by Turner, seconded by Romey, to recognize and record the names of the 3 suppliers and their quotes received for the purchase of 8000 gallons of 100LL Aviation Gasoline by the Hot Springs Airport as required by SDCL §5-18C-6. Purchase was made with World Fuel at $2.91 per gallon, other vendors considered were MG Oil at $3.40 and Epic Fuels at $3.02
Committee Reports: Committee reports were heard by; Administrative and Finance: Caitlin Turner-PD surplus weapon, potential airport tenant, CRF $, fee resolution updates, council laptop purchase impacted by current demand. Next mtg. 1/4, 1 p.m. at MCC. Airport Advisory Committee: Bill Lukens-potential lease arrangements w/ Advanced Aero Technologies, design work for t-hangars, newly developed charter, heated hangar fees and comparison to other airports, request for credit card reader, hangar construction guidelines being reviewed for updates Next mtg. 12/31, 8 a.m. at Airport. Custer/Fall River Regional Waste Management District: Larry Pratt-voted to raise rates for credit card transaction fees, did information security reviews, looked at first data leasing 3 year agreement & desktop QuickBooks, First National Bank sweep account reviewed with Kathy Dolan. Next mtg. 1/14, 7 p.m. at MCC. Downtown Historic Preservation Commission: Debra Johnston-approved certificate of appropriateness for kiosk at Best Value Inn, Legion flagpole flag size to small but no action can be taken, Wesch Oak WORK LLC proposal disputes DOT conclusion that bldg. will collapse, commission favors renovation but has no power or money to do that, smaller group being formed to focus on ordinance revisions, Next mtg. 1/6, 5 p.m. at MCC. Evans Plunge Advisory Committee: Larry Pratt- Next mtg. 12/10, Noon at EPMS. Parks, Recreation, Beautification & Cultural Development: Wes Grimes- plans to remove spring vault box at lower Chautauqua, School Street park playground equipment repair needs and plans to plant wildflowers, Centennial Park fall river channel work feedback very positive, Brookside Park sprinkler RFP, discuss reusing tall decorative road lights on freedom trail, MCC HVAC system, Depot bids needed for electrical panel replacement, Umiker Park waiting for donors, T-ball field quotes needed for fencing project. Next mtg. 1/6, 3 p.m. at MCC. Planning & Zoning Commission: Caitlin Turner-Next mtg. 12/16 6 p.m. at MCC. Public Safety: Bill Lukens/JR Huddleston-change to on-call officer schedule, West River-Pennington Co State’s Attorney to assist until issues with current Attorney General are resolved, Zuercher system is now “live” with no issues, met new FRC States, proposed removing no parking signs on Jennings by elementary, in-car computers, adding a daycare supplement to the use permit on review & revising Title XV Chapter 155 as needed. Cross walk and curb markings at Moccasin Springs, ABV flood wall railing request, mask mandate-no recommendation due to enforcement issues & belief that individuals & businesses chose for themselves, Amendment A and IM26 can’t do anything until guidance from legislature, charter for Public Safety committee, large rock above School St. being monitored. Next mtg. 12/16, 1 p.m. at MCC. Public Works: Craig Romey-suspended sidewalk color decisions & sandstone block. Maintenance dept. working on light poles for Jennings Bridge, part time employee, alley maintenance, fence at MRF, demo of spring vault, tree removal Brookside & Umiker. Utilities-sewer obstruction on Lincoln Ave., replace pump at Evans pumping station, line location equipment, additional water valve needed at Jennings Bridge. RFP lighting maintenance 3 year contract, FRWU 2022 contract, N River St. reconstruction in front of EP, issues with traffic-light University & Chicago. Next mtg. 12/15, 1 p.m. at MCC Southern Hills Economic Development: JR Huddleston-no report meeting TBD. Southern Hills Golf Course Advisory Committee: Bob Nelson- Next mtg. 12/14, 5 p.m. at MCC. The public is welcome to attend committee meetings.
Finance Officer Report: Reviewed financial reports through end of November, highlighted maturing Water CD at 1st Interstate, discussed generally accepted accounting principles for accrual based accounting and roll city employees play in assistance with timely reporting, reviewed pandemic impacts on revenue collection and the CRF$ from the State, working on 2021 wage scale resolution and Part-time and Seasonal wage rate resolution. Closing on EPMS bond refunding to occur 12/8, reviewed annual subsidy transfer for EPMS and SHGC which will be on next council agenda and the Jennings Ave. BIG grant reimbursements.
City Administrator Report: Provided an update on recent Suspended Sidewalk discussions with ISG about finish considerations for structural and decorative elements, as well as lighting. Described recent discussions with SD-DOT, incl. implications of the Wesch-Oak bldg., ROW acquisition delays and bid-letting schedule adjustment for the Hwy 18/385 project. Dietzler Construction has completed the bridge deck placement and is beginning guard and hand-rail installations at Jennings Bridge. Contractor has completed 75% of the 1st part of Fall River Channel Restoration project. Summarized recent activities of our Streets, Maintenance, Parks and Utilities Departments, which include: tree removal at Umiker and Brookside Parks; snow equipment preparations; Christmas decorations placement; waste water infrastructure repairs and responding to a 6 in. water main break. As we are nearing the end of physical year, our Department Heads have been advised about budget spending deadlines; year-end inventory requirements and employee home safety, especially ladders during holiday season. Children’s Library activities are planned throughout Dec. and a “Letters to Santa” direct-delivery mailbox is now fully operational
Mayor Report: First, I want to thank Ed Harvey with the American Legion and Dave Hoskins with Verizon for working together to once again have an American Flag flying on the Verizon tower. Some folks may have noticed that today the American Flag and State Flag at City Hall are flying at half-staff. Today marks seventy nine years since the surprise attack of Pearl Harbor on December 7, 1941 by the Imperial Japanese Navy. An attack that promptly led The United States to declare war on the Empire of Japan making the Attack on Pearl Harbor the immediate cause of the United States’ entry into World War II. More than 2,400 Americans died in the attack, including civilians, and another 1,000 people were wounded. As Americans we need to make sure we remember and honor the lives that were lost on this tragic day in history. I want to acknowledge and thank the Council for their willingness to make a tough decision regarding the Wesch/Oak building. Tonight’s decision is one that has been many years in the making and has proponents both for saving the building and proponents for demolition. You’ve listened to both sides of the argument to help inform your decision tonight and that should be respected by those individuals that may not agree with your decision. On the heels of the Wesch/Oak vote, as a City and a community, we need to reenergize our discussions about Hot Spring’s remaining sandstone buildings. I’m committed to working with the Historic Preservation folks and Council to identify what actions need to be taken. And finally I also want to provide additional detail regarding a recent public media post from a City employee who feels he received an unwarranted reprimand from a Council member. Because the original post was public it deserves a public response. There’s nothing wrong with participating in public media posts but there is an expectation and a responsibility to ensure the facts are accurate. First, it needs to be said the meeting with the employee was not a reprimand. The meeting came about because of a conversation a Council member asked to have with me. They wanted to talk with me about repeated calls they’ve received from their constituents and their own personal observations related to the employee’s use of a City vehicle. After talking with the individual I asked them to talk with the employees’ supervisor and employee about their concerns. The purpose of the meeting was to have a causal conversation that provided the employee the opportunity to explain how a City vehicle is currently being used during the workday. The Council person and the employees’ supervisor met with me after the meeting and they both said they thought the meeting went well. They mentioned a positive outcome from the meeting was the need to more clearly define the proper use of City vehicles by all City employees and they would work on a draft of what that document should include. While on Council and as Mayor I also raised the same concerns this Council member has observed and was asked to address by voters in their ward. That’s what the November 18 meeting was about, ensuring City vehicles are used correctly. That’s an appropriate conversation for a Council member to have with a Department Head. A ten minute coffee break or a one hour lunch break is appropriate. It’s when that ten minute coffee break grows into a fifteen minute or twenty minute coffee break and the one hour lunch break grows into an hour and fifteen minute lunch break, the behavior needs to be addressed. Similarly, while in City vehicles employees are certainly allowed to stop and purchase lunch or something to drink, and use a restroom if necessary. But when that behavior grows in time and frequency and is noticed by the public, the public begins to question the appropriateness of that behavior. When an employee is seen using a City vehicle for any activity that clearly isn’t related to their specific job, as a City how do we justify that. City vehicles are for City use, not private use, regardless of the spin put on that use. It’s unfortunate the employee feels he is being targeted when past and present facts clearly don’t support that opinion.
Executive Session: Moved by Huddleston, seconded by Turner, to go into executive session under SDCL §1-25-2(3)-Legal and (4)-Contract Negotiations at 9:55 p.m., Mayor Nelson noted that there would be action taken afterward. Mayor Nelson, City Attorney Goff, Administrator Gregory, Finance Officer Summers-Walton and Councilmembers Burris, Grimes, Huddleston, Johnston, Lukens, Pratt, Romey and Turner attended. At 10:34 p.m. all present exited the executive session and the meeting resumed
New Business: Moved by Huddleston seconded by Lukens, to discuss the emergency procurement and acceptance of garbage services with Sander Sanitation or Keiffer Sanitation beginning 1/1/2021, with a contract being presented to the council at the 12/21/2020 meeting. Mayor Nelson explained the need to immediately replace services. Administrator Gregory reviewed quotes; Sanders bid $10.34 residential garbage & $3.98 recycling and was the low bidder. Keiffer bid $15.95 residential and $5.90 recycling. Bids were requested but not received from Republic Services and Waste Management. Mayor Nelson stated current rates are at $10.47 and $4.07, low bidder results in savings of .13 & .09. Huddleston amended original motion to accept Sander Sanitation bid, seconded by Burris
Adjournment: Being no further business to come before the Council, moved by Romey, seconded by Grimes, to adjourn at 10:39 p.m.
Approved:
Bob Nelson, Mayor
Misty Summers-Walton, Finance Officer
Published once at the total approximate cost of $650.79
Published: Dec. 17, 2020

Fall River County Herald Star

EDGEMONT OFFICE: 410 2nd Avenue   Edgemont, SD 57735-0660 | 605.662.7201
HOT SPRINGS OFFICE: 334 S. Chicago St.  Hot Springs, SD 57747 | 605.745.3930
Send news to: news.frcherald@gmail.com Send Ad requests to: ads.frcherald@gmail.com