Proceedings_Oelrichs School District October 13, 2020


Oelrichs School District 23-3
Regular Board Meeting
October 13, 2020
Call to Order: The Board of Education of the Oelrichs School District 23-3 met in regular session on October 13, 2020 in the school library. The meeting was called to order by Dave Osmotherly, Board President, at 4:03 p.m.
Pledge of Allegiance
Roll Call: Members Present: Dave Osmotherly, Lance Tlustos, John Cope, and Jennifer Her Many Horses.
Members Absent: Vince Logue
Administration present: Dr. Mitchell Stone, Principal Peterson, Business Manager Sword, and school attorney, Michael Hickey.
Motion by Her Many Horses, second Tlustos, to approve September 14, 2020 meeting minutes. Motion carried.
Motion by Tlustos, second Her Many Horses, to approve the agenda as presented. Motion carried.
*All actions recorded in these minutes were by unanimous vote unless otherwise noted.
Construction Update: Kim, from Upper Deck Architects, and Darius, John and Jake from Scull Construction provided an overview of the construction project. Darius informed the board that a chain link fence has been installed around the perimeter of the construction site and protective equipment must be worn at the worksite. Visitors are required to check in with him before entering the worksite. Kim presented blueprints to change the entryway as requested by the board. It was determined that the entryway will remain with the original design included in the construction bid. The building colors will be blue and white with a blue roof. Kim also inquired about putting the school logo in the center court. She will get an official RFP so the board has better information before making any decisions. At this time, the construction has stalled, Darius is waiting for the engineer’s approval on the metal building. Once approved and rebar is available, construction will continue. The board was also given information about VOC particulate filters that will cleanse the air. Kim will provide additional information at the next meeting scheduled November 9th.
Public Participation: None
Reports: Administration Report: Dr. Stone informed the board that COVID 19 funding paperwork has been submitted. The PRF was also submitted to the state this past week. The tribe plans to lockdown on Thursday for seven days. This lockdown will not impact instruction. The construction for the security system – fob door entry has been approved and the project will begin. The system will integrate with the new building. Title I grant has been approved. Dr. Stone also thanked the board for the teacher appreciation luncheon. Principal Peterson informed the board that the school is ahead of schedule with the school improvement and she has been working closely with the state liaison officer. Peterson has been working closely with Liz Venenga to develop professional development that helps teachers reach their goals to improve performance. Dr. Stone shared that our student numbers are consistent with last year and teachers are doing a great job with the distant learning model. Peterson has been working on sending out truancy packets for students who have not been responsive to distant learning.
Board Reports: John Cope attended the Black Hills Special Services Cooperative (BHSSC) meeting. He said that BHSSC has had to hire more teachers to meet the increase in student enrollment in virtual school.
Financials: Sword presented claims and monthly financial reports. Motion by Cope, second Her Many Horses, to accept the unaudited financial reports and claims as presented. Motion carried
General Fund
Beginning Balance: 7,438
Plus Receipts: 123,045.59
Transfer In: 200,000
Less Disbursements: 153,210.67
  Adjustment - Less Disbursements: (617.21)
Ending Balance:176,655.71
Capital Outlay
Beginning Balance: 324,770.30
Plus Receipts: 388.26
Less Disbursements: 1,545.96
Ending Balance: 323,612.60
Special Education
Beginning Balance: 62,514.58
Plus Receipts: 3,795.37
Less Disbursements: 6,688.81
  Adjustment - Plus Receipts: 1,505.69
Ending Balance: 61,126.83
Impact Aid
Beginning Balance: 6,780,352.67
Plus Receipts: 1,516.67
Less Disbursements: 200,000
Ending Balance: 6,581,869.34
Food Service
Beginning Balance: 32,160.90
Plus Receipts: 19,482.08
Less Disbursements: 9,437.86
  Adjustment - Less Disbursements: (888.48)
Ending Balance: 41,316.64
Custodial Account
Beginning Balance: 17,067.34
Ending Balance: 17,067.34
Invoices - November Meeting:
General Fund: A&B Welding, Supplies, 670.33; Ace Hardware, Supplies, 180.99; Adobe Systems, Support, 15.66; Airheart, Desirae, Mileage, 250.80; Amazon, Supplies, 972.94; AT&T Mobility, Cell Phones, 3,062.66; Bangs Mccullen Law Firm, Legal Services, 3,004.50; Black Bear, Emmanuel, Cultural Consultant, 185.52; Black Hills Electric Coop., Electricity, 3,172.83; Buildasign.Com, Supplies, 51.18; Builders First Source, Supplies, 6.16; Cash-Wa Distributing, Food Supplies, 428.95; Cheyenne Sanitation, Garbage, 373.46; Culligan Water Conditioning, Water Service, 223.00; Dept. Of Transportation, Diesel, 251.62; Fall River County Herald, Publishing, 114.67; First National Credit Card, Financial, 42.20; Golden West Technologies, Technology Services, 12,070.96 Golden West Telecommunications, Phone Line, 346.39; Hillyard/Sioux Falls, Supplies, 175.92 Istate Truck Center, Supplies, 365.90; Menards, Supplies, 59.94; Meyer, Karen, Prof Services, 750.00; Plumbing, Heating & Air Conditioning, Prof Services, 2,550.00; Red Stone Strategic Solutions, Prof Services, 10,783.75; Servall Towel & Linen, Service, 640.38; Time Management Systems, Service, 164.24; Town Of Oelrichs, Water, 292.50; Us Postal Service, Postage, 110.00; Venenga, Elizabeth, Professional Services, 3,200.00; Wal-Mart Community, Supplies, 171.36; General Total: 44,688.81
Capital Outlay: Century Business Products, Inc., Copy Machine Rental, 376.10; Fmg Engineering, Prof Services, 3,471.95 Scull Construction Service Inc, Construction, 53,910.90; Upper Deck Architects, Inc, Prof Services, 6,609.28; Capital Outlay Total: 64,368.23
Special Education Fund: Amazon, Supplies, 46.92; Heinemann, Supplies, 377.00 Just For Kids Speech Therapy, Llc, Speech/Sped, 2,718.75; Sd Department Of Labor, Unemployment, 1,061.50; Selan, Brenda, Consultant, 727.00; Special Education Fund Total: 4,931.17
Food Service: Cash-Wa Distributing, Food Supplies, 4,169.55; East Side Jersey Dairy, Inc, Milk, 512.32; Sd Department Of Labor, Unemployment, 1,704.00; Sd Dept. Of Ed. - Child & Adult Nutrition, Service, 109.82; Servall Towel & Linen, Service, 72.33; Food Service Total: 6,568.02
Total: 120,556.23
Surplus: Motion by Tluston, second Her Many Horses, to surplus 3 Samsung Notebooks and 1 HP server that no longer work. Motion carried.
Personnel: Motion by Cope, second Her Many Horses, to accept Shannon Fleming’s resignation as Paraprofessional. Motion carried.
Contracts: Motion by Tlustos, second Her Many Horses, to approve Emmanual Black Bear to provide services as a Distance Learning Mentor. The position serves as a mentor between teachers and students who are living in Oglala during the shelter in place due to COVID 19. The position will provide services 15-20 per week for $15 per hour. Motion carried.
John Cope took over the meeting as Vice President, Osmotherly abstained. Motion by Her Many Horses, second Tlustos, to approve Dave Osmotherly to remove snow from the school property for $100 per hour, not to exceed $3,000 for the school year. Motion carried.
Executive Session: At 5:18 p.m., motion Tlustos, second Her Many Horses, to move to executive session for the purpose of SDCL 1-25-2.4. Preparing for contract negotiations or negotiating with employees or employee representatives.
Returned to regular session at 6:02 PM. With no further business to attend, Osmothery adjourned the meeting.
Attested to by
CEO/Superintendent Stone
Published once at the total approximate cost of $100.80
Published: Nov. 19, 2020

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