Board of Education of the Hot Springs District No. 23-2
President Bob Preuss called the Regular Board Meeting of the Hot Springs School Board to order at 5:30 p.m. on Monday, August 10, 2020. Due to school closure and social distancing restrictions due to the COVID19 pandemic, the meeting was conducted via the internet using video conferencing with the following members present: Zac Bell, Niki Shaw, Petra Wilson, Ryan Walz, Mark Walton. Members Absent: Frances Stokes, joined during meeting in session. Others present: Superintendent Fischer, Business Manager Bilbruck, Principal Lurz, Assistant Principal & A/D Hruby, Special Education Director Schniers, staff and community members and others logged in as guests.
All actions recorded in these minutes were by unanimous vote unless otherwise stated.
21.018 Approval of Agenda - Motion by Walz, seconded by Walton to approve the agenda. Motion carried 6/0.
21.019 Public Participation – None
21.020 Conflicts Disclosure – Preuss mentioned a conflict with the soccer coach contract
21.021 Student Presentations – None
21.022 BHSSC Report – Member Stokes not present. None to report
21.023 Committee Reports – Bldg/Grounds Committee: met with Muth Electric. Muth spoke to the state on electrical code. They called Fire Marshall and they said if state ok’d pole can be put back. Fire Marshall signature received and GenPro putting the light and pole back. Curriculum: No meeting made. Negotiations: met twice with certified group. May be completed tonight. Classified negotiations agent has not date set and needed to talk to the classified group to see who was going to be the representative. Finance Committee: no meeting set. Safety Committee: President Preuss spoke with the new Mayer regarding the SRO. City sees a need and wants to get together as a contracted service however they are currently short on officers. Need to work out a schedule and current capabilities for something in the future. Captain Wainmen spoke and he will still be present for DARE. Superintendent Fischer spoke on school at Level 2 which is in person learning with an online option. Principal Karn says we are up to 20 students for remote learning for up to 2 months. Principal Lurz says he had heavy action today and has inside of 20 students for remote learning. Superintendent Fischer says we are now offering Spanish I and II courses this year thru Edgenuity. Talked about DOH will tell us what to do if we do get a case. President Preuss thanked custodial staff, Administration and teachers on cleaning and being prepared for the first day of school. Technology: No meeting made. Currently putting some items on the district Facebook page. Offering a STEM program for 6th – 8th grade and a small engines program at the high school. Beef to Schools Program: currently have one beef hanging at Wall Meats. Walton offered to donate another one in the future.
21.024 Consent Agenda - Motion by Walton to approve consent agenda, second by Shaw. Motion carried on roll call vote 6/0.
Approved minutes of the regular July 13, 2020 regular meeting. Approved unaudited financial reports from July 2020:
Beginning Balance: $802,947.97
Plus Receipts: $450,178.36
Less Disbursements: $151,396.36
Ending Balance: $1,101,178.97
Beginning Balance: $1,455,894.80
Plus Receipts: $93.05
Less Disbursements: $270,294.34
Ending Balance: $1,185,693.51
Special Education Fund
Beginning Balance: $188,750.47
Plus Receipts: $19,235.00
Less Disbursements: $18,502.36
Ending Balance: $189,483.11
Impact Aid Fund
Beginning Balance: $639,569.39
Plus Receipts: $0.00
Less Disbursements: $0.00
Ending Balance: $639,569.39
Bond Redemption Fund
Beginning Balance: $1,428,648.86
Plus Receipts: $0.00
Less Disbursements: $0.00
Ending Balance: $1,428,648.86
Approved the August 2020 claims for payment; approved the Personal Action Report for August 2020.
21.025 Motion by Bell second by Wilson to approve the Extra Duty Contract for Bob Preuss to serve as the Head Soccer Coach for the 20-21 Season. Superintendent Fischer spoke with ASBSD attorney Garry Kaufman regarding the parameters of a Board member receiving compensation for additional duties. He stated board members can be compensated up to $5000 per year for contracted employment above and beyond their normal compensation for Board duties. Motion carried on roll call vote 5/0, one abstain.
21.026 Member Stokes arrived at 6:10pm. Motion by Bell, second by Shaw to approve the early graduation requests of two student applications. Both students met with Principal Lurz on policy. Mr. Lurz attached the recommendation forms to approve requests. Motion carried on roll call vote 6/0
21.027 Motion by Walz, second by Shaw to approve the List of Committees. Motion carried on roll call vote 7/0.
21.028 Motion by Bell, second by Stokes to approve the Policies for First Reading. Motion carried on roll call vote 7/0.
21.029 Motion by Shaw, second by Walz to approve Policies for Second Reading. Motion carried on roll call vote 7/0.
21.030 Administrator Remarks - Principal Lurz discussed the first week of school for Middle School and High School looking the same as far at days to attend. Principal Karn says Elementary will start as normal. For the two bigger classes the students will be split into the Blue and White schedule with same families grouped together. Superintendent Fischer thanked the Principals for their work in these schedules that will allow us to switch to remote quickly if we need to go to Level 3. If we do go to a Level 3 teachers will still be allowed to work in their classrooms to work with the Google classroom platform. Arri met with teachers on prep for classrooms for social distancing with table dividers, desks 3-4 feet apart and wearing masks.
Superintendent Fischer asked the board for feedback related to the “Return to Learn” plan. Each board member in turn voiced support for the current plan and directed him to proceed as planned to start the year in Tier 2. Board members expressed a desire for the students to return to as normal a schedule as possible. Discussion centered around several areas including the online component, mask zones, transportation, lunch schedules, and activities. AD Hruby updated the board on the Black Hills Conference agreement to limit attendees to a four-person pass for immediate family members, though local schools would have the ability to permit additional attendees based on local conditions such as available seating or ability to social distance. Black Hills Surgical will be sponsoring LiveticketTV. All Fall positions are now filled. The Boosters club will be putting our logo on the fleet cars.
21.031 Governing Board Remarks – President Preuss says he has been hearing lots of positive comments on the Administration, programs, Facebook page, etc. Parents seem excited to get back to school and thanked us for offering the distance learning option. Member Wilson mentioned a change this year for the PTA. They voted for a K-12 PTA with one officer in each building. Member Bell mentioned that the atmosphere was better this year at in-service and thanked the Administration. thanked the Principals for all their hard work. Superintendent Fischer thanked the Food Service Department for their work in receiving the State Food Service Certificate.
21.032 Donation made by Black Hills Area Community Foundation in the amount of $2,800 for the summer food service program for adult meals.
21.033 Motion by Shaw, second by Walton to enter in Executive Session. Motion carried 7/0 7:23 p.m.
21.017 Out of Executive Session at 8:31 p.m. Motion by Bell, seconded by Stokes to adjourn meeting.
Wendy Bilbruck, Business Manager
Robert Preuss, School Board President
Published once at the total approximate cost of $93.87
Published: Oct. 15, 2020