Fall River County Unapproved Minutes of September 1, 2020
The Fall River Board of County Commissioners met in regular session on September 1, 2020. Present: Joe Allen, Joe Falkenburg, Heath Greenough, Paul Nabholz, Deb Russell and Sue Ganje, Auditor. Falkenburg asked for a prayer for our country during this time.
The Pledge of Allegiance was given, and the meeting called to order at 9:00 a.m. (Greenough stepped out just prior to calling the meeting to order.)
The agenda was reviewed for conflicts, none noted. All motions recorded in these minutes were passed by unanimous vote, unless otherwise stated. The full context of the meeting can be found on the county website under Commissioners at http://fallriver.sdcounties.org, or under Fall River County Commission, SD at http://www.YouTube.com.
Motion made by Nabholz, seconded by Russell, to approve the agenda as written.
Motion made by Russell, seconded by Nabholz, to approve the August 18, 2020 minutes.
Greenough present. Motion made by Greenough, seconded by Nabholz, to change the meeting date of the second meeting in September to September 16, 2020 and hold it on the 3rd floor.
Motion made by Nabholz, seconded by Russell, to approve the Auditor’s Account with the Treasurer as follows:
Auditor’s account with the County Treasurer to the Honorable Board of County Commissioners of Fall River County:
I hereby submit the following report of my examination of the cash and cash items in the hands of the County Treasurer of this County on this 31st day of July 2020.
Total Amt of Deposit in First Interstate Bank: $317,234.23
Total Amt of Deposit in First National Bank of Lead: $1,000.00
Total Amount of Cash: $1,359.57
Total Amount of Treasurer’s Change Fund: $900.00
Total Amount of Checks in Treasurer’s Possession Not Exceeding Three Days: $21,944.18
Savings: First Interstate Bank: $1,014,665.60; First National Bank of Lead: $1,041,710.37
Certificates Of Deposit: First Interstate-Hot Springs: $4,060,134.87; Black Hills Federal Credit Union: $250,000.00; Bank of the West: $525,723.73; Schwab Treasury: $258,023.28; First National Bank – Lead: $300,000.00; Black Hills Community: $800,000.00
Itemized list of all items, checks and drafts that have been in the Treasurer’s possession over three days:
Register of Deeds Change Fund: $500.00
Highway Petty Cash: $20.00
Election Petty Cash: $15.00
Returned Checks: MRW Inspection - $532.65, 07/07/2020; Coliton, Jean - $1,324.38, 07/20/2020
Dated this 31st Day of July 2020.
/s/Sue Ganje, County Auditor of Fall River County
County Monies: $8,167,475.05
Held for other Entities: $187,451.72
Held in Trust: $240,161.09
The Above Balance Reflects County Monies, Monies Held in Trust, and Monies Collected for and to be remitted to Other Entities: Schools, Towns, Townships, Fire and Ambulance Districts, and State.
Russell noted the returned checks on the report.
Motion made by Russell, seconded by Allen, to set the hearing for a malt beverage and liquor license transfer from TTT Taverns LLC to Pirate’s Pub and Convenience Store at 9:25 a.m. on September 16, 2020.
Motion made by Russell, seconded by Allen, to approve the discretionary reduction request by Black Hills Power for pay ’21 taxes in the amount of $216,217.00. With Greenough and Nabholz voting no, all others voting yes, motion carries.
No county assistance or death expense applications were brought before the board.
Frank Maynard, Emergency Management, met with the board to advise of the contract with Blue Cell to conduct the Emergency Operations Center (EOC) training for counties in the state. This training will meet the requirements of a full-scale exercise required by the LEMPG. The county will also be receiving an award again this year from SD Safety Benefits.
Motion made by Greenough, seconded by Russell, to approve purchasing tires in the amount of $400.00, and to also look for tire covers for the command trailer.
Discussion was held on the re-building of the road on Battle Mountain Road. Maynard advised that Tyrel Schmetz, SD Game, Fish and Parks, doesn’t think access will be a problem in the event of a fire. Maynard also reported that the 2 Seats (single engine air tankers) previously located at the HS airport have been moved to Pierre, but there was still an available Seat in Chadron. Falkenburg noted the current crisis with the drought and Red Flag warning. Fire and incidents were reported.
Nabholz questioned what plans were in place for COVID-19 outbreaks; Sheriff Evans noted procedures that are being taken with jailers and prisoners. Maynard is available when needed.
Lyle Jensen, Building Supervisor, met with the board. Motion made by Nabholz, seconded by Greenough, to approve the annual CPS Technology Solutions quote for IBM hardware and software maintenance, in the amount of $3,953.40.
Motion made by Russell, seconded by Allen, to approve the Golden West quote for SonicWALL Advanced Gateway Security Suite Bundle, effective 9-1-20 thru 8-31-21, for the South Annex, in the amount of $486.87.
Discussion was held on product devices for air handlers which reduce COVID-19 exposures. Motion made by Nabholz, seconded by Greenough, to table this item until the next meeting to get maintenance costs.
Motion made by Allen, seconded by Greenough, to pursue the dark fiber project by Golden West, with a projected future cost of $9,714.00.
Teresa Pullen, Treasurer, met with the board to present a list of upcoming Certificates of Deposit coming due, and a list of institutes in the state with higher rates. Pullen noted her contacts with local banks, the board requested Pullen again speak to local banks for possible higher rates and bring information back to the September 16, 2020 meeting.
Motion made by Nabholz, seconded by Russell, to approve the treasurer, if it proves advantageous to the county, to add banks according to the county policy and state rules. With Russell and Nabholz voting yes, all others voting no, by roll call vote, motion fails.
Motion made by Russell, seconded by Nabholz, to remove Roland P. Nabholz, Commissioner, from Bank of the West account and add Sue Ganje, Auditor.
Pullen also discussed options with the Schwab account, whether investments be reported at purchase price, or to exempt it from the policy and report it at market value.
The supplement and contingency hearing was held as advertised. Motion made by Greenough, seconded by Allen, to approve the following resolution:
FALL RIVER COUNTY RESOLUTION #2020-26
Supplemental Budget 2020, #2
Contingency Transfers 2020, #2
WHEREAS, SDCL 7-21-22 provides that the Board of County Commissioners may adopt a supplemental budget, and whereas, as due and legal notice has been given, the following Supplements to expenditures for September 01, 2020 be approved as follows: General Fund: Payment to Local Education Agencies (PILT) 10100X4260850, $38,156.70; Intergovernmental Expenditures (PILT) 101000X4260750, $17,743.00; LEPC Grant 23400X4260222, $60.00; Means of finance to be cash, and
WHEREAS, SDCL 7-21-32.2 provides that the Board of County Commissioners may adopt a transfer appropriation from the contingency budget to other appropriations, which are insufficient, a contingency transfer shall be approved and adopted to the following Departments: COVID-19 10100X4260222, $823.94; Mental Illness Board 10100X4261445, $317.62
NOW THEREFORE BE IT RESOLVED by the Board of County Commissioners to adopt the Supplemental Budget, #2 and Contingency Transfer #2 for 2020.
Dated at Fall River County, South Dakota this 1st day of September 2020.
Fall River County Board of Commissioners
Fall River County Auditor’s Office
Robert Etzel, Hot Brook Road District Treasurer, met with the board to discuss their maintaining of roads in the district, and that the county owns 2 lots they would like to store gravel on. The board will discuss this more at the next meeting to decide on an agreement or if the county should transfer the lots to the road district.
Susie Hayes, Director of Equalization, met with the board. Motion made by Greenough, seconded by Allen, to approve temporary part time help, 40 hours per week, $11.00 per hour, for up to 11 weeks and up to $6,000.00.
The 2020-09 Covid-19 resolution was reviewed. Motion made by Greenough, seconded by Allen, to leave the courthouse as it is. With Nabholz voting no, all others voting yes, by roll call vote, motion carries.
Randy Seiler, Highway Superintendent, met with the board. Motion made by Greenough, seconded by Allen, to approve the approach permit, for the Black Hills Wild Horse Sanctuary, Jason Rutz, and Melinda Kersten, on the east side of Rocky Ford Road, Co Rd #11, approximately at ¼ mile west of Lyle Rudloff.
Seiler updated the board about the courthouse parking lot that was done using the asphalt milling, discussed the school bus route on Oral Road which starts at 6:00 a.m., and that one employee will be starting an hour early and leaving an hour early.
Discussion was held on using millings on Oral Road, ways to improve Shep’s Canyon Road and the possibility of using larger rock to fix the drainage issue on the pothole on Rocky Ford Road.
Motion made by Allen, seconded by Russell, to approve the bills as follows:
General Fund: A & B Welding Supply Co., Welding Supplies/Lease, $69.44; American Family Assurance, American Family Assurance, $549.16; Bob Barker Company Inc, Supply, $1,368.81; Brumbaugh & Quandahl, P.C., Garnishment, $36.36; Black Hills Energy, Utility Power Electric, $4,996.93; Bomgaars, Supply, $114.96; Boston Mutual Life Ins Co, Life Insurance, $32.76; Century Business Leasing, Copier & Lease Usage, $332.47; Cheyenne Sanitation, Sanitation Collection, $371.73; Clinical Laboratory, Autopsy, $2,117.00; Credit Collection Bureau, Collections, $32.81; Culligan Soft Water, Rental/Supply, $223.50; Delta Dental Plan Of Sd, Delta Dental, $2,175.20; Eagle Enterprises Llc, Supply, $317.38; Eftps, Payroll Taxes, $36,320.60; Executive Mgmt Finance, Bit Network Fees, $152.50; Dude Solutions, Inc., Gis Support Contract, $265.98; Fall River Auto Supply, Auto Parts/Repairs, $4.38; Fr County Treasurer, First Interstte, $146.15; Golden West Technologies, Service/Network/Server, $16,204.46; Golden West, Phone Bill/Long Distance, $1,255.80; Heavy Highway Fringe, Insurance Fees, $585.00; Hills Edge Auto Sales, Maintenance, $83.66; Hillyard/Sioux Falls, Supply, $286.72; Hot Springs Ace Hardware, Supply, $139.28; Hot Spring;S Automotive, Supply, $169.98; City Of Hot Springs, City Water Bill, $806.41; Iowa Laborers District, Health Insurance, $18,458.50; Liuna Laborers Local 620, Union Dues, $275.00; Lakota Times, Publication, $29.40; Mastel, Bruce, Database Setup & Monitoring, $35.00; Mcleods Office Supply Co., Supply, $126.17; Microfilm Imaging Systems, Scanning Equip Lease, $202.50; Nationwide Retirement Sol, Nationwide Retirement, $500.00; Quadient Finance Usa, Inc, Postage, $2,224.95; New York Life Insurance, New York Life Insurance, $65.00; Norton, Tina, Contract Nurse Inmate, $1,225.00; Child Support Payment Cnt, Child Support, $655.00; Powell, Debra J, Blood Draws, $75.00; Quill Corporation, Office Supplies, $221.87;
Reliance Standard Life, Vision Plan, $163.52; Regional Health, Autopsy, $461.00; Sdacc, 3Rd Qtr Catastrophic, $2,939.00; Sd Counties, 2020 County Convention, $740.00; Sd Dept Of Revenue, Auto/Mi State Remit, $671.63; Sd Retirement System, Sdrs Contribution, $17,451.51; Servall, Rug/Uniform Service, $570.52; Sonny’s Super Foods, Supply, $78.50; Sd Supplement Retirement, Sdrs Sup Retirement, $1,600.00; Sd Dept Of Public Safety, Teletype Services, $3,340.00; Norton, Mikayla, Blood Draws, $75.00; United Way Of The Black Hills, United Way Donation, $54.99; Verizon Wireless, Cell Phone Plan, $751.99; Wendell’s Garage, Maintenance, $447.00; Yankton Co. Sheriff, Mi, $50.00; Behrens, Donna, Mileage Reimbursement, $9.24; Stover, Sasha, Blood Draws, $225.00; Commissioners, August Salaries, $4,100.00; Auditor’s Office, August Salaries, $16,716.39; Auditor’s Office, Overtime, $38.35; Treasurer’s Office, August Salaries, $11,947.43; Treasurer’s Office, Overtime, $489.49; State’s Attorney’s Office, August Salaries, $12,084.73; State’s Attorney’s Office, Overtime, $493.41; Maintenance, August Salaries, $11,605.36; Maintenance, Overtime, $263.25; Assessor’s Office, August Salaries, $16,392.28; Register Of Deed’s Office, August Salaries, $8,204.35; Register Of Deed’s Office, Overtime, $4.50; Veteran’s Service Office, August Salaries, $3,616.69; Gis Office, August Salaries, $3,563.48; Sheriff’s Office, August Salaries, $28,906.68; Sheriff’s Office, Overtime, $4,927.41; Jail, August Salaries, $18,627.52; Jail, Overtime, $2,705.13; Coroner, August Salaries, $450.00; Nurse’s Office, August Salaries, $3,715.93; Weed & Pest Office, August Salaries, $5,113.52; Total For General Fund: $276,847.62
County Road & Bridge: A & B Welding Supply Co., Welding Supplies/Lease, $90.12; Advanced Drug Testing, Random Employee Drug Test, $26.00; American Family Assurance, American Family Assurance, $350.88; Black Hills Energy, Utility Power Electric, $395.84; Black Hills Power Equip, Part, $29.90; Bomgaars, Supply, $55.01; Butler Machinery Co., Supplies/Repairs, $3,632.83; Cheyenne Sanitation, Sanitation Collection, $74.00; City Of Edgemont, City Of Edgemont Water, $84.10; Dale’s Tire & Retreading, Tire Parts/Supply, $480.09; Delta Dental Plan Of Sd, Delta Dental, $471.00; Floyd’s Truck Center, Repairs/Parts, $275.33; Eftps, Payroll Taxes, $9,369.77; Fall River Auto Supply, Auto Parts/Repairs, $15.28; Golden West, Phone Bill/Long Distance, $259.14; Heisinger, Gerard, Clothing Allowance, $150.00; Heavy Highway Fringe, Insurance Fees, $150.00; Hot Springs Ace Hardware, Supply, $102.74; Hot Springs Automotive, Auto Supply/Parts, $648.24; City Of Hot Springs, City Water Bill, $59.43; Ricoh Usa Inc, Contract Service, $75.00; Iowa Laborers District, Health Insurance, $3,625.00; Liuna Laborers Local 620, Union Dues, $150.00; Lawson Products, Parts, $239.83; Newman Traffic Signs, Signage, $207.25; Reliance Standard Life, Vision Plan, $39.54; Rdo Equipment Co, Supply, $64.10; Safety-Kleen Systems, Inc, Supplies, $680.72; Sd Dept Of Transportation, State Cost Share Roa, $131.52; Sd Retirement System, Sdrs Contribution, $4,848.72; Seiler, Randy, Cell Phone Reimbursement, $75.00; True North Steele, Supply, $18,337.56; Twilight Inc, First Aid Supply, $854.79; United Laboratories, Supply, $204.00; Highway Department, August Salaries, $39,348.47; Highway Department, Overtime, $1,057.64; Total County Road & Bridge: $86,658.84
911 Surcharge Reimbursment: American Family Assurance, American Family Assurance, $67.21; Century Business Leasing, Copier & Lease Usage, $87.60; Credit Collection Bureau, Collections, $302.86; Delta Dental Plan Of Sd, Delta Dental, $338.80; Eftps, Payroll Taxes, $4,149.84; Galls, Uniform, $20.61; Golden West Technologies, Service/Network/Server, $960.00; Golden West, Phone Bill/Long Distance, $764.84; Heavy Highway Fringe, Insurance Fees, $75.00; Iowa Laborers District, Health Insurance, $1,812.50; Liuna Laborers Local 620, Union Dues, $50.00; Portfolio Recovery Assoc., Garnishment, $322.17; Reliance Standard Life, Vision Plan, $6.33; Sd Retirement System, Sdrs Contribution, $2,044.22; Verizon Wireless, Cell Phone Plan, $41.98; Dispatch, August Salaries, $14,498.37; Dispatch, Overtime, $3,306.57; Total For 911 Surcharge Reimbursment: $28,848.90
Emergency Management: Bh Council Of Local Gov, Mitigation Plan, $7,500.00; Eftps, Payroll Taxes, $1,352.28; Golden West, Phone Bill/Long Distance, $69.40; Micro Solutions, New Computer & Insurance, $2,122.45; Quadient Finance Usa, Inc, Postage, $2.20; Sd Retirement System, Sdrs Contribution, $569.22; Verizon Wireless, Cell Phone Plan, $83.96; Fr Emergency Management Office, August Salaries, $4,848.55; Total For Emergency Management: $16,548.06
24/7 Sobriety Fund: Eftps, Payroll Taxes, $348.88; Sd Retirement System, Sdrs Contribution, $60.83; 24/7 Office, August Salaries, $2,288.00; Total For L.E.P.C. Grant: $2,697.71
Courthouse Building Fund: Hot Springs Ace Hardware, Supply, $52.57; Rapid Fire Protection Inc, Service, $691.51; Total For Courthouse Building Fund: $744.08
Total Paid Between 8/19/20 And 9/1/20: $412,345.20
Break was taken at 10:18 a.m. and meeting resumed at 10:28 a.m.
Public comment was heard from Sheriff Evans with 7 females and 14 males in Fall River County and 1 female and 2 males in Pennington County, for a total of 24 inmates; discussion was also held on help in dispatch. Public comment was also heard from Commissioner Greenough about the Hot Springs Amateur Radio Club looking for some land outside of city limits, possibly tax deed land.
The auditor reviewed the 2021 provisional budget with the board.
Motion made by Russell, seconded by Nabholz, to enter executive session as per SDCL 1-25-2 (1), for personnel and legal purposes at 11:14 a.m.
The Board came out of executive session at 11:45 a.m.
Motion made by Nabholz, seconded by Russell, to approve hiring Kelli Rhoe in the treasurer’s office as temporary part-time, at $15.00 per hour, for up to 3 months. With Greenough and Allen voting no, all others voting yes, motion carries.
Motion made by Nabholz, seconded by Greenough, to adjourn at 11:46 a.m.
Joe Falkenburg, Chairman
Board of Fall River County Commissioners
/s/ Sue Ganje
Sue Ganje, Fall River County Auditor
Published once at the total approximate cost of $199.71
Published: Oct. 1, 2020