Custer-Fall River Regional Waste Management District
September 10, 2020 - 7:00 p.m. - Mueller Center
The Custer-Fall River Regional Waste Management District Board meeting was called to order at 7:00 p.m. on Thursday, September 10, 2020, at the Mueller Center, Hot Springs, SD by Chairman Mike Linde.
Members Present: Mike Linde-Chairman, Custer County; Dee Andersen-Secretary/Treasurer, Pringle; Peg Ryan, Custer; Paul Nabholz, Fall River County; Dean Weekley, Fairburn; Roger Horton, Edgemont, and Larry Pratt, Hot Springs. Absent: Terry Kizer-Vice Chairman, Buffalo Gap and Joe Messinio, Oelrichs.
All motions approved unanimously unless otherwise noted.
No conflicts of interests were noted.
Motion by Nabholz, second by Horton to approve the September 10, 2020, agenda.
Motion by Andersen, second by Ryan to approve the July 9, 2020, meeting minutes.
Hot Springs City Council Resolution 2020-25 was received for the appointment of Larry Pratt to serve as the City of Hot Springs representative.
The credit card machine has been received and programmed by the Landfill Contract Manager’s staff for customer use. Guidance and bookkeeping considerations is currently being researched and developed for Board information. SD Department of Legislative Audit has authorized Independent Audit Services, Inc. to conduct the District’s audit for 2018-2019. Reports, financial statements and agendas/minutes are being generated and assembled for submission to the auditor. Bookkeeping records maintained by the Deputy Secretary/Treasurer has been transitioned to the online version of Quickbooks, and requisite training continues. Motion by Nabholz, second by Horton to approve the Treasurer’s report.
Custer Fall River Regional Waste Management District
Expenses by Vendor Summary July 1 thru August 31, 2020
Expenses Paid: Barker Concrete & Construction, $17,634.48; Black Hills Energy, $148.84; City of Edgemont, $165.60; Fall River County Herald, $220.73; First Interstate Bank, $26.12; FMG, $2,844.87; Chadron Motor Company, $169.04; Golden West Telcom, $93.85; Harland Checks, $180.99; Hi-D-Way oil and gas, $1,745.27; Office Depot, $145.07; Rancher’s Feed and Supply, $2,025.92; SD DENR, $1,518.93; SD State Treasurer, $2,715.86; Starla Russell, $918.67; United States Treasury, $365.99; Verizon, $208.69; Subtotal: $31,128.92
Board Compensation & Mileage $ 414.66
Outstanding Expenses and Transfers: City of Edgemont, $82.80; Black Hills Energy, $77.10; Board compensation & Mileage (est), $620.00; Fall River County Herald, $25.00; Starla Russell, $475.92; Southern Hills Fire & Safety, $128.00; Verizon, $64.96; Butler Cat, $1,184.00; Total Bills: $2,657.78
Landfill Expenses: JAugust YTD 2020 expenses total $197,292.30 compared to August YTD 2019 expenses of $274,920.43. The landfill has 28.24% decrease in operating expenses YTD 2020 than YTD 2019.
Landfill Fees Collected/Deposits: August YTD 2020 fees/deposits total $302,899.08 compared to August YTD 2019 fees/deposits of $356,420.28. The landfill has 15.02% decrease in deposits YTD 2020 than YTD 2019.
Bank Balances (as of August 31, 2020)
Operating Funds: First Interstate Bank: Checking (0perating Account, $171,471.48; Money Market (1.11% APY), $351,700.55; Total: $523,172.03; Black Hills Federal Credit Union: Money Market, $105,788.00; Savings, $60.50; Total $105,848.50; Dacotah Bank: CD #1 (1.00% APY; matures 1/17/2025), $104,167.44; CD #2 (1.40% APY; matures 1/20/2021), $104,058.92; CD #3 (1.65% APY; matures 1/20/2022), $104,733.08; Total: $312,959.44
Total District Funds Available: $$941,979.97
Financial Assurance Funds held by Resolution
or Set Aside for Closure and Post Closure
First Interstate Bank: CD #1 (1.00% APY; matures 2/18/2022 (36-mo); DENR), $113,471.86; CD #2 (1.25% APY; matures 3/10/2022 (5-yr); DENR), $114,180.64; Total: $227,652.50; Black Hills Federal Credit Union: CD (2.52% APY; matures 1/25/2025 (8-yr); DENR), $177,628.95; Dacotah Bank: Gold Money Market (.55% APY), $70,064.25; Total Funds DENR: $$475,345.70
2020 Projected Liability
Total Projected Accrued Liability, $492,670.00; Increased Amt approved 3/12/2020 Due to SD DENR Annual Fill Progression Report, $28,500.00; Total 2020 Projected Accrued Liability, $521,170.00
Information other than Financials: August YTD 2020 tonnage totals 5060.65 tons, compared to August YTD 2019 tonnage of 5512.00 tons. The landfill has accepted 451.46 tons less YTD 2020 than YTD 2019.
August YTD 2020 rubble totals 1107.31 tons, compared to August YTD 2019 rubble of 1163.65 tons. The landfill has accepted 56.34 tons less in rubble YTD 2020 than YTD 2019.
Submitted on September 10, 2020.
Input was received by Steven Kropp, DENR, to address the financial institutions utilized by the District, as well as signature requirements, for Financial Assurance Funds. Motion by Ryan, second by Pratt to approve Resolution 2020-001.
Steven Kropp, DENR, advised the District that the Financial Assurance Funds must be increased to reflect projected liabilities for closure/post closure costs. Independent Audit Services, Inc. advised increasing funds to address projected liabilities thru December 2021, and suggested identifying current Dacotah Bank CD #2 as a Financial Assurance Fund to cover those projected liabilities. Motion by Nabholz, second by Pratt to increase the projected liabilities thru December 2021, and move Dacotah Bank CD #2 to a Financial Assurance Fund.
DENR is listed on all Financial Assurance Accounts. An additional review of DENR signature requirements is being conducted with signature cards to be obtained by DENR and filed with the financial institutions, as applicable.
Kerry Barker reported on the operations of the landfill, and reviewed the results of the August 20, 2020, State DENR Inspection of the Landfill. Areas needing to be addressed (aside from the Financial Assurance Funds) will be developed by Barker, with respective photos provided, and the District’s full response assembled by the Deputy Secretary/Treasurer for review by Chairman Linde before submission to the State by the required deadline.
Jason Hinds of FMG reported he continues to work with the Contract Manager on the Phase II Cell Closure, which may be extended to Spring 2021. Addressing drainage in the southwest corner of the rubble site may be coupled with the work on Phase II Cell Closure and extended to Spring 2021 as both a cost-savings and work efficiency measure. FMG will develop a proposal for design work, construction and costs to present at the next meeting. Hinds also reported on fill progression. The Phase III Cell has approximately seven years of viability remaining. The results of the Annual Water Testing Report has not yet been received by SD DENR.
Informational items discussed include the upcoming Landfill Management Contract currently held by Barker Concrete and Construction, which is scheduled to expire at the end of 2020. Barkers plan to submit a new contract proposal during the next meeting. The 2021 preliminary budget will be discussed at the next meeting, including costs for Phase II Cell Closure. Financial Assurance Funds could be utilized for such costs, in addition to funding through grant opportunities, which may be researched and presented by FMG.
No Public Comment. The next meeting is the scheduled for November 12, 2020, at 7:00 p.m. in the Mueller
Center, Hot Springs, SD. Motion by Nabholz, second by Pratt to adjourn. Meeting adjourned at 8:04 p.m.
Starla Russell, Deputy Secretary/Treasurer
Published once at the total approximate cost of $89.46
Published: Sept. 24, 2020