Edgemont School District 23-1
July 13, 2020
The Edgemont School District 23-1 board of education met in regular session on Monday, July 13, 2019, at 7:04 p.m. in the Edgemont School Library. Chairman Darrow called the meeting to order with members Connie Gerard, Susan Humiston, Shane Miller and Justin Printz present.
Administration present: Amy Ferley, Superintendent, Brad Zachow, K-12 Principal and Diane Stevens, Business Manager were present.
Unless otherwise noted, all Board action was by unanimous decision.
The Board recited the Pledge of Allegiance.
Motion by Gerard seconded by Humiston to approve the agenda as presented.
Motion by Printz seconded by Miller to approve the June 29, 2020 minutes with the following corrections:
Under Transfer of Remaining Funds from Pension to General: Transfers in General Fund coding should be 10 5110 not 10 2110
Under Supplemental Budget – General Fund: FFVP coding should be 10 4151 010 not 10 1990 450
Under Supplemental Budget – Capital Outlay: Vehicle coding should be 21 2545 000 530 000 not 21 2535 000 530 000
Under Supplemental Budget – Special Ed: Special Ed Admin Health coding should be 22 2716 000 230 000 not 22 2176 000 230 000; Ad Valorem Taxes coding should be 22 1110 not 21 1110
The board conducted the hearing on the proposed 2020-2021 budget.
Motion by Printz seconded by Miller to go into executive session to discuss personnel at 7:09 p.m.
The board came out of executive session at 7:12 p.m.
The financial reports were reviewed.
Receipts and Cash Balances - June 2020:
General Fund Receipts: Taxes $36,630.01; Utility Taxes $195.83; Interest $20.19; Other Pupil Activity Income $200.00; Bush Grant $15,000.00; County Apportionment $1,458.66; State Aid $32,505.00; Other State Revenue $230.96; National Mineral Leasing $17,080.50; Operating Transfers In $183,195.69.
Balance 06/01/20 - $947,904.23. Total Receipts $103,321.15; June Claims $307,698.54; GL Adjustment $335,411.19; Balance 06/30/19- $1,078,938.03
Capital Outlay Receipts: Taxes $25,554.47; SRSA $7,158.00.
Balance 06/01/20- $1,108,973.99. Total Receipts $32,712.47; June Claims $915.58; GL Adjustment $34.44; Balance 06/30/20 $1,140,805.32.
SPECIAL EDUCATION Receipts: Taxes $16,116.49.
Balance 06/01/20- $34,135.54. Total Receipts $16,116.49; June Claims $35,260.00; GL Adjustment $11,063.59; Balance 06/30/20 $26,055.62.
Pension Fund Receipts: Taxes $0.00.
Balance 06/01/20- $183,195.69. Total Receipts $0.00; June Claims $0.00; GL Adjustment $183,195.69; Balance 06/30/20 $0.00.
Food Service Receipts: Sales to Pupils $341.53; State Reimbursement $251.95; Federal Reimbursement $915.24.
Balance 06/01/20 ($18,975.07).Total Receipts $1,508.72; June Claims $3,858.31; GL Adjustment $20,727.05; Balance 06/30/20 ($597.61).
Motion by Miller, seconded by Printz, to approve payment of claims as presented.
July Claims: General Fund: Elementary, Payroll, 31,275.32; High School, Payroll, 16,309.77; Title, Payroll, 4,854.90; Guidance, Payroll, 3,265.34; Library, Payroll, 317.69; Technology, Payroll, 4,314.95; Board of Education, Payroll, 5,619.33; Superintendent Office, Payroll, 6,916.28; Principal Office, Payroll, 6,239.65; Business Office, Payroll, 1,177.94; Maintenance, Payroll, 5,656.55; Girls Athletics, Payroll, 156.27; Boys Athletics, Payroll, 156.27; CoCurricular Activities, Payroll, 161.00; ASBSD, Board of Education Dues & Fees, 849.71; Black Hills Energy, June Electricity, 2,432.22; Black Hills Special Services, FY21 Appli Track, 1,310.63; Central Plains Bat Removal, Maintenance Purchased Services, 24,870.00; Cheyenne Sanitation, May & June Garbage Removal, 240.00; City of Edgemont, June Water/Sewer, 294.10; Clean Harbors Environmental Services, Removal and disposal of hazardous chemic, 9,746.05; Custer-Fall River Regional Waste, Rubble to the Dump, 16.95; Derksen Floors, Inc, Refinish Gym Floors, 3,600.00; Fall River County Herald, School Board Proceedings & Advertising, 111.87; Golden West, July Telephone Service, 328.58; Gorsuch, Connie, Background Checks, 53.25; Herff Jones, Inc., HS Supplies, 87.91; Infinite Campus, June 20 & FY21 Licenses & Support, 686.30; Instructure, Inc., Mastery Connect, 5,578.15; KeepItSafe, Inc., FY21 Backup Services, 5,388.00; Mastercard, Library Conf & Stamped Envelopes, 420.30; Popp Binding & Lamininating Inc., Laminating Film, 62.52; Ranchers Feed & Supply, Inc., Maintenance Supplies, 217.20; Richard Pluimer, Prof. L.L.C., June Legal Matters, 50.00; Sander Sanitation Service, Garbage Removal, 45.00; School Administrators of SD, Ferley & Stevens Dues, 869.00; SHI International Corporation, FY21 - 226 Microsoft/Windows Licenses, 2,018.61; SHOUTPOINT, INC, FY21 School Reach Services, 345.00; Software Unlimited Inc., Annual Software Maintenance, 3,550.00; South Dakota Teacher Placement Center, 07-2020 to 06-2021 Website Membership, 435.00; Southern Hills Fire & Safety, Annual Fire Extinguisher Inspection, 269.00; TIE, FY 21 Elem & HS Dues, 736.00; U.S. Postal Service, FY 21 PO Box Rental, 152.00; Wellmark, July Health Insurance, 15,218.40; Fund Total: 166,403.01
Capital Outlay: Follett School Solutions, Library Books Capitalized, 34.44; Fund Total: 34.44
Special Education: Special Education Instruction, Payroll, 5,612.51; Special Education Administration, Payroll, 2,700.38; Black Hills Special Services, Sped Admin Dues, 3,000.00; Custer Regional Hospital, Ot Services, 737.75; School Administrators of South Dakota, Superintendent Dues & Fees; 50.00; Wellmark, July Health Insurance; 997.60; Fund Total: 13,098.24
Food Service Fund: Dean Foods, Food for lunch room; 159.32; Infinite Campus, FY21 License & Support; 388.80; Fund Total: 548.12
Total to Checking: 180,083.81
Mrs. Stevens and Mrs. Ferley gave their administrative reports.
The transportation report for June consisted of a new window that needs to be ordered for Bus 12. No other vehicles have moved this past month.
Mrs. Humiston gave the Black Hills Special Services report.
Kelsey Trotter, Edgemont YMCA was at the meeting and thanked the board for allowing the YMCA to use the lunch room for their summer camp from June – July.
Motion by Humiston seconded by Printz to award the bid for the Armory/Gym Roof Replacement to the low bid submitted by Twin City Roofing at $87,273.00.
Justin Printz signed the oath of office and was installed on the board. The board reconvened the meeting.
Superintendent Amy Ferley presided as nominations were opened for Board Chairman. Motion by Humiston seconded by Printz to nominate Darrow. Motion by Printz seconded by Gerard that nominations cease. Darrow was unanimously elected chairman.
Chairman Darrow presided as nominations were opened for vice-chairman. Motion by Gerard seconded by Darrow to nominate Humiston. Motion by Miller seconded by Printz to cease nominations.Humiston was unanimously elected vice-chairman. Motion by Gerard seconded by Gerard to appoint the committees as follows:
Bills/Finance – Printz, Gerard Policies - Humiston, Miller Negotiations - Darrow, Printz Transportation - Darrow, Printz Buildings/Grounds - Darrow, Miller Staff Development - Humiston, Gerard Curriculum - Miller, Gerard BH Coop Rep - Humiston, Alternate Gerard
Motion by Humiston seconded by Printz to approve the following consent calendar items:
Designation of official depository as First Interstate Bank in Edgemont.
Designation of district’s official newspaper to the Fall River County Herald.
Authorization of continuation of existing funds.
Approval of Business Manager(Diane Stevens) and Administrative Secretary(Deanne Brown) in Absence of the Business Manager, custodian of all accounts and authorization to open Trust and Agency accounts as needed.
Appointment of the business manager as authorized administrator of Food Service Program and Retirement Program and appoint the superintendent and business manager as authorized representatives of federal programs.
Authorization of Business Manager to Invest School Funds.
Authorization of Superintendent Amy Ferley as the Local Education Agency (LEA) Representative.
Wages for 2020-2021 are as follows: Terri Brown - $45,075.00; Cheryl Butler - $42,475.00; Amy Ferley - $65,700.00; Rebecca Harding $35,568.00; Connie Gorsuch $50,000.00; Susan Hendricks - $51,575.00; Suzanne Hollenbeck - $51,215.00; Michele Joint $42,555.00; Pam Koller - $44,925.00; Pam Lauritsen - $48,145.00; Joseph Martin $43,145.00; Jacqueline Neiffer $37,000.00; Mycalynn Osborne - $38,075.00; Susan Ostenson - $45,715.00; Eric Reynolds $45,500.00; April Rhodes - $44,930.00; Diane Stevens - $43,397.50; Kari Tonkin - $44,825.00; Michelle Urban - $44,925.00; Judith G Wright - $44,950.00; Brad Zachow - $55,700.00; Deanne Brown - Administrative Secretary - $15.83/hr.; Nate Cortney – Bus Driver $12.46/hr.; Sandra O’Leary – Asst. Cook - $9.94; Cheryl Peters – Asst. Cook - $10.71/hr.; Will Batten – Aide -- $10.97; Tammy Hollenbeck – Aide - $10.97; Miranda Nelsen – Sped Aide - $10.97/hr; Samantha Miller – Library Aide - $10.97/hr; O Murphy – Activity Bus Driver - $11.49/hr; Justin Neville – Activity Bus Driver $11.49/hr; Lane Ostenson – Activity Bus Driver - $13.35/hr.; Linda Sedlacek – Aide - $11.81/hr.; Cheryl Shook – Aide - $13.04/hr.; Chelsie Simons – Aide - $11.81/hr.; Julia Wood – Aide -$10.97; Brian Peters - Head Custodian - $15.40/hr.; Kim Herndon – Pt Time Custodian - $10.97/hr; Richard (Dan) Little Jr. – Custodian - $9.70; Deb Worsham – Food Service Manager- $12.72/hr.; Brad Zachow – Athletic Director/Transportation Mgr. - $5,000.00 ; Quiz Bowl - L Tidball – No Pay; Three Act Play – S Hollenbeck - $778.06; Three Act Play – B Harding $778.06; Instrumental Solo & Ensemble – S Hollenbeck – $1,075.93; Vocal Solo & Ensemble – S Hollenbeck - $1,075.93; Junior Class Sponsor – M. Urban - $539.46; Junior Class Sponsors – M Osborne - $494.50; Sophomore Class Sponsor – S Hollenbeck - $539.46; Frechman Class Sponsor - W Battan - $494.50; Football Cheerleading – T Shook - $505.61; MS Cheerleading/Dance - K Trotter - $464.83; Student Council – C Butler - $494.50; National Honor Society – S Hendricks - $269.73; Head Varsity Football Coach – E Swanson -$2,912.63; Asst. Varsity Football Coach – K Kaiser - $1,836.70; Head Middle School Football Coach – N. Cortney - $1,920.19; Head Varsity Volleyball Coach – S Ostenson - $3,177.41; Asst. Varsity Volleyball Coach – Don Haskvitz - $1,836.70; Head Middle School Volleyball Coach – Mycalynn Osborne - $1,836.70; Asst. MS Volleyball Coach – M Urban - $1,010.73; Head Varsity Boys Basketball Coach – J Martin - $3,177.41; Head Middle School Boys Basketball Coach – M Urban - $2,003.68; Assistant Middle School Boys Basketball Coach – Gary Darrow - $1,110.60; Head Varsity Girls Basketball Coach – L. Ostenson - $3,177.41; Asst. Varsity Girls Basketball Coach – Koel Barker - $1,920.19; Head Middle School Girls Basketball Coach – M Joint - $1,920.19; Asst. Middle School Girls Basketball Coach – B Harding - $1,060. 66; Head High School Track Coach – J Martin - $3,177.41; Head Middle School Track Coach – S Ostenson - $1,490.43; Middle School Technology Club – K Tonkin - $485.96; High School Technology Club – K Tonkin - $516.98; MS Wrestling Head Coach – J Darrow - $2,003.68; Bus Driver Layover – Equal to Each Driver’s Driving Rate; Half Day- Substitutes - Non Certified $40.00/day; Half Day- Substitutes – Certified - $45/day; Full Day Substitutes-Non Certified $80.00/day, Substitutes - Certified $90.00/day; Non Certified Long Term Substitutes $100.00/day; Certified Long Term Substitutes $110.00/day.
Establish regular meeting time as the second Monday of each month at 7:00 p.m.
Set Board Compensation at $70.00 per meeting.
Authorization for Trust and Agency account for administrative secretary as business manager in absence of business manager. Administrative secretary being Deanne Brown and Business Manager being Diane Stevens.
Set travel reimbursement rates to follow the state per diem rates.
Set the date for School Board Election to be the same as the City of Edgemont, which will be Tuesday, April 13, 2021.
Accept the FY19 audit proposal from Independent Audit Services for $5,300.00.
Appoint Student Advisor Becky Harding as the Edgemont School District Truancy Officer.
Establish admission charges as follows: Varsity Games Adults: $3.00; Students (out of town): $2.00; Senior Citizens: $2.00; JV/JH Games-Adults: $2.00; Students (out of town): $1.00; Senior Citizens: $1.00; Adult Activity Pass: $45.00; Family Pass: $90.00
Current authorized signatories are Gary Darrow, Susan Humiston, Justin Printz, Connie Gerard, and Diane Stevens on the General Checking Account and the Preferred Public Funds Account for the 2020-2021 fiscal year.
Shane Miller needs to be added and Nicole Anderson needs to be removed as signatories for the General Checking Account and the Preferred Public Funds Account for the 2020-2021 fiscal year.
Approve the Business Manager (Diane Stevens), Superintendent (Amy Ferley) and the Administrative Secretary (Deanne Brown) in the absence of the business manager, as ICORP Authorized Users.
This is the end of the Consent Calendar items.
Motion by Printz seconded by Miller to appoint Connie Gerard to represent Edgemont at the Delegate Assembly with Susan Humiston being the alternate.
The 1st reading of the handbook changes was held.
There was no surplus to declare.
Motion by Gerard seconded by Humiston to hire Richard (Dan) Little Jr. as a full time custodian with the starting salary set at $9.70/hr.
Motion by Humiston seconded by Miller to enter into the contract with Avera eCare for school nurse services beginning the 2020-2021 school year at $4,280.00 for year 1.
Motion by Darrow seconded by Humiston to accept the proposal from FMG Engineering to perform Task 1 and Tasks 3, 4 and 5 totaling $4,350.00.
Motion by Printz seconded by Darrow to accept the proposal with KT Connections to replace/update old cameras, install new cameras and upgrade doorbell camera system totaling $18,230.00.
Motion by Gerard seconded by Humiston to purchase the bronze activity streaming package for the 2020-2021 school year with striv for $1,975.00/yr.
Motion by Humiston seconded by Printz to sign the Interlocal Participation Agreement with Buy Board National Purchasing Cooperative.
Motion by Printz seconded by Miller to adjourn the meeting at 7:49 p.m.
Diane Stevens, Business Manager
Gary Darrow, Chairman
Published once at the total approximate cost of $168.21
Published: July 23, 2020