Proceedings_Oelrichs School District June 8, 2020


Oelrichs School District 23-3
Regular Board Meeting
June 8, 2020
Call to Order: The Board of Education of the Oelrichs School District 23-3 met in regular session on June 8, 2020 in the Library. The meeting was called to order by Dave Osmotherly, Board President, at 5:00 p.m.
Pledge of Allegiance
Roll Call: Members Present: Dave Osmotherly, Lance Tlustos, John Cope, and Jennifer Her Many Horses (arrived at 5:04 p.m).
Members Absent: Vince Logue
Others Present: Dr. Mitchell Stone, Darla Peterson, Valerie Sword, Mike Hickey by phone, and 2 public members.
Motion by Cope, second by Tlustos, to approve April 14, 2020 meeting minutes. Motion carried.
Motion by Tlustos, second by Cope to approve the agenda as presented. Motion carried.
*All actions recorded in these minutes were by unanimous vote unless otherwise noted.
Public Participation: T’mara Twiss presented concerns regarding district personnel. She was informed by the school attorney to follow the school procedures and file a public complaint with the superintendent. Upon departing she uttered profanity directed at the board.
School Closure Update: Dr. Stone shared that credit recovery started today and that juniors and seniors are doing what they need to do to make up work lost due to COVID 19 school closure. The board was given information about various safeguards the surrounding school districts adopted to avoid assigning failing grades to students who had their structured educational environment shut down due to the coronavirus outbreak.
Motion by Her Many Horses, second by Cope that students will earn the fourth quarter if that grade is the same or higher than the third quarter. Motion carried.
Motion by Tlustos, second by Her Many Horses to approve the Notification of School Closing with Plan to Instruct During Closing. Motion carried.
Dr. Stone handed out a proposed graduation schedule for the board to review. There was discussion about the limitation of family members attending the event and strategies that factored in social distancing. Dr. Stone and Principal Peterson will be sending out information to graduates with details about the ceremony scheduled for June 20 at 1:00pm.
School Success Plan: Dr. Stone and Principal Peterson handed out School Success Action Plans for school year 2020-2021. The purpose of the plan is to establish school improvement goals and action plan for next school year. The board reviewed and a motion by Cope, second by Tlustos to approve the action plans. Motion carried.
Reports: Dr. Stone reported that grant budgets had been amended with end of year data including the consolidated app, Indian Education, and 1003 (high school improvement). The school has been awarded money for schoolyear 2020-2021 from the Homeland Security and Cares Act.
Dr. Stone shared that several members of the Oglala Sioux Education Committee thanks the board and school for providing food while the school is closed. The school continues to provide breakfast and lunch to cover Monday through Friday and food boxes provided by Feeding South Dakota.
Dr. Stone provided a handout listing the recommendations for reopening school in the fall. He shared that school practices will look different in the fall and administration is staying abreast of the changes as they occur at the state and local levels.
For the construction update, the school has been working with the city to determine if the property (currently the football field), Maple Street between 7th and 8th Street, has been vacated. The city was able to find the minutes from 1977 to verify the property was vacated. School Attorney, Mike Hickey, will determine what actions are necessary to file with the Fall River Register of Deeds. Upper Deck has been working with staff to finalize the plans for the new facility design to meet best instructional practices.
Motion by Cope, second by Her Many Horses to table amending the 2019-2020 budget until the next board meeting. Motion carried.
Financials: Sword presented claims and monthly financial reports. Motion by Cope, second by Tlustos, to accept the financial reports.     
    Beginning    Plus    Less    Ending
    Balance    Receipts    Disburse.    Balance
General Fund    140,576.82    156,260.10    144,792.46    152,044.46
Capital Outlay    421,333.60    69,009.73    2,480.54    487,862.79
Special Ed.    32,937.83    37,281.68    18,983.77    51,235.74
Impact Aid     6,813,385.64    1,746.88    0    6,815,132.52
Food Service    6,369.72    12,648.30    11,974.95    7,043.07
Motion carried. Motion by Tlustos, second by Her Many Horses to approve May and June invoices. Motion carried
July Board Meeting Invoices: General Fund: A&B Welding, Supplies, 12.09; Ace Hardware, Supplies, 109.10; Adobe Systems, Services, 15.66; Amazon, Supplies, 57.98; American Swing, Supplies, 68.00; Asbsd, Dues, 933.33; At&T, Cell Phones, 430.96; Bangs  Mccullen Law Firm, Legal Services, 840.00; Bh Electric, Electricity, 1,448.80; Bhssc, Various, 1,310.63; Bomgaars, Supplies, 84.96; Cash-Wa, Food Supplies, 170.94; Cbh Cooperative, Propane, 901.91; Cheyenne Sanitation, Garbage, 373.46; Culligan, Services, 81.00; Dot, Diesel, 282.96; E-Rate, Erate Services, 750.00; Ecolab, Exterminator, 283.86; Fall River County Herald, Publishing, 112.14; Flisa/Section 7002, Dues, 50.00; Golden West, Technology Services, 4,290.25; Golden West, Phone Line, 337.79; Grease Kings, Service, 1,126.00; Heartland, Supplies, 578.06; Hills Toilet, Services, 135.00; Hillyard, Supplies, 78.80; Impact Schools Sd, Dues, 3,500.00; Kelly, Theresa, Reimburse, 65.00; Kneebone, Brittany, Reimburse, 65.00; Knickrehm, Ralph, Reimburse, 49.92; Learning A-Z, Technology Services, 1,502.00; Meguire Chemical, Supplies, 920.30; Menards, Supplies, 136.74; Meyer, Karen, Prof Services, 2,250.00; Mid American, Supplies, 1,954.13; Nafis, Dues, 1,850.00; Native Sun News, Subscription, 280.00; Nwea, Services, 2,050.00; Red Stone Strategic Solutions, Prof Services, 9,408.75; Sd Teacher Placement Center, Prof Services, 435.00; Sdhsaa, Dues, 360.00; Shi International Corp, Services, 2,180.45; Sierra, Melvin, Services, 1,300.00; Summit, Services, 453.50; Tie, Services, 736.00; Time Management Systems, Service, 164.24; Town Of Oelrichs, Water, 505.00; Usps, Postage, 110.00; Venenga, Elizabeth, Professional Services, 4,000.00; Wal-Mart, Supplies, 26.98; General Fund Total: 49,166.69
Capital Outlay: Century Business Products, Inc., Copy Machine Rental, 247.62; Fmg Engineering, Services, 1,217.20; Upper Deck Architects, Inc, 150,276.04; Capital Outlay Total: 151,740.86
Sped: Amazon, Supplies, 874.62; Black Hills Special Services Cooperative, Membership, 3,000.00; Sped Total: 3,874.62
Food Services: Cash-Wa Distributing, Food Supplies, 5,564.21, Dean Dairy Holdings Llc, Milk, 1,094.04, Food Services Total: 6,658.25
2020-2021 Proposed Budget – first reading
Contracts: Motion by Cope, second by Her Many Horses to approve the contract for ELO to provide an audit for school year ending June 30, 2020. Motion carried
Motion by Cope, second by Tlustos to accept the two quotes from Golden West for Genetec software and two APC Smart backup with warranty. Motion carried
Motion by Cope, second by Tlustos to approve 2020-2021 $500 per month lease agreement with Dale Ruhoff for the property located at 846 W 8th Street, waiving the security deposit and allowing him to have one small pet. Motion carried.
Motion by Cope, second by Her Many Horse renting the property at 960 Elm Street be contingent upon cleaning and passing inspection for safety.
Personnel: Motion by Her Many Horses, second by Cope to approve the following contracts for fiscal year 2020-2021. Motion carried.
Katie Bauder, Activities Director, 6,000 annual
Terri Cornay, Summer Cook (June-Aug 14), $100 per day
Terri Cornay, Head Cook (Aug – June), $19.01 hour
Glen Elshire, Co-Transportation Director, $4,200 annual
Glen & Darla Elshire, Summer Bus Routes (June-Aug 14), $75 per route
Nancy Fleming, Behavior Specialist, $46,023.67 annual
Brittany Kneebone, Summer Custodial, $12.50
Ralph Knickrehm, Teacher/Tech/Dean, $46,023.67 annual
Ray Meade, Custodian, $15.38 hour
Roy Merdanian, Maintenance, $20 hour part time
Rebecca Naser, School Secretary, $16.83 hour
Darla Peterson, Principal, $75,000
Valerie Sword, Business Manager, $58,500 annual
Motion by Cope, second by Tlustos to accept the resignation from Connie Gorsuch as special education teacher/director effective June 30, 2020. Motion carried.
Motion by Cope, second by Tlustos based on the current needs of the school, essential staff are identified as administration, administrative assistant, head cook, maintenance and custodial staff, and bus drivers. Motion carried
Motion by Tlustos, second by Her Many Horses all other staff identified as nonessential, be laid off effective immediately. They will be paid their hourly rate through May 29. Motion carried.
Note: President Osmotherly called for a break at 6:46 p.m. Regular session continued at 6:50 p.m.
Executive Session: Motion by Tlustos, second by Her Many Horses to go into executive session to discuss personnel issues pursuant to SDCL 1-25-2.1 Employee matters. The board went into executive session at 6:51pm and resumed open meeting status at 7:11 p.m.
Adjournment: There being no further business, Osmotherly declared the meeting adjourned at 7:12 p.m.
Attested to by CEO/Superintendent Stone
Published once at the total approximate cost of $114.03
Published: July 23, 2020

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