Fall River County Approved Minutes of June 4, 2020
The Fall River Board of County Commissioners met in regular session on June 4, 2020. Present: Joe Allen, Joe Falkenburg, Heath Greenough, Paul Nabholz, Deb Russell and Sue Ganje, Auditor.
The Pledge of Allegiance was given, and the meeting called to order at 9:00 a.m.
The agenda was reviewed for conflicts. All motions recorded in these minutes were passed by unanimous vote, unless otherwise stated. The full context of the meeting can be found on the county website under Commissioners at http://fallriver.sdcounties.org, or under Fall River County Commission, SD at http://www.YouTube.com.
Motion made by Greenough, seconded by Russell, to approve the agenda as written.
No minutes were currently available.
Motion made by Nabholz, seconded by Russell, to table the April 30, 2020 Auditor’s Account.
Motion made by Russell, seconded by Greenough, to surplus to junk an office chair, #01781, from the Register of Deed’s Office.
No applications for county assistance or death expenses were presented to the board.
Frank Maynard, Emergency Management, met with the board to update the board on the Region 4 and SD Department of Health weekly meeting to share information and assess needs for Covid-19.
Motion made by Greenough, seconded by Russell, to allow Maynard to purchase a new LG cell phone to replace the one that is not working properly.
Maynard updated the board that he has completed his certification as flood plain manager, weekly weather/climate and fuels report, laptop computer and fires and incidents.
Commissioner Falkenburg spoke with the board on the current drought in Fall River County. Motion made by Greenough, seconded by Allen, to approve the following resolution:
Fall River County Resolution # 2020-14
EMERGENCY DROUGHT DISASTER RESOLUTION
WHEREAS, the vast majority of Fall River County has failed to receive adequate precipitation for the preceding twelve month period, and
WHEREAS, the lack of precipitation over the past years has created a catastrophic state of drought, and
WHEREAS, the drought conditions have had an enormous effect on the production capabilities of the agricultural industry, which in turn severely affects the entire local economy, and
WHEREAS, the lack of consistent precipitation has resulted in the lack of rain water runoff and therefore caused livestock ponds, dams, wells and natural water holes to dry up, and
WHEREAS, the grass, what there is of it, in the pastures in the county is bone dry, and quickly allows the start and spread of wildfires thus making containment almost impossible, and
WHEREAS, the local volunteer fire departments have almost depleted their resources in quelling wild fires, and
WHEREAS, the lack of dependable precipitation has resulted in record low subsoil moisture and has caused the water table to drop significantly,
NOW THEREFORE BE IT RESOLVED, that the Fall River County Commissioners declare that current drought conditions have created a natural disaster within Fall River County, and
BE IT FURTHER RESOLVED, that both farmers/ranchers and local businesses may be eligible for disaster aid grants and/or low interest Economic Injury Disaster loans from the Farm Services Agency and Small Business Administration Agency retroactive to January 1, 2020, and
BE IT FURTHER RESOLVED that the Board of County Commissioners for and on behalf of the citizens of Fall River County, request that the Governor of the State of South Dakota petition the Secretary of Agriculture to declare Fall River County a drought disaster area, and
BE IT FURTHER RESOLVED that an Emergency exists in Fall River County and this Resolution shall be in effect from and after its publication and this action is necessary for the preservation of the public peace, health and safety.
Dated this 4th day of June, 2020.
/s/Joe Falkenburg, Chairman
Fall River County Board of Commissioners
/s/Sue Ganje, Fall River County Auditor
Susie Hayes, Director of Equalization, met with the board. Motion made by Allen, seconded by Greenough, to approve Caitlin Turner, Appraiser, as an additional Equalization Deputy, $0.35 per hour raise increase, effective immediately.
Motion made by Nabholz, seconded by Russell, to approve the abatement request for West River Transit Authority Inc. (Prairie Hills Transit), parcel #75410-00200-00700, in the amount of $1,575.66. Reason: Property was purchased by a tax-exempt entity.
Hayes also presented the 2020 abstract recaps, and briefly spoke of a change to the Property Tax Discretionary Formula’s and need for a new resolution. This will be brought back to the board.
Commissioner Nabholz spoke to the board to discuss the lack of the fair being held in Fall River County this year due to liability issues with COVID-19 and associated SDSU restrictions that prevent the public showing of 4-H animals and award presentations. Motion made by Nabholz to send SDSU a request to drop the Covid-19 restrictions by August 1, 2020 to allow 4-H to proceed forward as in the past.
Motion made by Nabholz, seconded by Russell, to withdraw the original motion and table the item until after executive session.
Dustin Ross, Andersen Engineers, met with the board. Motion made by Allen, seconded by Russell, to approve the following resolution:
Fall River County Resolution #2020-15
A plat of Mykelsi Tract of Sections 27 and 28, T9S, R5E, BHM, Fall River County, South Dakota
Formerly the E1/2 Section 28 lying South of the Highway, and a part of the W1/2W1/2 of Section 27
WHEREAS, there has been presented to the County Commissioners of Fall River County, South Dakota, the within plat of the above described lands, and it appearing to this Board that the system of streets conforms to the system of streets of existing plats and section lines of the county; adequate provision is made for access to adjacent unplatted lands by public dedication or section line when physically accessible; all provisions of the county subdivision regulations have been complied with; all taxes and special assessments upon the property have been fully paid; and the plat and survey have been lawfully executed; now and therefore,
BE IT RESOLVED that said plat is hereby approved in all respects.
Dated this 4th day of June, 2020.
Fall River County Board of Commissioners
/s/ Sue Ganje
Fall River County Auditor
Clint Phillips, Acting Director, US Forest Service, met with the board to inform them that the District Ranger position has been filled by Julie Wheeler, effective July 5, 2020. Discussion was held on wells and drill rigs in the county, along with possible road agreements between the Forest Service and the County. These proposed agreements would include the Forest Service furnishing equipment and the county providing labor, mainly on county roads designated as minimum maintenance. Phillips noted that there are no committed plans as budgets fluctuate but agreements could be worked out if mutually beneficial to both parties. Falkenburg asked Phillips to bring a draft agreement to the next meeting.
Don Hammond, Brosz Engineers, met with the board to present the 2020 summary report of the Fall River County Bridge Maintenance inspections. Hammond noted that overall, the structures in the county remain in good condition, but there are four structures noted as priority. Bridges that have overlay on them deteriorate faster but cracks are being sealed every other year. Design life, minor maintenance and replacement cost guidelines were also discussed, along with the Ardmore bridge. Preservation of bridges is a requirement in applying for bridge improvement grants.
Randy Seiler, Highway Superintendent, met with the board. Motion made by Greenough, seconded by Russell, to approve the application for road approach permit to the south side of Hot Brook Canyon Road, #18B, approximately at 1284 Hot Brook Canyon Road.
Motion made by Nabholz, seconded by Russell, to approve the application by Golden West for permit to occupy the county highway right-of-way from existing vault near the driveway to 11192 Pine Hills Drive to the driveway to 11194 Pine Hills Drive (approximately 650 feet).
The application for permit to occupy county highway right-of-way at the Junction of Admiral Road and East South Shore Road is in a subdivision; the subdivision will have to approve it.
Motion made by Allen, seconded by Greenough, to approve hiring for Casey Raskiewicz and Clayton Steinmetz, $15.05 per hour, as per union contract.
Seiler updated the board that Chilson bridge has went to bid letting; it will be a couple of months before bids will be opened. Angostura Road has been patched. The Game Fish and Parks would contribute $13,500 for five years ($67,500) to the county to apply Base 1 on Shep’s Canyon Road but would reimburse the county $15,000 for mag water in 2020. Seiler recommended the Mag water; the board requested a letter be sent to Game, Fish and Parks and have more discussion at the next meeting.
Mark Kirkeby, SD Department of Transportation, met with the board to present documents needed for the North River street road project. Motion made by Russell, seconded by Allen, to approve the following: Temporary Easement Agreement; Relocation Assistance Agreement and the Permanent Easement for Drainage and Utility Purposes (Offer and Statement of Compensation in the amount of $865.00). All is for Project No. NH 0385(48) 35.
Motion made by Allen, seconded by Russell, to approve the bills as follows:
General Fund: A & B Welding Supply Co., Welding Supplies/Lease, $185.70; Fidelity Sec. Life Ins Co, Eye Insurance, $128.00; American Family Assurance, American Family Assurance, $590.66; A-Z Shredding Inc, Shredding, $67.86; Beesley Law Office, Caaf, $4,386.15; Black Hills Chemical, Supply, $293.55; Brumbaugh & Quandahl,P.C., Garnishment, $36.36; Black Hills Energy, Utility Power Electric, $3,490.43; Bomgaars, Supply, $63.96; Boston Mutual Life Ins Co, Life Insurance, $32.76; Breit & Boomsma, P.C., Garnishment, $307.30; Builder’s First Source, Supply, $216.90; Cameron, George, Court Reporter, $163.40; Century Business Leasing, Copier Lease And Usage, $167.67; Charm-Tex, Inc., Supply, $55.90; Credit Collection Bureau, Collections, $211.26; Delta Dental Plan Of Sd, Delta Dental, $2,510.70; Sd Department Of Revenue, Alcohol Beverage License, $1,200.00; Eftps, Payroll Taxes, $36,707.64; Election Systems & Soft, Ballots, $4,201.24; Executive Mgmt Finance, Bit Network Fees, $125.00; Dude Solutions Inc, Gis Support Contract, $265.98; Falkenburg, Joe, Mileage Reimbursement, $174.72; Farrell,Farrell & Ginsbach, Caaf, $3,953.21; Fall River County Herald, Publication, $1,504.62; Golden West Technologies, Service/Network/Server, $4,899.20; Heavy Highway Frings, Insurance Fees, $600.00; Hot Springs Ace Hardware, Supply, $151.20; Hot Springs Automotive, Supply, $118.81; City Of Hot Springs, 2nd Qtr Fire Sprinkler, $24.00; Hunt, Karen Paige, Mi, $209.00; Iowa Laborers District, Health Insurance, $19,141.50; Liuna Laborers Local 620, Union Dues, $275.00; Lakota Contracting, Inc., Uniform Allowance, $199.85; Logue Patricia, Ride-A-Long, $80.00; Marco, Copier Lease, $165.00; Marty’s Tire & Auto Body, Service, $781.66; Mcleods Office Supply Co., Supplies, $80.57; Mower, Brenda, Blood Draw, $225.00; Nationwide Retirement Sol, Nationwide Retirement, $500.00; New York Life Insurance, New York Life Insurance, $65.00; Norton, Tina, Contract Nurse Inmate, $1,150.00; Child Support Payment Cnt, Child Support, $655.00; Onsolve, Code Red Warning System, $2,800.00; Pennington County Jail, Inmate Medical Pennington, $44.51; Quill Corporation, Office Supplies, $350.46; Sdacc, 2nd Qtr Catastophic, $2,939.00; Sd Retirement System, Sdrs Contribution, $17,204.08; Servall, Rug/Uniform Service, $570.52; Software Services Inc, Software Service, $800.00; Sonny’s Super Foods, Supply, $96.15; Sd Supplement Retirement, Sdrs Sup Retirement, $1,600.00; Steinmetz, Nina, Reimbursement, $34.75; Norton, Mikayla, Blood Draw, $150.00; Trugreen Commercial, Service, $42.24; Ujnited Way Black Hills, United Way Donation, $54.99; Verizon Wireless, Cell Phone Plan, $778.35; Weichmann, Cynthia, Court Reporter, $1,504.80; Wendell’s Garage, Service, $595.33; Behrens, Donna, Mileage Reimbursement, $53.34; Janis, Bobbie, Reimbursement, $27.50; Commissioner, May Salaries, $4,100.00; Election, May Salaries, $902.00; Auditor’s Office, May Salaries, $16,247.32; Auditor’s Office, Overtime, $143.09; Treasurer’s Office, May Salaries, $16,000.21; Treasurer’s Office, Overtime, $648.94; State’s Attorney’s Office, May Salaries, $11,796.77; State’s Attorney’s Office, Overtime, $29.64; Maintenance, May Salaries, $11,118.26; Maintenance, Overtime, $366.72; Assessor’s Office, May Salaries, $15,294.80; Assessor’s Office, Overtime, $132.04; Register Of Deeds Office, May Salaries, $7,119.47; Veteran’s Service Office, May Salaries, $3,616.69; Gis Office, May Salaries, $3,563.48; Sheriff, May Salaries, $29,155.89; Sheriff, Overtime, $3,884.74; Jail, May Salaries, $19,335.63; Jail, Overtime, $2,231.72; Coroner, May Salaries, $450.00; Nurse’s Office, May Salaries, $3,613.29; Extension Office, May Salaries, $2,184.00; Weed & Pest Office, May Salaries, $4,359.27; Total For General Fund: $276,301.75
County Road & Bridge: A & B Welding Supply Co., Welding Supplies/Lease, $55.05; Advance Drug Testing, Random Employee Drug Test, $26.00; Fidelity Sec. Life Ins Co, Eye Insurance, $42.46; American Family Assuarnce, American Family Assurance, $350.88; Barco Municipal Products, Supply, $672.50; Black Hills Energy, Utility Power Electric, $479.26; Bomgaars, Supply, $336.97; Brosz Engineering, Inc., Engineering, $492.5; Butler Machinery Co., Supplies/Repairs, $340.98; Dale’s Tire & Retreading, Tire Parts/Supply, $215.64; Delta Dental Plan Of Sd, Delta Dental, $431.70; Floyd’s Truck Center, Repairs/Parts, $520.26; Eftps, Payroll Taxes, $7,505.64; Fall River Auto Supply, Auto Parts/Repairs, $37.88; Fall River County Herald, Publication, $100.00; Godfrey Brake Service, Parts, $202.23; Heavy Highway Fringe, Insurance Fees, $120.00; Simon Materials, Gravel, $291,900.00; Hot Springs Ace Hardware, Supply, $110.82; Hot Springs Automotive, Auto Supply Parts, $244.12; Ricoh Usa Inc, Contract Service, $75.00; Iowa Laborers District, Health Insurance, $2,900.00; Liuna Laborers Local 620, Union Dues, $150.00; Lawson Products, Parts, $242.18; Liberty Chrysler Center, Parts, $205.98; Mg Oil, Inventory/Supply, $700.15; Maverick Tire & Auto, Service, $78.94; Newman Traffic Signs, Signage, $97.91; Rapid City Journal (The), Advertisment, $550.00; Rapid Delivery, Delivery, $14.38; Safety-Kleen Systems, Inc, Supplies, $248.94; Sd Dept Of Transportation, State Cost Share Road, $2,896.68; Sd Retirement System, Sdrs Contribution, $3,849.32; Seiler, Randy, Cellphone Reimbursement, $75.00; Transource, Pressure Test, $1,464.42; Summit Signs & Supply Inc, Signage, $1,487.50; Highway Department, May Salaries, $31,251.54; Highway Department, Overtime, $826.21; Total For County Road & Bridge: $351,299.04
911 Surcharge Reimbursment: Fidelity Sec. Life Ins Co, Eye Insurance, $29.24; American Family Assurance, American Family Assurance, $67.21; Credit Collection Bureau, Collections, $302.86; Delta Dental Plan Of Sd, Delta Dental, $405.20; Eftps, Payroll Taxes, $4,123.75; Heavy Highway Fringe, Insurance Fees, $75.00; Iowa Laborers District, Health Insurance, $1,812.50; Liuna Laborers Local 620, Union Dues, $50.00; Portfolio Recovery Assoc., Garnishment, $176.54; Quill Corporation, Office Supplies, $61.97; Rushmore Communications, Em Radio, $385.00; Sd Retirement System, Sdrs Contribution, $2,102.60; Verizon Wireless, Cell Phone Plan, $44.23; Dispatch, May Salaries, $14,931.50; Dispatch, Overtime, $2,590.29; Total For 911 Surcharge Reimbursment: $27,157.89
Emergency Management: Eftps, Payroll Taxes, $1,344.64; Golden West Technologies, Service/Network/Server, $8.50; Hot Springs Automotive, Supply, $56.92; Marco, Copier Lease, $38.90; Sd Retirement System, Sdrs Contribution, $569.22; Verizon Wireless, Cell Phone Plan, $188.45; Fr Emergency Management Office, May Salaries, $4,798.55; Total For Emergency Management: $7,005.18
24/7 Sobriety Fund: Eftps, Payroll Taxes, $306.02; Sd Retirement System, Sdrs Contribution, $43.36; 24/7 Office, May Salaries, $2,011.75; Total For 24/7 Sobriety Fund: $2,361.13
Courthouse Building Fund: Bomgaars, Supply, $14.99; Total For Courthouse Building Fund: $14.99
Total Paid Between 5/20/20 And 6/4/20: $664,140.00
With Nabholz voting no, all others voting yes, motion carries.
Break was taken at 10:10 a.m. and meeting resumed at 10:15 a.m.
Public comment was heard from Joe Falkenburg noting $25,000 donated locally by First Interstate Bank; Sheriff Evans reported that there is 4 females and 7 males in the Fall River County Jail, for a total of 11. Evans also reported on an issue at Cascade Falls by individuals parking on the highway and that Coldbrook has now opened their road, but not the campground at this time.
The Covid-19 resolution was reviewed. Motion made by Nabholz, seconded by Russell, to fully open the courthouse. Discussion was held on pros and cons of this. With Nabholz voting yes, all others voting no, motion fails.
Motion made by Greenough, seconded by Allen, to leave the courthouse as is. With Nabholz voting no, all others voting yes, motion carries.
The following people presented budget requests for 2021: Milton Berg, Hot Springs Senior Center; Kehala Two Bulls, CASA; Barb Cline, Prairie Hills Transit; Julie Birner, Addiction Recovery of the Black Hills; Kyle Stainbrook, Boys and Girls Club; Kelsey Trotter, Edgemont YMCA; Don Kellogg, Edgemont Senior Citizens and Senior Meals; Dawn Johnson, Hot Springs Public Library; Stacie Harter, Edgemont Public Library
Stacey Martin, GIS, met with the board. Motion made by Nabholz, seconded by Greenough, to approve a quit claim deed to the Hot Springs School all of Lot 8.
Jessica Hamar, Oelrichs Senior Center presented her 2021 budget request.
Nina Steinmetz, Weed and Pest Supervisor, met with the board. Motion made by Allen, seconded by Nabholz, to utilize the grant funding in the amount of $4,500.00 from the SD Department of Ag for prairie dog cost reimbursement.
Break was taken at 11:13 a.m. and meeting resumed at 11:18 a.m.
Motion made by Russell, seconded by Nabholz, to enter executive session as per SDCL 1-25-2 (1) for personnel purposes, at 12:43 p.m.
Meeting reconvened at 1:02 p.m.
Motion made by Nabholz, seconded by Russell, to take the letter to SDSU off the table.
Motion made by Nabholz, seconded by Russell, to authorize Commissioners Falkenburg and Greenough the authority to send a letter to SDSU requesting that they drop the COVID restrictions by August 1st, 2020 to allow for achievement days.
The Official Canvass of the June 2, 2020 Primary Election was conducted by the board.
Motion made by Russell, seconded by Greenough, to approve the Official 2020 Primary Election Canvass.
Motion made by Allen, seconded by Nabholz, to adjourn at 1:23 p.m.
Joe Falkenburg, Chairman
Board of Fall River County Commissioners
/s/ Sue Ganje
Sue Ganje, Fall River County Auditor
Published once at the total approximate cost of $216.72
Published: July 2, 2020