Board of Education of the Hot Springs District No. 23-2
President Bob Preuss called the Regular Board Meeting of the Hot Springs School Board to order at 5:30 p.m. on Monday, May 11, 2020. Due to school closure and social distancing restrictions due to the COVID19 pandemic, the meeting was conducted via the internet using video conferencing with the following members present: Zac Bell, Niki Shaw, Petra Wilson, Frances Stokes, Ryan Walz, and Mark Walton. Members Absent: None. Others present: Superintendent Coles, Business Manager Fischer, Principal Baker, Principal Bilbrey, Payroll/Personnel Wendy Bilbruck, staff and community members and others logged in as guests.
All actions recorded in these minutes were by unanimous vote unless otherwise stated.
20.204 Approval of Agenda - Motion by Wilson, seconded by Bell to approve the agenda. Motion carried 7/0.
20.205 Public Participation – None
20.206 Conflicts Disclosure – None.
20.207 Student Presentations – None
20.208 BHSSC Report – Member Stokes updated the board that she had attended a virtual meeting of BHSSC. The annual BHSSC conference was interrupted because of the pandemic. Despite that, they were able to hold a virtual conference which had 2400 registries’ and a virtual vendor showcase.
20.209 Committee Reports – Finance Committee met three times during the past month to prioritize expenditure areas and review current finances. President Preuss said a focus of the committee was to increase offerings to students in grades 6-12 and to establish appropriate class sizes for the elementary grades. Technology Committee: Member Walz reviewed the most recent committee meeting discussions including a review of Golden West broadband capabilities, the plan for students to return computer items, plans for a STEM lab for students in grades 6-12, a discussion of including Chromebooks at the middle school level. Teacher Koreen Hammel also attended the meeting and reviewed a State grant she had received to include more computer programming projects for students.
20.210 Consent Agenda - Motion by Walz to approve consent agenda, second by Shaw. Motion passed 7/0.
Approved minutes of the regular March 9, 2019 regular meeting and special meeting minutes from April 14th. Approved unaudited financial reports from May 2020:
General Fund: Beginning Bal: 522,216.26; Plus Receipts: 758,176.60; Less Disbursements: 364,442.46; Ending Balance: 915,950.40
Capital Outlay: Beginning Bal:1,653,950.95; Plus Receipts: 466,921.96; Less Disbursements: 8,829.09; Ending Balance: 2,112,043.82
Special Education Fund: Beginning Bal: 57,499.37; Plus Receipts: 276,108.19; Less Disbursements: 85,365.50; Ending Balance: 248,242.06
Impact Aid Fund: Beginning Bal: 639,569.39; Plus Receipts: 0; Less Disbursements: 0; Ending Balance: 639,569.39
Bond Redemption Fund: Beginning Bal: 1,426,415.22; Plus Receipts: 1,115.43; Less Disbursements: 0; Ending Balance: 1,427,530.65
Approved the May 2020 claims for payment; approved the Personal Action Report for May 2020.
20.211 Shaw made motion, Stokes seconded to approve the Preliminary Budget for the 2020-21 Fiscal Year following a presentation by Business Manager Dennis Fischer. Motion carried on roll call vote 7/0.
20.212 Bell made motion, Shaw seconded to approve $250 per teacher payment to reach the district accountability level for certified staff. Motion carried on roll call vote 7/0.
20.213 Wilson made motion, Walz seconded to approve the SDHSAA ballots as presented to include votes for Michael Talley, Marty Wesmantel, and Dr. Kelly Glodt. Motion carried on roll call vote 7/0.
20.214 Shaw made motion, Wilson seconded to approve the SDHSAA resolution as attached. Motion carried on roll call vote 7/0.
20.215 Stokes made motion, Wilson seconded to approve July 18th and August 1st as alternate graduation dates if needed. Motion carried on roll call vote 7/0.
20.216 Walz made motion, Bell seconded to approve all related service contracts as presented including summer early childhood, school psychologist, speech therapy, occupational therapy, and physical therapy. Motion carried on roll call vote 7/0.
20.217 Shaw made motion, Stokes seconded to approve the Managers and Directors contracts for Wendy Bilbruck as Business Manager, Arri Zimiga as Building & Grounds Director, and Tiffany Wilcox as Food Service Director. Motion carried on roll call vote 7/0.
20.218 Walton made motion, Shaw seconded to approve policy Section A – Foundations and Basic Commitments on Second Reading. Motion carried 7/0.
20.219 Shaw made motion, Wilson seconded to approve policy Section B – Board Governance & Operations on First Reading. Motion carried 7/0.
20.220 Administrator Remarks: Superintendent Coles updated the board on the prospect of a special legislative session, additional revenue through the CARES Act.
20.221 Governing Board Remarks: President Preuss recognized the certified staff during Teacher Appreciation Week
20.222 Motion by Shaw, seconded by Wilson to adjourn. Motion carried 7/0 7:09 p.m.
Dennis Fischer, Business Manager
Robert Preuss School Board President
Published once at the total approximate cost of $63.63
Published: June 25, 2020