Unofficial Minutes of the Regular Meeting of the City Council
of the City of Hot Springs
June 15, 2020
A regular meeting of the City Council of the City of Hot Springs, South Dakota, was convened on June 15, 2020 at 7:00 p.m. at the Mueller Civic Center with Mayor George Kotti presiding
Members Present: Ray Ecoffey, David Burris, Bill Lukens, Bob Nelson, Ron Richards, Alison Ritterbush, Craig Romey and Caitlin Turner
Staff Present: City Administrator, John Gregory; Finance Officer, Misty Summers-Walton; MCC Staff, Karl Bochert; Library Director, Dawn Johnson; PD Assistant, Darcie Engel; PD Captain, Bill Wainman and City Attorney, Garland Goff
All actions recorded in these minutes were by unanimous vote unless otherwise stated.
Agenda: Moved by Ritterbush, seconded by Turner, to approve the agenda
Minutes: Moved by Romey, seconded by Nelson, to approve the minutes from the 6/1/20 regular council meeting and the 6/8/20 special meeting
Claims: Moved by Turner, seconded by Richards, to approve the bills in between of $156,311.62
Bills in Between: June 15, 2020: City of Hot Springs, $22,004.23, General Payroll; City of Hot Springs, $13,066.44, Golf Payroll; City of Hot Springs, $10,558.94, Water Payroll; City of Hot Springs, $6,738.31, Sewer Payroll; City of Hot Springs, $5,071.31, Evans Plunge Payroll; City of Hot Springs, $16,965.49, Payroll Federal Deposit Deductions; Wellmark BC/BS, $31,849.06, Premium; Dearborn National Life, $130.20, Premium; SDRS, $16,583.16, Retirement Reporting; SDRS Supplemental, $320.00, Happe, Wainman, Summers-Walton Retirement Reporting; Chamer of Commerce, $5,484.40, 80% LLD; Black Hills Energy, $6,405.13, Utilities; Fall River Sanitation, $14,243.11, Payments Collected; SD Dept of Revenue, $3,961.32, Sales Tax Reporting; Golden West, $1,923.97, Monthly Charges; ETS, $571.95, Golf Course Monthly Credit Card Processing Fee; Heartland Payment Systems, $23.50, Evans Plunge Monthly Credit Card Processing Fee; Heartland Payment Systems, $278.62, City/Water Monthly Credit Card Processing Fee; Custer-Fall River Regional Waste Mgt, $132.48, Solid Waste Landfill Fees; Total: $156,311.62
Mayor Kotti noted the removal of sales tax on the TruGreen invoice on page 3. Moved by Nelson, seconded by Burris, to approve the adjusted current claims of $183,049.46
Current Claims: June 15, 2020: Ace Hardware, $986.46, Cleaner, 2 Poly Gloves; Acushnet Company, $83.40, 4 Dz Balls; Black Hills & Badlands Tourism, $864.50, 2020 & 2021 Attraction Members; Bomgaars Supply, $255.87, Toilet Repair Kit; Brosz Engineering Inc, $3,817.50, Jennings Bridge Design; Builders Firstsource, $115.50, 10 60# Bg Concrete Mix; Century Business Products, $384.49, May 2020 Printer Contract; Cwd, $1,022.30, Foil, Film Wrap, Cups; Dean Kurtz Construction, $88,147.47, April Payment For Wet Well; Fall River Auto, $996.57, 2 Air Filters, Battery; F. R. County Auditor, $1,507.98, April & May 2020 Hwy Fuel Usag; Fall River County Herald Star, $899.94, April 27, May 4, May 18 Council; Fisher Beverage, $414.70, 14 Cs, 6 6Pk Btl; Garland Lee Goff, $404.45, May 2020 Legal Services Render; Golf Course Supt Assc Of Ameri, $400.00, 2020 Annual Dues; Golf Products, Inc., $1,241.02, 36 Pr Gloves; Harvey’s Lock & Security, $22.47, 3 Locks; Hillyard/Sioux Falls, $785.30, 2 Gal Floor Stripper; Hot Springs Rotary Club, $15.00, Refund Electric - Event Cancel; Innovative Office Solutions, $194.52, 5 Cs Window Envelopes; Jensen Ed, $20.05, Auto Gate Transformer; John Deere Financial, $1,105.32, Troubleshoot/Repair Street Swe; Ketel Thorstenson Llp, $10,000.00, Audit Work Performed To Date -; L. L. Johnson Dist., $668.50, 60 O-Rings, 2 Coupler, 12 Wett; Lynns Dakotamart, $177.01, Bread, Buns, Butter, Tortillas; M. G. Oil Company, $1,145.30, Gas; Midcontinent Testing Laborator, $540.00, May Pond Testing; Midwest Turf & Irrigation, $50,000.00, 2 Reelmaster 5500D Mowers; Pete Miles, $191.69, Boot Reimbursement; North Central International, $334.69, Clutch Fan; Northwest Pipe, $1,445.09, Valve; Pepsi, $235.00, Bai, Frap, Water, Gatorade, Te; Power House, $64.77, 3 Mower Blades; Qualified Presort Service,Llc, $557.27, May 2020 Water Bill Postcards; Quality Brands Of The Black, $740.30, 10 24Pk Cans; Rapid Delivery, $14.66, Fieight For Clutch Fan-Nci; Servall, $69.79, Mats; Simon North Region Sd, $362.58, Base Course; Site One Landscape Supply, $1,297.49, 12- 885 Risers, 10 O-Rings; Sonnys, $65.57, 1 Gal Vinegar, Dish Soap, P-To; St Anthonys Of Padua, $15.00, Refund Electric Event Cancelle; Staples, $27.06, Lysol Bathroom Cleaner, 2 80Pk; Sturdevants Auto Parts, $50.19, 14 Tire Patches; Temperature Technology, Inc., $919.02, Replace Pressure Transducer, P; The Tessman Company, $5,532.53, 14 2.5 Gal Ethephon; The Antigua Group, Inc., $2,211.09, 13 Pullovers, 53 Polo Shirts; The Toro Company - Nsn, $155.00, June 2020 Irrigation It Suppor; Trugreen Limited Partnership, $1,554.50, Weed & Feed; Usa Bluebook, $357.36, 7 Float Switches; Warne Chemical, $156.50, 2.5 Gal Spray Dye; Wilson Sporting Goods, $369.00, 2 Clubs; Yesco Outdoor Media, $107.69, 21807N Sr79 Mm27 E/S N/F Billb; Total: $183,049.46
Moved by Lukens, seconded by Turner, to approve the Wells Fargo Credit Card claims of $2,811.34
Credit Card Claims: June 15, 2020: Stamps.com - Svc chg 4/18 - 5/18/20, insurance purchased, $29.22; Stamps.com - Postage purchased 5/6/20, $450.00; SD Parks & Recreation Assc - 2020 Membership, $75.00; Original Watermen - 25 LG masks, $291.25; INYO Pools - Adapter, 19 o-rings, 4 valve adapter, piping assmby, $250.25; Amazon - Books, dvd’s, $213.94; Amazon - Printer ink, stamp, labels, $66.42; Amazon - Book, $22.49; The Puppet Store - Finger puppet, $11.13; Michaels - Pegasus, $16.55; Lakeshore - 1 set 3 little pig puppets, $14.18; FMCSA Drug & Alcohol Clearinghouse - Query 1 new CDL driver, $1.25; FMCSA Drug & Alcohol Clearinghouse - Query 1 new CDL driver, $1.25; Factory Direct Chemicals - 30% industrial vinegar, $899.99; Amazon - 2 AKG wireless microphone systems, $285.00; Zoom Meeting - Standard Pro monthly, $15.96; Office Depot - 5 cs paper, 2 pk post-it, 4pk legal pads, 2pk dividers, $167.46; Total: $2,811.34
101 General Fund: $2,268.59
602 Water Fund: $1.25
621 Evans Plunge: $541.50
2019 Audit Presentation: Traci Hanson, Ketel Thorstenson, LLP provided a brief overview of the 2019 Financial Statements and Independent Auditor’s Report
Public Recognition: Mayor Kotti on behalf of the Hot Springs Police Department and City thanked the American Legion Family for their consistent and ongoing support throughout the years
Communications from the Public: Mary Helen Pederson an Experience Works employee that serves at the HS Public Library asked the council about a situation going on at the library and her concerns regarding continued ability to work there.
Wes Grimes, addressed Mayor Kotti seeking an apology for inaccurate statements made about him at the June 8th special council meeting, calling the mayor a liar. Mayor Kotti noted that his statements were true in that Mr. Grimes had been ticketed for a traffic violation, found guilty and behaved disrespectfully toward the police officer. The mayor noted the incident has been recorded on officer’s body camera and could be the grounds for future reprisal actions against the Hot Springs Police Department.
Personnel: Moved by Ritterbush, seconded by Turner, to approve personnel items a-h; Recreation Instructors; Shyann Stewart $10.85/hr., PJ Wetzel $11.10/hr. effective 6/15/20, Recreation Assistant Instructor Schuyler Wetzel $9.80/hr., Meredith Ramacher $9.55/hr. effective 06/15/20, Karen Foster SHGC Clubhouse Attendant $10.55/hr. effective 6/19/20, Garrett Rhoe, Seasonal PT Class I Maintenance Operator/Streets, $9.30/hr. effective 6/9/20, Karl Bochert EPMS Temporary Custodian, $10.15/hr. effective 6/8/20, Katlynn Cross EPMS Front Desk Attendant $9.55/hr. effective 6/15/20, Shyann Stewart EPMS Lifeguard last day effective 6/10/20, Cody Parsons Streets Dept. last day 4/21/2020
Committee Reports: Committee reports were heard by; Administrative and Finance: Chairman Bob Nelson, Vice Chair Caitlin Turner- Library reopening plans, FAA CARES Act Grant, airport fuel prices, ord. rev.; nuisance & water meter testing rate, PD heat pump. Next mtg. 7/13, 1 p.m. at MCC. Airport Advisory Committee: Bill Lukens- Next mtg. 6/25, 8 a.m. at Airport. Custer/Fall River Regional Waste Management District: Ron Richards- Next mtg. 7/9, 7 p.m. at MCC Downtown Historic Preservation Commission: Craig Romey-Demolition of Wesch Oak Bldg. American Legion lighted sign approved, 141 ½ Chicago St., revision to historic ordinance. Next mtg. 7/1, 5 p.m. at MCC Evans Plunge Advisory Committee: Alison Ritterbush- re-opening, hot tubs, finances. Next mtg. 7/9, Noon at EPMS. Parks, Recreation, Beautification and Cultural Development: Dave Burris- Next mtg. 7/1, 1 p.m. at MCC Planning and Zoning Commission: Alison Ritterbush-Next mtg. 6/17, 7 p.m. at MCC. Public Safety: Bill Lukens- Next mtg. 6/17, 1 p.m. at MCC, reminder fireworks allowed 6/27-7/5 from 8 a.m. - 11 p.m., not allowed if fire danger is very high or extreme non-compliance may result in a $500 fine. Public Works: Chairman Bob Nelson, Vice Chair Ray Ecoffey- traffic ordinance revisions, Garden St., postponing street marking, adding “the veterans town” to city welcome signs, 6/19 Jennings Bridge preconstruction mtg., Armory bldg., heat exchange grid MCC, KHSB request for trees along N. River St., WW Wet Well repairs complete. LUOT request for banners. Next mtg. 6/30, 1 p.m. at MCC Southern Hills Economic Development: Caitlin Turner-Next mtg. 7/17 time & place TBD Southern Hills Golf Course Advisory Committee: George Kotti- growth in rough areas to be discussed at next mtg. Volunteer Fire Department: Ron Richards-assistance calls are reportedly down, recent transport fire on HWY 79 near Buffalo Gap and the response issues of neighboring departments, new PPE equipment from fire districts. Next mtg. 7/14, 7 p.m. at HSVFD. The public is welcome to attend committee meetings.
Ordinances: Moved by Nelson, seconded by Burris, to approve the first reading of Ordinance 1214: Supplemental Appropriation Ordinance. A roll call vote was taken; Ecoffey, Burris, Lukens, Nelson, Richards, Ritterbush, Romey and Turner all voted in favor
Resolution: Moved by Turner, seconded by Richards, to approve resolution 2020-19: Contingency Transfer Resolution with the addition of $2,600 to replace a heat pump at the PD.
Resolution No. 2020-19
Contingency Transfer Resolution
WHEREAS, The City of Hot Springs did approve a line for contingency transfers in the 2020 annual budget in accordance with SDCL 9-21-6.1; and,
WHEREAS, The City of Hot Springs finds it necessary to transfer from said contingency line;
NOW THEREFORE IT IS HEREBY RESOLVED by the Hot Springs City Council, that the following amount(s) be transferred:
From: General Fund Contingency –101-41150-51100 ($17,080 remains) $30,420
To: General Gov’t/Bldgs. – 101-41920-42200-(media coordinator) $2,520
Mueller Civic Center –101-45600-42530-(heating system repairs) $25,300
Police Department – 101-42100-42520-(replace heat pump) $2,600
Dated: June 15, 2020
George Kotti, Mayor
Misty Summers-Walton, Finance Officer
New Business: Moved by Ritterbush, seconded by Lukens, to accept and authorize the Mayor to sign the CARES Act Grant Offer, Grant No. 3-46-0020-014-2020 for the Hot Springs Municipal Airport-provides $30,000 in funding to help offset declines in revenues as a result of the COVID-19 Public Health Emergency to be used for purposes directly related to the airport
Moved by Lukens, seconded by Turner to authorize the Finance Officer to transfer the 2020 budgeted annual operating transfers from 602-Water ($125,000), 604-Wastewater ($105,000) and 612-Solid Waste ($10,000) funds to the 101-General fund ($240,000)
Moved by Burris, seconded by Romey, to schedule a hearing for a Use Permit on Review from Carol L. Wilson, owner and Melanie Adcock, tenant, to operate a home preschool/daycare at 702 Houston Ave. in Hot Springs for July 6th at 7:20PM
Moved by Lukens, seconded by Burris, to authorize the Finance Officer to reissue the CD maturing on 6/30 at 1st Interstate bank acct. #6801000977 (602 water) for a 12mo. term at .25%
Moved by Burris, seconded by Turner, to approve agreement between Hot Springs Public Library and the City of Deadwood for the temporary use of the Hickok Family Traveling Exhibit
Finance Officer Report: Thank you and goodbye to Mayor Kotti and Councilmembers Richards, Ecoffey and Ritterbush, the time you gave to your community and your various committees has made a difference and I will miss working with you! Reported on continuing monitoring of revenues in light of pandemic, city-owned, closed facilities, are those hurting the worst, sales tax is up over last year, planned EPMS bond refunding presents a possibility to skip December bond payments, reminder of 7/9 virtual budget training workshop, city wide loss control review interviews completed with SBI representative on 6/11, awaiting written report.
City Administrator Report: Thanked the outgoing Council members and the Mayor for their encouragement and personal guidance since taking on the City Administrator position. Briefed the Council on recent activity with updating our City’s Comprehensive Plan. Provided an update on activities with the Streets, Parks and Maintenance Dept., including the overwhelming city-wide participation with Free Dump week; the Garden Street widening; and Butler park sprinkler repairs. Reported on the Airport’s Care’s Act Grant, the QTpod fuel terminal upgrade, and the new airport manager. Provided a summary of COVID related precautionary planning for re-openings at SHGC, Evans Plunge, the Library and City Hall. Described other city activities, including: permitting for workforce housing construction at Canton Ave.; Summer Recreation and Reading Programs that are planned; and on-going ordinance revision work. Reminded everyone that the 4th of July parade sponsored by the Rotary club was still on schedule; and for everyone to be cautious when using fireworks (06/27-07/05); and not to use them if the reported Fire Danger was Very High or greater.
Mayor Report: Noting that it would be his last meeting as Mayor, Mayor Kotti pointed out the accomplishments and value of a Council and community that works together to get positive things done. He challenged the future councils to focus on the future while building on the successes of the past and to let our competent city staff handle the day to day maintenance of city services.
Executive Session: Moved by Lukens, seconded by Turner, to go into executive session under SDCL 1-25-2 (1)-Personnel at 8:06 p.m., Mayor Kotti, City Attorney Garland Goff, City Administrator Gregory, Finance Officer Summers-Walton and Councilmembers Ecoffey, Burris, Lukens, Nelson, Richards, Ritterbush, Romey and Turner attended. At 8:31 p.m., all present exited the executive session and the meeting resumed
Being no further business to come before the Council, moved by Romey, seconded by Turner Ritterbush, to adjourn at 8:32 p.m.
George Kotti, Mayor
Misty Summers-Walton, Finance Officer
Published once at the total approximate cost of $168.84
Published: June 25, 2020