Minutes of the Board of Education of the
Oelrichs School District 23-3
Regular Board Meeting
April 14, 2020
Call to Order: The Board of Education of the Oelrichs School District 23-3 met in regular session on April 14, 2020 in the Superintendent’s office. The meeting was called to order by Dave Osmotherly, Board President, at 5:00 p.m.
Pledge of Allegiance
Roll Call: Members Present: Dave Osmotherly, Lance Tlustos, John Cope, and Jennifer Her Many Horses.
Members Absent: Vince Logue
Others Present: Dr. Mitchell Stone, Darla Peterson, Valerie Sword and public.
Motion by Cope, second by Her Many Horses, to approve March 9, 2020; March 17, 2020; and March 31, 2020 meeting minutes. Motion carried.
Motion by Tlustos, second by Her Many Horses, to approve the agenda as presented. Motion carried.
*All actions recorded in these minutes were by unanimous vote unless otherwise noted.
Public Participation: No participation.
Reports: Administrators Report: Dr. Stone informed the board that we are waiting for response from the Homeland Security grant to determine if the funding has been approved for swipe card entrance access. Dr. Stone has been working diligently with the tribe to maintain a working relationship to ensure that the school continues travel to drop off meals and schoolwork. The state is providing waivers to carry over federal funds into the next fiscal year, Dr. Stone will submit waivers for several of the grants that the school currently receives. Negotiations have suspended due to the shut down and the unknown revenue received from state funding. Principal Peterson has been working on teacher evaluations and wants to ensure that she is giving feedback that will enhance performance in the classroom. She also wanted to recognize Becca, Darla, Glen, and Terri for their continued hard work to ensure our students are receiving food and schoolwork. Principal Peterson is working to update the student handbook and structure curriculum mapping, with teachers, to safeguard all state standards are being met across grade levels.
Financials: Sword presented claims and monthly financial reports. Motion by Tlustos, second by Cope, to accept the financial reports and claims as presented.
Oelrichs School District Unaudited May Financials
General Fund: A&B Welding, Supplies, 110.34; Ace, Supplies, 296.13; Adobe Systems, Ser, 15.66; Amazon, Supplies, 460.56; At&T, Cell Phones, 487.41; Black Hills Electric, Electricity, 2,539.51; Cash-Wa, Food Supplies, 473.73; Cheyenne Sanitation, Garbage, 373.46; Culligan Water Conditioning, Water Services, 81.00; Dairy Queen, Travel, 40.13; Dept. Of Transportation, Diesel, 354.49; Enterprise Financial Services Llc, Time Management System, 164.24; Exxon, Fuel, 82.58; Fall River Auto Supply, Supplies, 80.44; Fall River County Herald, Publishing, 134.19; Forney’s Standard Service, Supplies, 21.42; Golden West, Technology Services, 3,498.25; Golden West, Phone Line, 341.13; Hills Toilet Service, Services, 135.00; Hillyard, Supplies, 259.58; Lowes, Supplies, 535.10; Omni Cheer, Supplies, 87.96; Quill Corporation, Supplies, 455.40; Red Stone Strategic Solutions, Professional Services, 8,583.75; Safeway, Supplies, 82.91
Sams Club, Supplies, 765.21; Software Unlimited, Inc., Services, 5,750.00; South Dakota Overhead Doors, Services, 250.00; Tim Mcgowan Consulting Llc, Consultant, 500.00; Time Management Systems, Service, 164.24; Town Of Oelrichs, Water, 349.50; Us Postal Service, Postage, 220.00; Venenga, Elizabeth, Professional Services, 2,500.00; Wal-Mart Community, Supplies, 179.54; Warne Chemical & Equipment Co., Supplies, 177.50
Invoices General Fund: 30,550.36
Payroll Expenses: 114,772.20
Fund Balance General Fund: 140,576.82
Capital Outlay: Century Business Products, Inc., Copy Machine Rental, 800.54; Town Of Oelrichs, Water, 1,680.00
Invoices Capital Outlay: 2,480.54
Fund Balance Capital Outlay: 421,333.60
Sped: Amazon, Supplies, 94.10; Creative Kids Therapy, Consultant, 800.00; Heinemann, Supplies, 1,752.40; Just For Kids Speech Therapy, Llc, Speech, 4,400.00
Invoices Total Sped: 7,046.50
Payroll Expenses: 12,329.59
Fund Balance Sped: 32,937.83
Food Service: Cash-Wa Distributing, Food Supplies, 3,523.19; Dean Dairy Holdings Llc, Milk, 859.13
Invoices Total Food Svc: 4,382.32
Payroll Expenses: 7,265.14
Fund Balance Food Service: 6,369.72
Interest Income: 1,856.25
Fund Balance Impact Aid: 6,813,385.64
Trust & Agency:
Fund Balance Trust & Agency: 17,426.66
Oelrichs School District 23-3 Unaudited June 2020
General Fund: A&B Welding,Supplies, 11.70; Ace Hardware, Supplies, 68.14; Amazon, Supplies, 180.79; At&T Mobility, Cell Phones, 317.13; Avera, Services, 84.55; Bangs Mccullen Law Firm, Legal Services, 300.00; Black Hills Electric Coop., Electricity, 625.75; Bomgaars, Supplies, 603.83; Builders First Source, Supplies, 92.00; Cash-Wa Distributing, Food Supplies, 561.26; Century Business Products, Inc., Copy Machine Rental, 714.15; Cheyenne Sanitation, Garbage, 373.46; Culligan Water Conditioning, Water And Softener Rent, 216.50; Dept. Of Transportation, Diesel, 183.95; Dollar Tree Stores Inc., Supplies, 59.64; Exxon Mobil, 30.17; Fall River Auto Supply (Carquest), Supplies, 1,146.13; Fall River County Herald, Publishing, 8.28; First National Cc Auto, 15.61; Golden West Technologies, Technology Services, 3,450.25; Golden West Telecommunications, Phone Line, 331.93; Hills Toilet Service, Services, 135.00; Menards, Supplies, 70.71; Meyer, Karen, Prof Services, 750.00; Peterson, Darla, 14.60; Power House, 72.54; Red Stone Strategic Solutions, 9,752.50; Time Management Systems, Service, 164.24; Town Of Oelrichs, Water, 313.00; Venenga, Elizabeth, Professional Services, 5,000.00; Wal-Mart Community, Supplies, 242.80
General Fund Invoices: 25,890.61
General Fund Balance: 152,044.46
Capital Outlay: Upper Deck Architects, Inc, Invoices, 19,052.92
Capital Outlay Revenue: 69,009.73
Capital Fund Balance: 487,862.79
Special Education Fund: Creative Kids Therapy, Consultant, 458.32; Fishpond.Com, Inc, 1,236.14; Just For Kids Speech Therapy, Llc, Speech Therapy Services, 4,125.00
Special Education Invoices: 5,819.46
Special Ed Balance: 51,235.74
Food Service: Cash-Wa Distributing, Food Supplies, 5,310.76; Dean Dairy Holdings Llc, Milk, 674.40; Wal-Mart Community, Supplies, 238.56
Food Service Invoices: 6,223.72
Food Service Balance: 7,043.07
Interest Income: 1,746.88
Trust & Agency
2020-2021 School Calendar: Motion by Her Many Horses, second by Tlustos, to approve the school calendar as presented. Motion carried.
School Closure Update: The school building will remain closed to students through May 31. Food and instruction will be delivered to students at their normal bus route. Teachers have been providing supplemental material online. There is continued concern about providing equitable education to all students, even those who do not have access to the internet. The tribe has discouraged setting up hot spots, due to security issues, but is looking to provide working internet throughout the reservation. Dr. Stone will continue to work with the tribe to develop internet services for our students. Graduation has been postponed at this time, there are plans to have a ceremony once restrictions have lifted. Food will continue to be provided to students through June 30 with funding through the Seamless Summer program.
Construction Update: Tim, with Upper Deck, is currently working on the blueprint and would like to meet with staff to make sure the facility meets the educational needs of our students. Tim would like to attend the next board meeting to give updates in person.
Personnel: There are currently no changes in personnel.
Contracts: The board received a written request from Masha Fehr to rent the smaller house. The board will review the rental agreement at the next meeting and take action at that time.
Motion by Cope, second by Her Many Horses, to accept the contract from the State of South Dakota, Department of Health for school year 2020-2021. Motion carried.
Motion by Her Many Horses, second by Tlustos, to renew the plan with Optilegra for school year 2020-2021. Motion carried.
Motion by Tlustos, second by Cope, to adopt and renew ASBS Workers Compensation Fund and Property & Liability for school year 2020-2021. Motion carried.
Adjournment: Tlustos moved and Her Many Horses seconded to adjourn the meeting at 6:04 p.m.
Attested to by CEO/Superintendent Stone
Published once at the total approximate cost of $112.14
Published: June 18, 2020